# Page 8 | Kantata Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 8 - Is Kantata the right Resource Management solution for you? Explore 627 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/110832/kantata/reviews --- Kantata 4.2 (627) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated February 25th, 2026 # Page 8 - Reviews of Kantata ## Showing most helpful reviews Showing 176-200 of 627 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use AF Aaron F. Accessibility Engineer Information Technology and Services Used the software for: 1-2 years ### "Reliable application but not a joy to use" September 17, 2020 4.0 Pros It's stable and reliable. Mavenlink has never been down. I also like that it has the capacity to store all the workflow information. A person may not know how to find it but it is in the system somewhere. Cons It's not easy to tell the deadline for tasks or the amount of hours that can be billed for the project. I also don't like how the messages are displayed. Maybe present them as speech bubbles. I don't like Slack but Mavenlink could be a bit more joyful. I also resent the constant pointless marketing emails from Mavenlink. Seriously what is the engagement on those? Zoom, Slack, Microsoft Teams, no other application sends me so much email. The color scheme is also boring. It's not very bold. The blues are light. The grays are light. Whenever I use Mavenlink, it reminds me that I'm a cog. I also don't like how one enters their timesheet. Workday is a better interface. Review Source MC Matt C. PM Computer Software Used the software for: 1-2 years ### "Program Manager Review" March 2, 2022 4.0 It has been positive and has definitely streamlined a lot of my work on a day to day basis as a PM Pros The invoicing and billing functionality is great as well as allowing resources to be forecasted and allocated to multiple projects Cons It is a bit clunky to use at first as there is a lot of functionality within it Review Source Amanda D. Operations Analyst Used the software for: 1-2 years ### "Excellent, easy-to-use software!" November 28, 2017 5.0 Easy project planning, time sheet tracking and invoicing capabilities. Extreme user friendly interface! Pros The user friendly interface and the fact that the engineering team actually listens to the customers by putting recommendations on their road map and rolling out new features! Cons I do wish there was an effective date for cost rates. That would greatly help in calculating margins on projects. Review Source VR Verified Reviewer VP of Operations Marketing and Advertising Used the software for: Less than 6 months ### "Great so far" December 21, 2020 4.0 Pros Mavenlink has been a great improvement over our previous solution in its abilities with data and reporting. Looking forward to leveraging more of its features over time. Cons There are some key features that cause us problems, mostly around inflexibility in invoicing and time approvals. They just don't fit the way we do business, and we've had to put it workarounds. Review Source Patrick J. (PJ) D. Vice President Management Consulting Used the software for: 6-12 months ### "Great new PM System for Consultancy" January 12, 2018 5.0 Tons of access and reporting that we did not have with our prior in house legacy system. Ease of use, cloud based, the list goes on and on!! Pros I love the ease of time and exp reporting. Having an entire project in one spot that is not an email inbox is fabulous. RPF, proposal, agreement, work plan, deliverables and collaboration with staff is all on one project feed in the cloud accessed anytime from anywhere. Ditched the vpn too!! Cons Complex. Too flexible, can accomplish many tasks too many different ways. Steep learning curve for power users. Review Source VR Verified Reviewer Project Coordinator Financial Services Used the software for: 6-12 months ### "Good Software with potential" December 11, 2018 5.0 The chat feature is awesome if you have an easy fix. However, you are assigned a Client Success Manager for the more difficult requests. Overall, its pretty user friendly. Pros I like the time tracking feature the most about Mavenlink. Each employee must choose a project and the specific milestone they want to put time to in order to enter it on their timesheet. Cons I do not like that there you have to use "Groups" as where you put the client info. There is no quick click from the project to the client "group" page nor vice versa. It seems a bit clunky. Review Source AS Anil S. Project Manager Information Technology and Services Used the software for: Less than 6 months ### "Easy to use tool for streamlining your Agency" May 31, 2023 4.0 Since we are a growing agency with multiple project and hundreds of resources, it is easy to use Kantata for resource planning, allocation, and following that allocation during execution. We can aim for higher resource utilization with this. Pros Single Dashboard to review all submitted, resubmitted and pending timesheets which makes weekly timesheet review a simple task. It is much better than Tempo timesheets that I have used in past. Cons Nothing in particular but more filter and sorting options on project page would have been more helpful as it takes a while to find what you are looking for in it's current view. Review Source Haider A. Special Advisor Civic & Social Organization Used the software for: 1-2 years ### "A revolution in the way to look at your daily processes" August 10, 2016 5.0 We grew as a company really fast and we need a production/project/quality tool for scaling our consulting firm. We tested Mavenlink and we have been amazed by the subtil mix of consulting services for front usage with customers, while ensuring clean planification and tracking for production. Pros Very deep analytics, interface is clean and vision is aligned with today standards. Cons Expensive and a bit tough to use at first Review Source Zach L. Internet Used the software for: 6-12 months ### "Best Overall Project MGMT System Available" December 30, 2015 5.0 Our website design & marketing team was looking for a project management system that could handle simple communication between ourselves and clients, management of both simple and complex projects as well as management of project financials/budgets. After hours and hours of research, we found that Mavenlink was the only system available that could do all of the above. We've been very happy so far with Mavenlink and their development team's noticeably frequent improvements to it. We look forward to using it in the coming years and highly recommend it for teams that need to stay organized and possibly manage project financials as well. Pros \- Best overall feature set out of all systems available on the market - Modern, ever-improving interface design Cons \- Only a small con: The only hurdle we've had so far is that we are forced to use a separate system to handle our invoicing (due to our industry/billing needs) and Mavenlink is built to use either their inbuilt invoicing system and/or Quickbooks as the basis for invoice management. Review Source Spencer B. Head of Business Development Marketing and Advertising Used the software for: 2+ years ### "Fantastic Product, Even Better Price" August 29, 2019 4.0 Pros We have been using this product for over 2 years now. It is fantastic making sure our designers are on top of the projects they need to work on. Cons We did not have any issues with the product Review Source VR Verified Reviewer Account Manager Used the software for: 1-2 years ### "We use Mavenlink as the basis for almost everything. Without it, we'd be lost. " January 29, 2018 4.0 Great for intercompany organization and record keeping. Great way to see the efficiency of an employee all in one place. They were supposed to customize some elements of it for our company, but the customizations have been buggy at best. Pros We haven't even maxed out its capabilities yet. If we implemented the scheduling feature, we would be much more productive. The integrations are awesome. Review Source SM Scott M. Field Technician Mechanical or Industrial Engineering Used the software for: 2+ years ### "A good project management and time tracking resource" June 11, 2018 3.0 The Mavenlink customer support team is quick to respond to any issues we had brought up and, other than the lack of integration with our Quickbooks, it is a solid project management service. Pros We've used Mavenlink for a few years, and the biggest asset to it is time tracking and project/task time allocation. The resource availability and scheduling are also nice features. Cons The biggest hindrance we encountered was the lack of integration with the Canadian version of Quickbooks we use. This led to some additional work required on our accounting side to export the time entries and bring them into Quickbooks. Review Source MS Matthew S. Senior Associate Think Tanks Used the software for: 6-12 months ### "Good at what it's designed for" July 20, 2021 4.0 We use this mostly for time and expense tracking. For what we use it for, it's very useful and much "lighter" to use than other products I've used in other companies. Pros We primarily use it for time and expense. Expense reports are pretty easy. The interface is very intuitive and additional feature to add notes to easy project is useful. It's pretty resource light so works well on slow internet as well. Cons It'd be helpful to have some sort of App integration to make receipt uploads easier (maybe this feature exists and isn't implemented in our company?). Review Source Zachary A. Deliverability Strategist Used the software for: Less than 6 months ### "Well designed and allows you to get as granular as you want." December 19, 2017 5.0 Tracking, recording, and predicting a high volume of consulting projects across many clients and several consultants. Pros I can get extremely granular on a project or task if I want, but I don't have to. It integrates with Quickbooks extremely well. It allows my account manager and COO to dive as deeply as they want into my projects. Assigning and setting up new projects and tasks is a breeze. It's designed for people who think like me, it provides excellent time tracking integration with quickbooks, and deals with a high volume of projects very smoothly. Cons So far, no way of creating a recurring scheduled task in a project. The UI is very text-heavy, it can be a bit much when trying to find something quickly if I don't know where to look already and the potential for granular tracking seems overwhelming until users get comfortable with it. Review Source Rifaqat Hussain J. Developer Information Technology and Services Used the software for: 1-2 years ### "A semi-dynamic project management platform" April 1, 2020 4.0 Pros It's easy to be integrated into a CRM system. This allows us to easily turn our pre-sales and delivery opportunities into projects to estimate, resource shaping, reporting, and much more. Cons It could be made more dynamic (talking with a developer's perspective) so that orgs can customize their dashboards more quickly. Review Source Chris B. Copywriter Marketing and Advertising Used the software for: Less than 6 months ### "Intuitive, flexible and holistic" March 31, 2016 5.0 The folks at Mavenlink have clearly thought every possible eventuality faced by a user on their platform – most of the time, it's a bit like they're in your head and understand what you want to do. Which is nice – the product allows me to track time in multiple ways, and I don't feel too restricted. Editing time entries is also quick and easy. My company uses Mavenlink for: – Project Management – Project Portfolio Management (PPM) – Professional Service Automation ...and so far, it's helped tremendously to all three of the above areas, and beyond. Pros As en end-user (and not an admin user for our agency), Mavenlink helps me stay on top of my deliverables, timeframes and deadlines – the automated email notifications only improve on this. It does this much more effectively than other software we've tried in the past. Having something like the Time & Expenses tab is also very helpful. Cons Though the demo videos/webinars provided by Mavenlink are helpful, there aren't any guided walkthroughs for when you use the system as a new user. So if you don't put in the time to find your way around, this could be off-putting (at least for some). Little hints, tips, and highlights of things easily missed could be really helpful, especially as (for some new users) there's already a lot of information to digest. Review Source rT richard T. cfo Marketing and Advertising Used the software for: 2+ years ### "Easy for simple organisations" September 22, 2020 4.0 Pros It is easy to get started and if your business is vanilla, it can be a breeze Cons It's not very customizable and every adaptation has another impact Reason for choosing Kantata I thought it would be flexible and easy to implement. I was half-right. Review Source Daniel P. Consultor ADF Used the software for: 1-2 years ### "Mavenlink, lovely product" June 14, 2018 4.0 Pros The lists of activities with Mavenlink have a great impact on the productivity of work. It is very easy to use and implement. I like to take the analysis activities and Mavenlink allows me to do it. Cons The comment section in the user help shows faults when sending messages. They should look for solutions. Review Source BW Ben W. Marketing Production Specialist Marketing and Advertising Used the software for: 2+ years ### "Upped Our Utilization!" June 29, 2016 5.0 We took on Mavenlink when we needed a 50,000 foot view of our department's capacity. The levels of organization that Mavenlink has brought our team's creatives have gone way beyond our expectations. People know exactly what they need to be working on when they come in in the morning. Plus, it allows us to monitor our team's capacity so we know when we need to add more than one creative to a job or even gives us backup when we need to prove why we need to hire more staff. Pros I love the way Mavenlink automates communication as the project moves on down through the workflow. By using dependency arrows on the gantt chart, our creatives are automatically notified when their tasks are ready to start. It's pretty slick! Cons How unforgiving the gantt chart is. I realize it's web-based in a browser, but it really needs an "undo" button. Review Source JGM Jose Gregorio M. APS Senior Project Manager Telecommunications Used the software for: 1-2 years ### "Mavelink-Review\_JGMS Projects" August 30, 2021 4.0 Pros Mavelink software handling is intuitive and easy to use Cons Lack full documentation, should be usefull a wiki page option Review Source QJ Quentin J. Technology Consultant Research Used the software for: 1-2 years ### "Makes life better" November 5, 2021 4.0 Pros The ability to time track with different billing rates is extremely easy and very beneficial. It helps our organization keep track of project funds Cons Integration is difficult. It takes our small deal of developers a long time to make even small changes. Review Source JW Julianna W. Senior Designer Architecture & Planning Used the software for: 1-2 years ### "Architecture Tim Tracking" November 5, 2021 5.0 Pros I love how time tracking on projects is easily implemented. I also love how I can look at time spent on projects per individual and phase easily. Cons For our company and discipline, it is desired to see the percentage of time used on a particular phase. We used to have this feature in Archi-Office. Every time slip let us know of the percentage left in the project in order for us to receive a heads up when we are nearing 100% of our fee. Review Source EI Erik I. Senior Designer Marketing and Advertising Used the software for: 2+ years ### "Decent for use" November 2, 2021 4.0 Pros tracking is very useful to keep track of things Cons interface could use some work, can be clunky Review Source Danielle P. Project Coordinator Graphic Design Used the software for: 1-2 years ### "great customer-facing PMS" August 16, 2018 4.0 Pros I love the facebook-esque interface. This is very easy to introduce to clients, as the set up is something with which they are already familiar. Cons Does not have the robust features that my team needs to make this an all in one tool for both internal and external project management. Review Source CF Conall F. Modern Applications Information Technology and Services Used the software for: 1-2 years ### "A great software!" July 20, 2021 5.0 The group and team collaboration aspect has really shined through, bringing efficiency and better communication. Pros Mavenlink is an easily understandable management software that makes business organization simple. Cons The navigation can feel long in some instances. Maybe some accessibility changes need to be implemented. Review Source ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Talk to a Capterra advisor for free and get results within 15 minutes.