--- title: "Aplos Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Aplos the right Church Accounting solution for you? Explore 188 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/118759/Aplos-Accounting/reviews/" page_type: "reviews" language: "en" publication_date: "2026-09-28" --- Aplos 4.4 (188) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated September 28th, 2026 # Reviews of Aplos Ease of use 4.4 Customer Service 4.6 ## Pros and Cons in Reviews JE Justice E Strategic Development CoordinatorNon-Profit Organization Management, 51 - 200 employeesUsed the software for: 1-2 years. “Aplos excels at allowing us to transmit all our institutional transactions and create reports.“ June 12, 2026 GW Greg W VolunteerNon-Profit Organization Management, 2 - 10 employeesUsed the software for: 1-2 years. “The first week after we signed up for the app they provided some learning sessions but after that customer service was very slow to respond and if you tried calling to get a quick question answered it took a couple of days before you actually got a response.“ May 19, 2026 BG Brittany G Executive DirectorMedical Practice, 2 - 10 employeesUsed the software for: 6-12 months. “Makes nonprofit accounting easier and more intuitive for people new to accounting in general and nonprofits in particular.“ September 16, 2025 RS Raffi S Financial ManagerNon-Profit Organization Management, 2 - 10 employeesUsed the software for: 1-2 years. “For example, you cannot generate a report on acknowledged/dismissed contribution statements. Why even have these fields if they are not useable? “ January 26, 2026 Paul L Founder and DirectorE-Learning, Self-employedUsed the software for: More than 2 years. “Their staff assisting with questions were responsive and helpful. “ May 16, 2026 Joel Neil W Specialist RecruiterMedia Production, 10,001+ employeesUsed the software for: Less than 6 months. “There are some functions where you don't need to use such as e-mailing, not so useful, so other than focusing these, it should make the interface more user-friendly.“ October 5, 2023 TW Thomas W TreasurerReligious Institutions, 2 - 10 employeesUsed the software for: More than 2 years. “I have used Aplos since 2016 and it has saved me many, many of labor due to its use of use and integration. “ February 11, 2025 KF Kathy F AccountantNon-Profit Organization Management, 2 - 10 employeesUsed the software for: More than 2 years. “Even many basic accounting functions are missing: Default Expense Codes for Vendors; Contributions do not post in detail at the GL level; it's hard to drill down and find out where the transaction came from. If there is a NSF check; you have to enter it 2 times; once in GL and once is the Contribution module otherwise the detailed contribution report will not match the general ledger. “ December 20, 2022 ## Showing most helpful reviews Showing 1-25 of 188 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Abdelati L. Treasury Accounting Used the software for: 1-2 years ### "The best in accounting and financial management, It' the Best one product..!" August 24, 2023 5.0 The wonderful experience made me love my work and the Turk in clear and good financial reports thanks to this product in accounting. Pros Actually, this product contains the good tools in order to manage good financial reports. Cons A wonderful product that crushes to be the best in this field. Review Source RB Rod B. Development Director Non-Profit Organization Management Used the software for: 6-12 months ### "Great Fund Accounting Product integrated with a weak CRM" November 27, 2023 4.0 Love / hate. Great for the accounting side, frustrating on CRM side Pros The fund accounting product. It works well, but can use some more reporting flexibility Cons The CRM platform was added to this fund accounting system. Great idea, but obviously not designed by anyone that has actually done donor management. A good example is there is NOT an easy way to produce an acknowledgement letter for a donation or invoice(pledge) payment. CRM 101? Reason for choosing Aplos It is an integrated fund accounting system and CRM Switched from [DonorView](https://www.capterra.com/p/162375/DonorView/) Trying to get something more simple to process and track donations while maintaining donor contact management. Review Source SN Sherry N. Founder Used the software for: 2+ years ### "Good Software for Beginning Nonprofits" July 13, 2018 3.0 Pros I like that everything is all together in one spot - donor software, accounting, newletters and online giving forms. I like how when someone gives online through your forms that it automatically incorporates into your accounting and saves info from the giver into your contacts. Their customer service and support is their beacon of light. Extreme strong point. It's almost as if you have nonprofit accountant on your staff to answer your questions. They answer you quickly, and their answers are always helpful. And often times they've logged in and completely helped me fix an issue. This is the best thing I love about them and something that makes them completely unique. This was a game changer for me as a brand new nonprofit and didn't know what I was doing. I can't say enough about this! This is what makes me recommend them to everyone I know that's a nonprofit leader. Cons The newsletter email templates and online giving forms are very template-y and don't give you a lot of control. The final product can help you get information out, however it looks pretty amateurish, which in turn makes your nonprofit/your brand, look amateurish - which is more important than most people know. If Aplos could follow constant contact's lead on design formatting they would be top notch. The other thing I don't like is often I'm fundraising for events and have options for customers to pick (example : I want to buy tickets for an event and a tshirt for two people), or want them to be able to buy multiples of items and it really needs somewhat of a "cart" option for online giving forms. Third, I get lots of complaints from customers about the transaction errors which make it hard to give. I get this a lot. Which can hinder givers, often they won't go back again and give again when they get an email way later that the transaction didn't go through, so you lose donations. I've addressed this with them several times, but there hasn't been any resolution. I think it has to do with that the provider they use does a micro-transaction to the bank and then banks don't approve it. Review Source ST Steve T. Treasurer Religious Institutions Used the software for: 1-2 years ### "Easy to use software that works" March 30, 2023 5.0 This past year (our first year with Aplos) has been the best year of my so far 6 year journey as Church Treasurer. Pros The fact that I have never been trained as an accountant, combined with this software's ability to teach me as I use it, makes a sometimes thankless and daunting task something I can look forward to. Cons I wish that the expense account info would print on the checks 2nd and 3rd part automatically. This is especially important for payroll. There's no way a small church can afford to pay another vendor to handle payroll, but it's vital that any pay check I issue contain info on the amounts deducted (social security, state and federal taxes, etc) be printed on parts 2 and 3 of the business check. Aplos currently does not do this while even Quicken does at much less cost. Reason for choosing Aplos Aplos is created for fund accounting and specifically works superbly with typical church accounting. Review Source BA Brent A. Treasurer Religious Institutions Used the software for: 2+ years ### "Aplos Great Product Unfortunately Overpriced" October 19, 2023 5.0 It started out great, but we left Aplos not because they have a bad product but because they priced themselves out of the market. Raising prices 300% in a year. We found another solution with equal service at significantly lower cost. Pros We started on Aplos for the accounting features. It was easy to setup and matched the way we did accounting at our church. It was easy to make entries, and record donations all in one place. Customer service was great. Cons Over time features were gradually removed or moved to higher and higher priced tiers. Budgets, have to pay more. Want more users pay more. More contacts pay more. They added more and more features that were of no use to our church and kept raising the cost. Alternatives considered [QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/) Reason for choosing Aplos Aplos used fund accounting and could be setup like we did our accounting much easier than other applications. Review Source CK Crystal K. Finance Manager Religious Institutions Used the software for: 2+ years ### "Aplos is a lifesaver! " April 15, 2022 5.0 Pros I like that there is great customer support and easy to understand tutorials and instruction. The team there is always helpful, quick to respond, and so patient and kind. Although I can find the help I need online most of the time, I like to talk to a real person on chat or on the phone. Cons There are so many types of reports for a newbie to understand that sometimes it can be a little bit overwhelming. Alternatives considered [Blackbaud Financial Edge NXT](https://www.capterra.com/p/27468/Financial-Edge-NXT/)[Sage Intacct](https://www.capterra.com/p/76/Intacct/)[QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/) Reason for choosing Aplos Pricing, customer service, appropriate amount of bells and whistles. No prior reports of getting hacked. The last one, especially in this day and age was very important to our church! Review Source KF Kathy F. Accountant Non-Profit Organization Management Used the software for: 2+ years ### "Sounds Great, poor accounting functionality" December 20, 2022 3.0 There is no ticketing system in place. You can report a problem; they may even fix it. You would never know unless you test the system. No update notes to follow. No user group - so they believe they have a good product. Pros Contributions are easy to track and report on. The software is relatively easy to use. I can keep a simple Chart-of-Accounts and use Tags, allowing more detailed reports as needed. Cons Even many basic accounting functions are missing: Default Expense Codes for Vendors; Contributions do not post in detail at the GL level; it's hard to drill down and find out where the transaction came from. If there is a NSF check; you have to enter it 2 times; once in GL and once is the Contribution module otherwise the detailed contribution report will not match the general ledger. The software does not post journal entries as entered. It batch totals cash account lines, making it impossible to reconcile to cash: example Payroll when you have some people getting direct deposit and others a check. Support is useless. I have to figure out my own work-arounds for accounting transactions. They don't understand the basics. You can't print a comparative financial report: This Year vs Last Year. Switched from [QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/) We changed from QB because of the lack of fund accounting. The accountants that did our install did a poor job and we struggled with QB. We maxed out our COA. But the accounting functionality and reporting was much better. Review Source BB Bud B. Assistant Treasurer Religious Institutions Used the software for: 1-2 years ### "Faith Baptist church use of Aplos" May 20, 2022 4.0 Cannot say enough about the excellent support (Especially from \[SENSITIVE CONTENT\]and his team) making the transition to Aplos in the middle of our year and the quick response during the process and afterwards. Pros Time savings, ease of use, great support available and easily understood. Wonderful training session and tools available at your fingertips. Cons Could use some more flexibility in tracking give and particularily break down of givers and amounts for real time reports. Reason for choosing Aplos By far easier to use, cost effective and produces multiple kinds of reports on demand Switched from [Quicken](https://www.capterra.com/p/151854/Quicken/) Needed software that could be utilized in less time and able to produce needed reports on demand. Review Source WJ William J. Executive Director Religious Institutions Used the software for: 2+ years ### "Very Difficult and Complicated, With Poor Tech Support" June 14, 2020 3.0 Not good. I need help, and the support never provides help that works. Pros Had potential for non-profits vs QuickBooks Cons Bank integration does not work. I've used QuickBooks for non-profits, with integration that works fine. In Aplos, what shows up in Aplos doesn't match what the banks say. Tech support answers fairly quickly, however, they come up with all kinds of solutions that don't work. And different people will offer a different solution. None of them work. Then they drop it leaving me hanging. I may go back to QuickBooks which once you get a few words down (business terms vs non-profit) it is actually quite easy, and more dependable. Alternatives considered [QuickBooks Enterprise](https://www.capterra.com/p/174984/QuickBooks-Enterprise/) Reason for choosing Aplos I believed the Aplos advertising, and the trial offer of a low price. Switched from [QuickBooks Enterprise](https://www.capterra.com/p/174984/QuickBooks-Enterprise/) I believed the Aplos advertising that their app is so much better. It isn't. Review Source Response from Aplos June 19, 2020 Hi William! Thank you for your feedback, and I'm sorry to hear of the trouble you've had concerning bank integration. You also mentioned using QuickBooks instead, so if you don't mind I'll briefly speak to both. QuickBooks creates and maintains its own bank integration feature, whereas Aplos has a partnership with Plaid and Finicity, which are industry leaders in the space. Plaid and Finicity both connect with the financial institutions and pass the information back to Aplos. We have very little control over the information received. However, we do have a great relationship with both partners, and consistently work with them on improving the experience for our customers. As for using QuickBooks, this may be a better fit if you do not need Fund Accounting and donor management. Our Customer Success Director, Alex Acree, will be reaching out personally to help troubleshoot the bank integration issues you're seeing. If you have any other questions or feedback please let us know. JA John A. Treasurer Religious Institutions Used the software for: 2+ years ### "Aplos Review" September 7, 2021 5.0 I can always get the help we need from Tech. Support. Pros Easy to set up and use. Good tech. support. Cons It seems a little pricey . Some of the screens do not have enough contrast to be easily read. Reason for choosing Aplos Aplos was much easier to set up for our church use. Switched from [ChurchPro](https://www.capterra.com/p/9745/ChurchPro/) ChurchPro seemed over complex for our needs. Review Source TC Tierra C. Ministry Assistant Religious Institutions Used the software for: 2+ years ### "FINANCES ALL IN ONE PLACE!" February 25, 2025 5.0 APLOS makes keeping all of our financial reports in one place possible. Pros It's User friendly!! It doesnt take a scientist to figure out how to run the program. Cons Nothing-I despise math, and APLOS makes that easier on me and my position! Review Source Response from Aplos March 7, 2025 Thanks for your kind review, Tierra! Glad you are able to collect all of your organization's financial information in one place. We love that Aplos can do the math for you so you don't have to! RC Roslyn C. Ministry Coordinator Religious Institutions Used the software for: 2+ years ### "Aplos - A Stellar Business Model!" September 9, 2021 5.0 My overall experience with Aplos has been phenomenal! They literally have THE BEST customer service of any company in any type of business with whom I have ever interacted! When I contact them with a question, I am always made to feel like a valued customer. In addition, each customer service representative has always answered my questions thoroughly, kindly, and professionally. I also like the fact that Aplos listens to its customer base. Over the years (since 2015) that we have been with Aplos, I have seen improvements/additions to the software as a direct result of customer feedback. Pros What I like most about the Aplos software are the many features it offers that make the business aspect of our ministry so much easier to handle than it was before. Within Aplos, we get the extremely beneficial multi-level fund accounting, donor management, event registration, website building, etc. As we are growing, we are also applying other features of the software. It just keeps getting better! Cons Initial integration of this software into our church usage had its "hiccups" but not because of Aplos. It was a "learn-as-you-go" process for me. Review Source CW Cheryl W. Treasurer Religious Institutions Used the software for: 2+ years ### "Overpriced and Too Complicate for Small Organizations" April 17, 2023 4.0 If you don't need any help, this program can be great. But as soon as something does not work for you, forget it. Their support staff is friendly but ineffective. Pros Integration with PayPal was really nice, also the capacity to create and send emails to donors. Cons PRICING: Force to pay for features we never use. And their new pricing schedule (july 2022) DOUBLED our subscription price without adding a single new feature. SUPPORT: Nobody helped us understand and make good choices regarding their new pricing schedule. They just don't care or respond to our needs. Review Source RB Richard B. Executive Pastor Religious Institutions Used the software for: Less than 6 months ### "3 Months with Aplos - AMAZING PRODUCT" September 8, 2021 5.0 Having a complex ministry required a product that could match our ministry model. Aplos has been fantastic from the very first interaction with sales to recently calling support. Every person is committed to the product and taking care of the customer. We could not have been more happier with the switch to Aplos. State of the art and exactly what we needed! This product is AMAZING! Pros Super easy to use, the reports are clean and not cluttered, it gives you confidence that your accounting is spot on! Cons Nothing. I have zero cons with using Aplos. Review Source MW Michelle W. Administrative Executive Pastor Religious Institutions Used the software for: 2+ years ### "The Best Software purchase we ever made and the Only company we will ever use" September 20, 2021 5.0 I have enhanced my knowledge by taking the free classes and learned Fund Accounting Pros Where can I start.... this software is designed for little experience in Fund Accounting or experienced people. We are a small organization and we have Benefitted Greatly. Covid has impacted the churches and Text to Give has helped us because Aplos stays on the cutting Edge with their software. I have enjoyed the classes that are Free with the software. I have also called their outstanding customer service and been helped with every issue. If you are looking at this as another expense..... you are Wrong this will be the BEST purchase you have made. I like being organized with Ministry financials and you can print off reports quickly for meetings. Cons I have nothing to say about this software but it is excellent Reason for choosing Aplos This was designed with churches and non profits in mind Review Source SO Sue O. Accountant Religious Institutions Used the software for: 1-2 years ### "Excellent Software for Churches" September 7, 2021 5.0 An IT person picked this software for our church but it is an accountant's dream! I am so impressed. And, the customer support team has always been so available and helpful. If you are not an accountant, they can train you up with their free seminars on how to do practically any needed accounting process. Pros To do the accounting for a small, independent church, I find APLOS to be very easy to use, forgiving of mistakes and changes, reliable, and very well designed. It has done everything that we have asked of it! Never has there been any lost data. Cons Usually, I can think of ways to improve a product but I have never once thought: "I wish that APLOS would do this differently." Review Source PB Patty B. CPA, Treasurer Religious Institutions Used the software for: 1-2 years ### "Aplos far out performs its competition" April 4, 2018 5.0 Overall, this is the best software for the money and I highly recommend it both for the product and the customer service. Pros The set up and functionality of the software is wonderfully easy. I've been using it for a little over a year and the security of having it all online and not having to worry about backups or workstation failures is great. Report flexibility is fantastic. I can create any report for any time period with ease. The customer service people are generally very helpful and on the rare occasion that a question doesn't get answered, the second attempt is always successful. But, it's rare to have to call back. Cons The only problem is that the donor statements are not posted from any screen other than the contributions screen. You cannot effect the donor statement from A/R, A/P or AJE's. You must then prepare a deposit and mark it to NOT post to the system. While this is a small inconvenience, it is not highlighted in the tutorials and takes a couple head scratching hours to figure out when first using the software. Once understood, it's a simple workaround. Review Source Susan F. Managing Director, Client Consulting Services Financial Services Used the software for: 2+ years ### "Great for our small Condo Association" November 2, 2018 5.0 They are incredibly responsive, and when we initially set up the Accounts, they spent the time with me to help set us up based on our needs. Pros Bank Integration is a huge benefit. As the Treasurer of a small condominium association (volunteer job), I only need to spend a couple of hours a month on our financials. Running reports for our condo meetings and taxes is a breeze. Cons Its not completely made for condo association accounting, but we've been able to retrofit our needs. Funds doesn't exactly translate to the accounts we track, as we really do have 3 separate bank accounts. This requires an extra step in our monthly recons, but its not awful. Review Source SM Sam M. CEO Non-Profit Organization Management Used the software for: 2+ years ### "Best Fund Accounting Software for Small Non-Profit Organization" March 3, 2021 4.0 Pros Easy set up. Easy to use. Easy to train new bookkeepers. Processes online donations without a hitch. Our clients like our Aplos reporting. Easy transfer of data previously used on QuickBooks. Cons Need to be able to integrate with more apps. Review Source BR Brian R. Seniior Pastor Religious Institutions Used the software for: 2+ years ### "Great Church Software with wonderful customer service" January 4, 2017 4.0 We have been very satisfied with Aplos as our main accounting software. The customer service has been top notch and many of our suggestions about improving the software have been implemented into new versions. Hoping for a more robust Contacts module (email, texting, more information tracking) in the future! Pros Its online. Multiple user access. Great reporting. Easy to use. Great customer service. Cons The Contacts module is very limited - would be great to have more contact management tools (email, texting, grouping, tracking) so that we wouldn't have to have a separate software for that. Other software was somewhat disappointing - hasn't always worked correctly and a bit confusing on how it integrates with Aplos. Review Source VR Verified Reviewer Specialist Recruiter Media Production Used the software for: Less than 6 months ### "Great dashboards" October 5, 2023 5.0 Integrated with some departments while using the product for limited time in certain projects, results were fascinating. Pros Activity dashboard is very realistic and very management friendly and if you are using it in several projects, the product serves well. Cons There are some functions where you don't need to use such as e-mailing, not so useful, so other than focusing these, it should make the interface more user-friendly. It is good but can be better. Review Source DRBM Dr Rev Brian M. Executive Director and CEO Civic & Social Organization Used the software for: 6-12 months ### "Aplos Software Review: Why it's the best Software for Small Non-Profits" February 8, 2018 5.0 I would recommend it to anyone who needs both an accounting and donor management solution for their non-profit organization. Pros A complete package that handles both your accounting needs and donor management needs. Is very affordable. Aplos has a program for new non-profits that makes it even more affordable. Has a program that does email marketing for you and collects emails thus building your donor base. Lets you design online web pages to post. Form 990 Reporting. Excellent Customer Service and will schedule regular calls with you to train you on the software. However it's easier to use than QuickBooks. Directly links to your checking account so that your balances are updated continuously. Takes online payments through WePay Can manage up to 5000 contacts. Contribution statements emailed to your donors. Can Integrate with Paypal Review Source KV Kathryn V. VA Accounting Used the software for: 2+ years ### "My favorite online software EVER" April 11, 2019 5.0 Pros Aplos is super user-friendly. The training videos are clear, concise and so helpful. It only takes minutes to set up your system and customize it. And the ability to customize is limitless!!! Cons No cons. I've been using Aplos for years and haven't found anything I don't like! Review Source VR Verified Reviewer Finance Associate Religious Institutions Used the software for: 1-2 years ### "Aplos 2018 Review" October 30, 2018 3.0 Like the platform and the simplicity, I like that it is geared toward non-profit accounting, but I don't like the lack of integration and wide-spread adoption. Pros Aplos recently updated their software which made it more user friendly and improved the reporting side. Cons Aplos does not integrate with many vital accounting programs and required a lot of manual entry. Review Source LJ Linda J. Foodshelf Administrator Religious Institutions Used the software for: Less than 6 months ### "Aplos Fund Accounting" November 23, 2016 5.0 I have used the basic version Aplos for our small nonprofit foodshelf for nearly a year. I am a novice at accounting, so I started with the fun, informative teaching videos and it all made sense. Initially setting up the accounts we needed took some thought, but it was up and running in a short time. I'm able to enter transactions quickly, make changes easily as needed, and run all the reports I need for our payroll taxes. I love the fact that it doesn't use more complicated terminology, like "customer, vendor, employee" like QB, because that's not what we call our donors and suppliers. I like the check printing function, too, but it would be great if Aplos could print deposit slips. I have to re-enter into QB and then print it out, or do a handwritten deposit slip. Other than that, I am very happy with Aplos. Have not needed customer support yet, except to ask if it had a deposit slip printing function. My answer was prompt and courteous. Our Board was pleased that we were able to get a discount on the monthly rate since we have a small budget, and the fact that Aplos is cloud-based means both the treasurer and foodshelf manager can access the software without going onsite. Definitely a PLUS! Bank reconciliation is a breeze, too. Pros I liked the ease of navigating the different functions, ease of setting up accounts and budget, the cloud-based format, the number and types of reports that meet all our needs, and the easy bank reconciliation function. Our small nonprofit got a monthly discount. Training videos very to-the-point and entertaining too. Cons I wish Aplos had a deposit slip printing function in the basic version - not sure if they do in the upgrade? Review Source ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Talk to a Capterra advisor for free and get results within 15 minutes.