# Page 5 | ProofHub Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 5 - Is ProofHub the right Project Management solution for you? Explore 154 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/118040/ProofHub/reviews --- ProofHub 4.6 (154) [View alternatives](https://www.capterra.com/p/118040/ProofHub/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Page 5 - Reviews of ProofHub ## Showing most helpful reviews Showing 101-125 of 154 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use SS Santosh S. Qa engineer Information Technology and Services Used the software for: 1-2 years ### "Review" November 2, 2022 4.0 Pros It’s easy to use over other tools which are in the market Cons Nota able to share screenshots in comment section Review Source VR Verified Reviewer Senior Web Analyst Transportation/Trucking/Railroad Used the software for: 6-12 months ### "Great cross team collaboration especially with remote workers. " December 21, 2023 4.0 Pros We needed a seamless way to approve large amounts of content for a large project. Proofhub allowed us to comment and track those versions that incorporated those changes. Cons The clicking on content for feedback could be a bit tricky at times. Review Source Srushti S. Marketer Computer Software Used the software for: 6-12 months ### "An All-round Project Management Software" January 21, 2020 5.0 It’s one easy way for teams to manage their work and get results. We’re pretty productive and happy with the software. Pros ProofHub is an all-rounder software that lets me organize all my tasks at one place. Its features let us manage every aspect of work easily and collaboratively with proofing, announcements, to-do lists, group chat, Kanban board view, Gantt chart and more. With ProofHub, we can have everything in one streamlined and organized place. Cons It can do better in terms of integrations Review Source VR Verified Reviewer OpenAir Manager Computer Software Used the software for: 6-12 months ### "One of the best simple project management tools" March 16, 2019 5.0 Happy with the tool for small teams. Price is awesome for such tool and all the functionalities it has. Pros Really happy with almost all functions of the tool. Extremely easy to use, intuitive and has great how-to section and support. My team loved the interface and simplicity. Cons Not suitable for large teams and complex projects. Would recommend it for cross-functional teams up to 10-12 members to cover daily needs and simple tasks. Will work good in distant teams for up-to-date status Review Source RL Rebecca L. Project Manager Building Materials Used the software for: 1-2 years ### "Great tool" November 17, 2022 5.0 Pros I like how this tools is synched with many other tools, how it helps teams work together more effectively, and that it's easy to use Cons I haven't noticed any cons. I wish I started using this tool earlier. Review Source NB Neha B. Marketing E-Learning Used the software for: 1-2 years ### "My Experience Using ProofHub For My Content Team " April 20, 2022 5.0 The user interface has a steep learning curve. I have been using ProofHub for my content team for the past few months, and I am thrilled with it. It has helped me manage my team better and allowed them to collaborate better. The platform has stellar media tools that enable you to work with images, documents, links etc., which makes it easier for my team members to collaborate. In addition to that, the chat feature allows you to communicate with your team members in real-time without having to switch between different apps or websites, which makes it a complete package for my team! Pros I love how easy it is to attach media files. Cons The user interface has a steep learning curve. Review Source VR Verified Reviewer Information Technology and Services Used the software for: 6-12 months ### "A lot of potential yet poorly implemented" April 28, 2018 3.0 Pros Our experience with ProofHub started out great. The enthusiastic marketing guys were wonderful. We were happy and anything seemed possible. Tutorial videos were great, all the features we need are there. We subscribed immediately for 1 year. Cons After a few months, the team became uncomfortable using ProofHub. UI is fast but a bit erratic. The Gantt chart which management heavily relies on is a pain to use and set up for each project. It's there, it completes ProofHub's feature list, but using it became no longer practical since more time is wasted for trying it to work as intended. The team reverted back to manual project management. We were not able to get a refund for one year of payment. They said they're checking if they can still do a refund but no word ever since. Review Source SW Saurabh W. Digital Marketing Executive Computer Software Used the software for: Less than 6 months ### "Excellent project management capabilities paired with some useful collaboration tools." November 18, 2020 4.0 First of all, we started with the free trial of the software without many expectations as we had a few bad experiences with project management software in the past. To everyone’s surprise, using ProofHub was a lot different than the ones we had used in the past. The interface was neat and easy-to-use. The support offered a great demo, explaining everything, emphasizing on how the tool could prove to be useful for our marketing team. One of the most impressive things in the software is its kanban boards. We have created team-specific workflows, and everyone just loves moving the tasks through stages. I’d also like to highlight the time tracking and online proofing features - two amazing features for boosting team productivity. Overall, the tool is quite impressive and is a great option at the cost it comes at. Pros Flexible task management with task lists and Kanban boards A chat tool built-in the software Time tracking capabilities Gantt charts @mentions are a great way to capture anyone’s attention You can create company-wide announcements Integrates with apps like Google Drive and OneDrive Does not charge per user Cons Frankly saying, ProofHub has got everything that our team needs. I cannot think of anything negative so far, and we’ve been using it for more than a year now. Review Source Sheikh S. Founder & CEO Computer Software Used the software for: Less than 6 months ### "Great tool for managing projects & daily tasks" February 1, 2023 5.0 Pros Proofhub offers a user-friendly interface, making it easy for our team to navigate and complete tasks efficiently. The platform also offers a range of features, including project & task management, team collaboration, and file sharing, making it a one-stop solution for all our project management needs. Most importantly the customer support of Proofhub is top-notch. Cons There are no major drawbacks to using ProofHub. But it has limited integrations with other apps & tools. And the UI could be improved. Review Source Logan S. Associate, Creative Services Financial Services Used the software for: Less than 6 months ### "A good project management and proofing tool, but very manual and buggy" April 5, 2020 4.0 Pros ProofHub was incredibly easy to use and kept all our project management needs in one place. The calendar function was helpful, with Gantt charting, be it minimal. The email notifications were easy to set up and maintain to ensure everyone knew what stage things were at. Cons We found ProofHub to be very manual in the need to set it up and maintain its upkeep. This took valuable time away from projects, so I think this kind of solution only works somewhere where there is a dedicated project manager and where the projects aren’t being managed alongside people’s normal roles. Support was okay, nothing to scream home about though, they were quite slow at times. Review Source DF David F. Managing Partner Marketing and Advertising Used the software for: Less than 6 months ### "Step in the right direction " March 24, 2018 3.0 All in all the platform is a relatively easy and full system for content approval and management. There are areas that need to be improved and more user customization would benefit this platform greatly. Pros ProofHub is a great solution for project management and content approval. It keeps things under one system and logs interactions and approvals on content allowing seamless workflows. The platform is wide reaching and that gives the team flexibility to scale and this puts proofhub in a great position. However, it does have some limitations. Cons The training modules are very basic and hard to really get through. We found them to be low quality and not helpful. The other major limitation was approval and access leveling. We used this platform as a client portal and content approval platform and found that the various elements could not always be partitioned in a way that made sense. PH gives you a set number of predefined roles and you can not customize This making it difficult. Last, the redundancy of certain elements renamed as something similar creates confusion among users. Review Source DC Dwayne C. Customer Support Specialist Consumer Services Used the software for: Less than 6 months ### "Smooth sailing while working remotely and otherwise" June 9, 2020 4.0 A project management software platform was something my team thought would take long getting accustomed to and would create a rift between people but it has actually been a smooth ride and it has actually brought us closer together Pros ProofHub is all in all a reliable tool for our team. It has proven to be robust and it’s safe to say my team will be using it for the years to come. I like that the interface is very easy to get used to. It is also a preferred platform because it allows you to communicate in multiple ways with chat features and team discussion portals and all. Cons Since we were using a lot of tools before we got ProofHub, I feel that it has taken over most of our functions. However, I still find it a bit inconvenient that it has limited integrations with other software platforms. Switched from [Basecamp](https://www.capterra.com/p/56808/Basecamp/) The communication tools along with the easy reviewing options. Review Source nB neha B. marketing Computer Software Used the software for: 6-12 months ### "We never thought managing projects would be this easy!" March 23, 2022 5.0 Pros It is a pretty cool project management tool that keeps all my team members on the same page. I can give tasks to different members, use their time and work in collaboration with them. A great feature of the platform is that you can connect it with Google Drive and Dropbox. So, you can directly upload the documents on ProofHub without having to upload them somewhere else. Thus saving your time and making it more efficient for you. Cons Managing notifications can be a challenge. It's easy to get overwhelmed and distracted from the task at hand. Review Source Romain O. Consultant Marketing and Advertising Used the software for: 1-2 years ### "Excellent" June 26, 2022 5.0 Pros Our experience with ProofHub is very excellent and very productive. Cons I think they need to review their not at all explicit interface Review Source MB Max B. CEO Computer Software Used the software for: 6-12 months ### "A great project management solution" January 24, 2020 5.0 ProofHub has helped us organize nearly anything and everything in our workflow effortlessly. The inbuilt templates help us set up our projects easily. It is a feature-rich software such that we have to look no further for any of our project management requirements. ProofHub’s elaborate Kanban boards have made the task management very easy. Gantt charts help us plan and schedule better, calendar feature gives quick access to the important events and milestones coming up. Collaboration and communication are the biggest strengths of ProofHub, we can discuss, chat, share files, get feedback all in one place without any hassle. Pros I believe that the biggest pro of choosing ProofHub is that we get everything we need for project management at a very friendly price. It has a single price for the end number of users. The great customer support of ProofHub makes it all the more amazing. Custom roles help us maintain privacy by managing access. The proofing tool is almost a blessing. Cons The only place where ProofHub needs improvement is the number of integrations it offers. I can’t think of any other con honestly. Review Source MB Mario B. E-Learning Used the software for: ### "Very good ideas, not quite right in execution" November 15, 2016 4.0 Proofhub is on paper a great software, it combines powerful functionalities like no other. The problem is that there are many loose ends that are still to be worked out. For example, there is no way to choose which notifications to receive, there's no possibility to manage groups into projects, and the page doesn't load completely sometimes. These are just some examples of things that can be repaired, and I hope they get them right soon, to fulfill the promise of being the best project management tool. Review Source Response from ProofHub November 16, 2016 Thanks for sharing your feedback with us. I'd like to tell you that we are planning to enhance our notifications system. In it, you will be able to select the sections for which you want to be notified. We will inform you as and when it is implemented. Also, if you are facing any difficulty regarding loading of any section then please send us the issue at support@proofhub.com and our concerned team would get back to you. I'd also like to tell you that we keep on enhancing ProofHub day by day and your feedback matters a lot to us. We will definitely consider your suggestions in due course of time. Please feel free to write us anytime if you have any other suggestions. KS Kavish S. Founder Marketing and Advertising Used the software for: Less than 6 months ### "Combination of all leading project management and collaboration tools! Value for money." September 27, 2023 5.0 Great! Pros Loved the project and task management. Task management. Team collaboration. Reporting. Cons Speed of the web tool. While using the tool on a desktop, it lags in loading. All is well other than this. Review Source Ángel G. Owner Computer Software Used the software for: Less than 6 months ### "Sehr gut für den Einsatz in Projektarbeit" April 25, 2024 5.0 Pros Im Rahmen verschiedener Projekte erleichtert Proofhub die Verwaltung sehr. Ich würde es jedem empfehlen, der regelmäßig Projektarbeit hat und Unterstützung bei der Projektverwaltung benötigt. Top. Cons Aus meiner Sicht gibt es keine Nachteile. Review Source Yuliia C. Marketing Manager Computer Software Used the software for: Less than 6 months ### "Project management and team collaboration at one place" September 5, 2019 4.0 This online project management tool is a centralized place for teams and clients to manage and collaborate over projects easily. We’re happy how ProofHub helps teams to work together in an easy, fast, and smart way with all tools under one roof. Pros So many features for such a great price—for any size of the team (unlimited users). ProofHub is a hub for all your project management needs. Online project management tool eliminates long email threads by bringing all team and client discussions at one place. It includes time tracking and reporting to visualize overall project progress. The tool lets you stay in ultimate control about who gets to access what according to the workflow. You’ll never be frustrated with the tool as it is super fast and easy-to-use. Cons ProofHub integrates with only 8 apps: Freshbooks, Google Calendar, iCal, Box, Dropbox, Google Drive, OneDrive and Outlook. Review Source RS Rajinder S. Founder Design Used the software for: Less than 6 months ### "An impactful tool for managing our content workflow and projects" November 20, 2021 5.0 ProofHub solved the problem of organizing work tasks and communication neatly in one place. We have a big team of writers, many of whom work remotely and it was getting difficult to scroll the Skype chat interface to find files and deliverables. Allocating tasks was also a challenge as I had to manually reach out for deadlines. With ProofHub, we have neatly organized all the tasks into Kanban Boards and .docx files in the Files section. I get daily reports of done and overdue tasks, which has eliminated me scrambling for project updates. So, overall, we have realized easier tasks and media management benefits. Pros I like that I can keep a track of all my content tasks. The tool works like a to-do app with several helpful features that make it easier to manage my team of writers. I primarily use it to distribute work in my team and then manage all the deliverables in the files section. Earlier, we were using Skype with several groups for each project, but this tool has made it more professionally organized. I simply upload content briefs, client files etc, and my team naturally follows. Cons So far, we haven't faced any major issues with the tool. It's been a smooth ride! Review Source Martins V. Head Of Marketing Consumer Electronics Used the software for: Less than 6 months ### "We tried different tools, ProofHub beats them all!" February 12, 2018 5.0 Pros It's great to have everything at one place, Projects, Gantt charts, team chat, files, mobile version. Top value for the price! Since we are not software company, it was hard for us to find the right tool. We're lucky that we stumbled upon ProofHub! Cons We had some issues on Chrome notebook, since it has touchscreen. We fixed it trough chrome plugin. Other than than there is nothing else to add! Review Source Christopher H. Technical Officer Cosmetics Used the software for: Less than 6 months ### "Great potential but a still has a way to go in UX." February 21, 2019 3.0 Pros All the features are great. It is one of the most complete platform I have found that offers these kind of project management systems online. Cons The BIGgest issue is the UX, I think there is still quite a lot of thought and work that needs to be put into the interface and some frontend features. A good example is the document reader having a dropdown menu to change the page. Not acceptable. Review Source Chandra O. Technical Support Telecommunications Used the software for: I used a free trial ### "Others offer it free" April 23, 2019 3.0 I just recently became a virtual assistant and explored ProofHub as an option for project management. Pros The ProofHub+ beta looks pretty sleek; the left sidebar takes up very little space and has all the shortcuts you need. Cons The pricing. You can get better project management using other applications, at least if you're a simple freelancer like myself. PH might be better for large, corporate settings. Review Source KJ Krissy J. Project Manager Information Services Used the software for: 6-12 months ### "Pretty good and simple tool. Great value for the money!" August 2, 2018 5.0 Easy to use and quite good price for full subscription. Pros Simple to use - all of our team members finds it intuitive to use. Has a Gantt chart with dependencies and can easily be manipulated. You can be part of multiple projects at the same time and also create pretty simple kanbans for daily use for example. I like that you can modify the frequency of the reminders/email notifications you receive Cons Pretty hard to upload existing list of tasks - you need to first break it down by different departments. It takes a while to switch statuses in Gantt chart view - I guess it will be done with time. Review Source Edward R. Gerente general Used the software for: 6-12 months ### "a great tool option" March 10, 2018 4.0 This is a great tool for saving time on project management. Pros This software offers the addition of Gantt is a huge plus and the in-app messaging is seamless in use and delivery. The best part is the mobile app is fully functioning and reliable. Cons This software haven't very user interface friendly and too many notifications. I think it can be improve. 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