# Page 4 | Aplos Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 4 - Is Aplos the right Fund Accounting solution for you? Explore 182 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/118759/Aplos-Accounting/reviews --- Aplos 4.5 (182) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Page 4 - Reviews of Aplos ## Showing most helpful reviews Showing 76-100 of 182 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use DM David M. General Director Religious Institutions Used the software for: Less than 6 months ### "a wonderful transition from QB" December 7, 2016 4.0 Aplos fund accounting structure helped us organize our accounting in much better consistency and compliance with non-profit standards. QuickBooks forces your to twist and turn their product to fit with non-profit practices. Having online access by multiple "seats" is a big step forward in efficiency. Aplos support staff have been over-the-top and better-than-expected helpful, from initial import or data to addressing specific features we wanted. Pros Non-profit structure, multiple seat accessibility online, online giving integration, Form 990 head start Cons Costs have a bit more than doubled since we started. Donor receipts customization within Aplos could be much better. Ability to contact Donors individually or as selected segments or as a whole is missing. Would love to be able to send year-end contributions receipts via email PDFs! Review Source KM Karen M. Treasurer Religious Institutions Used the software for: Less than 6 months ### "Needs some maturity" October 4, 2016 3.0 I've been using Aplos for about one month and am finding a number of shortcomings for what I need. We run most of our invoicing through AP and Aplos does not have a strong tie between AP and payments, making it cumbersome to pay multiple invoices with one check. In addition, the payments page requires re-entry of the amounts for each invoice. If you generally pay the full amount, that's an unnecessary step. Reports look really nice, but need formatting flexibility beyond filtering. Pros The dashboard is very powerful and provides a lot of data up front. Reports look very professional. Customer support is excellent! Cons Some navigation is awkward (like entering Percentage before Amount in AP, needing to click multiple + signs to expand sections in some reports, and having to enter each dollar amount to pay bills when the full amount should be the default). I lost data at least a couple of times trying to look up accounts while entering a Receipt because I wasn't warned that navigating away from the receipt would delete my entry. Review Source HS Harry S. Past Treasurer Health, Wellness and Fitness Used the software for: Less than 6 months ### "Aplos well suited for small nonprofit" August 1, 2022 4.0 Their LIVE! phone support has been good. Pros Architecture of single chart of accounts for all funds lets income and expense be categorized by fund Cons Some things I might have wanted are missing or extra cost, but value for price is good. For event registrations, we need the ability to use "coupons" that we would issue to provide discounts to certain classes of attendees. Allowing attendees to self-select a ticket price was not an option. This may be a future feature, we hope. Alternatives considered [QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/) Reason for choosing Aplos Better features Review Source JV Justine V. Project Coordinator Religious Institutions Used the software for: 2+ years ### "Affordable and Friendly" April 23, 2018 5.0 Pros This is extremely affordable software for everyday Church needs. Their customer support is extremely helpful. Interface is easy to manage. Cons I haven't had any issues with donor management and this software. It's a great purchase for organizations. Review Source MW Melissa W. Administrative Director Non-Profit Organization Management Used the software for: 2+ years ### "Mostly love Aplos" January 10, 2017 5.0 I have had a good experience with Aplos. There are a few things that seem a bit clunky, inefficient and I've asked about changing those. Other than that, it's been great! Pros Easy to use Cons A few inefficient things (can't hide funds so you don't see them on all of the reports) Review Source VR Verified Reviewer Contribution Manager Religious Institutions Used the software for: 1-2 years ### "Good but would like a few features" October 16, 2019 4.0 Overall, Aplos met our needs. We needed an accounting system that was easy to use and available online. It could have been even better if there were different role options. Pros It is easy to use and understand. Budgeting was a useful feature and transferring between various accounts was easy. Cons no different user profiles to help with internal controls. As the accountant, my role was to do the Bank recs to verify the treasurer. BUT I was able to make entries and the treasurer could do the bank recs. Review Source JS Jasmia S. Administrative Assistant Religious Institutions Used the software for: 1-2 years ### "Aplos Review" September 28, 2018 4.0 Overall, Aplos has been great with improving the software and I can tell that they are really listening to feedback. Pros It is very easy to use and saves us money from having our Accounting come on site weekly. The articles, tutorials, and staff are great. Cons The Pledges feature does not have a lot effective reporting so we will not use it. Review Source MG Mary G. Founder Philanthropy Used the software for: 1-2 years ### "Great accounting software at an affordable priceI " October 10, 2017 5.0 Great buy for any non-profit. Pros This accounting software has many features only found in more expensive packages. Very flexible reporting options. Easy to train set up and train staff. Cons I have not found anything I couldn't do with Aplos that I wanted to do other than delete extra rows in a journal entry. Review Source TG Thomas G. Director Used the software for: ### "Aplos Software Simplifies My work" May 12, 2012 5.0 I recommend this product to any small church group or any non-profit organization that depends very much on untrained volunteers to help with the office. Try it out, you'll see the ease of use and the benefits of having multi-users having access from several computers makes it very nice to use. Pros I have found Aplos Accounting Software to be simple to use and a great help to us in our organization. I am responsible to pay the bills while the secretary in the office is the one who inputs our deposits and book sales revenue. I can look at the accounting books from anywhere in the world and can make decisions concerning making payments or purchases from anywhere while the office can print out the checks and input the sales. It is as easy to use as my checkbook check register at home and produces reports and database inquiries very easily. Thanks Aplos! I just deleted Quickbooks from my computer, never to go back anymore. Please keep the add-ons coming. Cons I am not finding much to complain about yet. It is working very well for our organization. Review Source DM Don M. pastor Religious Institutions Used the software for: 1-2 years ### "Great for church finances and more" December 3, 2019 5.0 Much more accurate accounting and record keeping, balancing with bank deposits. Pros We made the transition from paper to online accounting via Aplos. It is very easy to make entries and retrieve reports, keep up with contributions and even church membership. Cons Users with little computer experience could be put off a bit but that would be the case with any online accounting system. Review Source Response from Aplos January 3, 2020 Thank you for the valuable review, Don! We appreciate the fact you're enjoying Aplos. JH Jason H. Executive Pastor Religious Institutions Used the software for: 1-2 years ### "Affordable and Productive" January 26, 2017 4.0 During the time that our church used Aplos, we were pleased with the software. Its ease of use was important for those that did not have accounting backgrounds. The only reason we are not still using this software is because we merged with another church and they have another accounting software already purchased. I am looking at bringing this church to Aplos with time. Pros Ease of use, affordability, cloud environment Cons Reports do not pull what I want (very few other software programs do however - I'm picky) Review Source CS Carmen S. Financial Administrator Religious Institutions Used the software for: 2+ years ### "Aplos Review" January 10, 2017 4.0 Aplos has been great about adding features that are helpful for book-keeping for a church with multiple funds. I appreciate that when feedback is given, Aplos listens and accommodates the needs that we have! Everyone at Aplos is super-friendly and very helpful! Pros That it is "multiple-fund friendly". I appreciate the ease of use for recording contributions and expenses. Cons Reporting but probably because I'm not sure what I'm doing. Contacts- I wish there was a way to record spouses together as a single contact. Review Source TD Tammy D. Treasurer Religious Institutions Used the software for: 2+ years ### "Excellent program" January 18, 2017 5.0 I have used this program for at least 5 years. The program has grow as my needs change. There are parts of the program that I don't use because I am the treasurer for a small church and I don't need them at this time. Anytime I have contacted the company I have received excellent help. Pros Has all of the reports I need even for the contribution reports for taxes. Just a click and you have all of your reports in hand ready to sign and send out. Cons Some times I get lost in all of the reports because there are so many. Review Source jR julie R. Administrator Fine Art Used the software for: Less than 6 months ### "excellent not-for-profit accounting software!" October 28, 2016 5.0 I recently took over the financial for a not-for-profit. I'm not an accountant but good with data and numbers. I researched applications and found aplos fund accounting. After watching some videos and reading articles, I learned how to set up the chart of accounts and enter transactions. After that, it was easy. All of the reports you need are built in to the software. Backups are not needed since it is web-based. And the customer support is exceptional! There is a button on the screen while you work to ask customer support a question. They have always been very prompt in responding. And the support videos, featuring a rep, are very informative and entertaining! I have since entered all transactions for the last 2 fiscal years and produced reports for a grant application. Highly recommend aplos! Pros everything. I wish all products had the same high level of customer support that aplos offers. Cons nothing to note as of yet. Review Source Cory M. Camp Director Non-Profit Organization Management Used the software for: 6-12 months ### "A Great Service At A Great Price" February 5, 2019 5.0 Pros Manage your non-profit and your fundraising events with this great product. Cons It is not as "user-friendly" in the dashboard section, but it is easily navigated. Review Source MG Mary G. Financial Board/Secretary/Assistant to Pastor Religious Institutions Used the software for: Less than 6 months ### "Confusing " January 14, 2017 3.0 I have been working with this software for about 1 month now and some of the information is not going into the right accounts like I want. The information on the contacts loaded up wrong from my excel file, so you can't just erase and re-due the entries because once the name is connected to a payment then you can erase the names. Also, you can look up your check number by check unless you put each check you're looking for into the program sometimes they will come up and other times they will not. So it has been a real learning experience. Pros It shows us the breakdown of what coming in an expensed. Cons It's not really a church program for church business you have to create all of the accounts and hope you doing it correctly or things will not process correctly and you can't delete files once the number is used that you created to associate with the file. Review Source GS Gurpreet S. Director of Operations Non-Profit Organization Management Used the software for: 2+ years ### "\[SENSITIVE CONTENT HIDDEN\] (Customer Serice) - Thank You!" June 9, 2020 4.0 Fantastic! Big shout out to \[SENSITIVE CONTENT HIDDEN\] who helped us with billing. His customer centric approach really reflected a genuine care and concern for us as a customer and ensures we will continue using Aplos. Thanks \[SENSITIVE CONTENT HIDDEN\]. Great stuff man. Pros Features, usability. I am still learning but the software helps provide great clarity for the management of account of our church. Cons Not too sure. Still learning how to use the software and maximise on its features. Will keep you informed if i have some ideas. Happy to share. Review Source Response from Aplos June 18, 2020 Thank you, Gurpreet, for the review! We are happy to hear that you like our product and customer service. DH Debra H. Director Religious Institutions Used the software for: 6-12 months ### "CFO of Nonprofit for decades." November 16, 2017 4.0 I love the ability to due true fund balance accounting. For years I used Peachtree with job costs and spreadsheets to accomplish. This is a huge upgrade. I think the work around in the deposits is worth it for the fund balances. Pros It is easy to use "out of the box." If you been working with Quickbooks or Quicken this will be an easy transition. Also, you can add multiple tags to a single transaction, and then you can sort on these different tags. This provides and amazing matrix of data. Cons I big big draw back for me is the inability to batch deposits. It makes it more difficult to do reconciliations. They do this because the want you to use their CRM component. Of course there is a work around, but I would rather not "work around" such a critical area. Review Source RJ Roger J. Assistant to the Treasurer Non-Profit Organization Management Used the software for: Less than 6 months ### "My review . ." March 19, 2021 5.0 Overall experience . ... nothing but favorable, and to the Nth degree Pros Comprehensive and easy to follow . . . but I have an advanced accounting background, so it may not be easy for some. Cons I have no cons at the moment. I have no "like least" comments. Alternatives considered [Realm](https://www.capterra.com/p/146265/Realm/) Reason for choosing Aplos I needed a 100% payroll function and, coupled with Gusto, Aplos meets this need. Review Source VR Verified Reviewer Videographer Accounting Used the software for: 6-12 months ### "Accounting for any Church" July 16, 2019 4.0 Pros I appreciate how easy it is to navigate the interface. Cons I wish the graphs in the software's dashboard cam with richer customizations. Review Source TW Tyler W. Senior Pastor Religious Institutions Used the software for: 2+ years ### "They just keep getting better." January 10, 2017 4.0 I have been with Aplos for probably over 4 years. While with every update there is a small learning curve, it is worth it. They continually add new features. The features are never just for the sake of it. Instead they are very useful. I am no accountant for sure, but I can navigate the software very easily and keep our budget working for us. Excellent customer service! Pros Logical Navigation Cons I have seen the cost rise as new features are launched. Review Source SK Steve K. Pastor Used the software for: 2+ years ### "Easy and very effective " December 7, 2017 5.0 Pros We as a church have been opened since 2012. Aplos was the first nonprofit software accounting system we started using. I needed a simple but effective tracking system which I could track my member's contribution. At the year end, I am able to generate a report for all my members regarding their contribution to their taxes. It is simple and effective. Review Source SR Stephanie R. Founder & Executive Director Civic & Social Organization Used the software for: Less than 6 months ### "After exploring a number of options, I chose Aplos." December 10, 2017 5.0 I looked at a number of options for our accounting needs and felt that Aplos was the best option. I still believe that. Pros So far, so good. I am still getting my feed wet, but the functionality is good. We were able to integrate the donation form into our website and all seems to be working well. Customer service has been quick to follow up when I've had questions. Cons I wish there were more free-form options as they are some limitations with the donation form. They are not huge, but I hope to see more flexibility down the road. Also, the color options for the donation form are a bit limited with some odd color combinations (e.g., red with lavender). Thus far, the cons are minor overall. Review Source SR Steve R. Pastor Religious Institutions Used the software for: 2+ years ### "Aplos Software Is The Perfect Solution For Our Church" March 19, 2015 5.0 Pros Aplos overcomes a huge barrier for some by making a complex process simple and easy to understand. The product provides ease of use while delivering professional results. The quality of the product is second only to the quality of the service. The team at Aplos exceeds expectations and delivers an exceptional product. Cons The only feature I need that is not present is currency conversion. Review Source BM Ben M. Founder Used the software for: ### "Abysmal " March 22, 2016 1.0 Can't do very basic donor management functions such as e-mailing custom monthly receipts for donations received via mail. The assigned roles of various functions (accounting, donor management) blocks out key functioning for specific task related to assigned role, making assigned roles pointless. Could not attach files to journal records in the accounting side. The feed for donations was only applicable to new donors and not for a new donation for an established donor. Customer service had very few answers and most typically replied "we'll consider that for future development." Run, run, run away. Don't waste your time. Your time and sanity isn't worth it. Review Source Response from Aplos March 22, 2016 Thanks for your feedback, Ben. You have some great suggestions, many of which are on our list for development in the coming months. I am sorry those features were not yet ready for you, as we agree they are important. We know there is some work to do in donor management and plan some major improvements this year to make it an asset for nonprofits, so your honest opinions are helpful. 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