# Page 2 | Aplos Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 2 - Is Aplos the right Fund Accounting solution for you? Explore 182 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/118759/Aplos-Accounting/reviews --- Aplos 4.5 (182) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Page 2 - Reviews of Aplos ## Showing most helpful reviews Showing 26-50 of 182 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use FD Fred D. Treasurer Civic & Social Organization Used the software for: 2+ years ### "Retired CPA and Treasurer for Greystone Foundation." September 4, 2025 5.0 I was introduced to Aplos about eight years ago when I became my churches treasurer. Four years ago I relocated and was asked to take over the treasures position for a local foundation. The foundation was using a software which was not designed for the services it provided, so I brought in Aplos. It has worked very well for the foundation. Pros We use Aplos for our foundations accounting and bookkeeping and it works very well for us. It is easy to navigate and provides all the accounting reporting we need. For the money you really cannot beat Aplos. Cons I cannot think of anything I do not like about Aplos. I have incorporated it to two organizations I am involved with. Alternatives considered [Sage Accounting](https://www.capterra.com/p/168740/Sage-One-UK/) Reason for choosing Aplos Best Value for the money. I had used Quickbooks, Sage and Aplos before and felt it was the best selection for the Foundation. Review Source RS Raffi S. Financial Manager Non-Profit Organization Management Used the software for: 1-2 years ### "Donation processing very complicated and bad customer service" January 26, 2026 2.0 It's impossible to reach their customer service. I've been trying for 2 weeks and they just hang up on the wait line after 10 mins! I pay more than $100 per month and I am unable to even speak with someone. Pros Donor management system is good. You can maintain a database of all your donors and create household links. Cons APLOS prides in being the number #1 church accounting software. But it's donation (main revenue for a church) processing system is terrible. 1. To get the donations entered in the software and into the accounting, you need to do multiple steps which are not even linked to the bank integration system. 2. For the contribution statements, there is not too many options to filter. For example, you cannot generate a report on acknowledged/dismissed contribution statements. Why even have these fields if they are not useable? 3. You cannot save the email template so you have to type it over every time you want to email a contribution statement. Review Source TJ Terri J. Church Administrator Religious Institutions Used the software for: 2+ years ### "An Easy Church Software" May 7, 2025 5.0 I have had contacts with customer service. The ones I have been in contact with have always been helpful and accommodating. Pros This is easy to use. It has a lot of features available for use, and the screen is not cluttered with a lot of unnecessary items. Cons While a lot of features are good for larger companies or churches, a lot of small churches may not use all of them. I wish they had smaller packages available for churches that does not need all of them. Review Source BG Brittany G. Executive Director Medical Practice Used the software for: 6-12 months ### "Thankful for Aplos" September 16, 2025 5.0 Overall I'm glad we switched to Aplos! It's been great. My board likes the reports, I like the ease of use. Pros Makes nonprofit accounting easier and more intuitive for people new to accounting in general and nonprofits in particular. Cons The report names don't always match what my accountant asks me for so I have to do some digging to figure out what the equivalent report in Aplos is. Switched from [QuickBooks Desktop](https://www.capterra.com/p/212058/QuickBooks-Desktop-Pro/) Looking for something that was intended for nonprofits first. Review Source TC Tierra C. Ministry Assistant Religious Institutions Used the software for: 2+ years ### "FINANCES ALL IN ONE PLACE!" February 25, 2025 5.0 APLOS makes keeping all of our financial reports in one place possible. Pros It's User friendly!! It doesnt take a scientist to figure out how to run the program. Cons Nothing-I despise math, and APLOS makes that easier on me and my position! Review Source Response from Aplos March 7, 2025 Thanks for your kind review, Tierra! Glad you are able to collect all of your organization's financial information in one place. We love that Aplos can do the math for you so you don't have to! DR Dina R. Director of Development Non-Profit Organization Management Used the software for: 1-2 years ### "Great Product for Non Profits!" December 4, 2023 5.0 Great. We love Aplos and it solved a lot of problems we were having before we finally found it! Pros So easy and intuitive to use and they have free customer service so you can always get help. Cons No grant management system and no auction software. Switched from [NetSuite](https://www.capterra.com/p/135757/NetSuite/) We hated NetSuite. For everything we love about Aplos, we felt the exact opposite about NetSuite. It was NOT meant for Nonprofits! Review Source RB Rod B. Development Director Non-Profit Organization Management Used the software for: 6-12 months ### "Great Fund Accounting Product integrated with a weak CRM" November 27, 2023 4.0 Love / hate. Great for the accounting side, frustrating on CRM side Pros The fund accounting product. It works well, but can use some more reporting flexibility Cons The CRM platform was added to this fund accounting system. Great idea, but obviously not designed by anyone that has actually done donor management. A good example is there is NOT an easy way to produce an acknowledgement letter for a donation or invoice(pledge) payment. CRM 101? Reason for choosing Aplos It is an integrated fund accounting system and CRM Switched from [QuickBooks Desktop](https://www.capterra.com/p/212058/QuickBooks-Desktop-Pro/)[DonorView](https://www.capterra.com/p/162375/DonorView/) Trying to get something more simple to process and track donations while maintaining donor contact management. Review Source RC Roslyn C. Ministry Coordinator Religious Institutions Used the software for: 2+ years ### "Aplos - A Stellar Business Model!" September 9, 2021 5.0 My overall experience with Aplos has been phenomenal! They literally have THE BEST customer service of any company in any type of business with whom I have ever interacted! When I contact them with a question, I am always made to feel like a valued customer. In addition, each customer service representative has always answered my questions thoroughly, kindly, and professionally. I also like the fact that Aplos listens to its customer base. Over the years (since 2015) that we have been with Aplos, I have seen improvements/additions to the software as a direct result of customer feedback. Pros What I like most about the Aplos software are the many features it offers that make the business aspect of our ministry so much easier to handle than it was before. Within Aplos, we get the extremely beneficial multi-level fund accounting, donor management, event registration, website building, etc. As we are growing, we are also applying other features of the software. It just keeps getting better! Cons Initial integration of this software into our church usage had its "hiccups" but not because of Aplos. It was a "learn-as-you-go" process for me. Review Source DS Debra S. HR Administrator/Bookkeeper Religious Institutions Used the software for: 1-2 years ### "New to Fund Accounting" March 17, 2021 4.0 I do not have another Fund Accounting Software to compare Aplos to, but I can't imagine that anyone could offer better Customer Service. They are very helpful, and help resolve issues. This would be a number one reason for using Aplos, not knowing if other companies provide the same level of Service...I can't say if they are the best, but they are very helpful. Pros I really like the Reconciliation process...it is simple to understand and works perfectly. I value the support that Aplos provides. I am new to Fund Accounting, with NO experience at all, but I have been with Aplos for over a year and they are always willing to take the time to help me figure out how to fix what I didn't understand and a good way to proceed. Cons I am unhappy that I cannot find a Vendor to do a new A/P Entry..instead have to scroll thru pages to find the one I'm looking for, a simple search would suffice. I also find reporting to be a bit confusing....it is not intuitive...it sometimes takes several steps (that are not obvious) to get the report I need. Additionally, I believe that the price per month should include a second user, for dual control purposes, for instance a second person to do Bank Reconciliations. Reason for choosing Aplos Pricing and ease of use (at least the demo made it feel easy to use) Review Source ST Steve T. Treasurer Religious Institutions Used the software for: 1-2 years ### "Easy to use software that works" March 30, 2023 5.0 This past year (our first year with Aplos) has been the best year of my so far 6 year journey as Church Treasurer. Pros The fact that I have never been trained as an accountant, combined with this software's ability to teach me as I use it, makes a sometimes thankless and daunting task something I can look forward to. Cons I wish that the expense account info would print on the checks 2nd and 3rd part automatically. This is especially important for payroll. There's no way a small church can afford to pay another vendor to handle payroll, but it's vital that any pay check I issue contain info on the amounts deducted (social security, state and federal taxes, etc) be printed on parts 2 and 3 of the business check. Aplos currently does not do this while even Quicken does at much less cost. Alternatives considered [QuickBooks Desktop](https://www.capterra.com/p/212058/QuickBooks-Desktop-Pro/) Reason for choosing Aplos Aplos is created for fund accounting and specifically works superbly with typical church accounting. Review Source BA Brent A. Treasurer Religious Institutions Used the software for: 2+ years ### "Aplos Great Product Unfortunately Overpriced" October 19, 2023 5.0 It started out great, but we left Aplos not because they have a bad product but because they priced themselves out of the market. Raising prices 300% in a year. We found another solution with equal service at significantly lower cost. Pros We started on Aplos for the accounting features. It was easy to setup and matched the way we did accounting at our church. It was easy to make entries, and record donations all in one place. Customer service was great. Cons Over time features were gradually removed or moved to higher and higher priced tiers. Budgets, have to pay more. Want more users pay more. More contacts pay more. They added more and more features that were of no use to our church and kept raising the cost. Alternatives considered [QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/) Reason for choosing Aplos Aplos used fund accounting and could be setup like we did our accounting much easier than other applications. Review Source CK Crystal K. Finance Manager Religious Institutions Used the software for: 2+ years ### "Aplos is a lifesaver! " April 15, 2022 5.0 Pros I like that there is great customer support and easy to understand tutorials and instruction. The team there is always helpful, quick to respond, and so patient and kind. Although I can find the help I need online most of the time, I like to talk to a real person on chat or on the phone. Cons There are so many types of reports for a newbie to understand that sometimes it can be a little bit overwhelming. Alternatives considered [Blackbaud Financial Edge NXT](https://www.capterra.com/p/27468/Financial-Edge-NXT/)[Sage Intacct](https://www.capterra.com/p/76/Intacct/)[QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/) Reason for choosing Aplos Pricing, customer service, appropriate amount of bells and whistles. No prior reports of getting hacked. The last one, especially in this day and age was very important to our church! Review Source BG Bart G. Treasurer Religious Institutions Used the software for: 2+ years ### "Floats to the top" January 18, 2017 4.0 Aplos is doing the job for me. Some things are frustrating, but mostly, it's better than doing things by hand or by spreadsheet. Occasionally odd things happen. For instance, it's now January 17, and the home page is telling me that my YTD income is different from my monthly income. This can't be true in January. Similar things happen in some reports. The balance sheet will say that a fund has X dollars, but the report for that fund will say Y dollars. So there are some quirks to get around, but it's no worse than making a spreadsheet (or other software that knows nothing about fund accounting) behave. I like the reports Aplos generates. Especially at the end of the year, when everyone in our congregation wants a statement for their taxes. It's really just one button. If I were the boss of Aplos, the first thing I'd change is that I'd clean up the wasted screen real-estate. There's a button on the bottom right that has a bad habit of covering half the number I want to see, and pop-up "alerts" occasionally disrupt my work. And the box the pop-ups come from is also wasted screen area. Actually, this box keeps telling me I'm 85% set up. It's wrong. I'm as set up as I want to be. I can't see how to make the box go away, except to buy more product which I don't need. This amounts to a pop-up ad, and not the good kind. So this isn't a glowing review. But software nowadays is written so poorly, that bare competence floats to the top. Aplos is better than anything else I've used, but that's not saying a lot. If they raise the price again, I'm going back to spreadsheets. Pros Fairly clean interface. Most reports are close to what I want. Cons It's still buggy. Amounts that should match, don't always. The cost has tripled in the last 3 years. Review Source Response from Aplos March 30, 2017 Hi Bart, If the numbers are off by a few dollars, this may be due to rounding. If you¿d like, our Support Team would be happy to look into this to give you a more specific answer. Please feel free to reach out to our Support Team at support@aplos.com. For the Setup alert: You can click on the Go To Setup button and choose some of the options like, I don¿t want to set Starting Balances. Or, there are feature options that you can say ¿no¿ to, like Contributions. This should help clear that alert. Also, sorry that the bottom right icon is a bit pesky. We want you to be able to contact our Support Team if you ever have questions, so that¿s why it¿s there, but we realize that it can sometimes get in the way. That¿s a suggestion that we¿re happy to pass along to our development team. The Aplos Team CW Cheryl W. Treasurer Religious Institutions Used the software for: 2+ years ### "Overpriced and Too Complicate for Small Organizations" April 17, 2023 4.0 If you don't need any help, this program can be great. But as soon as something does not work for you, forget it. Their support staff is friendly but ineffective. Pros Integration with PayPal was really nice, also the capacity to create and send emails to donors. Cons PRICING: Force to pay for features we never use. And their new pricing schedule (july 2022) DOUBLED our subscription price without adding a single new feature. SUPPORT: Nobody helped us understand and make good choices regarding their new pricing schedule. They just don't care or respond to our needs. Review Source JT Jennifer T. Director of Finance Non-Profit Organization Management Used the software for: 6-12 months ### "A great idea with POOR Customer Support" October 24, 2023 3.0 Frustrating Pros This system is filled with potential to bring community stakeholders together in a fundraising capacity. The integration between the donor database and the accounting GL is pretty good. For a low priced option, I would love to recommend this, but the customer support is horrible. Cons Lack of competent customer support. When you as the user know more than the person in "support", you end up spending alot of time training them before they will believe you that there is a problem. That is a huge waste of my time. They also have reports on line that are yielding incorrect data for our users, and they won't hide those reports pending resolution. In one word, arrogant - not helpful. Reason for choosing Aplos Donor integration. Review Source Brandon B. Organizing Pastor Religious Institutions Used the software for: 2+ years ### "Simple and easy, but with advanced features for those who need it." October 9, 2018 5.0 We began using Aplos as a brand new church. They helped us every step of the way as we grew - absolutely stellar customer service! We still don't have the complexity that some larger churches do, but every time we have needed to add something, the capacity has been there. The one exception was the lack of payroll integration, which I understand that they are now adding but we have not used yet. What I love about the product is that it is easy for us who are new to accounting to use, but also robust enough that our treasure (CPA) is able to use it in more complex ways. Pros Cloud-based Accounting with multiple user accounts makes it easy to keep finances updated. Clean, simple, straight-forward layout makes use easy. Super-responsive customer service are always there when you need them. Bank integration makes it easy to import transactions. Contact management. Reports are quick and easy to generate with customized data. Ability to connect to online-giving. Cons At the moment we are unable to link families within the contact management system. There are awesome graphs and charts on the dashboard, but unfortunately they do not have a lot of customization options or the ability to easily export. Review Source RP Robin P. Treasurer Religious Institutions Used the software for: 2+ years ### "Intuitive Software and great support" February 3, 2021 5.0 We have a robust reporting for our church finances. Better than most I've seen and I think it is in most part due to the ability to talk through the needs with Aplos support and get the help on what functionality meets those needs. Pros When I came on board as treasurer we were using the software inefficiently and not taking advantage of functionalities that would help us. I worked with the team asking questions about my needs and they translated those needs to functionality. Within a very short time I created funds and tracked financials that gave a much better picture of our finances. Cons I was not around for implementation so I am unsure if the problems were the Aplos or GVC team related. Now I understand the software, it is critical to plan the uses than implement . Review Source RB Richard B. Executive Pastor Religious Institutions Used the software for: Less than 6 months ### "3 Months with Aplos - AMAZING PRODUCT" September 8, 2021 5.0 Having a complex ministry required a product that could match our ministry model. Aplos has been fantastic from the very first interaction with sales to recently calling support. Every person is committed to the product and taking care of the customer. We could not have been more happier with the switch to Aplos. State of the art and exactly what we needed! This product is AMAZING! Pros Super easy to use, the reports are clean and not cluttered, it gives you confidence that your accounting is spot on! Cons Nothing. I have zero cons with using Aplos. Review Source SS Shana S. President Education Management Used the software for: 2+ years ### "Great system for project based accounting " October 2, 2023 4.0 Really great. I have no desire to use any other software. Pros It’s really a straightforward bookkeeping software with excellent training and support. I feel like I’m getting a solid value for my money. Cons The training felt a little disjointed, and perhaps it’s because I’m not a trained bookkeeper. So they give great advice when it hits home, but there were some basics I was missing. Keep training from the ground up. Review Source MW Michelle W. Administrative Executive Pastor Religious Institutions Used the software for: 2+ years ### "The Best Software purchase we ever made and the Only company we will ever use" September 20, 2021 5.0 I have enhanced my knowledge by taking the free classes and learned Fund Accounting Pros Where can I start.... this software is designed for little experience in Fund Accounting or experienced people. We are a small organization and we have Benefitted Greatly. Covid has impacted the churches and Text to Give has helped us because Aplos stays on the cutting Edge with their software. I have enjoyed the classes that are Free with the software. I have also called their outstanding customer service and been helped with every issue. If you are looking at this as another expense..... you are Wrong this will be the BEST purchase you have made. I like being organized with Ministry financials and you can print off reports quickly for meetings. Cons I have nothing to say about this software but it is excellent Reason for choosing Aplos This was designed with churches and non profits in mind Review Source EM Elizabeth M. Managing Director Performing Arts Used the software for: 2+ years ### "Easy of use with big impact." March 30, 2023 5.0 Pros Our company is run by a VERY small team. Aplos' ease of use allows me to book keep, budget, and analyze our finances efficiently, and saves our small nonprofit lots of time and heartache. The customer service is ALWAYS quick to respond and help. The tags function allows us to track our service to our many partners, which is very easy to manage. Aplos = ease of use leading to a BIG impact! Cons Unsure what to say here. As an administrator Aplos fulfills our needs. There hasn't been anything that's come up that I've disliked. Review Source SO Sue O. Accountant Religious Institutions Used the software for: 1-2 years ### "Excellent Software for Churches" September 7, 2021 5.0 An IT person picked this software for our church but it is an accountant's dream! I am so impressed. And, the customer support team has always been so available and helpful. If you are not an accountant, they can train you up with their free seminars on how to do practically any needed accounting process. Pros To do the accounting for a small, independent church, I find APLOS to be very easy to use, forgiving of mistakes and changes, reliable, and very well designed. It has done everything that we have asked of it! Never has there been any lost data. Cons Usually, I can think of ways to improve a product but I have never once thought: "I wish that APLOS would do this differently." Review Source Jeffrey J. CEO & Chief Consultant Financial Services Used the software for: 6-12 months ### "great improvement over prior system and failed go-live" December 8, 2021 4.0 Pros Like the pure fund accounting which was not in our prior system. Like that this is SaaS and not software we need to purchase. Compared against another ChMS we attempted to implement this is a hands down better solution. Cons There is nothing that I like least. The implementation did take a little longer but it was complete and we needed to convert years worth of data. And since v5 was a mess it is understandable. Alternatives considered [ShelbyNext Membership](https://www.capterra.com/p/71788/ShelbyNext-Membership/)[ShelbyNext Financials](https://www.capterra.com/p/224954/ShelbyNext-Financials/) Reason for choosing Aplos the pure fund accounting helped convince us. Review Source Brandon B. Organizing Pastor Religious Institutions Used the software for: 2+ years ### "Perfect Solution For A Church Plant" January 4, 2017 4.0 Starting a new church comes with a lot of tasks for a small group of people that are typically spread out between many in larger churches. We didn't have anyone with professional accounting experience, and we didn't need anything complicated to start out. Aplos was the perfect solution! They offered us a discount as a church plant, and got us moving in the right direction. Now four years into the process, Aplos has grown with us. We have been able to easily add others to the account management, add new funds and new features as we have grown, and the customer service has been quick and helpful whenever we have needed it. Some things I like best: \*easy to use \*the "dashboard" gives a quick read on finances at a glance \*fund-based accounting makes it easy to track various donations \*customer service is excellent \*cloud-based design makes access easy from anywhere Things I would like to see improved: \*I would love to be able to integrate payroll with Aplos \*Report can be customized, but not always as much as we would like Overall, this is an excellent product for the value and I would recommend it to anyone starting out. Pros Ease of use Fund-based accounting Cloud-based design Scalable Excellent customer support Cons Wish it included payroll integration Would like to be able to customize reports more Review Source PB Patty B. CPA, Treasurer Religious Institutions Used the software for: 1-2 years ### "Aplos far out performs its competition" April 4, 2018 5.0 Overall, this is the best software for the money and I highly recommend it both for the product and the customer service. Pros The set up and functionality of the software is wonderfully easy. I've been using it for a little over a year and the security of having it all online and not having to worry about backups or workstation failures is great. Report flexibility is fantastic. I can create any report for any time period with ease. The customer service people are generally very helpful and on the rare occasion that a question doesn't get answered, the second attempt is always successful. But, it's rare to have to call back. Cons The only problem is that the donor statements are not posted from any screen other than the contributions screen. You cannot effect the donor statement from A/R, A/P or AJE's. You must then prepare a deposit and mark it to NOT post to the system. While this is a small inconvenience, it is not highlighted in the tutorials and takes a couple head scratching hours to figure out when first using the software. Once understood, it's a simple workaround. 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