# Aplos Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Aplos the right Church Accounting solution for you? Explore 187 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/118759/Aplos-Accounting/reviews --- Aplos 4.5 (187) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of Aplos Ease of use 4.4 Customer Service 4.6 ## Pros and Cons in Reviews JE Justice E Strategic Development CoordinatorNon-Profit Organization Management, 51 - 200 employeesUsed the software for: 1-2 years. “Aplos excels at allowing us to transmit all our institutional transactions and create reports.“ June 12, 2026 GW Greg W VolunteerNon-Profit Organization Management, 2 - 10 employeesUsed the software for: 1-2 years. “The first week after we signed up for the app they provided some learning sessions but after that customer service was very slow to respond and if you tried calling to get a quick question answered it took a couple of days before you actually got a response.“ May 19, 2026 BG Brittany G Executive DirectorMedical Practice, 2 - 10 employeesUsed the software for: 6-12 months. “Makes nonprofit accounting easier and more intuitive for people new to accounting in general and nonprofits in particular.“ September 16, 2025 RS Raffi S Financial ManagerNon-Profit Organization Management, 2 - 10 employeesUsed the software for: 1-2 years. “For example, you cannot generate a report on acknowledged/dismissed contribution statements. Why even have these fields if they are not useable? “ January 26, 2026 Paul L Founder and DirectorE-Learning, Self-employedUsed the software for: More than 2 years. “Their staff assisting with questions were responsive and helpful. “ May 16, 2026 Joel Neil W Specialist RecruiterMedia Production, 10,001+ employeesUsed the software for: Less than 6 months. “There are some functions where you don't need to use such as e-mailing, not so useful, so other than focusing these, it should make the interface more user-friendly.“ October 5, 2023 TW Thomas W TreasurerReligious Institutions, 2 - 10 employeesUsed the software for: More than 2 years. “I have used Aplos since 2016 and it has saved me many, many of labor due to its use of use and integration. “ February 11, 2025 KF Kathy F AccountantNon-Profit Organization Management, 2 - 10 employeesUsed the software for: More than 2 years. “Even many basic accounting functions are missing: Default Expense Codes for Vendors; Contributions do not post in detail at the GL level; it's hard to drill down and find out where the transaction came from. If there is a NSF check; you have to enter it 2 times; once in GL and once is the Contribution module otherwise the detailed contribution report will not match the general ledger. “ December 20, 2022 ## Showing most helpful reviews Showing 1-25 of 187 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Abdelati L. Treasury Accounting Used the software for: 1-2 years ### "The best in accounting and financial management, It' the Best one product..!" August 24, 2023 5.0 The wonderful experience made me love my work and the Turk in clear and good financial reports thanks to this product in accounting. Pros Actually, this product contains the good tools in order to manage good financial reports. Cons A wonderful product that crushes to be the best in this field. Review Source ST Steve T. Treasurer Religious Institutions Used the software for: 1-2 years ### "Easy to use software that works" March 30, 2023 5.0 This past year (our first year with ) has been the best year of my so far 6 year journey as Church Treasurer. Pros The fact that I have never been trained as an accountant, combined with this software's ability to teach me as I use it, makes a sometimes thankless and daunting task something I can look forward to. Cons I wish that the expense account info would print on the checks 2nd and 3rd part automatically. This is especially important for payroll. There's no way a small church can afford to pay another vendor to handle payroll, but it's vital that any pay check I issue contain info on the amounts deducted (social security, state and federal taxes, etc) be printed on parts 2 and 3 of the business check. currently does not do this while even Quicken does at much less cost. Alternatives considered [QuickBooks Desktop](https://www.capterra.com/p/212058/QuickBooks-Desktop-Pro/) Reason for choosing Aplos is created for fund accounting and specifically works superbly with typical church accounting. Review Source RS Raffi S. Financial Manager Non-Profit Organization Management Used the software for: 1-2 years ### "Donation processing very complicated and bad customer service" January 26, 2026 2.0 It's impossible to reach their customer service. I've been trying for 2 weeks and they just hang up on the wait line after 10 mins! I pay more than $100 per month and I am unable to even speak with someone. Pros Donor management system is good. You can maintain a database of all your donors and create household links. Cons prides in being the number #1 church accounting software. But it's donation (main revenue for a church) processing system is terrible. 1. To get the donations entered in the software and into the accounting, you need to do multiple steps which are not even linked to the bank integration system. 2. For the contribution statements, there is not too many options to filter. For example, you cannot generate a report on acknowledged/dismissed contribution statements. Why even have these fields if they are not useable? 3. You cannot save the email template so you have to type it over every time you want to email a contribution statement. Review Source BA Brent A. Treasurer Religious Institutions Used the software for: 2+ years ### "Aplos Great Product Unfortunately Overpriced" October 19, 2023 5.0 It started out great, but we left not because they have a bad product but because they priced themselves out of the market. Raising prices 300% in a year. We found another solution with equal service at significantly lower cost. Pros We started on for the accounting features. It was easy to setup and matched the way we did accounting at our church. It was easy to make entries, and record donations all in one place. Customer service was great. Cons Over time features were gradually removed or moved to higher and higher priced tiers. Budgets, have to pay more. Want more users pay more. More contacts pay more. They added more and more features that were of no use to our church and kept raising the cost. Alternatives considered [QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/) Reason for choosing Aplos used fund accounting and could be setup like we did our accounting much easier than other applications. Review Source CK Crystal K. Finance Manager Religious Institutions Used the software for: 2+ years ### "Aplos is a lifesaver! " April 15, 2022 5.0 Pros I like that there is great customer support and easy to understand tutorials and instruction. The team there is always helpful, quick to respond, and so patient and kind. Although I can find the help I need online most of the time, I like to talk to a real person on chat or on the phone. Cons There are so many types of reports for a newbie to understand that sometimes it can be a little bit overwhelming. Alternatives considered [Blackbaud Financial Edge NXT](https://www.capterra.com/p/27468/Financial-Edge-NXT/)[Sage Intacct](https://www.capterra.com/p/76/Intacct/)[QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/) Reason for choosing Aplos Pricing, customer service, appropriate amount of bells and whistles. No prior reports of getting hacked. The last one, especially in this day and age was very important to our church! Review Source KF Kathy F. Accountant Non-Profit Organization Management Used the software for: 2+ years ### "Sounds Great, poor accounting functionality" December 20, 2022 3.0 There is no ticketing system in place. You can report a problem; they may even fix it. You would never know unless you test the system. No update notes to follow. No user group - so they believe they have a good product. Pros Contributions are easy to track and report on. The software is relatively easy to use. I can keep a simple Chart-of-Accounts and use Tags, allowing more detailed reports as needed. Cons Even many basic accounting functions are missing: Default Expense Codes for Vendors; Contributions do not post in detail at the GL level; it's hard to drill down and find out where the transaction came from. If there is a NSF check; you have to enter it 2 times; once in GL and once is the Contribution module otherwise the detailed contribution report will not match the general ledger. The software does not post journal entries as entered. It batch totals cash account lines, making it impossible to reconcile to cash: example Payroll when you have some people getting direct deposit and others a check. Support is useless. I have to figure out my own work-arounds for accounting transactions. They don't understand the basics. You can't print a comparative financial report: This Year vs Last Year. Switched from [QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/) We changed from QB because of the lack of fund accounting. The accountants that did our install did a poor job and we struggled with QB. We maxed out our COA. But the accounting functionality and reporting was much better. Review Source BB Bud B. Assistant Treasurer Religious Institutions Used the software for: 1-2 years ### "Faith Baptist church use of Aplos" May 20, 2022 4.0 Cannot say enough about the excellent support (Especially from \[SENSITIVE CONTENT\]and his team) making the transition to in the middle of our year and the quick response during the process and afterwards. Pros Time savings, ease of use, great support available and easily understood. Wonderful training session and tools available at your fingertips. Cons Could use some more flexibility in tracking give and particularily break down of givers and amounts for real time reports. Reason for choosing Aplos By far easier to use, cost effective and produces multiple kinds of reports on demand Switched from [Quicken](https://www.capterra.com/p/151854/Quicken/) Needed software that could be utilized in less time and able to produce needed reports on demand. Review Source WJ William J. Executive Director Religious Institutions Used the software for: 2+ years ### "Very Difficult and Complicated, With Poor Tech Support" June 14, 2020 3.0 Not good. I need help, and the support never provides help that works. Pros Had potential for non-profits vs QuickBooks Cons Bank integration does not work. I've used QuickBooks for non-profits, with integration that works fine. In , what shows up in Aplos doesn't match what the banks say. Tech support answers fairly quickly, however, they come up with all kinds of solutions that don't work. And different people will offer a different solution. None of them work. Then they drop it leaving me hanging. I may go back to QuickBooks which once you get a few words down (business terms vs non-profit) it is actually quite easy, and more dependable. Alternatives considered [QuickBooks Enterprise](https://www.capterra.com/p/174984/QuickBooks-Enterprise/) Reason for choosing Aplos I believed the advertising, and the trial offer of a low price. Switched from [QuickBooks Enterprise](https://www.capterra.com/p/174984/QuickBooks-Enterprise/) I believed the advertising that their app is so much better. It isn't. Review Source Response from Aplos June 19, 2020 Hi William! Thank you for your feedback, and I'm sorry to hear of the trouble you've had concerning bank integration. You also mentioned using QuickBooks instead, so if you don't mind I'll briefly speak to both. QuickBooks creates and maintains its own bank integration feature, whereas Aplos has a partnership with Plaid and Finicity, which are industry leaders in the space. Plaid and Finicity both connect with the financial institutions and pass the information back to Aplos. We have very little control over the information received. However, we do have a great relationship with both partners, and consistently work with them on improving the experience for our customers. As for using QuickBooks, this may be a better fit if you do not need Fund Accounting and donor management. Our Customer Success Director, Alex Acree, will be reaching out personally to help troubleshoot the bank integration issues you're seeing. If you have any other questions or feedback please let us know. JA John A. Treasurer Religious Institutions Used the software for: 2+ years ### "Aplos Review" September 7, 2021 5.0 I can always get the help we need from Tech. Support. Pros Easy to set up and use. Good tech. support. Cons It seems a little pricey . Some of the screens do not have enough contrast to be easily read. Alternatives considered [QuickBooks Desktop](https://www.capterra.com/p/212058/QuickBooks-Desktop-Pro/) Reason for choosing Aplos was much easier to set up for our church use. Switched from [ChurchPro](https://www.capterra.com/p/9745/ChurchPro/) ChurchPro seemed over complex for our needs. Review Source BK Bonelle K. Bookkeeper Accounting Used the software for: 2+ years ### "Aplos is great" March 4, 2021 5.0 The Fund Accounting is most helpful for the churches I help. The monthly reports are great to send to my clients so they can see where their money goes and how much they take in. On some clients, the WePay feature is great for online donations going right into . I love being able to message Aplos right from the client's account with questions. Pros The ease of use is best and the access to help in a timely matter. Cons You can't set up Vendors with a specific Account # like in QuickBooks. Switched from [QuickBooks Enterprise](https://www.capterra.com/p/174984/QuickBooks-Enterprise/) QuickBooks doesn't work well for Non-profit and Fund accounting. Review Source TC Tierra C. Ministry Assistant Religious Institutions Used the software for: 2+ years ### "FINANCES ALL IN ONE PLACE!" February 25, 2025 5.0 makes keeping all of our financial reports in one place possible. Pros It's User friendly!! It doesnt take a scientist to figure out how to run the program. Cons Nothing-I despise math, and makes that easier on me and my position! Review Source Response from Aplos March 7, 2025 Thanks for your kind review, Tierra! Glad you are able to collect all of your organization's financial information in one place. We love that Aplos can do the math for you so you don't have to! RC Roslyn C. Ministry Coordinator Religious Institutions Used the software for: 2+ years ### "Aplos - A Stellar Business Model!" September 9, 2021 5.0 My overall experience with has been phenomenal! They literally have THE BEST customer service of any company in any type of business with whom I have ever interacted! When I contact them with a question, I am always made to feel like a valued customer. In addition, each customer service representative has always answered my questions thoroughly, kindly, and professionally. I also like the fact that Aplos listens to its customer base. Over the years (since 2015) that we have been with Aplos, I have seen improvements/additions to the software as a direct result of customer feedback. Pros What I like most about the software are the many features it offers that make the business aspect of our ministry so much easier to handle than it was before. Within Aplos, we get the extremely beneficial multi-level fund accounting, donor management, event registration, website building, etc. As we are growing, we are also applying other features of the software. It just keeps getting better! Cons Initial integration of this software into our church usage had its "hiccups" but not because of . It was a "learn-as-you-go" process for me. Review Source CW Cheryl W. Treasurer Religious Institutions Used the software for: 2+ years ### "Overpriced and Too Complicate for Small Organizations" April 17, 2023 4.0 If you don't need any help, this program can be great. But as soon as something does not work for you, forget it. Their support staff is friendly but ineffective. Pros Integration with PayPal was really nice, also the capacity to create and send emails to donors. Cons PRICING: Force to pay for features we never use. And their new pricing schedule (july 2022) DOUBLED our subscription price without adding a single new feature. SUPPORT: Nobody helped us understand and make good choices regarding their new pricing schedule. They just don't care or respond to our needs. Review Source RP Robin P. Treasurer Religious Institutions Used the software for: 2+ years ### "Intuitive Software and great support" February 3, 2021 5.0 We have a robust reporting for our church finances. Better than most I've seen and I think it is in most part due to the ability to talk through the needs with support and get the help on what functionality meets those needs. Pros When I came on board as treasurer we were using the software inefficiently and not taking advantage of functionalities that would help us. I worked with the team asking questions about my needs and they translated those needs to functionality. Within a very short time I created funds and tracked financials that gave a much better picture of our finances. Cons I was not around for implementation so I am unsure if the problems were the or GVC team related. Now I understand the software, it is critical to plan the uses than implement . Review Source SS Shana S. President Education Management Used the software for: 2+ years ### "Great system for project based accounting " October 2, 2023 4.0 Really great. I have no desire to use any other software. Pros It’s really a straightforward bookkeeping software with excellent training and support. I feel like I’m getting a solid value for my money. Cons The training felt a little disjointed, and perhaps it’s because I’m not a trained bookkeeper. So they give great advice when it hits home, but there were some basics I was missing. Keep training from the ground up. Review Source EM Elizabeth M. Managing Director Performing Arts Used the software for: 2+ years ### "Easy of use with big impact." March 30, 2023 5.0 Pros Our company is run by a VERY small team. ' ease of use allows me to book keep, budget, and analyze our finances efficiently, and saves our small nonprofit lots of time and heartache. The customer service is ALWAYS quick to respond and help. The tags function allows us to track our service to our many partners, which is very easy to manage. Aplos = ease of use leading to a BIG impact! Cons Unsure what to say here. As an administrator fulfills our needs. There hasn't been anything that's come up that I've disliked. Review Source BB Brandon B. Organizing Pastor Religious Institutions Used the software for: 2+ years ### "Perfect Solution For A Church Plant" January 4, 2017 4.0 Starting a new church comes with a lot of tasks for a small group of people that are typically spread out between many in larger churches. We didn't have anyone with professional accounting experience, and we didn't need anything complicated to start out. was the perfect solution! They offered us a discount as a church plant, and got us moving in the right direction. Now four years into the process, Aplos has grown with us. We have been able to easily add others to the account management, add new funds and new features as we have grown, and the customer service has been quick and helpful whenever we have needed it. Some things I like best: \*easy to use \*the "dashboard" gives a quick read on finances at a glance \*fund-based accounting makes it easy to track various donations \*customer service is excellent \*cloud-based design makes access easy from anywhere Things I would like to see improved: \*I would love to be able to integrate payroll with Aplos \*Report can be customized, but not always as much as we would like Overall, this is an excellent product for the value and I would recommend it to anyone starting out. Pros Ease of use Fund-based accounting Cloud-based design Scalable Excellent customer support Cons Wish it included payroll integration Would like to be able to customize reports more Review Source VR Verified Reviewer Office Manager Religious Institutions Used the software for: 2+ years ### "Efficient and Easy " February 12, 2019 5.0 Pros The software is easy to use and not too expensive. Minimal accounting or bookkeeping experience is needed. Cons I saw the software worked great when our church was small. As it grew the amount of accounting required a program that could keep track of individual versus batch transactions. Review Source SM Sam M. CEO Non-Profit Organization Management Used the software for: 2+ years ### "Best Fund Accounting Software for Small Non-Profit Organization" March 3, 2021 4.0 Pros Easy set up. Easy to use. Easy to train new bookkeepers. Processes online donations without a hitch. Our clients like our reporting. Easy transfer of data previously used on QuickBooks. Cons Need to be able to integrate with more apps. Review Source BR Brian R. Seniior Pastor Religious Institutions Used the software for: 2+ years ### "Great Church Software with wonderful customer service" January 4, 2017 4.0 We have been very satisfied with as our main accounting software. The customer service has been top notch and many of our suggestions about improving the software have been implemented into new versions. Hoping for a more robust Contacts module (email, texting, more information tracking) in the future! Pros Its online. Multiple user access. Great reporting. Easy to use. Great customer service. Cons The Contacts module is very limited - would be great to have more contact management tools (email, texting, grouping, tracking) so that we wouldn't have to have a separate software for that. Other software was somewhat disappointing - hasn't always worked correctly and a bit confusing on how it integrates with . Review Source VR Verified Reviewer Specialist Recruiter Media Production Used the software for: Less than 6 months ### "Great dashboards" October 5, 2023 5.0 Integrated with some departments while using the product for limited time in certain projects, results were fascinating. Pros Activity dashboard is very realistic and very management friendly and if you are using it in several projects, the product serves well. Cons There are some functions where you don't need to use such as e-mailing, not so useful, so other than focusing these, it should make the interface more user-friendly. It is good but can be better. Review Source DRBM Dr Rev Brian M. Executive Director and CEO Civic & Social Organization Used the software for: 6-12 months ### "Aplos Software Review: Why it's the best Software for Small Non-Profits" February 8, 2018 5.0 I would recommend it to anyone who needs both an accounting and donor management solution for their non-profit organization. Pros A complete package that handles both your accounting needs and donor management needs. Is very affordable. has a program for new non-profits that makes it even more affordable. Has a program that does email marketing for you and collects emails thus building your donor base. Lets you design online web pages to post. Form 990 Reporting. Excellent Customer Service and will schedule regular calls with you to train you on the software. However it's easier to use than QuickBooks. Directly links to your checking account so that your balances are updated continuously. Takes online payments through WePay Can manage up to 5000 contacts. Contribution statements emailed to your donors. Can Integrate with Paypal Review Source KV Kathryn V. VA Accounting Used the software for: 2+ years ### "My favorite online software EVER" April 11, 2019 5.0 Pros is super user-friendly. The training videos are clear, concise and so helpful. It only takes minutes to set up your system and customize it. And the ability to customize is limitless!!! Cons No cons. I've been using for years and haven't found anything I don't like! Review Source VR Verified Reviewer Finance Associate Religious Institutions Used the software for: 1-2 years ### "Aplos 2018 Review" October 30, 2018 3.0 Like the platform and the simplicity, I like that it is geared toward non-profit accounting, but I don't like the lack of integration and wide-spread adoption. Pros recently updated their software which made it more user friendly and improved the reporting side. Cons does not integrate with many vital accounting programs and required a lot of manual entry. Review Source LJ Linda J. Foodshelf Administrator Religious Institutions Used the software for: Less than 6 months ### "Aplos Fund Accounting" November 23, 2016 5.0 I have used the basic version for our small nonprofit foodshelf for nearly a year. I am a novice at accounting, so I started with the fun, informative teaching videos and it all made sense. Initially setting up the accounts we needed took some thought, but it was up and running in a short time. I'm able to enter transactions quickly, make changes easily as needed, and run all the reports I need for our payroll taxes. I love the fact that it doesn't use more complicated terminology, like "customer, vendor, employee" like QB, because that's not what we call our donors and suppliers. I like the check printing function, too, but it would be great if Aplos could print deposit slips. I have to re-enter into QB and then print it out, or do a handwritten deposit slip. Other than that, I am very happy with Aplos. Have not needed customer support yet, except to ask if it had a deposit slip printing function. My answer was prompt and courteous. Our Board was pleased that we were able to get a discount on the monthly rate since we have a small budget, and the fact that Aplos is cloud-based means both the treasurer and foodshelf manager can access the software without going onsite. Definitely a PLUS! Bank reconciliation is a breeze, too. Pros I liked the ease of navigating the different functions, ease of setting up accounts and budget, the cloud-based format, the number and types of reports that meet all our needs, and the easy bank reconciliation function. Our small nonprofit got a monthly discount. Training videos very to-the-point and entertaining too. Cons I wish had a deposit slip printing function in the basic version - not sure if they do in the upgrade? Review Source ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Talk to a Capterra advisor for free and get results within 15 minutes.