---
title: "When I Work Pricing 2026 | Capterra"
description: "Learn more about When I Work pricing plans including starting price, free versions and trials."
source_url: "https://www.capterra.com/p/121248/When-I-Work/pricing/"
page_type: "pricing"
language: "en"
---

# When I Work Pricing

- Overall rating: 4.5 out of 5 from [1,300 reviews](https://www.capterra.com/p/121248/When-I-Work/reviews/)
- Starting at $2.5 per month
- Free trial: Available
- Free version: Not available
- Credit card required: No

---

## How much does When I Work cost?

When I Work has **2 different plans**. The pricing **starts at $2.50 per user per month**.

### Single Location or Schedules

- Price: $2.50
- Billing: Per User, Per Month

#### Single Location or Schedules plan includes:

- One click auto scheduling
- Unlimited schedule templates
- Time off & availability management
- Standard labor reporting
- Labor forecasting & budgeting
- Task management
- Schedule enforcement & geofencing
- Payroll & POS integrations

### Multi Location or Schedules

- Price: $5.00
- Billing: Per User, Per Month

#### Multi Location or Schedules plan includes:

- One click auto scheduling
- Unlimited schedule templates
- Time off & availability management
- Standard labor reporting
- Labor forecasting & budgeting
- Task management
- Schedule enforcement & geofencing
- Payroll & POS integrations

---

## Is When I Work worth the price?

### Value for Money
- Overall rating: 4.4 out of 5
- Good or excellent value for money: 85%

AI summary based on 69 value-for-money rating reviews:
Some reviewers feel that When I Work offers good value for money, especially for small businesses or those just starting out. They appreciate the availability of a free version that allows them to manage scheduling without a significant financial commitment. However, some users report dissatisfaction with the pricing structure and the perceived value for money.

#### Rating breakdown
- Ease of use: 4.5
- Customer service: 4.4
- Features: 4.3
- Ease of deployment: 4.4
- Likelihood to recommend: 76%

Based on 1,300 total When I Work reviews.

---

## How does When I Work compare to other alternatives?

When I Work's $2.50 per user per month starting price is toward the lower end compared to its best alternatives; alternatives start between $9 and $10.

When I Work pricing comparison

| Product | Plans | Starting price | Free version | Free trial | Value for Money |
| --- | --- | --- | --- | --- | --- |
| When I Work — 4.5 out of 5 ([1,300 reviews](https://www.capterra.com/p/121248/When-I-Work/reviews/)) | 2 plans | $2.50 /user/mo | Not available | Available | 4.4 |
| [monday.com AI Work Platform](https://www.capterra.com/p/147657/monday-com/) — 4.6 out of 5 ([6,090 reviews](https://www.capterra.com/p/147657/monday-com/reviews/)) | 5 plans | $9.00 /user/mo | Available | Available | 4.3 |
| [Connecteam](https://www.capterra.com/p/153140/Connecteam/) — 4.6 out of 5 ([5,306 reviews](https://www.capterra.com/p/153140/Connecteam/reviews/)) | 4 plans | $29.00 /mo | Available | Available | 4.5 |
| [Wrike](https://www.capterra.com/p/76113/Wrike/) — 4.4 out of 5 ([3,035 reviews](https://www.capterra.com/p/76113/Wrike/reviews/)) | 4 plans | $10.00 /user/mo | Available | Available | 4.2 |
| [Nowsta](https://www.capterra.com/p/172778/Nowsta/) — 4.9 out of 5 ([283 reviews](https://www.capterra.com/p/172778/Nowsta/reviews/)) | 3 plans | $18000.00 /yr | Not available | Not available | 4.8 |

---

## What reviewers say about When I Work's pricing

### What they like

-   **When I Work offers good value for money** Especially for small businesses or those just starting out. They appreciate the availability of a free version that allows them to manage scheduling without a significant financial commitment.
    
-   **The software is affordable and offers a comprehensive free trial** Some users say the pricing is reasonable and provides good value, especially with promotional pricing and the option to upgrade for more features.
    
-   **The software easy to use and a time-saver** Which justifies the cost for many. Some reviewers indicate that the software includes essential features at a competitive price, making it a worthwhile investment for their business.
    

### What holds them back

-   **Dissatisfaction with the pricing structure and the perceived value for money** They mention that the cost can become prohibitive, especially for larger organizations or those needing advanced features.
    
-   **The free version has limitations** Such as the inability to schedule far in advance, which can be a drawback. Some users say they have experienced issues with billing practices, unexpected charges, and a lack of transparency in pricing.
    
-   **The need to upgrade to access essential features frustrating and feel that the cost does not always match the benefits provided**