# eHive Software Pricing, Alternatives & More 2026 | Capterra

> With the help of Capterra, learn about eHive Software - reviews, pricing plans, popular comparisons to other Museum products and more.

Source: https://www.capterra.com/p/121801/eHive

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# 

 eHive Software Review 2026: Features, Integrations, Pros & Cons

Last updated on March 13, 2026

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

[Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Pricing](#pricing)[Support](#support)[Reviews](#reviews)

eHive

## What is eHive?

Collection management system on the web. Gives you the power to share and discover collections online in simple and creative ways.

## What is eHive used for?

[Museum](https://www.capterra.com/museum-software/)

Top alternative

Featured

Overall rating

Based on 14 user reviews

Reviews sentiment

Positive

\-

Neutral

\-

Negative

\-

Starting price

$120

Flat Rate, Per Year

Free trial  
available

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## Compare with a popular alternative

Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status.

### eHive

4.1 (14)

VS.

[4.8 (36)](https://www.capterra.com/p/155877/Veevart/reviews/)

Starting Price

$120

Flat Rate, Per Year

Starting Price

$135

Per User, Per Month

Free Trial

Free Version

Pricing Options

Free Trial

Free Version

Ease Of Use

4.2 (14)

Ease Of Use

4.3 (73)

Value For Money

4.7 (13)

Value For Money

4.7 (66)

Customer Service

4.5 (13)

Customer Service

4.9 (73)

## eHive alternatives

Highest Rated

[4.9 (106)](https://www.capterra.com/p/169087/Artwork-Archive/reviews/)

Starting price

$24.00

Per User, Per Month

[4.8 (5)](https://www.capterra.com/p/147166/Argus/#reviews)

Starting price

$2500.00

Per User, Per Month

[4.5 (4)](https://www.capterra.com/p/141729/Proficio-and-Proficio-Elements/#reviews)

Starting price

$65.00

Per User, Per Month

[4.5 (36)](https://www.capterra.com/p/40056/ResourceMate/reviews/)

Starting price

$495.00

Per User, Per Month

[View all alternatives](https://www.capterra.com/p/121801/eHive/alternatives/)

## Pricing

Value for money

4.7 (13)

Free Trial

Free Version

[View pricing plan details](https://www.capterra.com/p/121801/eHive/pricing/)

Starter

$0.00

It includes:

-   200 Records
-   50 MB Storage
-   One User

Bronze

$120.00

Flat Rate,Per Year

It includes:

-   1 GB Storage
-   5000 Records
-   API Access
-   One User

Silver

$300.00

Per User,Per Year

It includes:

-   20000 Records
-   5 GB Storage
-   API Access
-   Three Users
-   Visitor Analytics

Gold

$600.00

Per User,Per Year

It includes:

-   10 Users
-   20 GB Storage
-   50000 Records
-   API Access
-   Visitor Analytics

Platinum

$1,200

Per User,Per Year

It includes:

-   100000 Records
-   20 Users
-   50 GB Storage
-   API Access
-   Visitor Analytics

Value for money

4.7 (13)

4.7

Based on 13 reviews

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## Support, customer service and training options

Customer Service

4.5 (13)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

4.5 (13)

4.5

Based on 13 reviews

## User reviews

Overall rating

4.1

Based on 14 reviews

Filter by rating

5(6)

4(5)

3(2)

2(1)

1(0)

Mentioned topic

Sorted by most recent

KV

Ket vui C.

Developer

Health, Wellness and Fitness

### "eHive"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

0.0

0.0

Likelihood to Recommend

8/10

July 15, 2021

Overall it is good to use and I am happy to test it without annual subscription.

Pros

A very sophisticated collection management system that handles great range of collection processes and types of object.

Cons

the storage for subscription is limited. You have to pay so much more for a 50gb for $1200, which i think is very high price.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

AC

Andres C.

Software engineer

Retail

### "Cool"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

June 20, 2021

Pros

It is an awesome and cool idea, I love it

Cons

Maybe the website should be a little bit more "alive"

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

CP

Chris P.

Archivist

Museums and Institutions

### "eHive is good to work with - finding it to be reasonably user friendly"

4.0

Overall Rating

4.0

4.0

Ease of Use

4.0

4.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

0/10

April 6, 2018

Pros

Reasonably user friendly - easy enough to find your way around after some basic instruction from someone who does know the program

Cons

The main one I'm finding is the inconsistency of adding an Object Number and it saying whether that code/number has been used already or not. I've tried it out several times and now just ensure to check all numbers once I've entered the details.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

CW

Christine W.

Collections Manager & Volunteer Coordinator

### "We are very happy with eHive - the software, the service and the subscription price."

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

0/10

April 4, 2018

Pros

eHive is very suitable for the community museum/archive sector because it's easy and intuitive to use - our volunteers (with a diverse range of skillsets) LOVE using it. The user guides provided are very useful. It's easy to add images and pdf files. Regular harvesting of our records to the national database was very easy to arrange and we are pleased with the additional exposure that brings to us and our collections. The Vernon staff are very responsive to our questions and feedback. We like that the system complies with standards (mobile/device display, data harvesting, web for all) and that we can easily extract our data. Cataloguing in the cloud has opened up our productivity - the capacity for unlimited simultaneous users means that you can get more people involved in cataloguing and dramatically increase new input as well as carry out retrospective record maintenance. We'll never go back to our old locally loaded system. No installation, no upgrades, no maintenance contracts, cloud backup , very reasonable cost - really a hassle free way for an small to medium sized organisations to get their catalogues online.

Cons

You don't get the same flexibility as you do with expensive library systems (e.g. for some global changes), and the facility for controlled vocabulary is unsophisticated (no automatic redirects from non-preferred terms, no capacity for subject heirarchy), report and result printing is fairly rigid, and you need to know the syntax in order to carry out sophisticated searches. However, for the market it's designed for, the benefits far outweigh. And you can use eHive as a back end to your website and customise results lists and search screens. I understand that plans for multiple security and access levels are planned and this will be a good improvement for organisations with many cataloguers as amendments will be more easily tracked.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

April 5, 2018

Thanks for the positive feedback Christine. Kind regards, Paul Rowe

AG

Amanda G.

Collection Manager

Museums and Institutions

### "Excellent starter package for those wanting to organise and digitise their collection."

3.0

Overall Rating

3.0

3.0

Ease of Use

4.0

4.0

Features

3.0

3.0

Customer Service

4.0

4.0

Likelihood to Recommend

9/10

April 4, 2018

It has enabled us to start digitising our collection and adding it to our website.

Pros

Very easy to start using this software with good help information. I like that you can start for free to see if this will work for you. There are wordpress modules that can be used with our website that is also a bonus.

Cons

That there isn't the ability to see more than the latest 12 records. When I have several users entering data it would be good to be able to see what was completed over the day. This ability is missing. Not being able to enter data from a spreadsheet ourselves, this is something we would have to pay to get done for us. Changing information in the dropdown tables is problematic. The information doesn't hold and records state there is information there when there is not. Very difficult when this information is current location and you're trying to search on what is at a particular location. Also searches are not always accurate. Even when searching on a term in quotes other records appear when they should not.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

April 5, 2018

Thanks for the feedback Amanda. You can sort any list of records by when they were created. So, if you just want to all of the records sorted by this, click on the Total Object Records link on the main dashboard, and then choose Record Created from the sort options at the top of the page. The "A...Z" button already whether the sort goes up (A...Z = oldest to newest) or down (Z...A = newest to oldest). Kind regards, Paul

KP

Kent P.

Administrator

Arts and Crafts

### "Relatively new user - good so far"

4.0

Overall Rating

4.0

4.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

April 3, 2018

Online cataloguing - no need to update software. Free account level. Immediate online presence of collection. Data harvestable from places like DigitalNZ

Pros

Options of detailed data entry or just public profile. Like the ability to add tags. First 50 MB free - chance to test explore.

Cons

Have to go back to edit record to add image - can't just add it as part of data entry before submitting.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

RA

Richard A.

Retired civil servant

Research

### "eHive was recommended as a means of showcasing my image collection and has met my requirements."

4.0

Overall Rating

4.0

4.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

8/10

April 3, 2018

It allowed me to share my historic image collection in a structured and informative way.

Pros

The eHive interface is simple and attractive, as well as straightforward for visitors to search and navigate. My needs as a private collector are quite straightforward, but there is great scope for customisation in the way that material is structured, catalogued and presented.

Cons

Not exactly a criticism, but the flexibility of eHive is something of a two-edged sword. There are, as one would expect, help facilities. Users have the option of doing everything themselves, as I did, or paying Vernon Systems to help and advise them. For example, Vernon Systems will perform bulk uploads of material. However, before you start you will need some idea of how the system works and what your options are. It also needs to be clear in your mind what you are trying to achieve, and who is your intended audience. There are a number of predefined templates for different types of content. Some of these are not necessarily mutually exclusive, and you need to choose what is most appropriate in each case. The data entry form looks rather daunting at first glance. You only need to populate the fields which are relevant to you, but you need to be clear from the outset what these are. Be prepared for some false starts, or having to return to add information to existing entries. If you are using images, you need to decide whether you wish to store the base images on site, and how you wish to display them. This will have implications for the storage space you use and therefore cost. I don't store images and display only small low-res versions. Finally, the main finding aid for visitors to your archive, and for you, will be the tag cloud. It needs to be both comprehensive and consistent.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

April 4, 2018

Thanks for the feedback Richard. We currently developing a general cataloguing guide based on international standards and how best to use the fields available within the system. Several long-time users of the system are assisting with the writing of this guide. It will be available for all users later in the year. Kind regards, Paul Rowe

SR

Sean R.

Cartonographer

Arts and Crafts

### "Ehive offers a very useful and affordable tool for cataloguing my collection. "

3.0

Overall Rating

3.0

3.0

Ease of Use

3.0

3.0

Features

3.0

3.0

Customer Service

5.0

5.0

Likelihood to Recommend

8/10

April 1, 2018

Provides an accessible, online storage of my collection, which allows me to search it, and arrange it, according to a range of criteria.

Pros

Functions like standard and more complex collection management systems but offers a more friendly keyword functionality. Is easily ingested by institutions such as the National Library of Australia

Cons

Does not have an app - I would love to be able to document my collection on my phone and upload it immediately, without the clunkiness that the desktop version has on a smartphone. Does not offer plugin demonstrations for Wordpress. I am keen to have a plugin on my wordpress site but do not want to spend the 300+ dollars to upgrade to a professional plan just to find out that the plugin is clunky and useless. Has a pretty slow turnover of featured organisations using it. Does not have collapsible fields. There are a huge number of fields that I will never use. Why can't I create a template where all those fields are collapsed and I don't have to look at them and scroll past them every time I create a record?

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

April 5, 2018

Thanks for the feedback Sean. We're currently revamping the WordPress plugins, so we'll see if there's a way to build in a demonstrator for them. We're also planning to build a mobile friendly version of the Create screen next year, so this will help with your cataloguing on the phone.

SH

Sue H.

Archivist

### "Recommend. I have used ehive 3 different organisations"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

April 1, 2018

Online Connect to other communities (e.g. DigitalNZ, NZMuseums) Affordable

Pros

The free 50MB - great way to get starting without initial commitment of funds. Great way to have an online presence.

Cons

Have to back and forth between items - as opposed to just forwarding through a group. Adanced searching limited.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

April 4, 2018

Thanks Sue. It's great to hear you've made use of eHive at several sites now.

LM

Lindsay M.

Assistant Director

### "We use eHive database for our museum collection."

2.0

Overall Rating

2.0

2.0

Ease of Use

2.0

2.0

Features

1.0

1.0

Customer Service

1.0

1.0

Likelihood to Recommend

4/10

March 30, 2018

Pros

I enjoy the relative ease of editing the records, and the options to make it available to the public. It is also a nice feature that the public can email us directly about specific objects.

Cons

I really (REALLY) dislike that we can't isolate groups of objects that aren't necessarily related. When we create exhibits, we would like to group objects together, and save those groupings. Also, it is very difficult to search for objects by location, as everything that has ever been shown in a specific gallery comes up in a search. It would also be very (VERY) important if we could run a search for objects and then select only the ones we want for a report. Right now, every "work on paper" is created into a report rather than maybe a select few that we want. Ease of contacting the company when there's an issue is also a problem. These issues are enough that we might have to start looking at other software.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

April 4, 2018

Hi Lindsay, A feature to manually add any selected records to a list is part of the roadmap of features for the next 12 months. We'd also be happy to give you some tips on searching, so we'll send you an email directly on this. Kind regards, Paul Rowe

[View all Reviews](https://www.capterra.com/p/121801/eHive/reviews/)

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