# Page 2 | Aquent RoboHead Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 2 - Is Aquent RoboHead the right Project Management solution for you? Explore 174 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/121435/RoboHead/reviews --- Aquent RoboHead 4.6 (174) [View alternatives](https://www.capterra.com/p/121435/RoboHead/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Page 2 - Reviews of Aquent RoboHead ## Showing most helpful reviews Showing 26-50 of 174 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use LW Laura W. Graphic Designer Graphic Design Used the software for: 2+ years ### "Robohead a Good Way to be Organized" July 31, 2024 5.0 My overall experience is positive! I know I can go back to an archived older job and still see what happened in a particular job. Pros I like that my jobs are all in one orderly place. Its easy to see all my communications also in one place. Cons Sometimes I find the correspondence back and forth in a trail in a note hard to follow or rather hard to find a specific back and forth conversation. Review Source KT Kate T. Program Manager Health, Wellness and Fitness Used the software for: 2+ years ### "Great Support Team!" July 31, 2024 5.0 Been a great experience but the experience has been great thanks to our support team at Aquent. Pros Love the help and advice the Aquent team provides! We meet periodically throughout the year with ideas and challenges that we face as we try to find more effective and efficient ways to work as an organization and RoboHead is a tool that has been very helpful in our processes. With the help of \[sensitive content hidden\] and the Aquent team, they have really helped with maximizing the tools capabilities for our organization. Thank you! Cons Can be too stringent based on where fields are and may need to make overarching changes to get the update needed. Most of the time, we find a work around. Reason for choosing Aquent RoboHead Liked the features of RoboHead better and RoboHead has more capabilities for our design team to be more efficient. Review Source KF Kathryn F. Graphic Designer Leisure, Travel & Tourism Used the software for: 2+ years ### "Designer Ease of Use" July 31, 2024 5.0 It has been great, it is easy to navigate and understand where things should go and/or find what you are looking for. Pros It is easy to organize tasks and see what is on your plate for the day/week. You can also quickly talk back and forth with co-workers to get necessary answers easily. Cons It is tricky to note which tasks are a priority within one day. Review Source SH Sarah H. Marketing Operations Manager Financial Services Used the software for: 2+ years ### "Don't know how we'd work without it." August 21, 2024 5.0 Have been using it for several years and continually using new features and adding to our processes. Pros easy to use and helps our team stay on top of all our projects with more organization. Cons Can be overwhelming for a first time user to use it to its full capacity Review Source DG David G. Art Director Commercial Real Estate Used the software for: 2+ years ### "Excellent project management solution" July 31, 2024 5.0 I highly recommend Robohead as a project management solution. The platform has greatly streamlined our marketing workflow and enhanced project collaboration and reporting. Pros Robohead has made project management and creative review in our Marketing Department so much more efficient. Through the use of project templates, task dependencies, project initiation and progress management is streamlined. The responsiveness of the Robohead support team is very good in the rare instance of a problem and they are always updating and improving the platform. Cons The setup of project templates can be time consuming initially, but well worth the effort as this streamlines the project setup and management for reoccurring projects. Review Source MD Mai D. Senior Director of Marketing Hospitality Used the software for: 2+ years ### "Excellent Tool for Seamless Team Collaboration" August 2, 2024 5.0 Overall my experience with RoboHead has been excellent. The user-friendly interface and the seamless team collaboration capabilities have significantly improved our workflow. Continuous updates and innovations ensure that the tool remains great. Pros I love that the tool offers so many features for providing feedback. It's user-friendly and perfect for multi-person projects, helping us stay connected and on top of our tasks. You can track team progress, communicate effectively, and keep everything organized in one place. In addition to that, the regular updates and continuous innovation make the tool even better over time. Cons While I wouldn't necessarily call them cons, I do have a suggestion for improvement. It would be great to have the ability to attach images directly to the comments. This way, if I need to replace an image, the designer can easily download the file from the comment itself, without having to navigate to the files section. Review Source AV Alicia V. Production Resources Coordinator Construction Used the software for: 1-2 years ### "5 star review" September 19, 2024 5.0 Every time I have used Robohead it was fast & easy Pros I like Robohead for its ease of use and it is very easy to understand Cons I have not yet found any cons with Robohead Review Source JF Jessica F. Realtor Real Estate Used the software for: 2+ years ### "Efficient and speedy project management tool " August 7, 2024 5.0 What I appreciate most about RoboHead is the combination of its robust functionality and excellent customer support. The team behind RoboHead is responsive and attentive, always willing to assist with any questions or issues that arise. Pros RoboHead has proven to be an efficient and speedy project management tool that significantly enhances workflow and collaboration Cons While RoboHead excels in many areas, the inconsistency in logging communication is a limitation that can impact overall project management efficiency Review Source AH Antione H. Plan Communications Liaison Insurance Used the software for: 2+ years ### "Plan Communications Liaison" July 31, 2024 5.0 I have utilized Robohead daily for nearly 4 years. I have not had any issues with the tool. Pros Robohead is easy to navigate. Easy reviews, notes, and approvals compared to other task/project management tools. Cons Project display and search should be easier to locate past projects. Review Source WB Wim B. Marcom Specialist Medical Devices Used the software for: 1-2 years ### "Efficient and easy to use." August 13, 2024 5.0 Great experience and super fast, especially when copying from existing projects. Pros Easy to use. Goes fast when once you created your first project and it's easy customisable. Cons the back button does not work as expected Review Source SG Scott G. Production Literature Supervisor Construction Used the software for: 2+ years ### "Project Management Made Easy" July 31, 2024 5.0 Robohead has been a game-changer for our marketing department. The ability to create schedules for our different types of projects, each with their unique tasks is key. The review capabilities allow multiple parties to review a job simultaneously, speeding up our workflow. Pros Robohead is easy to use and provides the tools necessary for our team to manage our project schedules and conduct internals reviews. Cons Robohead randomly logs you out sometimes. Review Source RA Ryan A. Freelance Designer Government Administration Used the software for: 1-2 years ### "Pretty good, wish the calendar was different" July 31, 2024 4.0 Pros I like the main view the my work page. It's easy to tell the status of a project Cons I seem to not get notifications, also it will glitch out sometimes. I wish there was a better calendar view that told me just when things are due and what the project is and not the task. Review Source LR Lauren R. Marketing Project Manager Sports Used the software for: 2+ years ### "Robohead Rocks" July 31, 2024 5.0 We use Robohead for the creative review process. It does everything we need it to. Pros I like the ease of use and the features. Cons It is a tad costly. We have a plan plus extra users. Review Source SG Sheri G. Enrollment and Outreach Manager Health, Wellness and Fitness Used the software for: 1-2 years ### "Good Fit for my Marketing needs" August 5, 2024 5.0 I like it and feel it is a good product for communication. Pros User friendly. I am able to send requests to MARCOM and am notified when approved. Cons Sometimes I have trouble finding things. Review Source PL Patricia L. Provider Relatioins Hospital & Health Care Used the software for: 1-2 years ### "1,2,3 and done " August 8, 2024 5.0 Very easy to use and communicate between teams. Pros How easy to navigate, the end to end result is very easy to follow. Cons The tool is very helpful it really streamlines the process. Review Source AS Adriana S. Associate Director Insurance Used the software for: 2+ years ### "Reviews from Dental Network Development team" August 14, 2024 5.0 Overall my experience has been very positive Pros User friendly, easy way to communicate back and forth as a approver or submitter. Cons the template utilized for new approval, seems complex Review Source MC Misael C. Senior Business Information Content Designer Design Used the software for: 2+ years ### "RoboHead: A Vital Tool for Project Management" September 11, 2023 5.0 Pros Project management in RoboHead stands out as the best part of the platform due to its comprehensive tools and features that streamline tasks, enhance collaboration, and provide real-time insights, ultimately ensuring efficient project execution and successful outcomes. Cons The multiple email notifications about new requests in RoboHead are the part I like least about using the platform because they can lead to email overload and disrupt my workflow, making it challenging to focus on essential tasks. Review Source DW Darcey W. Corporate Communications Specialist Insurance Used the software for: 1-2 years ### "RoboHead is a valuable project management tool" September 8, 2023 5.0 If you've got a guide sheet when you first begin using it, or a few training sessions, it's easy to get accustomed to it. Once you know your way around, it really is a valuable tool for your workplace. Pros It's so integrated with the teams working on the project. Everyone knows the status of the project, who's working on what, what tasks are completed, and if the project is on its timeline for completion. Love that it keeps me organized with task reminders. Cons It's dependent on the people who use it. If one person habitually doesn't update their tasks or ignores the reminders...it can delay the project's progress. Review Source KR Katherine R. Operations Supervisor Automotive Used the software for: 2+ years ### "RoboHead Users for 20+ years" December 6, 2022 5.0 With the sheer amount of projects within our department, RoboHead has been an essential tool for us. Fantastic support and we look forward to possibly integrating other tools into our cloud. Pros We love how customizable RoboHead is. Our team is easily able to learn how to create fields for data we want to gather based on project type. Additionally, the support offered by RoboHead is key. Reaching out to the support team garners a very quick response. Our team has submitted several enhancements requests which have been implemented which is awesome. Our team wanted to streamline how we were providing files to our printers and other vendors. Each group within the team was using either a vendor FTP, email, or RoboHead. We created library folders for each team with specific permissions and create notes for each file delivered. This provides us with proof of file transfer and receipt by the vendors and is consistent across the teams. Cons There could be some expansion on the Roboscripts. For instance, if a review in a specific project type is marked as complete and approved, we'd like to automate that the review files automatically transfer to the files tab of the project. Review Source HC Heather C. Creative Team Lead Building Materials Used the software for: 2+ years ### "Amazing customer service but missing some features" November 17, 2020 4.0 Overall our internal client partners feel that RH gets the job done. We have several older, blue-collar men on our sales and national teams so the user experience and not having an app is a trip up for them (they refuse to use it). Back end is mainly where our frustrations lie with reporting (we have a call set up with customer service to see if we can have a breakthrough there) and not being able to create multiple forms for different types of projects. Pros The review tool was a game-changer for our team. Real-time problem-solving has been a huge help for us as well. Anytime we have a question about anything regarding the software we can chat with someone almost always right away without having to go through a phone call or setting up a meeting with an account rep and a customer service person. We also really appreciate that tech support is included in our plan without an additional fee. Cons Reporting continues to be a constant struggle for us. I inherited this software which was chosen by a design manager with HEAVY influence from our web developer who has moved to a different role and isn't available to fix these up for us. We have to run multiple reports to get specific numbers (a lot of which has been negated by the monthly email we get from RH so that's a huge help). The user experience is still very clunky especially when compared side by side with competitors (Wrike, WeWork) and not having an iPad or Mobile app is a bit detriment. Reason for choosing Aquent RoboHead We have considered switching to Wrike but with all the turnover on who our team reports to we haven't been able to make in-roads in a full software assessment and comparison. Switched from [Basecamp](https://www.capterra.com/p/56808/Basecamp/) We needed to be able to capture feedback in real-time and IT felt that issuing out a bunch of Adobe Acrobat accounts was cost-prohibitive. Review Source Richard M. O. Marketing Manager Hospital & Health Care Used the software for: 1-2 years ### "Projects are Made Easier with RoboHead" November 11, 2020 4.0 I started using RoboHead after I had experience with another PM software (Wrike) which was extremely user-friendly and easy to learn. RoboHead had a little bit more of a learning curve, which admittedly made me a little slow to embrace the software. Since then, I've really come around on RoboHead and found it to be quite useful. I think the software could be a little more streamlined and the UI could definitely use a face lift. I would look at Wrike for inspiration on the UI side, but think that RH is vastly superior on the actual planning/backend side of things. Pros I like the organization that it provides for my day to day operations and the ease of reviewing creative. Cons The lack of being able to build subtasks under tasks can make things difficult. I think the UI is a little underwhelming, and could be improved to make the product look/feel more advance. Also mobile functionality is a major weakness for a marketing managers who are on the road and not always in front of a computer. I feel severely handcuffed if I have to do anything in RH on mobile. This is probably an issue on my team's end, but sometimes individuals get buried with RH email notifications and can't easily discern priority ones. Switched from [Wrike](https://www.capterra.com/p/76113/Wrike/) I came to LVHN from another company that used Wrike. Review Source Response from Aquent November 12, 2020 Thanks for the honest and thorough review, Richard. Your critiques of our UI and mobile experience have been noted and shared with our Product team. Thank you for the input! DB Diane B. Marketing Traffic Manager Education Management Used the software for: 2+ years ### "Marketing Traffic Manager" March 3, 2017 5.0 In my role as administrator and marketing traffic manager, I have used Robohead in all its versions since 2011, while at two different companies. Robohead gives me the tools I need to do my job in overseeing all the department's projects, deadlines, resources, and tasks, from start to finish. The basic construct of the project is very good. Functionality, we're able to categorize a job as a request or project, and to easily identify whether it's active or archived. All our projects are entered here, and all related files are attached to their projects. The library is a place where we store the most sought-after assets. I customize reports to suit the needs of our three weekly project meetings. Fortunately there is enough flexibility built into the filtering that we can always generate a meaningful report, or at least one that serves as a baseline, a starting point. To me, the key is defining your project fields such that you can sort, filter, and report out on the most important information you manager or associates would ever need. One of the biggest selling points for us is the review process and its related functionality. It gave us the platform to reach out beyond our internal marketing group to other teams in the company or elsewhere, and to be able to capture everyone's input in one space. The notification process has gone a long way in making Robohead as functionally practical as it is. I think it might still be a little too complicated, but it's an effective communication and audit tool in the system. No software is perfect, however we appreciate that the developers are continually working on Robohead. What would make the application incredible is dynamic scheduling of some typeWhen schedules get behind, it takes considerable task management on my part to ensure that due dates in everyone's My Work are updated and meaningful. Also, I'd like to see one function return'actual versus projected task due dates. Pros Flexibility - you allow the user (administrator) to easily manipulate the system to suit our needs. Cons No connection between task predecessors and tasks displayed in My Work. Users don't look at the bigger picture, so if a job is running behind there is no way for them to know that unless they go into the project itself. Most users rely on My Work, and that doesn't always sync up with reality. Requires manual intervention by someone to always be manipulating the tasks. Review Source AL Alyssa L. Project Manager Wholesale Used the software for: 2+ years ### "Multi-functional project management system " December 7, 2022 5.0 Pros What I like most about this software is how it can be customized to any area of the company. It is a growing project management system that can be changed in a fly. Cons The only thing we don't love is the fact about the extra steps in assigning a project and not able to customize the reviews. Alternatives considered [Adobe Workfront](https://www.capterra.com/p/268205/Adobe-Workfront/) Reason for choosing Aquent RoboHead Yes we almost switched to workfront, but stayed with Robohead because of the different use. Review Source ML Marie L. Director of media & marketing Higher Education Used the software for: 2+ years ### "Good management system" November 16, 2020 4.0 Overall, the experience has been very good. We try to utilize all the options available to us, but probably need to make more time to do so. It is great at keeping us on task. I like the ability to create campaigns. Pros I like that all tasks and comments can be kept together, as well as reviews and various versions of reviews. I like the ease of editing online. Cons I don't like that only one client can see be on the project. It would be helpful if two clients within the same unit could track from start to finish. Alternatives considered [Lytho Workflow](https://www.capterra.com/p/241032/Lytho-Workflow/) Reason for choosing Aquent RoboHead Pricing and ease. Switched from [Basecamp](https://www.capterra.com/p/56808/Basecamp/) Basecamp was not robust enough, especially the review process. Review Source MO Melissa O. Sr. Consumer Marketing Manager Medical Devices Used the software for: 2+ years ### "Love My Robohead!" September 8, 2023 5.0 Tracking budget numbers was an issue, but with a deeper dive into Robohead, I found that Robohead could assist in creating and then populating reports that I could share with team members. Pros How do I love Robohead? Let me count the ways :-) The ease of navigation and use makes my daily tasks 1000x easier! I interact with 30 people or more on a daily basis just with their Robohead projects, so the features and tools save me so much time. Cons No, please don't change a thing. No issues with integration or onboarding of Robohead Reason for choosing Aquent RoboHead A team member in our company made the decision to choose Robohead and then rolled out to team Review Source Similar Products Featured ## Related categories [Project Management](https://www.capterra.com/project-management-software/)[Resource Management](https://www.capterra.com/resource-management-software/)[Project Tracking](https://www.capterra.com/project-tracking-software/) ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.