--- title: "PaperLess Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about PaperLess Software - reviews, pricing plans, popular comparisons to other Expense Report products and more." source_url: "https://www.capterra.com/p/122685/PaperLess/" page_type: "product" language: "en" --- # PaperLess Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on September 16, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) PaperLess ## What is PaperLess? PaperLess Expenses is a smart expense management solution that helps companies capture, manage and approve employee expenses in one central system. It integrates with accounting platforms such as Sage, Xero and SAP Business One, giving finance teams better control and visibility over company spending. Employees can easily submit receipts and mileage claims using smart receipt capture, while the system automatically extracts key information to reduce manual data entry. Expenses are then routed through online approval workflows, allowing managers to review and approve claims from any device. All expense documents are securely stored in the PaperLess digital archive, making it easy to search, retrieve and audit records when needed. By automating expense capture, approvals and archiving, PaperLess Expenses helps finance teams reduce paperwork, save time and improve expense control. ## What is PaperLess used for? [Electronic Data Capture](https://www.capterra.com/electronic-data-capture-software/)[Document Management](https://www.capterra.com/document-management-software/)[Expense Report](https://www.capterra.com/expense-report-software/) Top alternative Featured Overall rating Based on 2 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price £76 Per User, Per Month Free trial not available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for PaperLess?[Manage this product listing](https://www.g2.com/products/paperless-software-paperless/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### PaperLess 5.0 (2) VS. [4.7 (204)](https://www.capterra.com/p/143532/Castor-EDC/reviews/) Starting Price £76 Per User, Per Month Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 5.0 (2) Ease Of Use 4.7 (2,902) Value For Money 5.0 (2) Value For Money 4.6 (2,333) Customer Service 5.0 (2) Customer Service 4.7 (2,161) ## PaperLess alternatives [Jotform](https://www.capterra.com/p/158456/JotForm-4-0/) [4.7 (2,926)](https://www.capterra.com/p/158456/JotForm-4-0/reviews/) Starting price $39.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/158456/JotForm-4-0/) [Greenlight Guru Clinical](https://www.capterra.com/p/152998/Greenlight-Guru-Clinical/) [4.4 (88)](https://www.capterra.com/p/152998/Greenlight-Guru-Clinical/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/152998/Greenlight-Guru-Clinical/) [Viedoc](https://www.capterra.com/p/160680/Viedoc/) [4.4 (95)](https://www.capterra.com/p/160680/Viedoc/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/160680/Viedoc/) Highest Rated [Scrapfly](https://www.capterra.com/p/212653/Scrapfly/) [4.9 (238)](https://www.capterra.com/p/212653/Scrapfly/reviews/) Starting price $30.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/212653/Scrapfly/) ## FAQs about PaperLess Overview ### What company size and specific industries is PaperLess built for? PaperLess is designed for small, mid-market, and larger organizations that need support for accounting and finance operations. It targets accountants, finance departments, CFOs, finance directors, purchase ledger controllers, and finance managers across finance-led businesses and teams handling purchase ledger and financial administration. Features and Usability ### What are the key features of PaperLess? PaperLess offers document management and document storage, along with document capture, document classification, and document automation. It includes optical character recognition, full text search, and data verification for handling records, plus invoice management, expense claims, mileage tracking, approval process control, audit trail, and mobile access. Pricing ### How much does it cost and what fees or limitations are included? PaperLess starts at £76 per month per user for the Professional plan. It uses fixed, transparent pricing with unlimited invoice processing and unlimited companies. There are no per-document fees, per-company charges, volume caps, or cost increases as invoice volumes grow, so the cost stays predictable from day one. Integrations ### Which third-party tools and platforms does PaperLess integrate with? PaperLess integrates with 6 third-party accounting and business systems: OrderWise, SAP Business One, Sage 200, Sage 50 Accounting, Sage Intacct, and Xero. These catalog integrations cover ERP and finance workflows for teams that need PaperLess connected to core operational and accounting platforms. Getting Started and Support ### What training and onboarding options does PaperLess offer? PaperLess provides in person training, live online sessions, and videos for getting started. In person training supports face-to-face guidance, live online sessions allow remote instruction, and videos offer self-paced reference for reviewing setup steps and product features. Getting Started and Support ### What customer support options does PaperLess offer? PaperLess provides email/help desk support, an FAQ/forum, and a knowledge base. These channels give users a place to submit questions and find self-service guidance, but there is no reviewer feedback available here to describe response times, helpfulness, or common support frustrations. ## Features AI summary Based on 695 Expense Report reviews Capterra reviewers highlight these as the features buyers value most when comparing electronic data capture software: - **Customizable Forms** (**60%** of reviewers rated this feature as critical) - **Data Capture and Transfer** (**58%**) - **Customizable Fields** (**51%**) PaperLess supports **Data Capture and Transfer**, which helps teams collect and move information accurately across systems. However, it does not include **Customizable Forms** or **Customizable Fields**. Instead, it offers **Audit Trail** (**49%**) and **Data Verification** (**48%**), which give businesses better visibility into record changes and added checks for data accuracy, helping teams maintain compliance and reduce errors in data collection workflows. Data Capture and Transfer 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Import, collect, and capture data from multiple sources Audit Trail 4.5 (2) 100.00% of 2 reviewers that rated this feature as important or highly important A record of all activities within the system, including user access, changes made, etc. Document Storage 4.0 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Store and organize documents in a centralized system API 4.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Application programming interface that allows for integration with other systems/databases Document Capture 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Scan, move or upload electronic files within the software's repository Document Imaging 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Convert paper files into digital images PaperLess 21 features ### All Features - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Data Capture and Transfer: Import, collect, and capture data from multiple sources - Data Verification: Process of checking different types of data for accuracy to avoid errors or inconsistencies - Document Automation: Automated or logic-based workflows that assist in the creation of electronic documents - Document Capture: Scan, move or upload electronic files within the software's repository - Document Classification: Assign categories, labels, tags, or attributes to documents for organization, search and storage - Document Imaging: Convert paper files into digital images - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Storage: Store and organize documents in a centralized system - Expense Claims: Attaching relevant receipts or supporting documents to submit expenses for reimbursement - Expense Tracking: Monitor and record expenses such as purchases or charges incurred - Forms Management: Store, manage and track all forms in a centralized location - Full Text Search: Search for specific words or phrases within a document or database - Invoice Management: Captures invoice data and maintains comprehensive records for auditing and reporting purposes - Mileage Tracking: Log miles driven for tax deduction or reimbursement purposes - Mobile Access: Access software remotely via mobile devices - Optical Character Recognition: Ability to recognize printed or written text within digital images or scanned documents - Receipt Management: Upload, track, and submit receipts in a central database - Remote Data Capture: Capture data electronically --- Get Advice We can help you find the software with the features you need. Features 5.0 (2) 5.0 Based on 2 reviews ## Pricing Value for money 5.0 (2) [View pricing plan details](https://www.capterra.com/p/122685/PaperLess/pricing/) PaperLess Professional £76.00 Per User,Per Month It includes: - Unlimited Number of Invoices - Unlimited Number of Transactions - Flat Fee - No Hidden Costs Value for money 5.0 (2) 5.0 Based on 2 reviews ## Integrations [ Xero](https://www.capterra.com/p/120109/Xero/)[ Sage Intacct](https://www.capterra.com/p/76/Intacct/)[ Sage 50 Accounting](https://www.capterra.com/p/174753/Sage-50cloud/)[ SAP Business One](https://www.capterra.com/p/214667/SAP-Business-One/)[ Sage 200](https://www.capterra.com/p/227604/Sage-200cloud/)[ OrderWise](https://www.capterra.com/p/116009/OrderWise/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (2) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (2) 5.0 Based on 2 reviews ## User reviews Overall rating 5.0 Based on 2 reviews Filter by rating 5(2) 4(0) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent VP Vici P. Finance Director Construction ### "Highly Recommend " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 5/10 April 22, 2026 Would highly recommend paperless to anyone looking at invoice approval automation system, the functionality is great & the support team are extremely responsive, knowledgeable & helpful. Pros It’s ease of use & compatibility with Sage, the ability to trace the transactions by project & the customer support is outstanding! Cons Would like to see it more accessible on a phone ie by an app - would be good if could drag & drop word & excel documents in rather than saving/printing. Review source Vendor Referred: This reviewer was invited by the software vendor to submit an honest review. MC Max C. Accounts Payable Supervisor Food & Beverages ### "Great AP Automation Tool for Managing Invoices in SAP" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 March 10, 2026 The training and support is really very good and the software is very good. It is saving us a huge amount of time and we no longer have to struggle to find invoices. Pros What I like most about PaperLess is how much time it saves when processing invoices. The AI-OCR does a great job at capturing invoice data and it integrates really well with SAP B1. The approval workflows are also very helpful because our managers can approve invoices quickly from the finance side we always have a clear audit trail. Cons At the beginning there can be a bit of setup involved to configure workflows and make sure everything matches your internal processes. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor March 12, 2026 Thank you very much for your kind review. We’re really pleased to hear that PaperLess is helping your team save time when processing invoices and that the AI-OCR and approval workflows are working well alongside SAP Business One. It’s also great to know that the audit trail and document management are making it easier for your finance team to stay organised. We appreciate your feedback regarding the initial setup as well. Our team always aims to make the implementation process as smooth as possible, and we’re glad to hear that the training and support have been helpful. Thank you again for your feedback and for choosing PaperLess. We look forward to continuing to support your team. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.