--- title: "WorkPlace Expense Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about WorkPlace Expense Software - reviews, pricing plans, popular comparisons to other Travel Management products and more." source_url: "https://www.capterra.com/p/247629/WorkPlace-Expense/" page_type: "product" language: "en" publication_date: "2026-10-19" --- # WorkPlace Expense Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on October 19, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) WorkPlace Expense ## What is WorkPlace Expense? Web-based & Mobile Travel Management with intuitive user interface, powerful booking, expense, reporting, and auditing capabilities. Seamless out-of-the-box, real-time integration with Microsoft Dynamics GP, AX, NAV, SL, D365 Business Central; Sage ERP, Sage Intacct; Blackbaud NXT; Acumatica. Create. Request, Submit, Approve Expenses; Book Airfare, Car, Hotel; Access Traveler Trip Data in Seconds, and Easily Report and Analyze with Full Tracking and Control. ## What is WorkPlace Expense used for? [Expense Report](https://www.capterra.com/expense-report-software/)[Spend Management](https://www.capterra.com/spend-management-software/)[Travel Management](https://www.capterra.com/travel-management-software/) Top alternative Featured Overall rating Based on 10 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $500 Per User, Per Month Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for WorkPlace Expense?[Manage this product listing](https://www.g2.com/products/workplace-expense/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### WorkPlace Expense 4.3 (10) VS. [4.3 (2,269)](https://www.capterra.com/p/380/Concur-Expense/reviews/) Starting Price $500 per user, per month Starting Price $7 Usage Based, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.4 (10) Ease Of Use 4.1 (234) Value For Money 3.8 (8) Value For Money 4.1 (176) Customer Service 4.4 (9) Customer Service 4.1 (191) ## WorkPlace Expense alternatives [4.6 (214)](https://www.capterra.com/p/169591/TripActions/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars Highest Rated [Moss](https://www.capterra.com/p/211744/getmoss/) [4.9 (234)](https://www.capterra.com/p/211744/getmoss/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/211744/getmoss/) [BILL Spend & Expense](https://www.capterra.com/p/166905/Divvy/) [4.7 (440)](https://www.capterra.com/p/166905/Divvy/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/166905/Divvy/) [Expensify](https://www.capterra.com/p/97594/Expensify/) [4.5 (1,402)](https://www.capterra.com/p/97594/Expensify/reviews/) Starting price $5.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 90% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/97594/Expensify/) [View all alternatives](https://www.capterra.com/p/247629/WorkPlace-Expense/alternatives/) ## FAQs about WorkPlace Expense Overview ### Which roles and teams benefit most from WorkPlace Expense? WorkPlace Expense is most used by finance leaders, controllers, and administrative teams that manage expense approvals, reimbursement records, and spending oversight. IT analysts, developers, and enterprise application directors support system configuration and reporting, while architects, engineers, and managers submit project-related expenses and track costs across operational work. Answer based on 10 reviews Overview ### What company size and specific industries is WorkPlace Expense built for? WorkPlace Expense is designed for mid-sized and enterprise organizations with teams ranging from 5 to 5,000 users. It is built for companies that need expense management across larger employee groups, rather than for very small businesses or solo users. Features and Usability ### What are the key features of WorkPlace Expense? WorkPlace Expense offers expense tracking, expense claims, reimbursement management, and receipt management, including mobile receipt upload and optical character recognition. It also includes approval workflow, policy management, spend control, reporting and analytics, real-time alerts, multi-currency support, and integrations with accounting and ERP systems. Integrations ### Which third-party tools and platforms does WorkPlace Expense integrate with? WorkPlace Expense integrates with Acumatica Cloud ERP, Dynamics 365, Dynamics 365 Business Central, NetSuite, and Sage Intacct. These ERP and finance platform connections support accounting and expense data exchange across common business systems, with native compatibility focused on back-office workflows. Getting Started and Support ### What training and onboarding options does WorkPlace Expense offer? WorkPlace Expense provides videos as its training option. Videos can support self-paced learning by showing key features, workflows, and setup steps in a visual format that users can review as needed. Getting Started and Support ### What customer support options does WorkPlace Expense offer? WorkPlace Expense offers Email/Help Desk and Phone Support. No reviewer feedback is available to describe support quality, response times, or common service issues. The support channels listed here are the only confirmed options, and no additional details about user experience can be verified from the catalog data. ## Features AI summary Based on 2,432 Travel Management reviews Capterra data shows that buyers of travel management software rank the following features as their top priorities: - **Expense Claims** (**54%** of reviewers rated this feature as critical) - **Online Booking** (**54%**) - **Electronic Payments** (**59%**) WorkPlace Expense supports **Expense Claims** and **Online Booking**, giving teams a way to track travel spending and arrange trips within the same system. However, it does not offer **Electronic Payments**. Instead, it provides other highly rated features, including **Receipt Management** (**47%**), **Reimbursement Management** (**50%**), and **Spend Control** (**47%**), helping businesses keep records organized, manage employee paybacks, and monitor travel costs more closely. Expense Claims 5.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Attaching relevant receipts or supporting documents to submit expenses for reimbursement Online Booking 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Book meetings and appointments through a website or digital platform Receipt Management 5.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Upload, track, and submit receipts in a central database Spend Control 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Set allowances and ensure employees don't spend more than the allotted amounts Mobile Access 5.0 (2) 50.00% of 2 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Approval Workflow 5.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Route documents and other data through one or more stakeholders for review and approval WorkPlace Expense 36 features Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc. Integrate with a third-party accounting system Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems Manage the process of evaluating documents or requests submitted for approval Route documents and other data through one or more stakeholders for review and approval Create, manage, and send invoices or bills to customers Create, update, and manage bookings, itineraries, and reservations Assembly of graphs and charts for visualizing and tracking statistics/metrics Integrate with existing ERP systems Attaching relevant receipts or supporting documents to submit expenses for reimbursement Monitor and record expenses such as purchases or charges incurred Evaluate units, projects, budgets, and other finance-related data to gauge their performance and potential risk Captures invoice data and maintains comprehensive records for auditing and reporting purposes Access software remotely via mobile devices Scan and upload receipts to a central database using a mobile device Manage and handle various international currencies Book meetings and appointments through a website or digital platform Ability to recognize printed or written text within digital images or scanned documents Create, manage, and track policies and procedures within an organization Receive notification of issues as soon as they occur Analyze and gain insights into data in real-time Receive data and information in real time Active monitoring of systems, applications, or networks Notifications that are delivered to users as soon as an event occurs Active reporting of data and metrics Receive system updates as soon as any changes are made Upload, track, and submit receipts in a central database Manage compensation for out-of-pocket expenses incurred by an employee, client or another party Timed notification for any upcoming task, deadline, appointment, or activity Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Establish limitations based on certain conditions Set allowances and ensure employees don't spend more than the allotted amounts Log and record hours worked and costs spent to assist in billing and invoicing Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 3.9 (9) 3.9 Based on 9 reviews ## Pricing Value for money 3.8 (8) Free Trial Free Version Basic $500.00 Value for money 3.8 (8) 3.8 Based on 8 reviews ## Integrations [ Dynamics 365](https://www.capterra.com/p/157279/Dynamics-365/)[ NetSuite](https://www.capterra.com/p/135757/NetSuite/)[ Sage Intacct](https://www.capterra.com/p/76/Intacct/)[ Acumatica Cloud ERP](https://www.capterra.com/p/96371/Acumatica-Cloud-ERP/)[ Dynamics 365 Business Central](https://www.capterra.com/p/212111/Dynamics-365-Business-Central/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.4 (9) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.4 (9) 4.4 Based on 9 reviews ## User reviews Overall rating 4.3 Based on 10 reviews Filter by rating Counts reflect reviews available in this feed. 5(3) 4(7) 3(0) 2(0) 1(0) Mentioned topic Recent reviews first, then most helpful RE Reviewer Architect and planer Used the software for: 1-3 years ### "WorkPlace Expensez expense lifecycle process management tool." 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 November 18, 2022 It has most useful things in a simplified interaction expect it needed to develop More with time and find some other ways to make money to make it less expensive . Pros what is really I like about WorkPlace Expense is it, has a large portion of things you really want in one spot in regards to travel the management . Things that are generally effective for me are updates, costs following, different way of access and booking the board.that is what I get from WorkPlace Expense. Cons from my perspective Value for money is not that fair . Customer support is almost equal to non Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. CA Cheryl A. Controller Used the software for: 3-5 years ### "Review of WorkPlace Travel & Expense module" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 May 17, 2017 I am the Controller for Quadax and the final Reviewer for Expense reimbursements. Our Company has a complex Organization chart, so we have a lot of Approval Lists and Routing Rules. But once these are set-up, WorkPlace is easy to maintain. It is also helpful that Travel requests can route differently and be based on different criteria than the expense sheets. I especially like the feature that creates the expense sheet from an Approved Travel request. My travelling account reps really like the WorkPlace Mobile App for taking pictures of meal receipts, etc., while on the road. My Sr. VP's like that they can filter the Travel requests and Expense sheets during approval. I like that the attachments show up in the side window for quicker review (not having to open an attachment). We process expense sheets weekly for payment and the synchronization with our ERP has been working effortlessly. WorkPlace Travel & Expense has been a huge factor in our effort to go paperless and has improved the timing of our employees expense reimbursement payments. This makes everybody happy! Pros Easy to learn and navigate for the end users. Because it is web-based, it can be used from almost anywhere. Makes processing expense reports quicker and more efficiently. Cons Initial set-up was time-consuming, but our Company has a complex Organization chart, with a lot of levels of approval. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. BS Betty Sue I. Associate Director, Finance & Administration Used the software for: 3-5 years ### "Generally good!" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 5.0 5.0 Likelihood to Recommend 6/10 November 13, 2016 I like the expense module for WorkPlace. If I had a wish list, it would include: 1) Being able to assign an "invoice number" to the expense report (currently is sent to SAGE with a system assigned voucher number) 2) Being able to attach documents to the expense reports after it has been processed and sent to SAGE. Often receipts come in late and it would be nice to attach it to the original document 3) Having a search capability that captured both the expense module and the check request module. Research on a GL requires searching both modules and combining them. Overall we are happy with the expense processing, but as noted there are a few improvements I would recommend. Pros Very user friendly in terms of navigation. Cons Having 2 separate modules for expense report processing and check request processing Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Developer Used the software for: 1-3 years ### "Real time reporting." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 4, 2023 For businesses seeking to simplify their expense reporting and reimbursement procedures, WorkPlace Expense can be a useful tool. Highly recommendable. Pros Businesses can monitor expenses and spot trends and insights thanks to WorkPlace Expense's real-time reporting and analytics. Cons As with any cloud-based software tool, data security and privacy may give rise to some worries, especially if the system is being used to share or store private financial information. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Director of Enterprise Applications Used the software for: 3-5 years ### "Workplace Expense" 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 8/10 November 13, 2016 The automated routing rules and flexibility have allowed us to create a very flexible and dynamic approval process for our expense reports. We are a third party administrator for many different companies so the ability to successfully process under each companies unique guidelines is a major plus. We do appreciate that any customization requests that have been created and fulfilled have been turned into system configuration options in future releases thus making sure we are always using supported base code. Pros The system is extremely flexible in configuration and routing allowing us to adapt and change quickly to our business needs Cons The web interface is not as customer friendly as other software on the market, user adoption takes a little bit of time Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. VR Verified Reviewer assistante Used the software for: Less than 1 year ### "really awesome app" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 13, 2021 On the whole it is convenient easy to handle and can be used from almost anywhere ey it makes the processing of expense reports faster and more efficient Pros it is convenient to handle and can be used from almost anywhere and it makes the processing of expense reports faster and more efficient Cons some features that can be very useful are locked, so they pay for what's normal Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Manager Used the software for: I used a free trial ### "Excellent Platform" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 July 24, 2020 I like the fact that it has integration and it can be use on the free option to a limited extend. More than usual group options and accessibility. Pros Its free and easy to use, easy deployment and features. I can add people very easy up to 50 groups and 20 people on call!. Cons Well, there are some features that could be included in the free options such as advance integration but are not. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Business Process Analyst Used the software for: 1-3 years ### "Gateway Casinos" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 3.0 3.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 November 13, 2016 I am using an older version of Workplace. I rather make put in more comments after the upgrade of GP then Workplace. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Sven H. Power engineer Used the software for: I used a free trial ### "The top dog in its field" 5.0 April 19, 2021 This software is a great and useful tool, there are of course some features that I would like to be free but they are locked behind a paywall so the company can have profit and keep the software alive. All in all awesome tool. Pros This software has everyrhing you need in one place regarding travel management. Things that are most impactful for me are reminders, expenses tracking, mobile access and booking management. Cons There are really no complaints on my side because the free stuff is free and paid stuff is paid for a reason. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Senior Analyst, IT ### "Time Entry Review" 4.0 April 28, 2011 I would highly recommend this product to any small/mid-sized company that is looking to track and bill employee time. Pros \- Ease of use - Web based - Tight integration into ERP system - Willingness of development group to work on and implement our enhancement requests into the product Cons \- Lack of reporting functionality Review source Non-incentivized review: any software user can leave a review for any product listed on our site. 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