# Page 6 | Kantata Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 6 - Is Kantata the right Resource Management solution for you? Explore 627 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/110832/kantata/reviews --- Kantata 4.2 (627) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated February 25th, 2026 # Page 6 - Reviews of Kantata ## Showing most helpful reviews Showing 126-150 of 627 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use VR Verified Reviewer Senior Project Manager Marketing and Advertising Used the software for: 2+ years ### "Solid tool for integrated project management " September 6, 2019 4.0 Mavenlink solves a common workplace problem: too many tools and platforms to worry about. Its integration is great. Pros By far the best part of Mavenlink is its all-in-one nature. Having time tracking, financial reporting, task assignment/management all in one place is beautiful! Cons It definitely took a little getting used to. As a project manager, I found it fairly intuitive, yet my colleagues in Creative and Development found it hard to adjust to. Review Source ANDREW T. graphic designer Broadcast Media Used the software for: 1-2 years ### "Great for timesheets and project management" May 24, 2019 5.0 It was a great software for my timesheets and project management. It was great for inputting time, managing project due dates and milestones, storing calendars and uploading images if needed to share as well. I would recommend for small to medium sized businesses. Pros I used Mavenlink for 2 years for my timesheets and project management. It was great for inputting time, managing project due dates and milestones, storing calendars and more. It also stores pdfs for storyboards and other image sharing. Cons It could be a little cleaner interface for navigating to different categories. But it was mostly pretty user friendly for my needs. Review Source DP David P. Project Manager Marketing and Advertising Used the software for: 1-2 years ### "Piano Software, Inc - Project Manager" August 24, 2021 3.0 Pros It is easy to use for clients as all they need to do is check the dates and post questions. Files tab is good as a centralised place to store documents, photos etc. Cons Hard to poinpoint one feature. Very clunky and unintuitive. Ganntt chart is not worth the time - cannot be intuitively exported as a PDF or excel spreadsheet and the task tracker also cannot be intuitively exported. Very clunky to edit each module. Not being able to insert pictures into text in comments makes complex solutions difficult to post on the activity feed. Review Source Micquella A. Senior Web Project Manager Information Technology and Services Used the software for: 1-2 years ### "Great product, great team!" July 12, 2016 5.0 My company of ~150 reached its tipping point with project managers keeping .mpp projects plans in a file system. Our Traffic Manager was managing resourcing in another separate .mpp, so we had a very difficult time with capacity planning and could not interact well with our data. Mavenlink has hugely improved this with its reporting, resource management, project planning, and time tracking all in one system. We are very pleased with our implementation of this! Pros \- Ability to compare scheduled hours to actual hours - Robust reporting, both custom and out of the box options - Interactive Gantt - Easy to link conversation to project tasks - Flexible project templates for team re-use - Custom fields - Amazingly supportive Mavenlink team!! Cons While these are my biggest cons, I also know there's improvements on the way: - Building a project plan takes a little getting used to if you're a diehard Microsoft Project person. - Timer doesn't allow you to switch between tasks very easily. - Can't easily export project plan or Gantt in a nice view. Review Source Manisha J. Salesforce Developer Information Technology and Services Used the software for: 1-2 years ### "Mavenlink, the ease to manage project allocations" November 2, 2021 4.0 Pros Easy project allocations and time filling. Cons The timesheet is not nicely designed, deleting of a row is difficult. Review Source Andrew S. Projects Administrator/Project Manager Information Services Used the software for: 2+ years ### "Great Product for an SME" October 3, 2018 5.0 I would recommend the tool, its provided us with a really useful platform to provide greater control over our projects. Pros The Dashboard and project spaces are clean and intuitive - they provide us with a clear way to manage our projects - we make great use of the project health checks and project insights for our weekly and monthly reporting. Cons there could be more done to make the time sheet and scheduling tools integrated more Review Source LC Lindsey C. Office Manager Marketing and Advertising Used the software for: 2+ years ### "Continuously Improving" February 23, 2022 5.0 I am new to using the software, however so far it has been intuitive and beneficial for our company. The best thing about Mavenlink is their commitment to continuously improve and ask for feedback. Pros The software helps our team communicate effectively throughout projects. We are able to capture the specific time used by each employee. Collaboration is easy and the templates allow us to save time. Cons When cost of per hour work differs with multiple employees work on a specific project, there is a discrepancy causing the budget to not align. Comments can get buried within projects unless the specific staff member is tagged each time. Review Source JM Julie M. Resource Manager Information Technology and Services Used the software for: 6-12 months ### "Kantata for Resource Management " June 14, 2023 5.0 Pros Project setup and resource allocation entry is easy. Cons Scheduled hours and allocations seem to have a disconnect for resource assignment use. Review Source JB Janine B. Comptroller Environmental Services Used the software for: 1-2 years ### "Mavenlink Review" October 29, 2021 3.0 Pros Easy integration with Quickbooks online for billing purposes Cons Not easy to use and does not help the PMs facilitate project management. Review Source PR Praveen R. Software Engineer Information Technology and Services Used the software for: 2+ years ### "Very easy platform to engage with clients and to manage reports." September 19, 2018 4.0 Pros When a client assigns a project to our team we add a new page to our Mavenlink platform and share that with client and all the team members who will be working on the project. Clients can see updates, modifications and even daily reports. Our team don't have to update each time with the client or send them an email at the end of each day. Even if a client has different projects, they will see it on different pages which avoids confusion. The Gantt charts are the best feature included to avoid keeping multiple tabs open. Cons One of the main cons is that it will take considerably more time setting everything up. One has to dedicate for at least 4-5 hours to learn everything pretty well. The date format is given only in US standard and troubled us a lot in the beginning. Review Source AP Alain P. Project Manager Information Technology and Services Used the software for: 1-2 years ### "Big Upgrade compared to our previous PM software " March 31, 2021 5.0 Overall I am very happy with the product, big upgrade compared to our previous PM software. (PM.com) Pros It meets all our department's needs, I love the activity feed and the overall view of all our projects. Also great reporting tool! Cons The gantt chart, I wish the reporting would be more user friendly. Alternatives considered [Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) Reason for choosing Kantata Mavenlink met all of our needs. Review Source RT Ryan T. Systems Engineer Information Services Used the software for: 1-2 years ### "Good product, lots of options... only a few shortcomings." November 2, 2021 4.0 Pretty decent. Full featured for a lot of what our company needs. Pros Good time keeping. Accessible from mobile phone in a pinch Cons entering expenses takes 2 steps.. It's cumbersome. and if you need to change it, it won't change, it requires you to create new as the resubmit doesn't always work how you'd like. Review Source VH Val H. VP Ops Marketing and Advertising Used the software for: 1-2 years ### "One Source of Information " December 16, 2020 5.0 Mavenlink has been great to work with from conversion to ongoing support. Pros Mavenlink enables us to know the workload of our teams and Ike projects on schedule and within budget. Cons I wish the reporting was easier so that more users could work in it. Alternatives considered [Wrike](https://www.capterra.com/p/76113/Wrike/)[Workamajig](https://www.capterra.com/p/10533/Workamajig/) Reason for choosing Kantata Evaluated systems against goals developed by product review team. Switched from [Basecamp](https://www.capterra.com/p/56808/Basecamp/) Needed more functionality Review Source KD Kathryn D. Sr Manager, UX Graphic Design Used the software for: 2+ years ### "Best product we've used to date" October 28, 2021 4.0 Pros Nice interface and design. Easy to track time Cons Difficult to track time off, not easy to remove time Review Source JH Jessica H. Graphic Design Used the software for: ### "Mavenlink for small business!" January 29, 2015 4.0 Pros Coming from a large tech company, we built most of our project applications in house. After starting with a small business back in November, I spent my first couple of weeks finding the right tool to fit the projects that we manage. Most of the tools we found had something we liked and a lot that was overkill for a small company like us. Mavenlink has several product offerings that cater to different-sized businesses. For example, a lot of other products have an 'enterprise edition' that is expensive for only 3-5 users and is overkill (employee timesheets, etc), however, if we were to downgrade to their lower edition we would lose project essential tools like time-tracking and budget management. Mavenlink's 'professional' offering has everything we need aside from an appointment calendar. However it does integrate with my Google calendar! As a small company, we are able to assign out tasks and see where the project stands at every moment with budget tracking, time tracking, and current priority. Their chat support is also very helpful. Cons The fact that you cannot pay month-to-month and have to commit to a year is a bit disheartening for a small company, but we spent lots of time trying it out to make sure it's what we wanted and it has been great so far. I was also disappointed/ confused on the way their users work. You pay for a set amount of users, however, you can add outside users to individual projects as a part of the company and they have access to track time, etc. When we asked support about this they seemed very confused and told us we'd have to pay for more users so we stopped doing that. However, I don't think we'd actually be charged if we did it that way since those 'users' on individual projects don't show up under the user management section. Review Source MM Matt M. Architect Architecture & Planning Used the software for: 2+ years ### "Still leading the way, but can improve" September 18, 2020 5.0 Good Pros Still leading the way in provide a full featured product that can function between different industries. Cons Biggest complaints: Customization for printing out schedules Mobile app is really lacking....how business gets done these days better integrations into other apps on computer and mobile devices Review Source SM Shane M. Paid Search Executive Marketing and Advertising Used the software for: 1-2 years ### "Mavenlink Recomendation" December 9, 2019 4.0 \- As a normal technical practitioner, it helps to collate my time against , multiple projects and documents entries at a day-by-day level. -Planning for resource and to help manage expectations can be done in marveling as it provides a detailed analytics report with strong filter capabilities. Pros \- Mavenlink works fantastically in the background to give the whole organization a seamless front end view that allows for efficient project management, time tracking, managing client billing to technical teams receiving their tasks & tickets. - The functionality works well for all different roles in the business and provides a top-level view. Cons \- Around the end of the month when the majority of the organization is completing scheduling for the next calendar month, reaction time on the site tends to be lower than usual. It still works well but just the speed can be slowing down especially when you need to schedule time for multiple different projects and tasks. Review Source BC Bridget C. Operations Manager Professional Training & Coaching Used the software for: 6-12 months ### "Still waiting to feel it's been worth it" September 17, 2020 3.0 I have found it a slow and painful process to implement Mavenlink and discover the breadth of its functionality. The software is not very intuitive and frustrating to learn how to use. It has required significant brain power and perseverance on my part to get it to work for our company. I would recommend any company implementing Mavenlink to have more than one person administrating the software and be prepared that it may take a really long time (we're 6 months in and I estimate another 6 months before we're actually using a reasonable level of functionality of the tool) to feel like it's worth it. Once you are using it, however, it is pretty good for resource management and reporting. Pros Master planning - easy to use and understand once I got into the swing of it. Once of the most useful features for our company. Cons The project management features are really lacking, this is a resourcing software with some clunky project management features. Reason for choosing Kantata I recommended an alternative software, however the Board of our company chose Mavenlink. Review Source RS Ross S. President Management Consulting Used the software for: 1-2 years ### "As a user Mavenlink leaves me cold" November 2, 2021 3.0 Poor - I only use it because I am required to Pros I suppose it helps my client, but Judy’s administrative overhead to me - no benefit at all to me Cons Lack of obvious summary reporting back to the person inputing their hours Review Source VR Verified Reviewer Vice President Telecommunications Used the software for: Less than 6 months ### "Great Product to Bring the Team Together" January 15, 2016 4.0 Since our startup we've used basic spreadsheet tools to capture and analyze data. It was possible to generate project metrics and profitability, but the process was cumbersome. That information is just a click away now. We've also eliminated much of the possibility of our employees entering time to the wrong codes with the task assignment functions. Pros Our organization includes some office staff, but is mostly made up of remote employees on our client's project sites. Mavenlink has given us a great tool for communicating with our team, as well as capturing time and expense entries via the Cloud. Our employees really like the interface and the ability to log time and expense from their mobile devices. Also, we've found the online workspace to be of great value in transmitting and archiving information and files. Our implementation included support from Laura Pierce and her BIASS team. Laura led us thru integrating our processes with the capabilities of the tool via a weekly meeting. Action items were identified and quickly addressed. Laura was always there to assist with answering questions and being a sounding board for my ideas. It was also a neat experience to have the BIASS team use the Mavenlink tool to setup and manage the BIASS project. Cons Most of the opportunities I see with the tool could be considered enhancements to the time and expense processing function and invoicing processes. These include: \* More flexibility in the Admin's abilities to review, edit and approve project charges in the invoicing cycle would be helpful. \*The ability to provide greater detail of expense charges on the invoice (which is a current action item with Mavenlink for us), and \* The ability to push transactions that are not time and expense entries, such as taxes, unit bill amounts, etc. to QuickBooks would be helpful. Review Source VR Verified Reviewer Licensed Professional Counselor Used the software for: 2+ years ### "Is used for daughter's piano lessons" February 9, 2018 5.0 I am able to see everything my daughter is working in at her music school and have a way to communicate directly with her teacher with any questions over assignments. It is a safe, secure wa to communication. Pros We really enjoy this app and being able to look up her assignment for the week, to communicate with the teacher with any questions, having the ability to upload video or pictures. Review Source VR Verified Reviewer Co-Founder and COO Used the software for: 1-2 years ### "Project Management and Accounting Solution" April 25, 2018 5.0 It simplified our workflow and allowed us to keep projects moving forward. Pros Our team used it to track complicated software projects which had many different contractors. It seamlessly integrated into Quickbooks which made invoicing and billing easy. I liked the different permission levels we could offer to our various users (clients, consultants, devs, etc). Cons There are a lot of different features which means there is a learning curve. The layout is intuitive but it will take some time to become comfortable. Review Source MC Matthew C. Director, Professional Services Marketing and Advertising Used the software for: 1-2 years ### "Overall good with a few weak areas." January 6, 2020 4.0 We were able to provide better forecasting and manage budgets against timelines. All time entry is much better managed in a central location. We can also easily track which resources are available or not. Pros \- Time Entry - Management of individual projects - Integrations w/ Jira - Forecasting/Planning - Happy to have approvals, but they could be more flexible. - Managing budgets against project timelines. Cons \- Invoicing - Reporting - Happy to have approvals, but they could be more flexible. - Granularity of permissions Switched from [FreshBooks](https://www.capterra.com/p/142390/FreshBooks/) We were previously using a combination of Freshbooks, Smartsheets, Google Sheets and some others. We switched to Mavenlink to consolidate all of this information into a single platform. Review Source PB Pat B. Senior Revenue Operations Strategist Marketing and Advertising Used the software for: 6-12 months ### "Works well for agencies" December 18, 2019 4.0 Overall, does well for project management. We lacked the ability to easily report on utilization rates and time entries in convenient ways. Mavenlink changed that for the better. Team collaboration with public and private posts can be more streamlined than emails, which can become siloed. Scheduling time and resource planner features are really handy, although I often don't get to what I planned... Pros Budget tracking is easy and effective, although depending on configuration, it can differ between the finances and budget tabs within a project. Gantt view is super helpful for changing timelines and communicating with client. Cons The task tracker sometimes is really slow to load when moving tasks around within a given project. There is often a huge number of notifications, but you can configure those to limit them significantly if necessary. Switched from [Workamajig](https://www.capterra.com/p/10533/Workamajig/) Workamajig ran on flash and was ancient. We had huge gaps in reporting. Review Source Drew F. Senior Accountant Accounting Used the software for: 2+ years ### "Very Good Service" October 28, 2021 4.0 Very good tool for tracking my time as an employee. Also very helpful with generating reports used in accounting each month. Pros Easy to submit hours for various projects, track time from previous periods. Cons Could be a simpler drop down on time submission. Review Source ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Talk to a Capterra advisor for free and get results within 15 minutes.