VisibleThread

VisibleThread Docs

5 / 5 11 reviews

Who Uses This Software?

Sales and Contracts Teams: Shred RFPs, improve compliance, reduce risk, win more business


Average Ratings

11 Reviews
  • 5 / 5
    Overall
  • 5 / 5
    Ease of Use
  • 5 / 5
    Customer Service

Product Details

  • Free Trial
    Yes
  • Deployment
    Cloud, SaaS, Web
    Installed - Mac
    Installed - Windows
  • Training
    Documentation
    Webinars
    Live Online
  • Support
    Online
    Business Hours

Vendor Details

  • VisibleThread
  • www.visiblethread.com
  • Founded 2008
  • United States

About VisibleThread Docs

VisibleThread gives you back control of your content by helping you analyze and optimize thousands of documents quickly and accurately. If you are shredding multiple RFPs, scanning documents for compliance or reviewing proposals for clarity and consistency, then VisibleThread can help you. Scans MS Office, PDF docs and entire websites for readability, quality and liability concerns. Customers include Boeing, General Dynamics, Northrop Grumman and 9 of the top 15 US Govt contractors.


VisibleThread Docs Features

  • Automatic Formatting
  • Calendar Management
  • Collaboration
  • Contact Management
  • Content Repository
  • Document Management
  • Electronic Signature
  • Knowledge Library
  • Pipeline Management
  • Requirements Management
  • Revision Management
  • RFP Management
  • Task Management
  • Templates
  • Version Control

VisibleThread Docs Reviews Recently Reviewed!

Df341a1ea164294768d26aeb1df41475

I use the VT for contracts reviews and RFP compliance matrix creation. It is exactly what I needed.

Nov 15, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Ease of Use
High quality useful output
Good comparisons
Cloud services architecture
Good support from VT
Lots of best practice sharing and a good product development plan

Cons: For some reason is says it will run slower if there are a lot of files in the folder. Not sure why this would be but rather than taking a chance, I move the files into spare folders.

Overall: Saves me tons of time!
Good for contractors and people reviewing complex documents.
It has other feature for proposal readability, but I have not used those.

9ab404a3a747ac8069f2fa2e54b23c0a

Provides significant capability to quickly identify actionable information across many documents.

Oct 10, 2017
5/5
Overall
4 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
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Pros: This is an experts' product that provides so many useful tools, that there is no way I can even begin to address them all in the word limit this survey allows. We continually come up with new methods to automate portions of our analytical and document preparation work with VisibleThread. We are a bid /proposal management firm supporting customers on over 100 proposal projects each year across a wide range of contract types that include construction, utility system privatization, public transit automation, security services, background investigation, and administrative services contracts with the Federal Government, and State and local governments as our primary focus areas. With VisibleThread, we have created many customizations (which are easy to implement) to specifically hone in on requirements and information specific to each type of industry and contract / bid opportunity we manage. Specifically, we can quickly breakdown information in solicitation documents and exhibits/specifications into sets of information that are directly relevant to each of the departments, operational groups and subject matter experts who are contributing to each bid / proposal effort. Examples; for construction and heavy civil projects, we breakout information IAW MasterFormat divisions to call out all Bid Items and speed up getting bid packages to estimators and subcontractors. We then use it to automatically inspect subcontractor bids and to compare them against each other (in seconds).

Overall: What used to take hours and days of reading, tagging and extracting key / actionable information from solicitation packages now takes us just seconds or minutes. As a user for about 2 years, it is obvious that the VisibleThread team continues to release new features and improve the others at a good pace. To speed up proposal reviews and improvements - we do this using the concept tracking features to make sure we addressed all of the specific contracts' specifications, instructions and evaluation factors. We use the compliance matrix features to speed up the process of making content and review assignments to team members. We use the content grammar and readability grading feature to quickly spot areas where we can be more concise and make our proposals easier for the average reviewer to understand. We run scripts that quickly identify deliverable / CDRL requirements to support transition planning, and; once we have won a contract, we use VisibleThread to quickly prepare briefing packages for the transition/implementation teams as we move from opportunity to contract in execution. While it takes your experts to setup the system to do these things, once configured, you can have anyone on your team run the analysis to perform any of the tasks I've described. My only wish - is that more contracting officers and procurement shops were using the tool to put out better and clearer/complete solicitations to industry.

Great tool! Time Saver! Quality Improver!

Sep 13, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
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Pros: Rapidly parse RFx documentation
Theme and concept discovery
Quick compliance and teaming matrix
Quality checking and readability
Document version comparison
Flexibility to discover what you need multiple documents to reveal to you
Customer support and training is top notch

Overall: Bottom line this tool saves money by speeding up the process of RFx reviews and increases quality. Documentation comparison is a time, money and quality saver as well.

Very effective in improving the quality of documents.

Sep 07, 2017
5/5
Overall
4 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
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Pros: Takes out a lot of costly editing, proofing, etc. Also good for a quick-and-dirty request for proposal shred.

Cons: Sometimes the answers are too good, and we need to prioritize responding to the results. For example, we have prepared a list of "avoidance words" for proposal documents, and we'll often see several hundred recommended repairs.

Best value proposal productivity tool out there, supported by a highly responsive service team

Sep 06, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money

Pros: Visible Thread can be used for more than just proposals. Great for everything from checking writing flow/voice to examining and comparing policy documents to identify friction areas. I like the website crawling feature that allows me to identify and compare firm capabilities as well. Generally easy to use after a couple training hours - dashboard is straightforward. If I cannot figure something out, the customer service and training team is readily accessible. Versatile tool.

Cons: Some data exports are in an older version of MS Excel that I must open with my current version of MS Excel

Really useful tool for Proposal Development

Aug 31, 2017
5/5
Overall
4 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
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Pros: It's really easy to use: Even with minimal training, you can use the most basic functions.
It saves time: It significantly reduces the amount of time spent on developing compliance matrices and generating acronym lists.
It improves the overall quality of your documents: It evaluates readability, passive voice, acronym usage, etc., making it easier for writers and editors to identify areas for improvement.
It supports in-depth document analysis: When set up correctly, the tool can help with detailed document analysis.

Cons: It has a bit of a learning curve, and the analysis results can be a little confusing sometimes. However, with sufficient training and regular usage, it becomes easier to use.

Overall: More than anything else, it saves me time.

Core tool for business development, proposal production, and contract compliance processes

Feb 17, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
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Pros: The versatility of the tool is incredible and it is so easy to use.

Cons: Nothing really

Overall: VisibleThread is incredibly versatile and easy to use. The tools available in the VisibleThread Doc suite instantaneously create actionable compliance matrices and document readability reports. We now use it as a core tool in our business development, proposal production, and contract compliance processes. Our primary uses include evaluating potential opportunities with the Discovery tool, generating requirement matrices for new solicitations with the Compliance Matrix tool, and improving our proposal content with the Clear Language report. We also use the Responsibility Matrix feature to quickly analyze new awards and create documentation for contract kick-off. Bottom line ¿ VT has saved us tremendous amounts of time, given us the capability to analyze documents in ways that are not humanly possible, and helped us find the real information in all of the words.

Another significant bonus is the incredible customer service VT offers. I have had numerous questions and the support is always timely and helpful.

Recommendations to other buyers: If possible, users should try to attend the annual users conference. I've picked up numerous helpful tips at these conferences.

Proposal Team Productivity Greatly Enhanced With Visible Thread

Nov 21, 2016
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
3 / 5
Value for Money

Comments: We have spent the last year integrating Visible Thread into our proposal workflow and as a result we will never want to work without it. We have no pre-post statistics to offer, but we know we've cut as many as 4-5 days off preparation time using all of the different product features. To begin, the first thing we do when we receive an RFP is to shred the document using the Compliance Matrix feature. This saves at least a day since we can have a draft matrix in about 15 minutes. The next step is to use Discovery to determine the subject content of the document and to derive a dictionary of customer terms we will use at a later date to test our proposal document content. We use the dictionary feature to identify past performance options and to identify key personnel candidates from our internal databases. We also use dictionaries to identify win themes and hot buttons or the lack thereof in the proposal text. One of the best uses is to track content over multi-volumes to make sure we are using the same terminology throughout. This used to be a two-person weekend task and now it takes a good dictionary and about three to four hours. With the increasing scrutiny over acronyms, we enjoy the acronym extraction feature and have significantly shortened the time for the acronym list preparation by at least half. We've also created our own acronym dictionary which we can use to generate a Quality Report. The Clear Language feature helps us maintain law and order in the Proposal Room. We used to have finger pointing, name calling brawls over content editing. Now we hand the authors a Clear Language analysis of their document and ask them to make the indicated corrections. They do not argue with a computerized analysis of their writing style and they know what to do to improve. As a result, we spend at least a day less on technical editing and have a much better product as a result. Use of Visible Thread is limited only by the imagination and we've used it for many aspects of our work beyond proposal preparation. We simply can't live without it.

Using the VT Solution in a Compliance Department Environment

Jul 01, 2014
4/5
Overall
5 / 5
Ease of Use
5 / 5
Customer Support

Comments: Our department uploads new RFPs to VisibleThread to highlight compliance risk. We run concept scans, searching for key terms that potentially indicate a high level compliance, financial or operational risk and exposure. These critical reports are generated efficiently in a matter of minutes, creating a significant costs savings in terms of labor output and productivity. Our department also utilizes the VisibleThread compliance checklist capability to report on contract risk factors. It has increased our review efficiency and flags risk much sooner.

Vendor Response

by VisibleThread on July 01, 2014

Thanks Jesse for taking the time to review. Really appreciate it. Best regards, The VisibleThread Team.

VisibleThread Works

Aug 15, 2012
5/5
Overall
5 / 5
Ease of Use
5 / 5
Customer Support

Pros: VisibleThread lives up to all its claims. The Plan Language, Win Theme, Bad Language, and Quality scans provide an effecient and effective way to improve the readabiity and language in proposal documents. The software is user-friendly and works well on Word and pdf files.

Cons: More integration with SharePoint would be helpful.

Overall: VisibleThread will help improve the quality and readability of your documents. It saves editing time and helps to flag problem areas quickly.

Visible Thread Saves Time

Apr 13, 2012
5/5
Overall
5 / 5
Ease of Use
5 / 5
Customer Support

Pros: We use VT to analyze potential targets and to generate compliant and responsive RFI and RFP/RFQ responses. It works and works well. It serves as a "force multiplier" for our small company. We've greatly reduced the time spent wading thru acquisition packages and can focus on things we can win.

Cons: None really.

Overall: Great value, excellent support from the vendor. Try it online.