# SchoolAdmin Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about SchoolAdmin Software - reviews, pricing plans, popular comparisons to other Registration products and more. Source: https://www.capterra.com/p/121969/SchoolAdmin --- # SchoolAdmin Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) SchoolAdmin ## What is SchoolAdmin? SchoolAdmin's integrated Admissions, Enrollment, and Tuition Management software helps private and independent K-12 schools, and the people who run them, thrive. With our powerful yet easy-to-use tools, you can recruit, enroll, and retain students from anywhere, anytime. SUPERCHARGE YIELD with tools to help you find and nurture students. GAIN INSIGHTS with robust yet easy-to-use reporting tools. ## What is SchoolAdmin used for? [Admissions](https://www.capterra.com/admissions-software/)[School Accounting](https://www.capterra.com/school-accounting-software/)[K-12](https://www.capterra.com/k-12-software/) Top alternative Featured Overall rating Based on 20 user reviews Reviews sentiment Positive 100% Neutral 0% Negative 0% Starting price $1000 Per User, Per Month Free trial not available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for SchoolAdmin?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://schooladmin.com&name=SchoolAdmin) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### SchoolAdmin 4.7 (20) VS. [4.8 (74)](https://www.capterra.com/p/197828/DreamClass/reviews/) Starting Price $1000 per user, per month Starting Price $99 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.6 (20) Ease Of Use 4.7 (74) Value For Money 4.3 (15) Value For Money 4.9 (71) Customer Service 4.8 (19) Customer Service 5.0 (74) ## SchoolAdmin alternatives [4.8 (165)](https://www.capterra.com/p/135075/Classe365/reviews/) Starting price $100.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [4.6 (200)](https://www.capterra.com/p/173831/Tuio/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars Highest Rated [4.9 (7)](https://www.capterra.com/p/108971/School-wide-Management-System/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.6 (452)](https://www.capterra.com/p/133283/Alma/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars ## FAQs about SchoolAdmin Overview ### Which roles and teams benefit most from SchoolAdmin? SchoolAdmin is most used by admissions, enrollment, and outreach teams that manage inquiries, applications, communications, and applicant pipelines. Administrative staff and database coordinators rely on it for records accuracy and process efficiency, while school leaders, marketing directors, and finance or systems managers use it to monitor enrollment performance and support institutional planning. Answer based on 20 reviews Overview ### What company size and specific industries is SchoolAdmin built for? SchoolAdmin is designed for independent and private K-12 schools, along with the Admissions, Enrollment, Business, and IT teams that support them. It is suited to organizations in the education sector rather than general business users, and it serves school teams that manage administrative and operational work. Features and Usability ### What are the key features of SchoolAdmin? SchoolAdmin offers admissions management, application management, enrollment and registration management, and student information/records for independent and K-12 schools. It also includes billing and invoicing, tuition management, online payments, fee management, and fund accounting, plus parent portal access, customizable forms, reporting & statistics, alerts/notifications, and API support. Integrations ### Which third-party tools and platforms does SchoolAdmin integrate with? SchoolAdmin integrates with Blackbaud CRM, SchoolDoc, Stripe, and Authorize.net for CRM, school health documentation, and payment processing. These catalog integrations cover core administrative and financial workflows and give schools a focused set of third-party connections for student records, forms, and online transactions. Answer based on 4 reviews Getting Started and Support ### What training and onboarding options does SchoolAdmin offer? SchoolAdmin provides in-person training, live online sessions, webinars, documentation, and videos. In-person and live online formats support guided instruction, webinars cover scheduled group learning, and documentation and videos offer reference material for self-paced review. Answer based on 2 reviews Getting Started and Support ### What customer support options does SchoolAdmin offer? SchoolAdmin provides Email/Help Desk, FAQ/Forum, Knowledge Base, Phone Support, and Chat. Users describe the support team as responsive, prompt, and helpful, with quick fixes and useful tutorials often shared through chat or phone. Some note occasional search frustrations, but support is generally easy to reach. Answer based on 6 reviews ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Accounts Payable Track money owed to a company's creditors/suppliers Admissions Management Handle the registration and admission process for existing and new students Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges API Application programming interface that allows for integration with other systems/databases Application Management Track, manage and store the applications of potential future members, customers or candidates Assessment Management Creation, administration, and evaluation of assessments or tests SchoolAdmin 42 features Track money owed to a company's creditors/suppliers Handle the registration and admission process for existing and new students Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Track, manage and store the applications of potential future members, customers or candidates Creation, administration, and evaluation of assessments or tests A list of registered participants Create, manage, and send invoices or bills to customers Track and manage schedules and meetings via an integrated calendar Build, track, and maintain relationships with candidates Online registration for classes Manage and track all internal and external communication conducted via calls, email, text, or chat Manage, organize, and store contact information Customize contracts and forms to collect specific information Alter the layout and content of reports Import and export data to and from software applications Track products that are for sale at a reduced price or part of coupon promotions Electronically collect payments for goods or services Manage the enrollment and onboarding of all new members and accepted applications Online registration for events Track collected or paid charges for services performed or access granted Plan, manage, and track the financial activities of an individual or organization Store, manage and track all forms in a centralized location Manage revenue acquired through grants, donations, and other sources (accountability vs. profitability) Software designed for private/independent schools Software designed for kindergarten through 12th grade schools Automate workflows and trigger campaigns based on customer actions Accept and process online payment transactions Real-time registration over the web Portal for parents to see and update childrens' info, track progress & more Accept, record, and reconcile financial transactions Tools designed to streamline the process of lead generation and management for sales teams Ability to record, store, update, and retrieve information Oversee the process of issuing refunds Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc. Timed notification for any upcoming task, deadline, appointment, or activity Collection, analysis, and representation of numerical data and generation of reports to understand various patterns Automatically calculate score after the assessment Search and filter data across systems to locate required information by entering keywords or certain criteria Online portal through which end users can access the system, manage tasks, or obtain information Create lists of student grades, transcripts, class lists, course schedules, etc. to be shared with instructors and administration Set and manage tuition fees/payments. Get Advice We can help you find the software with the features you need. Features 4.5 (20) 4.5 Based on 20 reviews ## Pricing Value for money 4.3 (15) Basic $1,000 Value for money 4.3 (15) 4.3 Based on 15 reviews ## Integrations [ Stripe](https://www.capterra.com/p/123889/Stripe/)[ authorize.net](https://www.capterra.com/p/221412/authorizenet/)[ Blackbaud CRM](https://www.capterra.com/p/178085/Blackbaud-CRM/)[ SchoolDoc](https://www.capterra.com/p/160359/SchoolDoc-com/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.8 (19) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.8 (19) 4.8 Based on 19 reviews ## User reviews Overall rating 4.7 Based on 20 reviews Filter by rating 5(14) 4(6) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent Alysa W. Stay at home mom Individual & Family Services ### "Great product" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 December 5, 2019 I would gladly see every school invest in this app. Pros Easy to use kept all documents easy to get done whilst applying. Applying for school is hard enough this app removes that stress tenfold. Cons Seems to have update issues. Once all the bugs are worked out for this it'll be a perfect app for all schools to adopt. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. ST Sintayehu T. Admissions Conselour Education Management ### "School Admin Function" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 4, 2019 GREAT! Pros School Admin is user-friendly software. It is easy to learn and navigate. It makes the admissions process easy for admissions officers and prospective parents. I like the funnel, the dashboard, and the filter functions. We are using online file review and so far, it has been great for the readers and the admission committee. Overall, School Admin and its functions are great. Cons Sometimes, while pulling data from the school admin, it can be inconsistent. It needs to be consistent from year to year and grade to grade so we can have an apple to apple comparison. I wish we can sort our saved search reports. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JO Jennifer O. Admissions Coordinator Education Management ### "SchoolAdmin Review" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 October 30, 2019 The customer service with SchoolAdmin has always been amazing. And overall, the system is great and helps us stay on top of our customer service to ensure we give each family the best experience we can. Pros I love how we can keep a running record of all communications with families in our system. I am beginning to really dive in deeper now that I have worked with it for about 6 months, to see the power of the system. There are many intuitive processes that you can set up that can save time and ensure certain communications are given to each family along the admissions process. Cons I wish the calendar feature with Google was a little bit more seamless, since there is a delay time of only updating/communicating with Google calendar once a day. With multiple siblings, we wish there were some features of documents being shared across each profile of the family so that you don't have to upload or copy it over. Also being able to set reminders for multiple users would be nice. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. DL Danielle L. Accounting Manager Education Management ### "SchoolAdmin by HubSpot Review" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 October 30, 2019 Pros I like the ease in running reports and looking up students. Cons I wish there was a tool to put in notes and view notes for the family instead of having to look at individual students. Also, the payment plan rules in the contract create issues and need to be tweaked to ensure when one thing is fixed something else doesn't break. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SE Stella E F. Enrollment Manager Education Management ### "Someone will pick up the phone when you call, amazing!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 29, 2019 SchoolAdmin has made it easy for us to review candidates remotely without my whole admissions team present to meet. We meet when we have students to discuss. As a rolling admission school this has been a game-changer. We can get quality input without having to find common meeting times with administrators as well as the teachers that weigh in. Pros I love that I can customize just about anything. I love that customer service is a quick phone call away or a quick instant message away. I love that it is absolutely user-friendly. I love how it is organized. Cons I want the integration with blackbaud to be stronger. I want to be able to push photos to blackbaud as well as ID numbers. We still use blackbaud for our report cards, website, etc. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. TG Tricia G. Director of Marketing and Enrollment Education Management ### "Spend Time on Relationships Not Administrative Tasks" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 29, 2019 School Admin is a top-notch customer-focused company that continues to progress and outdo themselves. The software is intuitive and dynamic. This is not a database for storing important information, it's for using important information. Because of the representatives, working with School Admin has been a delight. Pros The automated communication plan: Beginning with Inquiry and through Enrollment, completed checklist items trigger emails that communicate specific details. The emails include important links to the website during the inquiry phase. During the application and enrollment phase, emails contain a dynamic checklist that is specific to the emailed family. No more shuffling of paperwork or handmade checklists. Plus, the admissions department is paperless and the central office all has access to students. Cons It has been a challenge to get our updated student data into our School Information System (SIS). Switched from [FACTS](https://www.capterra.com/p/148464/FACTS/) Most SIS's are for managing student's profiles, grade books, .etc and then admissions is an afterthought module. School Admin makes admissions a priority. Alternatives considered [FACTS](https://www.capterra.com/p/148464/FACTS/) Reasons for choosing SchoolAdmin Referrals Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. ZC Zachary C. Principal Education Management ### "An Absolute Must for Schools in the Modern Age" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 29, 2019 School Admin has been great to work with and has helped me personally to transition the software to my current school, as I first worked with School Admin in my original Archdiocese, before relocating. Pros School Admin is easy for parents, organizes the admission/enrollment workflow, and saves an incredible amount of time, energy, and frustration from a back-and-forth paper process. It's safer, more convenient, and more helpful for all involved. Cons There will be some time early in the process for the learning curve, as with any new endeavor. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SM Shelly M. Director of Enrollment Education Management ### "School Admin is my personal assistant!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 29, 2019 I rely on School Admin for nearly every aspect of my job. When things have gone wrong, a member of the School Admin support team has responded quickly and stuck with me until the problem could be found and resolved. This has included evenings and weekends when bulk enrollment emails have gone out. They go above and beyond. When Julianna, our original (and much beloved!) representative changed positions, I was worried the level of support would change as well. Remarkably, it hasn't. Pros I appreciate the ease of use and the scope of what can be managed through the software. I am a team of one for a school of over 500 students. I can't imagine getting it all done without School Admin. Cons In the past, I would have said that I wanted to be able to add an attachment to emails. However, School Admin is responsive to the feedback of its users and added that feature along with others to make the software even more comprehensive. Switched from [Blackbaud Student Information System](https://www.capterra.com/p/205391/Blackbaud-SIS/) Alternatives considered [Blackbaud Student Information System](https://www.capterra.com/p/205391/Blackbaud-SIS/) Reasons for choosing SchoolAdmin The dashboard, ease of use, customer support, and single-record system. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SS Sharon S. Administrative Assistant Education Management ### "Happy User" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 29, 2019 Pros I love most the ease of being able to search and write reports. Cons Not being able to make necessary changes without going through the company. Switched from [FACTS](https://www.capterra.com/p/148464/FACTS/) Software was no longer being supported. Did not fit our needs. Alternatives considered [FACTS](https://www.capterra.com/p/148464/FACTS/) Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SW Sue W. Advancement Director Consumer Services ### "SchoolAdmin makes my job easier" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 29, 2019 I have had a very pleasant experience with SchoolAdmin mostly due to the promptness of the customer service. I am continually learning about the tool and know that I haven't even reached the full potential of this software. I really wish I had more time to devote to reviewing all of the tutorials. Pros I love having our student information at my fingertips. I am able to customize forms to suit my liking and the customer support staff are wonderful. Every time that I had a problem, they were able to fix it in a promptly manner. Tutorials are provided to help with all subject matter and just by sending a chat message to the support line, some tutorials are recommended which usually solve my problem. Cons When we first switched over to SchoolAdmin only the student's name, date of birth, and one parent's email address was populated. It was a big transition for us in administration and for our school families. Reasons for choosing SchoolAdmin The Archdiocese of Baltimore chose this product for all of the AOB schools to use. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/121969/SchoolAdmin/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.