# Page 5 | Aquent RoboHead Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 5 - Is Aquent RoboHead the right Project Management solution for you? Explore 174 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/121435/RoboHead/reviews --- Aquent RoboHead 4.6 (174) [View alternatives](https://www.capterra.com/p/121435/RoboHead/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Page 5 - Reviews of Aquent RoboHead ## Showing most helpful reviews Showing 101-125 of 174 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use MC Michael C. Director of Marketing and Communications Higher Education Used the software for: 2+ years ### "Great Project Management Platform for MarCom Offices" January 20, 2022 5.0 Great Pros I really like the ease of reporting and project assignment Cons One feature that could be improved is the ability to play videos directly in the library Review Source JH Jacqueline H. Associate Director Entertainment Used the software for: 2+ years ### "Great Creative Management Tool" October 3, 2023 4.0 Pros I like the ease of use to submit tickets and the ability to add notes to tickets. It's an efficient way to keep organized and on top of project management with our creative team. Cons Sometimes files don't upload properly or won't open if attached to ticket. Review Source SG Stephen G. Marketing Traffic/Creative Coordinator & Graphic Designer Construction Used the software for: 2+ years ### "Experience has been great overall. Great technical support!" May 17, 2018 5.0 Pros One of the main things about this program that set it apart from others we vetted was the scheduling as well as reviewing capabilities. Cons \- Could be more robust markup features/tools in the Review (ex: Adobe markup capability) - There are too many ways to do/view the same thing such as say Setting a Task status, this becomes confusing to a lot of users because the mark a review complete and think that they have completed their task but they still need to clear their task as a predecessor - The Tabs on the left (ex: Campaigns, Notes, Reviews) should be customizable viewing like other columns - The Priority list View in My Work should have dynamic column headings to sort tasks by due date like it is able to do in Sort ListView not just dragging and moving tasks into position Review Source SS Suja S. Web Content Coordinator Health, Wellness and Fitness Used the software for: 2+ years ### "Review from Suja from ACHE.org" November 29, 2022 5.0 Good for task management Pros Task assignment and predecessor task complete notification Cons Auto notification to Client on project completion Reason for choosing Aquent RoboHead Was not involved in the selection Review Source MR Mandy R. Senior Graphic Designer Insurance Used the software for: 1-2 years ### "Robohead Streamlined our Workflow" November 11, 2020 5.0 Great overall experience. Pros Everything is in one place, files, proofs and communication with our end users Cons Sometimes files are hard to find if not properly tagged Alternatives considered [Project Insight](https://www.capterra.com/p/20129/Project-Insight/) Reason for choosing Aquent RoboHead Availability & price Review Source Response from Aquent November 12, 2020 Thanks for the kind words, Mandy! HD Hector D. Senior Visual Designer Computer Software Used the software for: 1-2 years ### "RoboHead keeps us organized" January 13, 2022 4.0 Pros RoboHead is pretty easy to use and even easier to set up projects in. The project request form is great for us, as our "clients" are all internal. It streamlines the process for our team to complete projects within deadlines. Cons I wish it visually looked a little more fun. Review Source EC Elizabeth C. Graphic Designer Automotive Used the software for: 1-2 years ### "Great tool for project management" November 19, 2020 5.0 Great tool for keeping track of several projects with nice reporting functions. Using RoboHead has allowed us to increase on-time delivery. Pros Great tool for keeping track of several projects with nice reporting functions. Using RoboHead has allowed us to increase on-time delivery. Customer service and training is top-notch! Cons There are a few manual status-changes that we wished were automated. It would also be nice to show projects with upcoming due dates clearer for status reports. Switched from [Workgroups DaVinci](https://www.capterra.com/p/228315/Workgroups-DaVinci/) We were looking for a management system with better tracking and reporting Review Source VR Verified Reviewer Senior Investigations Analyst Retail Used the software for: 1-2 years ### "Marketing Made Easy" February 8, 2018 5.0 Pros I have been using RoboHead for almost 2 years now and I can say without a doubt that this is one of the best marketing management tools out there. It really does provide a clean and intuitive place to manage multiple projects from start to finish and makes viewing each life cycle simple. The reporting feature is fairly robust; however, I am I am able to export data into a variety of places as I also work a lot with other reports in Excel and Access. Cons Although the reporting works well enough, there ought to be more flexibility with the data that is used for reporting as well as customizable templates. More often than not, I need to export data into Excel to create customized graphs for use in more finely tuned reports. Review Source Lisbeth G. Director de TI Telecommunications Used the software for: 6-12 months ### "Sistema de gestión de proyectos muy util" November 18, 2022 4.0 Mi experiencia ha sido buena ya como lo lo mencioné anteriormente es un sistema muy flexible y que funciona a la perfección. Pros Me gusta que sea un proyecto muy flexible,podemos adaptarlo a nuestras necesidades propias,es muy intuitivo y fácil de manejar.RH es muy superior a los sistemas PM. Cons Me parece que sería más sencillo si los proyectos mostrarán una insignia si hay algo nuevo o actualizado está es una sugerencia no algo que no me guste. Alternatives considered [monday.com](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Aquent RoboHead Porque me parece que es más flexible y su precio es accesible y va de acuerdo a lo que te brinda Review Source ER Emily R. production coordinator Packaging and Containers Used the software for: 6-12 months ### "Robohead Review" December 5, 2022 5.0 Pros I like the user feature and the reporting feature to keep track of our projects and who they are assigned to. Cons One feature that I like least is that fact that you cannot copy and paste users in to the next field. You have type each user by hand. Review Source JH Jake H. Marketing Specialist Building Materials Used the software for: 1-2 years ### "Impressive Project Management Software" January 12, 2022 4.0 I am pleased with Robohead and am thankful that a project and task management platform such as this exisits. It makes life a whole lot easier! Pros The days of printing drafts out and marking them up with pen are over. Robohead is a great tool to follow a project along the production pipeline and keep everyone organized and involved. The reviews are easy and the task list is effective. Cons I wish the project status would update automatically rather than manually. That would help keep everyone on the same page before entering a certain project. Review Source LS Lorren S. Provider Coding Consultant Insurance Used the software for: 2+ years ### "Ease of use " September 12, 2023 4.0 Generally very good, but sometimes a little confusing. Pros The feature of seeing comments by other contributors on documents. Cons Tracking my documents was difficult and very cumbersome. Review Source Response from Aquent September 18, 2023 Thanks for sharing your review! We're glad you have had a positive experience overall. If there's anything we can do to help you navigate our tool in the future, our dedicated customer support team is here to help. MC Melissa C. Creative Production Manager Food & Beverages Used the software for: 2+ years ### "Best Project Management Tool Out There for Creative and Marketing Teams!" February 21, 2017 5.0 I've been using Robohead for over 10 years now. During that time, we've looked at other PM platforms just to make sure we were keeping up with the times but no other option has ever compared to Robohead's ease of use, functionality, intuitive interface, and customer support team. The tool is really easy to use, even for new associates. Any program like this takes some getting used to but the learning curve on using Robohead is really short. On a daily basis we have over 200 projects in Robohead, so needless to say we need a tool like this to keep everything on-track. Robohead is the tool that keeps us organized and productive. We never have issues with the program itself and when ever questions arise, the customer support team at Robohead is super knowledgeable and very responsive. If you're looking for a PM tool for your Creative or Marketing team, Robohead is your best bet! Pros ease of use, reporting Review Source MW Maile W. Content Marketing Specialist Insurance Used the software for: 1-2 years ### "Big or small team you need Robohead" April 24, 2018 4.0 Pros There is not a piece of functionality I can think of that this software doesn't have! With the ability to completely cater and restructure tasks, projects, campaigns, requests, and reviews Robohead helps our team be completely transparent in what we're doing, where we are, and what we've accomplished while also helping us determine where our speed bumps are within any given project. Cons It is definitely overwhelming at first when getting acquainted with the software. There are some tasks that in a way I wish could be assigned to the same person instead of making redundant tasks, but that could also be where we need to make adjustments to how we operate as a team. Review Source MC Mark C. Assistant Email Marketing Manager Health, Wellness and Fitness Used the software for: 1-2 years ### "My RoboHead Review" July 31, 2019 4.0 It accomplishes the task of allowing us to communicate amongst ourselves on a singular tool all whole being able to see the assets that are being discussed. Pros \- A great way for our Creative Team & Marketing Team to collaborate on projects, leave notes, edits, etc. - Very excel-like in the sense of how the important details of the jobs (due dates, submission dates, deploy dates) are all listed upfront for the user to see Cons \- When systematic changes are done on the back end it can have ripple effects across all jobs, therefore forcing job owners to resubmit jobs again - Things are bucketed in ways where they can all live in the same space if need be so the user doesn' have to hop tab to tab. Review Source HS Hannah S. Graphic Design Intern Transportation/Trucking/Railroad Used the software for: 2+ years ### "Overall, satisfied!" November 19, 2020 5.0 Overall, I'm satisfied with Robohead. Keep it up! Pros Project managing and project review are most beneficial to our business. Robohead is an excellent resource for both. Cons My least favorite thing about Robohead is that it's not user friendly on a mobile device. It's difficult to find projects if I need to really quick. Instead, I have to get on a computer to take a look which ultimately takes longer. Would love it if there was an app! Review Source KN Karol N. Sr. Marketing & Communications Manager Medical Devices Used the software for: 2+ years ### "Keeps me on track, eliminates email madness" February 7, 2017 4.0 As a marcom manager, I work with various vendors to accomplish our project work. Before Robohead it was a constant email search to find the latest version attachment or refresh my memory on project status. Robohead is easy and flexible - you can develop a highly detailed campaign brief or simply open a project and associate tasks, receiving an email reminder at due date. When you're juggling numerous projects and priorities, it's great to have a one-stop destination to refresh on project status and do easy on-line reviews of work in progress. My designers won't start work on a project without a Robohead entry! I've used Basecamp - which is a great solution, but Robohead is so easy and accessible and a bargain for the price. Pros Ease, flexibility of use Love the review mode - make revisions and the vendor is alerted Can share reviews across the team without forwarding attachments Eliminates need for email attachments and finding most recent version Love the library where even very large final files can be uploaded and shared Cons I've had some issues with functionality (not saving the content of a project summary) but believe it to be browser-related vs. Robohead platform Review Source NS Nicole S. Graphic Designer / Traffic Manager Building Materials Used the software for: 2+ years ### "Robohead" November 17, 2020 3.0 Robohead has made some great updates over the past two years. I still find it to be a little clunky and feel that it could be more aesthetically pleasing, but overall it's a good tool. Pros I really like the review tool - they just made some great updates that allow you to attach photos to your comments which is really helpful! Cons I really struggle with the reporting feature. We have found it very difficult to get the data we need out of the system. Review Source VR Verified Reviewer Senior Graphic Designer Insurance Used the software for: Less than 6 months ### "Ultimately, we stretched switched products. " February 3, 2022 4.0 Robust, great dashboard and pretty user friendly but more features than our operation was utilizing. We are now piggy-backing on a ticketing system used by our CS team to reduce overall costs instead using this system. Pros Excellent at organizing projects. Very thorough. Assigning tasks was great. As an in-house design team however, it we didn’t need many of the features. Cons The biggest reason we switched was because we didn’t need all of the features. This would be much better suited to an agency with billing than an in house team. We still track time, but many of our projects are completed without a robust step-by-step review. Review Source CK Chelsea K. Sr. Designer/Front End Developer Marketing and Advertising Used the software for: 2+ years ### "Project management is difficult. Don't let anyone tell you differently." February 10, 2017 5.0 In the best of times, project management requires tracking down absent deliverables, analyzing data to predict when things will be done, and communicating information to stakeholders so they don't make your life miserable with aggressive update requests. RoboHead helps you multitask like a pro -- even if you aren't one. The Gantt chart view has had a relatively long run as a project management tool, but RoboHead makes utilizing it a breeze. To illustrate project completion dates, progress, and milestones, as well as dependencies, RoboHead's better equipped for managing at a zoomed-out, project level. I could go on, but I'm an unpaid spokesperson (hint: send a Starbucks giftcard my way). Pros Ease of use, all-inclusive features Cons Almost too many features! Would like to see @mentions in reviews. Review Source JG Josh G. Assistant Director of Marketing Computer Software Used the software for: 1-2 years ### "Great Value for all the Features" November 11, 2020 5.0 Pros I most like the easy of use and the overall cost of the product is a great value for all the features you receive. Cons I would like to see more integrations between 3rd party platforms such as Slack. The good news is if you put in an enhancement request with their product team, I believe they truly listen! Review Source Response from Aquent November 12, 2020 Thanks for the input, Josh. We've passed along your feedback to our Product team. Good news - more integrations are planned for this year! FB Felicia B. Project Manager Education Management Used the software for: 1-2 years ### "Great Project Management Tool" January 18, 2022 5.0 Our team is managing all projects in a much more efficient manner creating a better service experience for our customers. Pros I really like the ease of use, constant updating of features, reporting, notes and scheduling features. Cons Sometimes updating forms seems a little clunky. Review Source PA Pedro A. MARKETING DESIGNER Consumer Services Used the software for: 6-12 months ### "The best experience " June 24, 2022 5.0 Pros I really like the way everything is organized and how all the team is working together at the same time Cons I think I don't have any problem for the moment Review Source AR Andrew R. Graphic Designer Design Used the software for: 2+ years ### "Great Project Management System and Form Tool" February 1, 2017 4.0 We've been using Robohead for over 10 years now for project management and the customizable form tool. Their products have evolved over time and are a great resource for teams and businesses trying to track projects, accept project requests, and manage time in an effective manner. The customer support is also great - they are very quick to respond and always have the answer. Pros Robust tool for form building and online project management Cons Some features for the form building that would enhance the user experience would be ability to make multi page forms, put form field side-by-side instead of just below each other, and ability to modify multiple projects. Review Source RM Raul M. Print Manager Government Relations Used the software for: 2+ years ### "good product" January 19, 2022 4.0 Pros lots of features that help our process. Cons it has to be customized and found it expensive to have it done. 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