# When I Work Pricing 2026 | Capterra > Learn more about When I Work pricing plans including starting price, free versions and trials. Source: https://www.capterra.com/p/121248/When-I-Work/pricing --- # Pricing for When I Work [4.5 (1292)](https://www.capterra.com/p/121248/When-I-Work/reviews/) Write a Review! ## [When I Work](https://www.capterra.com/p/121248/When-I-Work/) has **2** pricing plans - Yes, has free trial - No free version **Credit Card Required:** No **Discount:** By Seat ### Single Location or Schedules $2.5 **Pricing Model:** Per User **Payment Frequency:** Per Month Single Location or Schedules plan includes: - One click auto scheduling - Unlimited schedule templates - Time off & availability management - Standard labor reporting - Labor forecasting & budgeting ### Multi Location or Schedules $5 **Pricing Model:** Per User **Payment Frequency:** Per Month Multi Location or Schedules plan includes: - One click auto scheduling - Unlimited schedule templates - Time off & availability management - Standard labor reporting - Labor forecasting & budgeting ## Popular alternatives to [When I Work](https://www.capterra.com/p/121248/When-I-Work/) Looking to learn more about Scheduling software similar to When I Work? 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Ops Manager Sports, 11-50 employees Used the software for: 2+ years ** Overall Rating 4.0 ** Ease of Use 4.0 Customer Service 3.0 Features 4.0 Value for Money 3.0 Likelihood to Recommend 60% 6/10 Reviewer Source Source: Capterra April 29, 2026 "Positive overall, not cheap and not perfect" **Overall:** Overall positive experience with When I Work, some new features over time but mostly for premium subscriptions or third party sales. It would be nice if small bug would be fixed like the precision of the drag and drop which is sometimes impossible to align with a specific time like 1PM if the move is less than 30 mintues. **Pros:** The drag and drop, while not perfect works most of the time. The interface is modern and easy to work with. **Cons:** The steep price increase if you need 2 locations. Doubling the price per account double the burden on a small company. **Alternatives Considered:** [Pebble](https://www.capterra.com/p/242275/Pebble/) **Reasons for Choosing When I Work:** Only for the drag and drop feature, that's all. Vendor Response By When I Work on May 5, 2026 Hi Matt! This is Emily with the When I Work team. Thanks so much for your feedback. We are grateful you mentioned these points! We do strive to provide the very best value through continued product enhancements and outstanding service. Our team would also be happy to look into the precision of the Drag and Drop feature, as you mentioned, it may not be performing as intended! Please submit a ticket at https://help.wheniwork.com/submit-a-ticket/ so we can provide more assistance and discuss your plan and pricing! All the best, Emily Melyssa Y. Manager Health, Wellness and Fitness, 1-10 employees Used the software for: 2+ years ** Overall Rating 5.0 ** Ease of Use 5.0 Customer Service 5.0 Features 5.0 Value for Money 5.0 Likelihood to Recommend 100% 10/10 Reviewer Source Source: Capterra February 26, 2026 "Great for employees and for employers!" **Overall:** I loved it! Great for being on the side of an employee and great for being on the side of management **Pros:** Easy scheduling options and time off requests and ability to make a work day as a specific task. I like how I could copy and paste shifts to make it quicker and it let me know when people weren’t available when I was scheduling **Cons:** How many times it would ask if I liked it. Also not being able to set a permanent schedule for everyone / duplicating the same work week over and over Vendor Response By When I Work on March 3, 2026 Hi Melyssa, Marcy here from When I Work. Thank you so much for your feedback! We are thrilled to hear that Scheduling Shortcuts are making creating Shifts for Users more efficient. Thanks again! Warmly, Marcy [Read All 1292 Reviews](https://www.capterra.com/p/121248/When-I-Work/reviews/) ## How should I be thinking about software pricing? [ Be an Informed Buyer: Understanding the True Cost of Business Software It's not just you-budgeting for business software is complicated. We're here to break it down. ](https://www.capterra.com/resources/business-software-cost/)