# PaperLess Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about PaperLess Software - reviews, pricing plans, popular comparisons to other Electronic Data Capture products and more. Source: https://www.capterra.com/p/122685/PaperLess --- # PaperLess Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on July 5, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) PaperLess ## What is PaperLess? PaperLess is an AI-powered electronic data capture software for finance teams using Sage 50, Sage 200, Sage Intacct, Xero, SAP Business One and Orderwise. Using advanced OCR technology, PaperLess automatically extracts invoice data at both header and line level — eliminating manual data entry and reducing coding errors across the accounts payable process. The PaperLess Company Inbox captures supplier invoices automatically the moment they arrive by email. The AI-OCR engine reads each document, extracts supplier details, invoice amounts, VAT, line items and nominal codes, and validates the data against live records in your accounting system in real time. No templates required. No manual keying. The system learns supplier formats over time, improving accuracy continuously. Captured data posts directly into your accounting software at the click of a button, with every document archived and retrievable via live lookup from within your system. ## What is PaperLess used for? [Electronic Data Capture](https://www.capterra.com/electronic-data-capture-software/)[Document Management](https://www.capterra.com/document-management-software/)[Expense Report](https://www.capterra.com/expense-report-software/) Top alternative Featured Overall rating Based on 2 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price £76 Per User, Per Month Free trial not available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for PaperLess?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.paperlesseurope.com&name=PaperLess) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### PaperLess 5.0 (2) VS. [4.6 (83)](https://www.capterra.com/p/10009476/Basil/reviews/) Starting Price £76 Per User, Per Month Starting Price $30 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 5.0 (2) Ease Of Use 4.5 (83) Value For Money 5.0 (2) Value For Money 4.7 (81) Customer Service 5.0 (2) Customer Service 4.9 (81) ## PaperLess alternatives [4.7 (4,229)](https://www.capterra.com/p/251329/Adobe-Acrobat-DC/reviews/) Starting price $19.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.7 (2,904)](https://www.capterra.com/p/158456/JotForm-4-0/reviews/) Starting price $39.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.6 (5,298)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars Highest Rated [4.7 (9,389)](https://www.capterra.com/p/121506/Docusign/reviews/) Starting price $15.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars ## FAQs about PaperLess Overview ### What company size and specific industries is PaperLess built for? PaperLess is designed for finance teams in businesses of any size, especially accounting departments, CFOs, finance directors, finance managers, and purchase ledger controllers. It suits organizations that handle accounting and purchase ledger processes and need software built for financial operations rather than a specific industry. Features and Usability ### What are the key features of PaperLess? PaperLess offers document capture, document imaging, document storage, and document management for handling files and records. It also includes optical character recognition, data capture and transfer, data verification, document classification, forms management, approval process control, audit trail, full text search, expense tracking, receipt management, mobile access, and an API. Talk to an expert ### More questions? Ask our experts Pricing ### How much does it cost and what fees or limitations are included? PaperLess starts at £76 per month per user for the PaperLess Professional plan. It uses fixed, transparent pricing with unlimited invoice processing and unlimited companies, plus no per-document fees, per-company charges, volume caps, or cost increases as invoice volumes grow. Integrations ### Which third-party tools and platforms does PaperLess integrate with? PaperLess integrates with six accounting and ERP platforms: OrderWise, SAP Business One, Sage 200, Sage 50 Accounting, Sage Intacct, and Xero. These native connections cover finance, accounting, and order management systems commonly used for document processing and approval workflows. Getting Started and Support ### What training and onboarding options does PaperLess offer? PaperLess provides in person training, live online sessions, and videos to help teams get started. In person training supports direct guidance, live online sessions allow remote instruction, and videos offer self-paced reference for setup and feature review. Getting Started and Support ### What customer support options does PaperLess offer? PaperLess provides Email/Help Desk, FAQ/Forum, and a Knowledge Base for customer support. With no reviewer feedback about support topics available, user experience insights such as response speed, helpfulness, or common issues cannot be assessed from the catalog data. ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Audit Trail 4.5 (2) 100.00% of 2 reviewers that rated this feature as important or highly important A record of all activities within the system, including user access, changes made, etc. Document Storage 4.0 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Store and organize documents in a centralized system API 4.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Application programming interface that allows for integration with other systems/databases Data Capture and Transfer 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Import, collect, and capture data from multiple sources Document Capture 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Scan, move or upload electronic files within the software's repository Document Imaging 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Convert paper files into digital images PaperLess 21 features Application programming interface that allows for integration with other systems/databases Manage the process of evaluating documents or requests submitted for approval A record of all activities within the system, including user access, changes made, etc. Import, collect, and capture data from multiple sources Process of checking different types of data for accuracy to avoid errors or inconsistencies Automated or logic-based workflows that assist in the creation of electronic documents Scan, move or upload electronic files within the software's repository Assign categories, labels, tags, or attributes to documents for organization, search and storage Convert paper files into digital images Store, manage, and track all electronic documents in a centralized location Store and organize documents in a centralized system Attaching relevant receipts or supporting documents to submit expenses for reimbursement Monitor and record expenses such as purchases or charges incurred Store, manage and track all forms in a centralized location Search for specific words or phrases within a document or database Captures invoice data and maintains comprehensive records for auditing and reporting purposes Log miles driven for tax deduction or reimbursement purposes Access software remotely via mobile devices Ability to recognize printed or written text within digital images or scanned documents Upload, track, and submit receipts in a central database Capture data electronically Get Advice We can help you find the software with the features you need. Features 5.0 (2) 5.0 Based on 2 reviews ## Pricing Value for money 5.0 (2) PaperLess Professional £76.00 Per User,Per Month It includes: - Unlimited Number of Invoices - Unlimited Number of Transactions - Flat Fee - No Hidden Costs Value for money 5.0 (2) 5.0 Based on 2 reviews ## Integrations [ Xero](https://www.capterra.com/p/120109/Xero/)[ Sage Intacct](https://www.capterra.com/p/76/Intacct/)[ Sage 50 Accounting](https://www.capterra.com/p/174753/Sage-50cloud/)[ SAP Business One](https://www.capterra.com/p/214667/SAP-Business-One/)[ Sage 200](https://www.capterra.com/p/227604/Sage-200cloud/)[ OrderWise](https://www.capterra.com/p/116009/OrderWise/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (2) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (2) 5.0 Based on 2 reviews ## User reviews Overall rating 5.0 Based on 2 reviews Filter by rating 5(2) 4(0) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent VP Vici P. Finance Director Construction ### "Highly Recommend " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 5/10 April 22, 2026 Would highly recommend paperless to anyone looking at invoice approval automation system, the functionality is great & the support team are extremely responsive, knowledgeable & helpful. Pros It’s ease of use & compatibility with Sage, the ability to trace the transactions by project & the customer support is outstanding! Cons Would like to see it more accessible on a phone ie by an app - would be good if could drag & drop word & excel documents in rather than saving/printing. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. MC Max C. Accounts Payable Supervisor Food & Beverages ### "Great AP Automation Tool for Managing Invoices in SAP" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 March 10, 2026 The training and support is really very good and the software is very good. It is saving us a huge amount of time and we no longer have to struggle to find invoices. Pros What I like most about PaperLess is how much time it saves when processing invoices. The AI-OCR does a great job at capturing invoice data and it integrates really well with SAP B1. The approval workflows are also very helpful because our managers can approve invoices quickly from the finance side we always have a clear audit trail. Cons At the beginning there can be a bit of setup involved to configure workflows and make sure everything matches your internal processes. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor March 12, 2026 Thank you very much for your kind review. We’re really pleased to hear that PaperLess is helping your team save time when processing invoices and that the AI-OCR and approval workflows are working well alongside SAP Business One. It’s also great to know that the audit trail and document management are making it easier for your finance team to stay organised. We appreciate your feedback regarding the initial setup as well. Our team always aims to make the implementation process as smooth as possible, and we’re glad to hear that the training and support have been helpful. Thank you again for your feedback and for choosing PaperLess. We look forward to continuing to support your team. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.