Newforma

Project Information Management


4 / 5
16 reviews

Who Uses This Software?

Architects, engineers, contractors and owners seeking a software enabling them to view and search all project data wherever it resides, collaborate with team members and manage construction projects.


Average Ratings

16 Reviews

  • 4 / 5
    Overall

  • 3.5 / 5
    Ease of Use

  • 4 / 5
    Customer Service

Product Details

  • Starting Price
    Not provided by vendor
  • Deployment
    Cloud, SaaS, Web
    Mobile - Android Native
    Mobile - iOS Native
  • Training
    In Person
  • Support
    Online
    Business Hours

Vendor Details

  • Newforma
  • www.newforma.com
  • Founded 2003
  • United States

About Project Information Management

Newformas clients report saving countless hours, avoiding mistakes and litigation, as well as meeting their customers demands for faster responses and task completion. Newformas software facilitates collaboration when architecture and engineering firms team up. Newforma users file emails to a project as easily as dragging items to an email folder, respond to RFIs, approve submittals and assign action items using a single application, and quickly search and find critical items


Project Information Management Features

  • 2D Drawing
  • 3D Modeling
  • Bills of material
  • Building Information Modeling
  • Contact Management
  • Contract Management
  • Document Management
  • Drafting
  • Presentation Tools
  • Project Management
  • Quotes/Proposals
  • Accounting Integration
  • Budget Tracking/Job Costing
  • Change Orders
  • Commercial
  • Contract Management
  • Contractors
  • CRM
  • Equipment Tracking
  • Estimating
  • Incident Reporting
  • Mobile Access
  • Offline Access
  • Residential
  • RFI & Submittals
  • Subcontractor Management

Project Information Management Reviews Recently Reviewed!


Ran Construction Administration for multiple projects over multiple years with this.

May 16, 2018
5/5
Overall

3 / 5
Ease of Use

4 / 5
Features & Functionality

3 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Being able to instantly track just about anything in the CA process of a project at the touch of a button, being able to find any email (and attachment) that was ever written by anyone in your organization about a project, and being able to print out tailored reports easily and quickly.

Cons: There was a bit of a learning curve while initially adopting the program, and we did a lot of ASI's. The nature of ASI's are fluid, their topics, numbering and scope sometimes change, some are written up then not needed, Newforma didn't have a lot of flexibility to handle these types of changes.

Overall: The construction administration and project management tools were amazing. I've since moved to a firm that doesn't use Newforma, I desperately miss all the features that made my life easier, and I try to get them to move up to it daily.

Very powerful organization and collaboration tool

Jan 11, 2018
5/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

4 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: All modules add efficiency to my daily work. I'd highly recommend it for any project-based work or delivery. Easily file emails (which are visible to other project team members/managers), track RFIs, submittal, reports, other project documents from one interface.

Cons: Can be a resource (memory) hog sometimes, slow to open sometimes. Newforma Viewer is slower than other PDF softwares, so I don't use it.

Overall: Project team (internal and external) Collaboration

newforma Project Cloud

Jun 19, 2018
5/5
Overall

3 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

3 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Comments: It's a little pricey but well worth the money if you can afford it for your project.

Pros: This let us easily manage a 12 million dollar job while keeping the architects, subs, project management team, and owners all on the same page. It is so easy to share information without the need to attach everything to an email and send it out. It makes submittals a cake walk, as well as RFIs.

Cons: The only downside is that it can definitely be confusing if you aren't tech savvy. It took me a couple days to be able to fully navigate the website.

It's a wonderful document management software

Jul 18, 2017
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Ease of use, intuitive UI and comprehensive customer support. As long as the software is managed, it is pretty bulletproof.

Cons: When users do not utilize all of the functionality. There are so many functions that make the flow of documents so seamless.

Overall: There is a clear path for all of the documents for any given project.

Newforma is GREAT for architects and engineers!

Jan 15, 2016
3/5
Overall

3.5 / 5
Ease of Use

2.5 / 5
Features & Functionality
Likelihood to Recommend: 7.0/10 Not
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Pros: It manages email REALLY well. We also like it for RFIs and submittals. If it had better modules for meeting minutes and PCOs and Pay-Apps, we could abandon Prolog. Unfortunately, we are compelled to use both until Newforma catches up on modules relevant to construction administration.

Cons: If it had better modules for meeting minutes and PCOs and Pay-Apps, we could abandon Prolog. Unfortunately, we are compelled to use both until Newforma catches up on modules relevant to construction administration. The mobile apps were weak the last time I tried them.

Recommendations to other buyers: Get everyone in the organization on board, otherwise, there will be two camps. Users and non-users. The users will achieve great benefit, the non-users will just frustrate the users.

An extremely valuable program with potential to be great with an update to fix current problems.

Mar 02, 2018
3/5
Overall

3 / 5
Ease of Use

3 / 5
Features & Functionality

1 / 5
Customer Support

3 / 5
Value for Money
Likelihood to Recommend: 7.0/10 Not
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Pros: This program is extremely valuable in the Architecture industry. In an age where everything needs to be documented for legal purposes Newforma makes it painless.

Cons: Newforma however is often buggy and slow to fix problems if ever, especially involving their Microsoft Outlook integration.

The industry standard for document exchange.

Jan 24, 2017
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

2 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Ease of use, clear chain of command routes, professional support, fantastic UI.

Overall: By far the leader in construction document access and exchange. Ive been using Newforma for years, with multiple Architectural and Consultant partners. It is a fantastic tool for the industry.

Capterra loader

Construction administration made difficult

May 30, 2018
3/5
Overall

3 / 5
Ease of Use

3 / 5
Features & Functionality
Likelihood to Recommend: 5.0/10 Not
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Pros: +Notifications regarding submittal and RFIs and drawings are easy to send through Newformas web based software

Cons: -I use this as an engineer getting sent items from architecture firms. It's really how they set it up. An annoying feature is having to log in to download files. I want to be able to download files directly from an email; most architects don't use Newforma that way

-when transmitting files, Newforma let's you include some text. When trying to paste text into the text box, code language will show up on the email transmission. That looks unprofessional.

Project managment and distribution center

Sep 12, 2018
5/5
Overall

3 / 5
Ease of Use

5 / 5
Features & Functionality
Likelihood to Recommend: 8.0/10 Not
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Pros: Single source for all project information including contacts, emails, file transfers, and continuing project management from design through construction

Cons: Viewer and loading times can be tedious, especially when used to other viewers. Email searches can be difficult

Overall: Excellent for storage and organization, has room for improvements on day to day file usage and markups

Good product

Feb 07, 2017
4/5
Overall

4 / 5
Ease of Use

5 / 5
Features & Functionality

4 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Comments: So far it's been great, relatively easy to use. Has a lot of good features. Newforma had great integration with my email and project files.

Good for tracking

Oct 13, 2018
4/5
Overall

2 / 5
Ease of Use

3 / 5
Features & Functionality
Likelihood to Recommend: 6.0/10 Not
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Pros: I gained a new appreciation for Newforma after spending a week trying to track submittals and RFIs without it. I like the meticulousness that it enforces.

Cons: In general, I find the interface to be extremely clunky and unintuitive to use.

Great Project Management tool for Architects and Engineers Has come a long way throughout the years

Jul 25, 2018
4/5
Overall

3 / 5
Ease of Use

4 / 5
Features & Functionality

4 / 5
Customer Support

3 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: Newforma has a number of nice tools. From Email management, to be able to view drawings (3D or 2D), and they also have a Construction solution called Newforma Project Center that gives you ability to management your submittals, RFI, etc.

Cons: The Cons for this is probably it's pricing structure. It also could give itself a new interface update, sometimes it is a little difficult to navigate through everything.

Newforma is a great cloud based collaborative tool

Jun 16, 2017
4/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

3 / 5
Customer Support

3 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Multi- user.Easy to use, Managed a $1B project in the app and performance was great. Easy to share documents with many consultants.

Cons: Was a stand alone resource, not linked into the Project Management apps we used on the project. Would be to see window of the document to make sure it was the correct one to open.

Didn't like it at all

Sep 15, 2018
1/5
Overall

1 / 5
Ease of Use

1 / 5
Features & Functionality

Comments: It really seems overwhelmingly difficult for something that should be drag and drop easy. We gave up near the end of the project and just emailed each other and the prime had someone at their office try to upload the information.

Pros: I was happy when the project was complete so I didn't have to use this software anymore.

Cons: Issues uploading. Issues downloading. Issues receiving notifications. Issues finding and understanding the process.

Good Project Program

Nov 22, 2016
4/5
Overall

5 / 5
Ease of Use

3 / 5
Features & Functionality
Likelihood to Recommend: 6.0/10 Not
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Comments: We are using Newforma on a large project. The program does well at sharing information.

Pros: We receive confirmation that a document has been uploaded (ie. submittals). This is a nice feature as you can be assured that the process is working. With email, you don't always know that the information was received.

Cons: It is somewhat cumbersome as you have to click on a link to access a document. This can be problematic for the field staff.

Recommendations to other buyers: This is a capable program to share information.

More info

Oct 19, 2015
3/5
Overall

3 / 5
Ease of Use

3 / 5
Customer Support

Comments: We are a Canadian construction company looking for an integrated solution