--- title: "DynaFile Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about DynaFile Software - reviews, pricing plans, popular comparisons to other Document Management products and more." source_url: "https://www.capterra.com/p/113688/DynaFile/" page_type: "product" language: "en" --- # DynaFile Software Review 2026: Features, Integrations, Pros & Cons Last updated on September 15, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) DynaFile ## What is DynaFile? DynaFile is cloud-based HR document management software built to help HR teams centralize, organize, secure, and manage employee documents in one complete employee record. Designed specifically for HR, DynaFile brings documents from HRIS/HCM and ATS platforms, e-signature and onboarding solutions, digital uploads, and paper scanning into a centralized employee record. AIDI (AI Document Intelligence) helps identify, classify, and organize incoming documents, while automated capture, barcode scanning, and batch processing reduce manual filing. DynaFile works alongside existing HR technology rather than replacing it. Role-based access, secure sharing, audit trails, document tracking, version control and history, retention capabilities, and fast search and retrieval help HR teams maintain complete, organized, and audit-ready employee records. For more information, visit dynafile.com. ## What is DynaFile used for? [Document Management](https://www.capterra.com/document-management-software/)[Document Version Control](https://www.capterra.com/document-version-control-software/)[Onboarding](https://www.capterra.com/onboarding-software/) Top alternative Featured Overall rating Based on 14 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $799 Per User, Per Month Free trial not available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for DynaFile?[Manage this product listing](https://www.g2.com/products/dynafile/claim_requests/new?auto=true) ## DynaFile Overview Updated September 2026 AI summary DynaFile is a cloud-based document management and version control solution for organizations of all sizes, offering secure data storage, document capture, electronic signature, workflow management, and full text search. It features access controls, audit trails, and integration with major HR and recruiting platforms, supporting efficient document governance, compliance, and file sharing across teams. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### DynaFile 4.9 (14) VS. [4.6 (5,315)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting Price $799 Per User, Per Month Starting Price $29 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.9 (14) Ease Of Use 4.7 (29,126) Value For Money 4.9 (10) Value For Money 4.5 (20,679) Customer Service 4.9 (14) Customer Service 4.6 (18,711) ## DynaFile alternatives [4.6 (6,117)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.5 (540)](https://www.capterra.com/p/148577/MasterControl/reviews/) Starting price $25000.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [Google Docs](https://www.capterra.com/p/160756/Google-Docs/) [4.7 (29,203)](https://www.capterra.com/p/160756/Google-Docs/reviews/) Starting price $6.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/160756/Google-Docs/) Highest Rated [Google Drive](https://www.capterra.com/p/161425/Drive/) [4.8 (28,621)](https://www.capterra.com/p/161425/Drive/reviews/) Starting price $7.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/161425/Drive/) [View all alternatives](https://www.capterra.com/p/113688/DynaFile/alternatives/) ## FAQs about DynaFile Overview ### Which roles and teams benefit most from DynaFile? DynaFile is most used by HR leaders, HR operations teams, payroll staff, and talent professionals who manage high volumes of employee records. HR executives use it to support compliance and document governance, while assistants, analysts, recruiters, and learning managers streamline onboarding, personnel file management, audits, and payroll-related workflows. Answer based on 13 reviews Overview ### What company size and industries is DynaFile built for? DynaFile is built for midsize businesses and enterprises, which each make up 46% of reviewers, with hospital and health care leading industries at 31%. It also serves non-profit organization management at 15% and chemicals at 8%, and is most often used for document management. Answer based on 14 reviews Features and Usability ### What are the key features of DynaFile? DynaFile offers document management, document capture, OCR, indexing, and full text search for organizing files. It also includes workflow management, approval process control, electronic signature, version control, audit trail, access controls/permissions, archiving and retention, and reporting & statistics for tracking document activity. Integrations ### Which third-party tools and platforms does DynaFile integrate with? DynaFile integrates with 14 third-party tools, including HR and recruiting platforms such as ADP DataCloud, Dayforce HCM, iCIMS, Oracle Taleo Cloud, SAP SuccessFactors HCM, UKG Pro, and Workday HCM, plus document and form tools like Docusign, PandaDoc, Jotform, and airSlate SignNow. Getting Started and Support ### What training and onboarding options does DynaFile offer? DynaFile provides live online training, webinars, and documentation to help teams get started. Live online sessions support guided instruction, webinars offer scheduled group learning, and documentation gives written reference material for self-paced review and feature lookup. Getting Started and Support ### What customer support options does DynaFile offer? DynaFile provides 24/7 live rep support and chat. These channels give users direct access to help at any time. No reviewer feedback on support is available here, so support experience details such as response speed or helpfulness cannot be described from the provided data. ## Features AI summary Based on 32,025 Document Management reviews Capterra data shows that buyers of Document Management software rank the following features as their top priorities: - **Secure Data Storage** (**56%** of reviewers rated this feature as critical) - **Document Storage** (**51%**) - **File Sharing** (**49%**) DynaFile supports all three of the features reviewers value most: **Secure Data Storage**, **Document Storage**, and **File Sharing**. Together, these capabilities help businesses protect sensitive files, keep records organized in a central system, and share documents quickly with the right people, allowing teams to manage information more efficiently and maintain better control over everyday document workflows. Document Storage 4.8 (11) 81.82% of 11 reviewers that rated this feature as important or highly important Store and organize documents in a centralized system File Sharing 4.5 (10) 30.00% of 10 reviewers that rated this feature as important or highly important Public or private sharing of digital files such as documents, audio/video, images, and more Access Controls/Permissions 4.5 (11) 54.55% of 11 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems Archiving & Retention 4.8 (8) 62.50% of 8 reviewers that rated this feature as important or highly important Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes File Recovery 4.6 (8) 50.00% of 8 reviewers that rated this feature as important or highly important Recover lost, deleted, or damaged files Collaboration Tools 4.7 (3) 0.00% of 3 reviewers that rated this feature as important or highly important Provides a channel for team members to share AI models, media files, communicate, and work together DynaFile 54 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Access Expiration Management: Set rules for access to expire based on fixed dates, time elapsed, number of views, number of downloads etc. - Activity Tracking: Track and document all activities across devices, networks, and other systems - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Archiving & Retention: Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes - Audit Management: Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Compliance Tracking: Track and report regulatory data to either internal management or external stakeholders - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Digital Signature: Electronic signing method that validates the authenticity and integrity of a digital document - Document Automation: Automated or logic-based workflows that assist in the creation of electronic documents - Document Capture: Scan, move or upload electronic files within the software's repository - Document Check-in/Check-out: Document Check-in/Check-out - Document Classification: Assign categories, labels, tags, or attributes to documents for organization, search and storage - Document Generation: Custom forms to streamline repetitious aspects of a document - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Review: Review and analyze existing information across documents - Document Storage: Store and organize documents in a centralized system - Document Templates: Customizable sample documents that contain placeholder text or a standard layout that can be repeated for each new file - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Electronic Signature: Digitally sign online documents - File Conversion: Convert files to a different format - File Recovery: Recover lost, deleted, or damaged files - File Sharing: Public or private sharing of digital files such as documents, audio/video, images, and more - Forms Management: Store, manage and track all forms in a centralized location - Full Text Search: Search for specific words or phrases within a document or database - Indexing: Compile and organize data into specific metrics - Metadata Management: Collect and maintain structured information that describes data or content - Mobile Access: Access software remotely via mobile devices - Offline Access: Ability of websites, web applications, or mobile applications to function without an active internet connection - Optical Character Recognition: Ability to recognize printed or written text within digital images or scanned documents - Quality Control: Ensure that quality requirements and standards are met across production processes - Real-Time Reporting: Active reporting of data and metrics - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Revision History: Track what was updated, who made the changes, compare two revisions, and revert or perform another revision - Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Secure Data Storage: Securely stores data to prevent data loss or breaches - SSL Security: Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access - Status Tracking: Track the status over time for a request, process, asset, or transaction - Tagging: Attach digital tags to documents and assets for identification, search, or monitoring purposes - Task Management: Create, manage and track all task activities and progression - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Training Management: Track employee/learner's progression through training programs - Version Control: Track revisions and updates made to files and navigate between different versions - Version Rollback: The process of reverting to a previous version or state - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.7 (13) 4.7 Based on 13 reviews ## Pricing Value for money 4.9 (10) Basic $799.00 Per User,Per Month Value for money 4.9 (10) 4.9 Based on 10 reviews ## Integrations [ Docusign](https://www.capterra.com/p/121506/Docusign/)[ Jotform](https://www.capterra.com/p/158456/JotForm-4-0/)[ Microsoft SQL Server](https://www.capterra.com/p/1417/SQL-Server/)[ Paylocity](https://www.capterra.com/p/86714/WebPay/)[ Workday HCM](https://www.capterra.com/p/66908/Workday-HCM/)[ PandaDoc](https://www.capterra.com/p/131735/PandaDoc/)[ Dayforce HCM](https://www.capterra.com/p/205376/Dayforce-HCM/)[ ICIMS](https://www.capterra.com/p/93248/iCIMS-Recruit/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.9 (14) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.9 (14) 4.9 Based on 14 reviews ## User reviews Overall rating 4.9 Based on 14 reviews Filter by rating 5(12) 4(2) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent RM Robyn M. Learning and Development Manager Transportation/Trucking/Railroad ### "Dynafile helps ease the burden of document storage - would highly recommend!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 March 5, 2026 Our company's experience with Dynafile has been very good. We went from all paper to 100% digital in just a few years. Dynafile helped streamline and improve our employee onboarding experience. Pros What I like most about Dynafile is how quick and easy it is to find employee personnel documents, and that I no longer have stacks of paper in my office that I need to file. We've been able to remove all the large file cabinets from our offices. Cons Registering documents can be time-consuming if you use the batch function rather than the auto-barcode processing. Alternatives considered [DocuWare](https://www.capterra.com/p/220466/DocuWare/) [Square 9](https://www.capterra.com/p/161845/Square-9/) Reasons for choosing DynaFile Dynafile offered unlimited users, versus 10 / 15 users for the others. Dynafile offered a better price than Square 9. The features were comparable with all three. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. CL Chris L. CHRO Hospital & Health Care ### "Great product that is sustainable in longterm impact. " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 15, 2025 So many technology tools are too complex. Maybe they have some great features but it's hard to get it functional and sustainable. DynaFile is not that. We've found it to be embraced by all of our locations as easy to use, easy to understand and easy to sustain. Pros DynaFile does what it says it will do for you. Easy to get going and make a quick impact in workflow and access to files in a manner that are intuitive. Cons There is nothing that applies to us in this category. We love it! Alternatives considered [UKG Pro](https://www.capterra.com/p/480/UKG-Pro/) Reasons for choosing DynaFile Ease of use, sustainable success, customer service Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. AB Amanda B. Human Resources Assistant Chemicals ### "DynaFile Review" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 April 25, 2025 I think overall, DynaFile is a very useful tool that makes storing documents easy and efficient. \[sensitive content hidden\] was also very helpful and attentive during our implementation process. Pros I like that the system is very intuitive and easy to navigate. It makes adding bulk documents an efficient task. Cons I wish there was a way to choose the name of the files being downloaded out of the DynaFile system, instead it just choosing to name it based on the indexes. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Response from Vendor April 28, 2025 Thank you Amanda! Just a quick note - the downloaded filename can be updated so that by default the original filename is used instead of indexes. Please reach out to your account manger or support@dynafile.com to update your site. Have a great day and thank you again! MC Matthew C. Recruiting Supervior Logistics and Supply Chain ### "Great product and great account reps" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 25, 2025 Excellent. The service works well with little interruption, is easy to train and I know our account rep is regularly available if needed. Pros I find the system very simple to use and to train others on. I also greatly appreciate our account rep \[sensitive content hidden\]. She's always very quick to reply and provides great solutions or answers. Cons I find the difference between editing a document and changing the meta data a bit confusing. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. JL Jenn L. HR Assistant Medical Devices ### "Radiometer Review" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 18, 2025 Great experience since the initial launch. \[sensitive content hidden\] has been and continues to be an amazing support to the team. Pros Ease of use, clean user interface, support from account rep. Cons Not certain if this is a connection issue: lag time when splitting documents. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Response from Vendor March 20, 2025 Thank you so much for sharing your experience with DynaFile! We’re thrilled to hear that you find the system easy to use and that our clean interface and dedicated support team have made a positive impact. Regarding the lag time when splitting documents, we’d love to help troubleshoot this for you. Please feel free to reach out to your support contact or email support@dynafile.com, and we’ll be happy to assist you. We’re grateful for your partnership and look forward to continuing to support your team. Let us know if there’s anything else we can do to improve your experience! WS Wendy S. HR Systems and Payroll Manager Non-Profit Organization Management ### "Dynafile - what a time saver!" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 April 23, 2024 Pros The ease of implementation. We had hundreds of paper personnel files so we knew implementation would be a challenge and were surprising pleased at how easy it was. The system is user friendly and easy to navigate. We have locations on both the east and west coasts of the state so the ability to share files is an incredible plus. We have more time now for other projects since we spend less time filing papers. Cons We're not very skilled on how to run reports. I'm sure with more use we'll get better at reports. Reasons for choosing DynaFile Dynafile had several features we wanted and gave us a favorable discount since we are a 501C organization. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Response from Vendor May 9, 2024 Thank you so much for taking the time to share your feedback on DynaFile. We're very happy our Document Manage solution is helping free up time for your team to work on more important projects. ST Sarah T. Senior HR Analyst Hospital & Health Care ### "DynaFile is a quality solution" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 31, 2022 From the very start, our experience with DynaFile has been a positive one. The sales and support team are very responsive and we have felt supported the whole way. The meetings and trainings are streamlined and efficient. Pros I like that DynaFile is a straight forward solution that does one job and does it very well. We were looking for an electronic replacement for our 3000+ paper personnel files, and DynaFile is a seamless solution. Because it is not simply an add-on, but is targeted specifically to the secure management and storage of documents, you are getting very high quality technology and support. Cons We have had to create some work-arounds with regard to permissions and access, but other than that the software has met or exceeded our needs. Reasons for choosing DynaFile DynaFile offered the most comprehensive and logical solution. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. AV Ana V. HR Manager Oil & Energy ### "It's changed our work lives" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 28, 2022 It has changed how we do things in our department, HRWe work smarter and not harder with DynaFile. Pros We went from paper to digital and DynaFile made it very easy to do this. Cons So far, it's worked great for us and it's user-friendly. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. BM Becky M. Chief People Officer Individual & Family Services ### "Easy to use and train" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 26, 2022 It made digitizing our personnel and training files a breeze. Pros It is very easy to teach our new users how to navigate DynaFile. That ease of use saves a lot of headaches.The multiple options to get documents into the system is a plus.We are able to give controlled access to regulators as needed so they can check on the information they are looking for without having to provide any sort of paper file. Cons We've lost a few documents based on the large amount of files and daily inputs that we have. The reporting helps us find those, but it sometimes takes a while. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. KC Katie C. Director of HR Non-Profit Organization Management ### "Cloud Storage Success" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 October 26, 2022 Dynafile support has been seamless from the onset when I communicated with sales, to implementation, and continued help as issues arise. The quick response with resolutions always. For all the various vendors we work with, Dynafile customer service is top-notch. Pros The ease of transforming a paper-driven organization to cloud-based storage. This user-friendly software allows all levels of technology-comfort to learn the software and feel of sense of satisfaction. Cons It would be helpful if there was a feature to combine or reorder digital documents before filing them in batch processing (e.g. separate pdfs). Also, being able to create our own customized reports would be helped. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. [View all Reviews](https://www.capterra.com/p/113688/DynaFile/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.