# DynaFile Software Pricing, Alternatives & More 2026 | Capterra

> With the help of Capterra, learn about DynaFile Software - reviews, pricing plans, popular comparisons to other Document Management products and more.

Source: https://www.capterra.com/p/113688/DynaFile

---

# 

 DynaFile Software Review 2026: Features, Integrations, Pros & Cons

Last updated on March 13, 2026

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

[Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews)

DynaFile

## What is DynaFile?

DynaFile is the industry-leading electronic employee filing system tailored for human resource departments. Its robust cloud document management solutions empower businesses to streamline processes through features like scanning automation, secure online file storage, controlled cloud workflows, and automated onboarding integrations. DynaFile helps organizations eliminate paper-based processes, improve document management efficiency, and ensure regulatory compliance. For more information, visit https://www.dynafile.com.

## What is DynaFile used for?

[Document Management](https://www.capterra.com/document-management-software/)[Document Version Control](https://www.capterra.com/document-version-control-software/)

Overall rating

Based on 14 user reviews

Reviews sentiment

Positive

\-

Neutral

\-

Negative

\-

Starting price

$799

Per User, Per Month

Free trial  
not available

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## Compare with a popular alternative

Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status.

### DynaFile

4.9 (14)

VS.

[4.6 (5,720)](https://www.capterra.com/p/147657/monday-com/reviews/)

Starting Price

$799

Per User, Per Month

Starting Price

$9

Per User, Per Month

Free Trial

Free Version

Pricing Options

Free Trial

Free Version

Ease Of Use

4.9 (14)

Ease Of Use

4.5 (28,694)

Value For Money

4.9 (10)

Value For Money

4.3 (20,290)

Customer Service

4.9 (14)

Customer Service

4.4 (18,335)

## DynaFile alternatives

[4.6 (5,044)](https://www.capterra.com/p/153140/Connecteam/reviews/)

Starting price

$29.00

Per User, Per Month

[4.5 (526)](https://www.capterra.com/p/148577/MasterControl/reviews/)

Starting price

$25000.00

Per User, Per Month

Highest Rated

[4.7 (4,165)](https://www.capterra.com/p/251329/Adobe-Acrobat-DC/reviews/)

Starting price

$19.99

Per User, Per Month

[4.6 (42)](https://www.capterra.com/p/16872/Document-Locator/reviews/)

Starting price

$22.00

Per User, Per Month

[View all alternatives](https://www.capterra.com/p/113688/DynaFile/alternatives/)

## Features

Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically.

Access Controls/Permissions

4.5 (11)

54.55% of 11 reviewers that rated this feature as important or highly important

Define levels of authorization for access to specific files or systems

Document Storage

4.8 (11)

81.82% of 11 reviewers that rated this feature as important or highly important

Store and organize documents in a centralized system

File Sharing

4.5 (10)

30.00% of 10 reviewers that rated this feature as important or highly important

Public or private sharing of digital files such as documents, audio/video, images, and more

Archiving & Retention

4.8 (8)

62.50% of 8 reviewers that rated this feature as important or highly important

Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes

File Recovery

4.6 (8)

50.00% of 8 reviewers that rated this feature as important or highly important

Recover lost, deleted, or damaged files

Collaboration Tools

4.7 (3)

0.00% of 3 reviewers that rated this feature as important or highly important

Provides a channel for team members to share media files, communicate, and work together

DynaFile 54 features

Define levels of authorization for access to specific files or systems

Set rules for access to expire based on fixed dates, time elapsed, number of views, number of downloads etc.

Track and document all activities across devices, networks, and other systems

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Application programming interface that allows for integration with other systems/databases

Manage the process of evaluating documents or requests submitted for approval

Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes

Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws

A record of all activities within the system, including user access, changes made, etc.

Provides a channel for team members to share media files, communicate, and work together

Leave comments and notes on documents for others to view

Track and manage adherence to policies for any service, product, process, or supplier

Track and report regulatory data to either internal management or external stakeholders

Add customized logos and colors to align with company branding

Pre-designed layouts that can be customized to match preferences and requirements

Import and export data to and from software applications

Electronic signing method that validates the authenticity and integrity of a digital document

Automated or logic-based workflows that assist in the creation of electronic documents

Scan, move or upload electronic files within the software's repository

Document Check-in/Check-out

Assign categories, labels, tags, or attributes to documents for organization, search and storage

Custom forms to streamline repetitious aspects of a document

Store, manage, and track all electronic documents in a centralized location

Review and analyze existing information across documents

Store and organize documents in a centralized system

Customizable sample documents that contain placeholder text or a standard layout that can be repeated for each new file

Assemble applications and processes by dragging over and arranging pre-built components

Digitally sign online documents

Convert files to a different format

Recover lost, deleted, or damaged files

Public or private sharing of digital files such as documents, audio/video, images, and more

Store, manage and track all forms in a centralized location

Search for specific words or phrases within a document or database

Compile and organize data into specific metrics

Collect and maintain structured information that describes data or content

Access software remotely via mobile devices

Ability of websites, web applications, or mobile applications to function without an active internet connection

Ability to recognize printed or written text within digital images or scanned documents

Ensure that quality requirements and standards are met across production processes

Active reporting of data and metrics

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

Track what was updated, who made the changes, compare two revisions, and revert or perform another revision

Set & manage permission levels based on user roles and restrict access to only authorized individuals

Search and filter data across systems to locate required information by entering keywords or certain criteria

Securely stores data to prevent data loss or breaches

Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access

Track the status over time for a request, process, asset, or transaction

Attach digital tags to documents and assets for identification, search, or monitoring purposes

Create, manage and track all task activities and progression

Set up connections to third-party platforms to improve business processes

Track employee/learner's progression through training programs

Track revisions and updates made to files and navigate between different versions

The process of reverting to a previous version or state

Create, design and manage workflows for repetitive tasks

Get Advice

We can help you find the software with the features you need.

Features

4.7 (13)

4.7

Based on 13 reviews

## Pricing

Value for money

4.9 (10)

Basic

$799.00

Per User,Per Month

Value for money

4.9 (10)

4.9

Based on 10 reviews

## Integrations

[

Docusign](https://www.capterra.com/p/121506/Docusign/)[

Jotform](https://www.capterra.com/p/158456/JotForm-4-0/)[

Microsoft SQL Server](https://www.capterra.com/p/1417/SQL-Server/)[

Paylocity](https://www.capterra.com/p/86714/WebPay/)[

Workday HCM](https://www.capterra.com/p/66908/Workday-HCM/)[

PandaDoc](https://www.capterra.com/p/131735/PandaDoc/)[

Dayforce HCM](https://www.capterra.com/p/205376/Dayforce-HCM/)[

iCIMS Hire](https://www.capterra.com/p/93248/iCIMS-Recruit/)

Connect with a Capterra advisor for a free 15-minute consultation

Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs.

## Support, customer service and training options

Customer Service

4.9 (14)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

4.9 (14)

4.9

Based on 14 reviews

## User reviews

Overall rating

4.9

Based on 14 reviews

Filter by rating

5(12)

4(2)

3(0)

2(0)

1(0)

Mentioned topic

Sorted by most recent

RM

Robyn M.

Learning and Development Manager

Transportation/Trucking/Railroad

### "Dynafile helps ease the burden of document storage - would highly recommend!"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

4.0

4.0

Likelihood to Recommend

10/10

March 5, 2026

Our company's experience with Dynafile has been very good. We went from all paper to 100% digital in just a few years. Dynafile helped streamline and improve our employee onboarding experience.

Pros

What I like most about Dynafile is how quick and easy it is to find employee personnel documents, and that I no longer have stacks of paper in my office that I need to file. We've been able to remove all the large file cabinets from our offices.

Cons

Registering documents can be time-consuming if you use the batch function rather than the auto-barcode processing.

Alternatives considered

[DocuWare](https://www.capterra.com/p/220466/DocuWare/)

[Square 9](https://www.capterra.com/p/161845/Square-9/)

Reasons for choosing DynaFile

Dynafile offered unlimited users, versus 10 / 15 users for the others. Dynafile offered a better price than Square 9. The features were comparable with all three.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

CL

Chris L.

CHRO

Hospital & Health Care

### "Great product that is sustainable in longterm impact. "

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

May 15, 2025

So many technology tools are too complex. Maybe they have some great features but it's hard to get it functional and sustainable. DynaFile is not that. We've found it to be embraced by all of our locations as easy to use, easy to understand and easy to sustain.

Pros

DynaFile does what it says it will do for you. Easy to get going and make a quick impact in workflow and access to files in a manner that are intuitive.

Cons

There is nothing that applies to us in this category. We love it!

Alternatives considered

[UKG Pro](https://www.capterra.com/p/480/UKG-Pro/)

Reasons for choosing DynaFile

Ease of use, sustainable success, customer service

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

AB

Amanda B.

Human Resources Assistant

Chemicals

### "DynaFile Review"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

8/10

April 25, 2025

I think overall, DynaFile is a very useful tool that makes storing documents easy and efficient. \[sensitive content hidden\] was also very helpful and attentive during our implementation process.

Pros

I like that the system is very intuitive and easy to navigate. It makes adding bulk documents an efficient task.

Cons

I wish there was a way to choose the name of the files being downloaded out of the DynaFile system, instead it just choosing to name it based on the indexes.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

April 28, 2025

Thank you Amanda! Just a quick note - the downloaded filename can be updated so that by default the original filename is used instead of indexes. Please reach out to your account manger or support@dynafile.com to update your site. Have a great day and thank you again!

MC

Matthew C.

Recruiting Supervior

Logistics and Supply Chain

### "Great product and great account reps"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

March 25, 2025

Excellent. The service works well with little interruption, is easy to train and I know our account rep is regularly available if needed.

Pros

I find the system very simple to use and to train others on. I also greatly appreciate our account rep \[sensitive content hidden\]. She's always very quick to reply and provides great solutions or answers.

Cons

I find the difference between editing a document and changing the meta data a bit confusing.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

JL

Jenn L.

HR Assistant

Medical Devices

### "Radiometer Review"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

March 18, 2025

Great experience since the initial launch. \[sensitive content hidden\] has been and continues to be an amazing support to the team.

Pros

Ease of use, clean user interface, support from account rep.

Cons

Not certain if this is a connection issue: lag time when splitting documents.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

March 20, 2025

Thank you so much for sharing your experience with DynaFile! We’re thrilled to hear that you find the system easy to use and that our clean interface and dedicated support team have made a positive impact. Regarding the lag time when splitting documents, we’d love to help troubleshoot this for you. Please feel free to reach out to your support contact or email support@dynafile.com, and we’ll be happy to assist you. We’re grateful for your partnership and look forward to continuing to support your team. Let us know if there’s anything else we can do to improve your experience!

WS

Wendy S.

HR Systems and Payroll Manager

Non-Profit Organization Management

### "Dynafile - what a time saver!"

4.0

Overall Rating

4.0

4.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

April 23, 2024

Pros

The ease of implementation. We had hundreds of paper personnel files so we knew implementation would be a challenge and were surprising pleased at how easy it was. The system is user friendly and easy to navigate. We have locations on both the east and west coasts of the state so the ability to share files is an incredible plus. We have more time now for other projects since we spend less time filing papers.

Cons

We're not very skilled on how to run reports. I'm sure with more use we'll get better at reports.

Reasons for choosing DynaFile

Dynafile had several features we wanted and gave us a favorable discount since we are a 501C organization.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

May 9, 2024

Thank you so much for taking the time to share your feedback on DynaFile. We're very happy our Document Manage solution is helping free up time for your team to work on more important projects.

ST

Sarah T.

Senior HR Analyst

Hospital & Health Care

### "DynaFile is a quality solution"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

October 31, 2022

From the very start, our experience with DynaFile has been a positive one. The sales and support team are very responsive and we have felt supported the whole way. The meetings and trainings are streamlined and efficient.

Pros

I like that DynaFile is a straight forward solution that does one job and does it very well. We were looking for an electronic replacement for our 3000+ paper personnel files, and DynaFile is a seamless solution. Because it is not simply an add-on, but is targeted specifically to the secure management and storage of documents, you are getting very high quality technology and support.

Cons

We have had to create some work-arounds with regard to permissions and access, but other than that the software has met or exceeded our needs.

Reasons for choosing DynaFile

DynaFile offered the most comprehensive and logical solution.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

AV

Ana V.

HR Manager

Oil & Energy

### "It's changed our work lives"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

October 28, 2022

It has changed how we do things in our department, HRWe work smarter and not harder with DynaFile.

Pros

We went from paper to digital and DynaFile made it very easy to do this.

Cons

So far, it's worked great for us and it's user-friendly.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

BM

Becky M.

Chief People Officer

Individual & Family Services

### "Easy to use and train"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

October 26, 2022

It made digitizing our personnel and training files a breeze.

Pros

It is very easy to teach our new users how to navigate DynaFile. That ease of use saves a lot of headaches.The multiple options to get documents into the system is a plus.We are able to give controlled access to regulators as needed so they can check on the information they are looking for without having to provide any sort of paper file.

Cons

We've lost a few documents based on the large amount of files and daily inputs that we have. The reporting helps us find those, but it sometimes takes a while.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

KC

Katie C.

Director of HR

Non-Profit Organization Management

### "Cloud Storage Success"

4.0

Overall Rating

4.0

4.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

October 26, 2022

Dynafile support has been seamless from the onset when I communicated with sales, to implementation, and continued help as issues arise. The quick response with resolutions always. For all the various vendors we work with, Dynafile customer service is top-notch.

Pros

The ease of transforming a paper-driven organization to cloud-based storage. This user-friendly software allows all levels of technology-comfort to learn the software and feel of sense of satisfaction.

Cons

It would be helpful if there was a feature to combine or reorder digital documents before filing them in batch processing (e.g. separate pdfs). Also, being able to create our own customized reports would be helped.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

[View all Reviews](https://www.capterra.com/p/113688/DynaFile/reviews/)

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