# PBS Accounting Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about PBS Accounting Software - reviews, pricing plans, popular comparisons to other Accounting products and more. Source: https://www.capterra.com/p/117394/Passport-Business-Solutions/alternatives --- # PBS Accounting Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) PBS Accounting ## What is PBS Accounting? Passport Business Solutions (PBS) is professional level accounting software for growing US companies. Its scalable, modular format allows you to configure a system that grows with your company and its changing needs. Flexible reporting helps display your data your way for better visibility and control of your unique business processes that are essential to your success. Supports fraud prevention policies. Best for US companies ranging from 2 to 80 million in annual sales. ## What is PBS Accounting used for? [Accounting](https://www.capterra.com/accounting-software/)[Financial Reporting](https://www.capterra.com/financial-reporting-software/)[Payroll](https://www.capterra.com/payroll-software/) Top alternative Featured Overall rating Based on 32 user reviews Reviews sentiment Positive 94% Neutral 3% Negative 3% Starting price $995 Flat Rate, One Time Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for PBS Accounting?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.pass-port.com&name=PBS Accounting) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### PBS Accounting 4.5 (32) VS. [4.2 (1,991)](https://www.capterra.com/p/135757/NetSuite/reviews/) Starting Price $995 Flat Rate, One Time Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.4 (30) Ease Of Use 4.0 (1,947) Value For Money 4.3 (20) Value For Money 3.8 (1,537) Customer Service 4.7 (30) Customer Service 3.8 (1,642) ## PBS Accounting alternatives [4.4 (243)](https://www.capterra.com/p/96371/Acumatica-Cloud-ERP/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [4.2 (1,291)](https://www.capterra.com/p/135618/Odoo/reviews/) Starting price $31.10 Per User, Per Month Pricing Options Free Trial Free Version User Rating 83% of reviewers rated it above 4 stars [4.1 (283)](https://www.capterra.com/p/103908/IQMS-ERP-Software/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 82% of reviewers rated it above 4 stars Highest Rated [4.6 (344)](https://www.capterra.com/p/142477/ERPAG/reviews/) Starting price $25.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Billing & Invoicing 4.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Create, manage, and send invoices or bills to customers Direct Deposit 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Digitally deposit correct payroll amounts into individual employee's bank accounts Financial Reporting 4.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Generate reports to assess the financial performance of an organization General Ledger 4.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Centralized accounting record which tracks all financial transactions Payroll Management 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Manage employee salary processes, data, taxes, and records administration efficiently Payroll Reporting 4.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important View and track payroll metrics including tax liabilities, pay rates, working hours, deductions and more PBS Accounting 77 features Method used in decision-making that allows businesses to input variables to forecast potential outcomes or possibilities Generate, file and review 1099 tax forms for IRS (Internal Revenue Service) Define levels of authorization for access to specific files or systems Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc. Integrate with a third-party accounting system Track money owed to a company's creditors/suppliers Track outstanding invoices and the money owed from clients Accept electronic bank-to-bank transfers using a network called the Automated Clearing House (ACH) Categorizes outstanding invoices based on the amount of time they have remained unpaid Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges A record of all activities within the system, including user access, changes made, etc. Compare and match accounting/financial records with corresponding bank statements Create, manage, and send invoices or bills to customers Create budgets based on historical data and future projections Monitoring, analysis, and projection of the movement of cash into and out of a business over a specific period Process of managing an organization's cash resources, including cash on hand, investments, and bank account balances Print paychecks issued to confirm payment of wages or salary Receive and deposit or issue and record check payments Issue payments to third parties via checks Track and manage adherence to policies for any service, product, process, or supplier Combining loans, assets, liabilities, and other financial data from multiple subsidiary companies into one entity for reporting Accept and process credit card transactions Reports that show customers their invoices, payments, and balance on the account Alter the layout and content of reports Import and export data to and from software applications Digitally deposit correct payroll amounts into individual employee's bank accounts Store, manage, and track all electronic documents in a centralized location Receive an automatic notification when the exact same payment is about to be initiated for the second time Electronically collect payments for goods or services Electronic storage of staff/employee contact information and job status in a centralized repository Integrate with existing ERP systems Monitor and record expenses such as purchases or charges incurred Evaluate units, projects, budgets, and other finance-related data to gauge their performance and potential risk Plan, manage, and track the financial activities of an individual or organization Generate reports to assess the financial performance of an organization Form predictions based on past and present data/trends Identify and prevent suspicious activity Centralized accounting record which tracks all financial transactions A statement detailing the financial position of a business including assets, liabilities, and equity at a certain point in time Track and manage inventory levels to maintain proper supply Captures invoice data and maintains comprehensive records for auditing and reporting purposes Creation, processing, verification, and execution of invoices till the payment is made Access software remotely via mobile devices Manage the accounting and financial aspects of multiple locations or companies in a single location Manage and support multiple locations Pay employees in multiple states with correct tax deduction amounts in each Accept and process online payment transactions Manage and track customer orders for goods, investments, or any other purchases Flag a transaction when a customer pays more than they owe and either refund the overpayment or save the overpayment as a credit Allow customers to make a partial payment on an invoice and track remaining debt Reconcile payments with corresponding invoices or orders for accounting purposes Manage employee salary processes, data, taxes, and records administration efficiently View and track payroll metrics including tax liabilities, pay rates, working hours, deductions and more A type of financial statement used to record and report an organization's revenues, costs, and expenses over a specific amount of time Create, send, and track purchase orders and their statuses Aligns purchase orders with incoming invoices and receiving reports Generate quotes or estimates for customers Active reporting of data and metrics A list of customers and their payments due updated on a monthly basis Automatic and regular transactions made through a secure online platform at predetermined intervals (monthly, quarterly, etc.) Automated process of charging customers at regular intervals for repeated access or use of a product or service Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data An accounting principle that identifies the specific conditions in which revenue is recognized and determines how to account for it. Calculation of consumption tax imposed on the sale of goods/services Manage and track orders being shipped to customers Track the amount of money spent on a certain product or with a certain supplier Track the status over time for a request, process, asset, or transaction Manage all supplier data and operations Track tax-related transactions, tax remittance and tax reporting for various groups of employees and contractors Implementation of various strategies to manage tax obligations via planning and maintaining compliance Record of all transactions such as purchases, deposits, withdrawals and transfers within a specific period Ability to track and store all vendor-related information, such as contacts, services offered, terms, etc. Automatically create and distribute W-2/1099 tax forms to employees. Automatically subtract garnishments from wages Manage and track operations and inventory within warehouses Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.4 (20) 4.4 Based on 20 reviews ## Pricing Value for money 4.3 (20) Free Trial Basic $995.00 Flat Rate,One Time Value for money 4.3 (20) 4.3 Based on 20 reviews ## Integrations [ NCR Voyix](https://www.capterra.com/p/7227/NCR-Counterpoint/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.7 (30) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (30) 4.7 Based on 30 reviews ## User reviews Overall rating 4.5 Based on 32 reviews Filter by rating 5(21) 4(9) 3(1) 2(0) 1(1) Mentioned topic Sorted by most recent SL Stacey L. Office Manager/Corp. Secretary Construction ### "Quickbooks No More" 5.0 Overall Rating 5.0 5.0 Ease of Use 3.0 3.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 August 30, 2022 I have been an accountant for many years and have used Quickbooks for the last 20 years. The owner of the company I work for is how I was trained on Passport. They offer some online training but I feel they need some training classes that new employees could take to learn the software. I do however get the best support from \[SENSITIVE CONTENT\] in that department! There is nothing he hasn't been able to fix for me. I can say that \[SENSITIVE CONTENT\] in customer service has made my job better and easier. All the employees that I have dealt with at PBS have been wonderful! Pros The ease of payroll processing. I can also get any kind of information on the payroll reports. Cons There is not enough training offered on the software Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor September 16, 2022 A HUGE thanks, Stacey! We adore Pat, too! Learning new software can be daunting - we are happy you are doing well with it now. Training videos have been released for most of our applications and more are on the way. Thank you for taking the time to share your experience! The Passport Team SM Shaheed M. Network Admin Mechanical or Industrial Engineering ### "USER Friendly" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 October 7, 2021 BeSide little issue it works great. Some we need to fix. Pros Bill is easy use O/E or A/R side can be used like we have many customer charge and pay later. We can do order in the system back order a product once we ship it out easy to make packing ticket and bill later . As we are manufacturing Overhead Crane we have lot of parts come in do Purchases order in the system . Cons Purchases order We don't like was a wreak start in vision 12.06. We need to upgrade to new to see this Purchases order window showing all item in order to know how many we order and price is correct before printing out to send to vendor. Right now if you order more then ONE item you cant see the second item etc till you print to correct errors made when ordering. Big disappointment. I was promised this will get fix in 2016.. Reasons for choosing PBS Accounting We have inventory for parts many different Vendor product . Passport has a good way to keep track of it. Since we been in business for75 years. As you can see staying with passport after you counterpoint for year. Since passport had done a good job keep our Data intact and converted from bill to AP, OE,AR, IC, SA, GL and CNTRL. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor October 12, 2021 Thank you for your review, Shaheed. At this writing, we are working on our next release, PBS Version 12.8. It includes enhancements which will address the issues you have rightly mentioned that need to be improved in Purchase Order. We appreciate your comments our customers' feedback drives our development efforts. JP Jon P. CFO Retail ### "Transition from Passport and Counterpoint to Passport Business Solutions" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 10, 2019 End of month billing is much less stressful. We used to have to set the time back on our server to invoice in the previous month. That became harder to do because of the new virtual server we were forced to change to when our old server crashed. Now we get paid sooner and we have better cash flow. Passport customer support is great. If I have a problem they get back to me right away and stick with it until it is fixed. I always get to speak to the same person, which is a plus. Pros I have been using Passport for A/P and General Ledger for more than 15 years. I recently switched from using Counterpoint for A/R to using Passport for A/R. I like the ease of use. Invoices can be edited and reprinted before they are posted. Invoices can be dated in the previous month even if the calendar date is in the next month. Figures from the inventory purchase orders auto fill into the a/p vouchers so I do not have to enter the figures twice. We switched from pre-printed invoices to laser printed invoices. This results in a huge cost savings, and they look great. I have had positive feedback from several customers about the changes to their invoices and statements. I like that I can copy and paste long descriptions from a Word document into a Passport invoice . That has been a huge time saver for me. Who doesn't love saving Time and Money? Cons I do not like the order entry module or the point of sale module because they are not as easy to work with as the A/R module. Items that have serial numbers cannot be billed out thru the A/R module. This would be the only thing I would change about this program. Then it would be perfect. Alternatives considered [AccountEdge](https://www.capterra.com/p/222114/AccountEdge/) [NetSuite](https://www.capterra.com/p/135757/NetSuite/) [QuickBooks Enterprise](https://www.capterra.com/p/174984/QuickBooks-Enterprise/) Reasons for choosing PBS Accounting I already knew how to use 1/2 of the package, and the other 1/2 looked very similar to what i was currently using. The price was reasonable. It wasn't the cheapest and it wasn't the most expensive. The program/company has been around for a very long time and that made me feel comfortable. I had some very specific needs for invoicing that were not available in the test run. The President of the company called me to discuss what those needs were, and assured me that they could design a form to fit our specific requirements. I was impressed by that, and they kept their promise. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JF jacquelene f. accounting Accounting ### "PBS" 3.0 Overall Rating 3.0 3.0 Ease of Use 3.0 3.0 Features 3.0 3.0 Customer Service 2.0 2.0 Likelihood to Recommend 4/10 December 4, 2019 Pros What I like most about this software is how much information it stores. It makes invoicing easier. Cons What I like least about this software is the cost. When you run into problems you have to contact your independent sales person and their costs to troubleshoot your problems can be astronomical. The company does not offer tech support so you have no other choice. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor December 10, 2019 Hi Jacquelene, Your comment about our software and how it helps invoicing makes us very pleased. Thank you! No one ever tells us they like having to pay for software support. It is an unfortunate reality that software, like most other things, requires maintenance and care. While we can't control what our vendors charge for their services, we know that they seek to stay within their market's pricing standards. However, should the need arise, we offer a variety of software support options that would enable you to contact us directly regarding your software. We appreciate your having taken to time to express your opinions. We look forward to being of service to your company. JL Janet L. VP Machinery ### "Happy Customer" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 21, 2019 It has been a great experience. Wonderful guidance , easy use, highly recommend. Pros This system matched exactly to our old system. No learning curve. Use was immediate. Cons Have not found anything as of yet, so far so good. Reasons for choosing PBS Accounting Passport was the same software we used for over twenty-five years. What a relief not to have to start with a whole new system. Thank you. Passport was the same software we used for over twenty-five years. What a relief not to have to learn a whole new system. Thank you. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor August 12, 2020 Thanks very much for taking time to post this, Janet. Your success with our products and services is our top priority. DC Dean C. Owner Retail ### "Passport upgrade" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 3, 2019 Always had a good experience with them. Been with them for a long - long time. Pros Ease of use, the way it links to gather. Easy to back up. Cons Wish it could link to an eCommerce package. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor June 13, 2019 Thank you so much for your wonderful review. Passport has provided integrations for a number of ecommerce solutions and we now look forward to working with you on your exciting plans. MB melissa b. HR Transportation/Trucking/Railroad ### "Great Product!!!!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 March 21, 2019 Pros It is super easy of use and a real time saver. Cons I don't like that I have to enter ACA info at the end of setting up a new employee since I can't enter this years payroll until I close the year. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor April 16, 2019 Thanks, Melissa B! We really appreciate your comments and we heard you. We've just made it easier to manage details when year-end and new employees arrive at the same time! Thank you for letting us know. The Passport Team MF Marlynne F. Senior Accountant Construction ### "Rep from Tech support made my experience easy and took all the stress off of me. " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 9, 2018 ACA Formas Pros Easy to import the initial data and from there I was able to easily do 1095-C Forms. Rep from Tech Support walked me through the entire program. When I got stuck he was easy to reach and didn't waste time solving my problems. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KM Kim M. Controller ### "Great software and excellent support." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 0/10 March 5, 2018 Pros I love the Payroll module. I love the fact it is so user friendly. Most of all the customer support is amazing. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. BG Brian G. Director of Operations Aviation & Aerospace ### "Great Software in combination with Crystal Reports" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 11, 2017 Would highly recommend. Pros Access to the data base. Use with Crystal reports to create incoming Inspection audit system ,Outside service purchase order system, an automated Inventory Value Analysis system, and Capacity planning. Company is AS9000 certified and the software had a lot to do with this. Cons MRP is not strong, we do not use it. We use lean manufacturing with back scheduling from the software. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor August 12, 2020 Thank you for taking the time to review Passport Business Solutions! We would love to review your MRP needs with you to see where we fell short so we can improve. [View all Reviews](https://www.capterra.com/p/117394/Passport-Business-Solutions/reviews/) Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. 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