# Page 3 | Aplos Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 3 - Is Aplos the right Fund Accounting solution for you? Explore 182 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/118759/Aplos-Accounting/reviews --- Aplos 4.5 (182) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Page 3 - Reviews of Aplos ## Showing most helpful reviews Showing 51-75 of 182 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use VR Verified Reviewer Office Manager Religious Institutions Used the software for: 2+ years ### "Efficient and Easy " February 12, 2019 5.0 Pros The software is easy to use and not too expensive. Minimal accounting or bookkeeping experience is needed. Cons I saw the software worked great when our church was small. As it grew the amount of accounting required a program that could keep track of individual versus batch transactions. Review Source Susan F. Managing Director, Client Consulting Services Financial Services Used the software for: 2+ years ### "Great for our small Condo Association" November 2, 2018 5.0 They are incredibly responsive, and when we initially set up the Accounts, they spent the time with me to help set us up based on our needs. Pros Bank Integration is a huge benefit. As the Treasurer of a small condominium association (volunteer job), I only need to spend a couple of hours a month on our financials. Running reports for our condo meetings and taxes is a breeze. Cons Its not completely made for condo association accounting, but we've been able to retrofit our needs. Funds doesn't exactly translate to the accounts we track, as we really do have 3 separate bank accounts. This requires an extra step in our monthly recons, but its not awful. Review Source CH Carmen H. Secretary / Treasurer Non-Profit Organization Management Used the software for: 6-12 months ### "\[sensitive content hidden\] was great with helping me to set up my website in Aplos! " March 19, 2023 4.0 I have had a great experience building my website, but my fund accounting is all messed up (I think). I would like to have an Aplos manager call me and provide some help. Pros The customer service I received from \[sensitive content hidden\] on the website builder in March 2023. Prior to that, the customer service I have received is challenging since most of your customer service reps do not know much about accounting. Cons My difficulty in getting someone to help me with the accounting side of the software. Please call me at \[sensitive content hidden\] as I still need help with this. Review Source SM Sam M. CEO Non-Profit Organization Management Used the software for: 2+ years ### "Best Fund Accounting Software for Small Non-Profit Organization" March 3, 2021 4.0 Pros Easy set up. Easy to use. Easy to train new bookkeepers. Processes online donations without a hitch. Our clients like our Aplos reporting. Easy transfer of data previously used on QuickBooks. Cons Need to be able to integrate with more apps. Review Source AD April D. Secretary/Treasurer Religious Institutions Used the software for: 1-2 years ### "The Aplos Advantage" June 30, 2020 4.0 Our church accounting is much more efficient with Aplos. It is easy to set up and use. I'm able to keep track of multiple accounts with ease. Two of us use the software almost daily and have never had any issues or hiccups. Pros I love that this software is cloud based. All entries are automatically saved and easy to correct or delete. Because it is "in the cloud" I can access from anywhere. Cons Instead of using accounting terminology, they use simpler words or methods. It all makes sense, but I had to get used to words such as tags and purposes. Review Source Response from Aplos August 12, 2020 Thank you, April, for the review! We are happy to hear that you like our product and our tech support. BR Brian R. Seniior Pastor Religious Institutions Used the software for: 2+ years ### "Great Church Software with wonderful customer service" January 4, 2017 4.0 We have been very satisfied with Aplos as our main accounting software. The customer service has been top notch and many of our suggestions about improving the software have been implemented into new versions. Hoping for a more robust Contacts module (email, texting, more information tracking) in the future! Pros Its online. Multiple user access. Great reporting. Easy to use. Great customer service. Cons The Contacts module is very limited - would be great to have more contact management tools (email, texting, grouping, tracking) so that we wouldn't have to have a separate software for that. Other software was somewhat disappointing - hasn't always worked correctly and a bit confusing on how it integrates with Aplos. Review Source RF Richard F. Pastor Religious Institutions Used the software for: Less than 6 months ### "Pricey Product with Shallow Slate of Features" February 1, 2019 1.0 I hoped this would be a good solution for our needs, but it is a very expensive non-solution to even basic church management and accounting needs. Pros It is online, and mostly attractively put together. The support is integrated into the interface. It is available through most any computer with a web browser. Cons It is not a robust accounting system. For example, there is no way to track a group of Memorial Funds within one overall Memorial Fund. They offered suggestions for work arounds to this, but the general response for this and most other questions I had was, "Unfortunately, we don't do that." They claimed on their marketing materials that you could track attendance at various worship services, but you manifestly cannot do that. The response when I called to find out how was some complicated group setup with needing every person to join the group through a conformation email (even though about half my church doesn't have or actively use email). Eventually the support person admitted that while their marketing did seem to indicate you could track attendance easily that, "Unfortunately we don't do that." There is some possible checkin system being developed, but that still would leave basic church membership functions non-existent. They are more expensive than other systems available that actually do these functions. Review Source VR Verified Reviewer Specialist Recruiter Media Production Used the software for: Less than 6 months ### "Great dashboards" October 5, 2023 5.0 Integrated with some departments while using the product for limited time in certain projects, results were fascinating. Pros Activity dashboard is very realistic and very management friendly and if you are using it in several projects, the product serves well. Cons There are some functions where you don't need to use such as e-mailing, not so useful, so other than focusing these, it should make the interface more user-friendly. It is good but can be better. Review Source BH Bev H. Finance Manager Non-Profit Organization Management Used the software for: 1-2 years ### "Follow Up Review" August 15, 2018 4.0 We have used Aplos since December 2016, and their have been ongoing upgrades and improvements that enhance the operations of the system. Pros Improvements, enhancements and options available Cons too much additions too quickly without going back to current functions and reports and improving or modifying them. Review Source DRBM Dr Rev Brian M. Executive Director and CEO Civic & Social Organization Used the software for: 6-12 months ### "Aplos Software Review: Why it's the best Software for Small Non-Profits" February 8, 2018 5.0 I would recommend it to anyone who needs both an accounting and donor management solution for their non-profit organization. Pros A complete package that handles both your accounting needs and donor management needs. Is very affordable. Aplos has a program for new non-profits that makes it even more affordable. Has a program that does email marketing for you and collects emails thus building your donor base. Lets you design online web pages to post. Form 990 Reporting. Excellent Customer Service and will schedule regular calls with you to train you on the software. However it's easier to use than QuickBooks. Directly links to your checking account so that your balances are updated continuously. Takes online payments through WePay Can manage up to 5000 contacts. Contribution statements emailed to your donors. Can Integrate with Paypal Review Source JS Julie S. Admin Assist Non-Profit Organization Management Used the software for: 6-12 months ### "Great Experience" May 23, 2022 4.0 We have a positive experience with Aplos Pros The Aplos software has served us well the 10 months we have been using it. It allows us to use the fund accounting process for our church. It is user friendly, customer service has been quick to answer our questions, and reporting options are easy to read/understand. Aplos offers training which proves to be helpful. Cons We are still within our learning curve for the Aplos software. Switched from [QuickBooks Online Advanced](https://www.capterra.com/p/189398/QuickBooks-Online/) The old software was cumbersome, did not use fund accounting, and did not produce helpful reports that were easy for our board to read. Review Source PB Priscilla B. Bookkeeper Religious Institutions Used the software for: 2+ years ### "Best customer support ever!" January 11, 2017 5.0 I have been very happy with Aplos Accounting and have used for over 4 years now. My favorite thing about Aplos is the customer support. The Aplos team is easy to reach by phone and have always been willing to help answer questions, give suggestions and solve problems no matter how much time it takes. It's nice to talk to a real person and not to have to email the question and wait for a reply back. Thank you Aplos team for your help over the last 4 years!!! Pros Easy to use and Tech support. Cons It's hard to think of something but a couple times I have wanted certain items on a report that I couldn't get. Review Source KV Kathryn V. VA Accounting Used the software for: 2+ years ### "My favorite online software EVER" April 11, 2019 5.0 Pros Aplos is super user-friendly. The training videos are clear, concise and so helpful. It only takes minutes to set up your system and customize it. And the ability to customize is limitless!!! Cons No cons. I've been using Aplos for years and haven't found anything I don't like! Review Source jZ joseph Z. Programs Manager Non-Profit Organization Management Used the software for: Less than 6 months ### "Aplos Review" August 16, 2020 4.0 will give it a 7/10 for easy use and a not so expensive budget but the biggest proof the software is to be able to do most of the accounting jobs in one software and even a person with low accounting knowledge can easily decode the information on the software Pros \-easy to use and setup -offers the project management and budget setup which is crucial for my office -its an all in one package that allows any organization to fulfill their accounting needs in one place Cons the lack of social media management and it does not integrate well with some of our fundraising softwarew Review Source VR Verified Reviewer Finance Associate Religious Institutions Used the software for: 1-2 years ### "Aplos 2018 Review" October 30, 2018 3.0 Like the platform and the simplicity, I like that it is geared toward non-profit accounting, but I don't like the lack of integration and wide-spread adoption. Pros Aplos recently updated their software which made it more user friendly and improved the reporting side. Cons Aplos does not integrate with many vital accounting programs and required a lot of manual entry. Review Source DS Denise S. Used the software for: ### "Aplos is perfect for Non-Profits who want easy bookkeeping." August 20, 2014 5.0 Pros It is affordable for every non-profit. It is very simple and basic to use, and they have great customer service. They saw a need for non-profits to have an easier way of doing their finances other than Quickbooks and met that need at a very affordable price, which is very important to non profits. Simplicity is important because often, the bookkeeper is a volunteer and does not have the experience required to use a cumbersome program like QuickBooks. I like that they allow you to use if free for a month first to try it out. We have never experienced a time when we could not get on the Aplos website. I am in an accountant's office, and I love the fact that I can go online anytime to check on my client's progress with their transactions at no cost to us! This is the sign of a non-greedy company who is here to meet a need. Cons The reports available are good and basic, but maybe a few more reports would be helpful, like a cash flow report. Also, since this is a cloud-based program (only available for use over the internet), this may be a downside for some. Simply save all your monthly reports and transactions easily by downloading them into an Excel spreadsheet, and you have all your information on your computer hard drive. Review Source LJ Linda J. Foodshelf Administrator Religious Institutions Used the software for: Less than 6 months ### "Aplos Fund Accounting" November 23, 2016 5.0 I have used the basic version Aplos for our small nonprofit foodshelf for nearly a year. I am a novice at accounting, so I started with the fun, informative teaching videos and it all made sense. Initially setting up the accounts we needed took some thought, but it was up and running in a short time. I'm able to enter transactions quickly, make changes easily as needed, and run all the reports I need for our payroll taxes. I love the fact that it doesn't use more complicated terminology, like "customer, vendor, employee" like QB, because that's not what we call our donors and suppliers. I like the check printing function, too, but it would be great if Aplos could print deposit slips. I have to re-enter into QB and then print it out, or do a handwritten deposit slip. Other than that, I am very happy with Aplos. Have not needed customer support yet, except to ask if it had a deposit slip printing function. My answer was prompt and courteous. Our Board was pleased that we were able to get a discount on the monthly rate since we have a small budget, and the fact that Aplos is cloud-based means both the treasurer and foodshelf manager can access the software without going onsite. Definitely a PLUS! Bank reconciliation is a breeze, too. Pros I liked the ease of navigating the different functions, ease of setting up accounts and budget, the cloud-based format, the number and types of reports that meet all our needs, and the easy bank reconciliation function. Our small nonprofit got a monthly discount. Training videos very to-the-point and entertaining too. Cons I wish Aplos had a deposit slip printing function in the basic version - not sure if they do in the upgrade? Review Source GY Gregory Y. Pastor Religious Institutions Used the software for: Less than 6 months ### "Excellent Software!!!" December 13, 2017 5.0 Pros This software does it all for non-profits. It's ability to track donors, provide year-end contribution statements, payroll and W-2's, as well as track by budget every transaction helps our small church in ways we'd otherwise have to hire an accountant to do. I'm looking forward to a year of reports that fit our needs. The customizable reports and standard reports make this the flexible program we need around here. It even does a few things that we don't need - like printing checks. Compared to QuickBooks, this just FITS the non-profit better. It's fund accounting helps us manage ear-marked monies as well as multiple accounts. Additionally, the ability to use the software over multiple platforms makes it handy, too. Our treasurer can do his work from home, and we can print the reports anytime from the church. Department heads and the pastor can always check where their budget areas stand. Pretty useful. Cons While it's supposed to provide an automatic link to banks, our small-town bank does not work with this program directly. BUT, it's simple to download transactions to a file and import that file into Aplos. Just assign budget categories with transactions - and voila! Reconciled! Of course, this is web-based - demanding internet access. While they say it's quite secure, hackers are always out there. And this makes it a bit vulnerable - potentially. Review Source William W. Lead Pastor Used the software for: 1-2 years ### "Aplos makes accounting easy and efficient!" January 16, 2018 4.0 Pros It's obvious the creators of Aplos designed this platform with church accounting in mind. I really like how flexible and customizable it is! Cons I do wish the reporting and descriptive graphics were a little more dynamic. This would help when presenting budgets to staff, boards or investors. Review Source LT Leia T. Founder Non-Profit Organization Management Used the software for: 2+ years ### "Working with Vince" April 9, 2021 5.0 Please see the PROS comment. \[SENSITIVE CONTENT HIDDEN\] WAS THE BOMB! Pros The software is pretty easy to use for the most part. But what made it even better was the fact that \[SENSITIVE CONTENT HIDDEN\] literally helped assist me with some features in my books I wasn't sure of. I was so confused, and he was SO PATIENT! I love being connected to great customer service and overall great people! Cons I hate that I have reconnect my bank account on a monthly basis Switched from [QuickBooks Desktop](https://www.capterra.com/p/212058/QuickBooks-Desktop-Pro/) Quickbooks has terrible customer service and was not intuitive! Review Source LB Lisa B. Treasurer Religious Institutions Used the software for: Less than 6 months ### "An excellent accounting program for Churches!" May 12, 2021 5.0 Pros I have been using Quickbooks for our church for many years. It does not handle funds accounting or tracking of giving very well. I was so happy to have found Aplos! It is a true funds accounting program and tracks giving seamlessly! It is a robust program that I believe excels where Quickbooks falls behind. I highly recommend it! Cons No real cons so far. When members split their giving between multiple purposes, I'd like to be able to add them without having to add another row. Alternatives considered [ChurchTrac](https://www.capterra.com/p/125787/ChurchTrac/) Reason for choosing Aplos Aplos is a much more robust funds accounting program than Churchtrac. Switched from [QuickBooks Desktop](https://www.capterra.com/p/212058/QuickBooks-Desktop-Pro/) Quickbooks is not a true funds accounting program Review Source JB Jim B. Treasurer Used the software for: 6-12 months ### "Bank integration weak and unreliable; 990 limited to EZ only" July 8, 2017 1.0 This software has a long way to go before it can compete with alternatives whose bank integrations are solid and reliable. Pros SaaS architecture enables access from anywhere; the accounting is flexible; there are promising IRS 990 features, yet limited to just the EZ. Cons Bank integration is inconsistent and does not work for PayPal; does not offer WePay; even for mainstream banks the integration is unreliable. I worked with their support and developers for more than 6 months to some small success ... that was 30 days later lost. To this day the PayPal integration simply does not work, and both customer support and corporate leadership are SILENT and unresponsive. Review Source Jacob P. Finance & Information Systems Director Religious Institutions Used the software for: 1-2 years ### "One of the best fund accounting platforms on the market" January 14, 2018 4.0 Easily managing accounting for multiple organizations with Aplos and Aplos Oversight. This reduces man hours needed to manage the books, reducing overhead cost. Pros Aplos makes it super simple to get up and running. Their general ledger is perfectly structured and you don't need an accounting to degree to understand. Their support team and help website are great! Cons As a newer company, they are still building out their system. They just recently made a seemless Payroll integration. They still don't have a purchasing module or A/P approval process, which would be great to make digital in the system instead of paper-based. Review Source CZ Christina Z. it specialist Information Technology and Services Used the software for: 6-12 months ### "aplos" February 27, 2023 5.0 Pros We have used the application at the small business level for business accounting. The platform is very simple and user friendly. It meets expectations and donations or contributions are easy to apply. The message boards clearly display how far we are and how much is still missing. The charts and dashboard is very clear, the controls are simple with integration has not been a problem. I liked the possible real time view of the data. Accelerated way to receive donations and the ability to automate. Cons We have used it at a small business level and the platform has lived up to our expectations, we have had no complaints in the time we have used it. Review Source Doug W. Vice Chair - Board of Trustees Religious Institutions Used the software for: Less than 6 months ### "Nice full-featured fund accounting software" January 25, 2019 5.0 Aplos support has been great to work with. We anticipate that we will be able to produce better management financial reports with this fund accounting software than we were able to do with our prior software firm. Pros Aplos is a well thought out fund accounting package, great for churches and other not-for-profits. Support has been great as we started up using Aplos after our prior software firm abandoned their product. Good online resources to learn from, and also conducted a very thorough live, on-line training call with us. Cons We'd like the ability to more tightly control access by user than the system is currently configured. For instance, we'd like to have some users able to print reports and make inquiries, but not enter or modify transactions. Review Source Talk to a Capterra advisor for free and get results within 15 minutes.