--- title: "Fleetio Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Fleetio the right Fleet Maintenance solution for you? Explore 246 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/120855/Fleetio/reviews/" page_type: "reviews" language: "en" --- Fleetio 4.7 (246) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated July 31st, 2026 # Reviews of Fleetio Ease of use 4.7 Customer Service 4.8 ## Pros and Cons in Reviews EH EDGAR H MechanicTransportation/Trucking/Railroad, 1,001 - 5,000 employeesUsed the software for: Less than 6 months. “It helps keep maintenance, work orders, and unit information organized in one place, which makes day-to-day operations easier to manage.“ May 29, 2026 GS Gavin S Director Of OperationsChemicals, 11 - 50 employeesUsed the software for: More than 2 years. “My biggest frustration with Fleetio has been the telematics integration with our GPS provider, One Step GPS. When we evaluated Fleetio, the seamless syncing of telematics data was presented as a key feature and a major selling point of the integration.“ April 15, 2026 CB Cayton B Fleet and Logistics ManagerOil & Energy, 501 - 1,000 employeesUsed the software for: More than 2 years. “Everything from acquisition to disposal can be tracked inside the system, giving my team and me valuable information and insight into making better informed decisions.“ February 25, 2026 SC Syerra C Safety and compliance managerTransportation/Trucking/Railroad, 11 - 50 employeesUsed the software for: Less than 6 months. “The biggest drawback for me is the limited functionality within the mobile app (Fleetio Go). While the app is great for basic tasks like inspections and issue reporting, it doesn’t provide full access to the same features available on the desktop version.“ April 16, 2026 Kelly R Operations CoordinatorEnvironmental Services, 51 - 200 employeesUsed the software for: 6-12 months. “What I like most about Fleetio is the ability to talk to driver's regarding their vehicles maintenance needs through scheduled notifications.“ May 18, 2026 GS Gavin S Director Of OperationsChemicals, 11 - 50 employeesUsed the software for: More than 2 years. “Having accurate, real-time vehicle data automatically populated in the system was a significant part of our decision to adopt Fleetio, so this has been a notable disappointment and something we hope to see resolved.“ April 15, 2026 SL SCOTT L Fleet ManagerTransportation/Trucking/Railroad, 51 - 200 employeesUsed the software for: 6-12 months. “I really appreciate the amount of information you can keep on your vehicles, service and parts, as well as the reminders for renewals.“ April 23, 2026 BJ Brandy J Accounts PayableBuilding Materials, 11 - 50 employeesUsed the software for: 1-2 years. “What you put in is what you get out and by that, I mean you can enter information but if it is not accurate then the reports will reflect that as well and the info will be incomplete.“ April 23, 2026 ## Showing most helpful reviews Showing 1-25 of 246 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Eduardo H. fleet dispatcher Utilities Used the software for: 1-2 years ### "fleet dispatcher" July 17, 2025 5.0 Fleetio has made managing our fleet much easier. It keeps all our data in one place, helps us stay on top of maintenance, and saves time on tasks like tracking fuel and repairs. The system is easy to use, even on mobile, and our team works together more smoothly now that everything’s organized and accessible. It’s helped us stay more efficient and avoid issues before they become problems. Pros What I appreciated most about Fleetio is its ability to centralize and simplify complex fleet operations. The intuitive dashboard, automated maintenance tracking, and real-time asset visibility allow for faster decision-making and more proactive management. It eliminates the need to juggle multiple spreadsheets, making it easier to maintain compliance and operational efficiency across a large and diverse fleet Cons \- Not all workflows are easy to customize - Can take time for new users to learn - Mobile app has limited features - Integrating with other systems can be tricky - May be pricey for smaller fleet Review Source RS Ryan S. Manager of Fleet Utilities Used the software for: 1-2 years ### "Great customer service" April 23, 2026 5.0 Fleetio has been great. They have great customer support so when there is a problem someone is taking care of it. Pros Invoices run through them and great customer support. The invoicing is something only they provide and no one else. Cons Getting everything setup was time consuming, but not really a con. It was took time to get all the information into it to be able to start using it. Alternatives considered [Samsara](https://www.capterra.com/p/167543/Samsara-for-Fleets-0-00-6-23/)[Geotab](https://www.capterra.com/p/18289/MyGeotab/) Reason for choosing Fleetio I choose Fleetio because they are the only one to do the invoicing. Review Source VR Verified Reviewer Logistics Manager Construction Used the software for: 1-2 years ### "Logistics Manager" February 24, 2026 3.0 Training and implemenation was helpful. I have not had any customer support since we fully integrated everything. Pros I like the integration of maintenance records. You can upload a receipt, and it automatically inputs the information. Cons At times, company vehicles somehow get removed from the inspection lists. It is difficult to add new vehicles to the inspection lists. Review Source MK Mark K. Equipment Asset Manager Transportation/Trucking/Railroad Used the software for: 1-2 years ### "Fleetio has been a hit." April 7, 2026 5.0 Our onboarding was good, our experience has been really good. The platform was huge benefit compared to the previous way we tracked our assets (excel files). Pros The ability to have all of our assets in one area has been a game changer for us. Having monthly inspections also keeps us on a good path for understanding life expectancies of our units. Also being able to connect our vehicles to our vehicle gateways has been a huge hit as well. Cons Not having the ability to connect our asset trackers to our assets in the system. Just being able to make that connection would have really been a nice touch. Review Source DU Dakari U. Operations Manager Leisure, Travel & Tourism Used the software for: 2+ years ### "A Growth Minded Fleet Management Software" April 25, 2026 5.0 Overall, very satisfied. I find it refreshing that the developers didn't just make a program and then let it stagnate. It evolves over time, just like we do. Pros What I like most about Fleetio is how involved and proactive the Fleetio team is. There are constant performance updates, integrations, bug fixes, seminars, and more. I find that the system can do pretty much everything I expect with new features rolling out consistently. Cons I do wonder if I'm making the most out of the platform. Because of the wide range of abilities of the program, and how deep it can go, I find myself sticking to what I know. It'd be helpful if someone from Fleetio could meet with our team and talk about our specific use case and needs. Review Source GC GABRIEL C. SENIOR MAINTENANCE ANALYST Transportation/Trucking/Railroad Used the software for: 1-2 years ### "Asset Managment at its best" April 21, 2026 5.0 Good, it helps the operations team day in and out. I strongly agree that even with limitations, the platform is amazing. We as maintenance department, use the platform every day and we have not only managed the fleet, but saved a lot of money sincce. Pros Fleet management with detailed issues, work orders and inspections. In our fleetm we need to have proof of assets received in our yards and even the ones that are delivered to new customers. Also, we have an inside shop which is managed throught the stock and equipment management in Fleetio. Our Technicians are all online and fill the fields everyday. Cons I cannot customize the dashboards, this is not really good. I would like to create custom dashboards in order to see exact data related to our business, truck leasing. And also, we need to have a linked asset history, but unfortunately we dont. Review Source JH Jason H. Director of Business Transportation/Trucking/Railroad Used the software for: 2+ years ### "Fleetio-for both small and large operations" April 7, 2026 5.0 Fleetio offers an affordable system that can be used at a "basic" level, or a company can dive deep into data input and reporting. We use it for maintenance and record keeping. Pros Very easy to use with the ability of customizing features and data. Love the ability to store documents based on the vehicle. I can find everything in one place! Cons Sometimes we experience issues communicating with Samsara. It appears to create multiple gateways and mileages can stop updating. Alternatives considered [Cetaris](https://www.capterra.com/p/161899/Cetaris-Fleet/) Reason for choosing Fleetio Worked with Samsara and was simple to use. Review Source GB Greg B. Fleet Management Health, Wellness and Fitness Used the software for: 2+ years ### "A great service" April 14, 2026 5.0 Very good. Looking to add more aspects to keep an eye on the fleet. It’s easy to use for myself and our other support staff. Pros Easy to use for drivers to get to the shop and get service completed. I like the ease to add shops to the program. Cons I liked the finance tab I wish that would return. It’s easier to provide feedback to our finance department. Review Source KR Kristy R. Systems and Operations Coordinator Automotive Used the software for: 2+ years ### "Easiest Fleet management software" April 7, 2026 5.0 Fleetio has streamlined our processes. Drivers completing pre-start inspections and technicians completing maintenance inspections all within the same platform has streamlined issue rectification. Pros Electronic inspection forms for maintenance and pre-start inspections for drivers. Fleetio is easy to use once set-up is completed. Cons Initial set-up can be overwhelming. New features are good, but sometimes hard to implement in an already existing account. Alternatives considered [Gearbox](https://www.capterra.com/p/10023216/Gearbox/) Reason for choosing Fleetio Fleetio offered the features we required Review Source BF Braedon F. Director of Logistics Non-Profit Organization Management Used the software for: 2+ years ### "Fleetio is the ultimate Fleet Maintenance Tool" April 7, 2026 5.0 I've been very happy with my experience with Fleetio. It has made my job easier, saved the company money, and improved the overall quality of our fleet. Pros Fleetio has helped organize the maintenance of our fleet. It's been extremely helpful tracking registration, insurance, preventative maintenance, inspections, and other vehicle history. This has saved us time and money as we get quotes for future repairs and helped us keep track to warranties on failed parts. Cons It took some time to learn how to effectively use the Fleetio system, but Fleetio offered experts to help develop our account, making the process easy and efficient. Review Source ES Erik S. CEO Logistics and Supply Chain Used the software for: Less than 6 months ### "Fleetio Review" July 28, 2025 4.0 The overall experience is amazing if you have a fleet of vehicles you need to try Fleetio as there is not other program on the market that can compare to the tools and integrations Fleetio has to offer. Pros Fleetio has many integrations to utilize to create a best fuel and maintenance software for transportation fleets. Cons There is nothing that Fleetio has that doesn’t function on there software, everything that works great hand and hand to create a simple to use platform. Alternatives considered [Verizon Connect](https://www.capterra.com/p/72551/Fleetmatics-Work/)[Motive](https://www.capterra.com/p/138669/Motive/)[Eptura Asset](https://www.capterra.com/p/125977/ManagerPlus/)[Teletrac Navman DIRECTOR](https://www.capterra.com/p/38533/DIRECTOR-Fleet-Software/)[Samsara](https://www.capterra.com/p/167543/Samsara-for-Fleets-0-00-6-23/) Reason for choosing Fleetio They have the most advanced features with not having to change ELD providers and they connect to all of the leading ELD providers in the industry. They are able to connect all leading fuel cards and maintenance plans to keep all records and reports in one location to provide detailed reports and analytics just for fleet repairs and maintenance. Review Source Response from RareStep August 25, 2025 Thanks so much for the great feedback, Erik! We’re glad Fleetio’s integrations and features are simplifying your fleet operations, and we appreciate you choosing us over other providers. CL Carl L. Fleet Supervisor Construction Used the software for: 6-12 months ### "Great Product" August 16, 2023 5.0 We are capturing data the company never really could explain. Costs and trends are much more visible. Pros Product was ready to run from day 1. Gives us valuable resources in a simple package Cons Collected data like email addresses are difficult to edit. Mileage entries can be hard to re-align. Alternatives considered [RTA](https://www.capterra.com/p/124502/RTA-Fleet-Management/) Reason for choosing Fleetio Simplicity, we didn't need all of those features because of the structure of our organization. Review Source Response from RareStep August 29, 2023 Thanks for taking the time to tell us more about your experience. It's nice to see that Fleetio has helped provide insight into the costs and trends for your fleet, Carl! I've shared your constructive feedback with the team. We appreciate you being a Fleetio customer! BJ Brandy J. Accounts Payable Building Materials Used the software for: 1-2 years ### "Data entry review - I give it a 4.7 overall rating " April 23, 2026 4.0 Overall, I like the system, and I really have not had any major issues on my end. It has good reports and easy entry capabilities. What you put in is what you get out and by that, I mean you can enter information but if it is not accurate then the reports will reflect that as well and the info will be incomplete. Pros I like that everything is in one system and all together. I also like that the menu is organized by category and easy to follow. I like I can go in and pretty much maneuver in there easy enough without help and figure it out. Cons Mind you I only do the entry of the service orders; I am not a fan of having to enter every detail of the invoice one by one, but I do understand the information needs to be broke down so we can see what work has been done on the units. I would love to see a way to scan directly into the system and not have to attach the invoices. Review Source JS Joshua S. Operations and Maintenance Specialist Transportation/Trucking/Railroad Used the software for: 1-2 years ### "Merging systems, documenting accurately " April 7, 2026 5.0 We have used it to bring 2 different trucking companies maintenance programs in-line with each other, revamping a 600+ unit fleet. Pros All in one package, easy to integrate into our other programs. Able to tie fuel economy, alerts, data sets all in one place Cons Unable to use AI to upload internal work orders. Time consuming to do work orders from dealers, but service history doesnt track downtime well Review Source JS Jorge S. Admin Transportation/Trucking/Railroad Used the software for: Less than 6 months ### "Great and always improving " April 15, 2026 5.0 It's a solid platform that allows you to make things work your way given enough time and energy. Data and other experiences are top notch, the team seems very open for improvement and always looking for ways to improve. Pros I like how granular you can get with data, and the exporting works great too! I am able to save views for various things and customize labels and statuses for units as well. Cons Some work order creations would highly benefit from pre-made template that allow various fields to be prefilled. It would also be great to have a select number of business days rather than just a calendar selector. Some repairs require a lot of service items too, so adding all of the open issues are timely, having a auto smart match would help cut down on WOS creations. Review Source MA Moath A. Operations Manager Construction Used the software for: 2+ years ### "Fleetio helped save us thousands on vehicle and equipment costs" June 27, 2025 4.0 One main area it enabled us to improve was minimising unplanned downtime as well as providing more accurate tracking of asset utilisation, directly controlling cost recovery across our rental operations. Pros Now with Fleetio we can manage and have a central hub of information where it's easy to keep track of maintenance logs, fuel tracking and inspection records of all our rental vehicles. Cons Some third-party GPS solutions were a pain to install and configure. Except that, everything i find smooth. Review Source Response from RareStep August 25, 2025 Thank you for your review, Moath! We’re happy Fleetio has helped you improve tracking and reduce downtime. We appreciate your feedback on GPS setup and are always working to make integrations smoother. MAAS Muhammad Abdullah Ahsan S. Safety and Compliance Coordinator Transportation/Trucking/Railroad Used the software for: 6-12 months ### "Great Tool for Maintenance " May 21, 2025 4.0 Its great using this software. As it not only helps us in tracking the maint cost and requirements but also helps with the day to day maint issues. Pros Its a good platform that has capacity to deal with multiple issues at the same time. It can not only manage the units, it can help track the maintenance and also assist in cost analysis too. Cons Sometimes the data can be a bit overwhelming. As it has too many features; it certainly does help you in alot of tasks. Review Source Response from RareStep August 25, 2025 Thanks for sharing your experience, Muhammad! We’re glad to hear Fleetio helps with maintenance tracking and cost analysis. We appreciate your feedback on the features and will keep working to make it easier to navigate! NF Nelson F. Manager Construction Used the software for: I used a free trial ### "Great platform" January 13, 2026 5.0 My overall experience is great! I think that the platform has a lot to offer & its very easy to use. Pros I like the features & how helpful they are. The inspections feature is very helpful & easy to use. Good for helping keep track of things Cons I feel like the mobile app can be a little better. Maybe improving it by adding more features that are helpful. Review Source Response from RareStep January 15, 2026 We appreciate the review, Nelson! It's nice to hear that you are enjoying our inspections and overall ease of use. For the mobile app, do you have specific features that you'd like to see? HC Harley C. Supervisor Transportation/Trucking/Railroad Used the software for: Less than 6 months ### "Why Fleetio is a good choice. " October 29, 2024 5.0 It has been great thus far. At first it took the drivers a little bit to get used to the new system (which didn't take to long - its fairly intuitive). It's helped us see who left the truck dirty, who's caused damages prior, and better keep track of maintenance. Pros It is very helpful to keep track of issues with trucks, it also helps us ensure all our drivers are ACTUALLY doing a pre-trip. Cons Our mechanic never checks it, so we still have to let him know about issues with the trucks. That is an US problem - Not a Fleetio problem. Review Source Response from RareStep November 7, 2024 Hey Harley! Thank you for your positive review. We’re glad Fleetio is helping you keep better track of maintenance for your trucks. We appreciate you taking the time to provide your feedback. CL Chris L. Fleet & Compliance Officer Oil & Energy Used the software for: 2+ years ### "Modernizing your fleet with the right tools" August 15, 2023 5.0 My overall experience is nothing short of wonderful, we went from spread sheets and peoples memory to visuals and organization that everyone understands. lets face it most people that build spread sheets they are the only ones that understand it. from there once we tied in our gps and set our maintenacne schedules we are happy campers Pros How intuitive it was to launch and get users in the system, I also really like the maintenance and work order piece of the system, pre trips was the best part of all of it, the amount of customization to make it your own is second to none Cons \- No maintenance calendar view- No real compliance reporting- Unable to assign more than one operator to a unit - 24hr shift view, something that can tie into assigning units and be able to assign them to night or day Reason for choosing Fleetio In a previous role as Fleet MGR for 14yrs I was tasked in 2017 to source a new program, I searched high and low and felt the best solution was Fleetio and now in a new role I have launched Fleetio once again Review Source Response from RareStep August 28, 2023 Thanks for the review, Chris! It's great to hear that your experience with Fleetio has been wonderful. Your feedback for improvements has been shared with the team. We are always looking to improve our offerings! Paul .. Business Intelligence Architect Telecommunications Used the software for: Less than 6 months ### "An awesome fleet management solution for a (more than) fair price" June 22, 2021 5.0 The sales team has been nothing but supportive towards me while we were internally evaluating the product. Pros I like the honesty of the team at Fleetio. When i asked them the question if they do GPS tracking, they said they don't as they concentrate on the main components of Fleet Management. I can only heartedly agree with that. On a related note, they have many integrations with companies who provide GPS tracking services, so I have no fear whatsoever of being left in the dark on this one with Fleetio. Cons Their trial period is too short. I had to request, I think, 3 times to have it extended. A trial period of 2 months is, I think a better duration for a company to rigorously evaluate this software. Not in the last place because it has many features to explore. Reason for choosing Fleetio Neither of these two solutions could even come close to Fleetio's Fleet Management. Their solutions are much more focused on tracking the vehicles than managing them. Secondly, their interfaces are antiquated when compared to Fleetio's options and don't seem to be maintained much, if at all. And lastly, the cost of their product does not make any sense given the little amount of actual fleet management features it offers. Review Source MM Mark M. Fleet Manager Construction Used the software for: Less than 6 months ### "A++ customer service. Fleetio is built with a clean, modern structure & design. Training gets A+." July 27, 2017 5.0 Allows me to structure the new corporate fleet policies, procedures, records. Encourages vehicle managers to protect, utilize and maintain company assets. Pros \- The GUI is very clean and airy, so that makes a good first impression. - The simple layout keeps "clutter-confusion" to a minimum. - Little blue "helping" text through-out provides clarification of functionality for starting users. Just hover over those & click, or hover over little question marks. - Their lack of strong vehicle & driver dispatching / routing / tracking / scoring is a plus for us (~1,000 vehicles & equipment). We only needed an asset management system with vehicle and equipment data capture capabilities. Preventive and scheduled vehicle maintenance. Also authorized driver assignments. - Internal dbs communications are handy with public vehicle comments and easy email prompts. Maybe they'll offer IM?? -Batch Export/Import process is VERY fast and intuitive. Just "Export Data", receive Excel spreadsheet, modify your data, "Save", "Import Data", drag/drop the file, "OK" the template and click "Submit". You don't even have to rename the original file. -Our corporate VPs are pleased with the automatic reminders and notifications. Driver's licenses, vehicle registrations, insurance renewals etc. can be dated to provide advance notice and even overdue alerts. Some other corporate departments were investigating this capability. Guess Fleet Management got it first. -Creating custom fields is very simple. Everybody needs those. Cons \-Canned reporting selection can be increased, OR, -The ability to generate and save Admin or User reporting would be nice. Probably a more efficient avenue than the first option. -NOT a CON: Automatic scheduled report generation would be a big plus for me. Come in to work Monday AM and find 3-5 brief reports already processed, covering vehicle Alerts, Problems, New Vehicles etc would be very nice. Maybe even auto distribution. Other databases do that. -Too little internal corporate or financial structure hierarchy. "Group" is about the only way to tag a vehicle except with a person's name (driver). Our internal IT will have that as integration priority #1 since user security restrictions (vendor recently enhanced that), financial charging to contracts, projects and overhead is required. -I discussed automatic vehicle retirement data routing to our G/L, Risk and Fixed Asset System depts with the vendor. They are providing a couple of workaround options and I think they should add this as a canned communication to other corporate depts. If only as vehicle data Excel file attachment to an email distribution group. Triggered upon vehicle status change to "Sold", "Scrapped", etc. Review Source SM Shaq M. Sr. Ops Manager Transportation/Trucking/Railroad Used the software for: 2+ years ### "Digital Fleet Management" June 6, 2024 5.0 Pros Once fleetio is setup, it is great to use. It does almost everything we need it to and it constantly evolves and adds new features. Cons Implementation was a nightmare due to how complex and technical fleetio is. Review Source Response from RareStep June 12, 2024 Thanks for the review, Shaq! We're glad that you are happy with the product and all of our new features. We also have more exciting features coming up! We're sorry to hear that you had a less than desirable experience with your onboarding. I've shared your feedback with the Onboarding Team to help improve our current onboarding processes. Our customers are a high priority for us and we strive for positive, long-term relationships, starting at the very beginning. We apologize for missing the mark on this experience for you. If there's anything else we can do to improve, please let us know, as we want to make Fleetio the best it can be. We appreciate your thoughts! DB Dillon B. Fleet Analyst Transportation/Trucking/Railroad Used the software for: 6-12 months ### "Bexson Fleetio Review" August 30, 2023 5.0 Overall the system is very useful Pros samsara API is very useful. The more API's the better Maybe with an accounting system in future would be helpful and more fuel card API's automatic transactions instead of having to request CSV from our vendors. Cons there are still minor issues throughout such as the fact we are not able to delete PO's when using fifo This does not make sense you must understand incorrect data entry happens and there should be ways to fix these errors. Reason for choosing Fleetio The layout was more appealing, a major factor over most was API to the logistics system Samsara we use. Review Source Response from RareStep September 11, 2023 We appreciate the review, Dillon! We're glad that you are enjoying the Samsara integration with Fleetio. I've passed along your feedback to the Product Team. Thanks for being a Fleetio customer! SC Steve C. Fleet Quality Administrator Consumer Services Used the software for: 2+ years ### "Fleetio helps me truly "see" our fleet." July 29, 2019 5.0 I've been administrating the product for 5 years. Fleetio is very intuitive and the entire Fleetio staff is always super helpful and friendly. I'd recommend it to any company with a fleet of any size. Pros Fleetio gives me incredible visibility into our fleet. We use Fleetio to track about 1100 vehicles across the country. Before Fleetio, we had little to no idea whether maintenance was being performed on time. Now, a simple glance at the dashboard tells me or our managers where we stand. They also have easy to understand reports that help me drill down into the details. Cons It is not fully customizable by the user. That can be a pro for beginners but a slight drawback for advanced users. So, if there is a feature you would like to use that they do not provide, you can't tweak the system on your own. The Fleetio team is great about taking feedback though and they are always improving and expanding the system, often based on customer input. Review Source Response from RareStep August 8, 2019 Hi Steve, Thank you so much for your review. I speak for the entire Fleetio team when I say that we have always enjoyed working with you. We greatly appreciate your business and are so glad that our software has been beneficial in helping you increase efficiency and streamline fleet management for your fleet at Stanley Steemer. As always, please do not hesitate to reach out to us for any support you may need. Thank you! ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Talk to a Capterra advisor for free and get results within 15 minutes.