# WebCheckout Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about WebCheckout Software - reviews, pricing plans, popular comparisons to other IT Asset Management products and more. Source: https://www.capterra.com/p/123351/WebCheckout --- # WebCheckout Software Review 2026: Features, Integrations, Pros & Cons Last updated on June 3, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) WebCheckout ## What is WebCheckout? WebCheckout is a browser-based equipment lending and room scheduling platform used primarily in higher education, film schools & production studios. We bring decades of experience with a flexible and comprehensive asset management solution to help inventory stewards just like you organize their efforts. Found in over 250+ centers across 7+ countries: WebCheckout is the defacto leader in equipment lending and asset management. ## What is WebCheckout used for? [Inventory Control](https://www.capterra.com/inventory-control-software/)[Fixed Asset Management](https://www.capterra.com/fixed-asset-management-software/)[IT Asset Management](https://www.capterra.com/it-asset-management-software/) Top alternative Featured Overall rating Based on 55 user reviews Reviews sentiment Positive 93% Neutral 5% Negative 2% Starting price $400 Per User, Per Month Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for WebCheckout?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.webcheckout.net&name=WebCheckout) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### WebCheckout 4.4 (55) VS. [4.8 (755)](https://www.capterra.com/p/162600/Limble-CMMS/reviews/) Starting Price $400 Per User, Per Month Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.0 (55) Ease Of Use 4.8 (1,536) Value For Money 4.1 (47) Value For Money 4.7 (1,167) Customer Service 4.7 (53) Customer Service 4.9 (1,156) ## WebCheckout alternatives [4.6 (1,364)](https://www.capterra.com/p/142562/Asset-Panda/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [4.6 (1,326)](https://www.capterra.com/p/145635/UpKeep/reviews/) Starting price $20.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.7 (420)](https://www.capterra.com/p/130563/FMX/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [EZO](https://www.capterra.com/p/124047/EZOfficeInventory/) [4.6 (1,544)](https://www.capterra.com/p/124047/EZOfficeInventory/reviews/) Starting price $65.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/124047/EZOfficeInventory/) [View all alternatives](https://www.capterra.com/p/123351/WebCheckout/alternatives/) ## FAQs about WebCheckout Overview ### What problems does WebCheckout solve? WebCheckout solves equipment and room reservation bottlenecks, scattered inventory records, unclear patron permissions, and manual checkout communication. Libraries, media centers, AV departments, and campus administrators use it to track assets, manage scheduling conflicts, automate notifications, and support student workers with guided workflows, training resources, and responsive technical support. Answer based on 35 reviews Overview ### Which roles and teams benefit most from WebCheckout? WebCheckout is most used by media services teams, AV and classroom technology managers, and equipment coordinators in education and support environments. These roles rely on it to schedule loans, track inventory, manage reservations, support classroom and event setups, and maintain accountability for shared devices, labs, and media equipment. Answer based on 55 reviews Overview ### What company size and specific industries is WebCheckout built for? WebCheckout is designed for higher education institutions, production studios, film schools, teaching schools, and other multi-campus organizations. It fits organizations that manage shared equipment and need a checkout system across departments or locations, especially in education and media-related settings. Features and Usability ### What are the key features of WebCheckout? WebCheckout includes core audit trail and reminders, plus the features reviewers discuss most: inventory management, equipment checkout, and patron reservations. It also supports room and resource scheduling, reporting and usage tracking, and integrations such as Active Directory and student information systems for higher education workflows. Answer based on 35 reviews Pricing ### How much does it cost and what fees or limitations are included? WebCheckout starts at $400 per month per user for the Wecheckout Lite plan, designed for smaller operations with inventories of 100 resources or less. Wecheckout Pro has no listed price and requires contacting sales. A free trial is available, and the Pro plan supports unlimited resources across multiple departments. Answer based on 7 reviews Integrations ### Which third-party tools and platforms does WebCheckout integrate with? WebCheckout integrates with Google Calendar and Microsoft Outlook. These connections support calendar and scheduling workflows, helping organizations align equipment reservations and availability with commonly used calendar platforms. Answer based on 12 reviews Getting Started and Support ### How easy is it to onboard and train a team on WebCheckout? WebCheckout offers in-person training, live online sessions, webinars, documentation, and videos. Student workers and technicians often learn basic checkouts quickly, while admins usually need more time to handle policies, customization, and reporting. Reviewers describe the interface as teachable but sometimes clunky, so nontechnical users may need practice and step-by-step guidance. Answer based on 11 reviews Getting Started and Support ### What customer support options does WebCheckout offer, and how do users rate the experience? WebCheckout offers email/help desk, FAQ/forum, a knowledge base, and phone support. Users often describe support as quick, responsive, helpful, and personal, with useful documentation and an active community forum. Some report slower response windows during crashes, limited live coverage hours, and frustration when recurring technical issues take time to fully resolve. Answer based on 35 reviews Ease of use ### Is WebCheckout easy to use? WebCheckout feels easy to use for daily equipment checkout and reservations, especially after initial setup and training. Many library and academic teams like the intuitive client portal, reporting, and inventory tools, while administrators sometimes find advanced configuration, batch uploads, and field editing harder to learn without regular use. Answer based on 25 reviews ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Activity Dashboard Dashboard to view the status of ongoing processes, identify current incidents and track past activities Activity Tracking Track and document all activities across devices, networks, and other systems Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges API Application programming interface that allows for integration with other systems/databases Asset Lifecycle Management Manage assets throughout their lifecycle to optimize profit Asset Tracking Monitor the usage of assets, such as equipment, tools, software, etc., throughout their lifecycle WebCheckout 46 features Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Manage assets throughout their lifecycle to optimize profit Monitor the usage of assets, such as equipment, tools, software, etc., throughout their lifecycle Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws A record of all activities within the system, including user access, changes made, etc. Scan barcodes to ensure accurate pricing and label tracking Identify and track items using barcode tags or RFID (radio-frequency identification) tags Track and manage schedules and meetings via an integrated calendar Track the status of assets and whether they're checked in or out Track, store, and access client contracts or licenses Process to track, record, and analyze expenses that occurred over the entire duration of a given project Map out the subjects that comprise courses of study Track and manage the decline in value of assets and plan for improvements Store, manage, and track all electronic documents in a centralized location Manage procedures that ensure organizational equipment remains in working condition Track the location of specific equipment at all times Centralized database to track details of fixed assets such as depreciation and maintenance scheduling/history Software designed for higher education organizations Form predictions based on past and present data/trends Information, data and reports that are being tracked over time Manage and track all disruptions and incidents Track and manage inventory levels to maintain proper supply Track and monitor inventory items, such as raw materials, unfinished goods, and ready-to-sell items Collect, organize, and track inventory/product data including item numbers, descriptions, etc. Identify the physical location of an individual, asset, device, etc. Manage, maintain and track the performance of assets and equipment Schedule predetermined or ad hoc maintenance services and labor requests Access software remotely via mobile devices Manage and support multiple locations Manage and track customer orders for goods, investments, or any other purchases Workflows that help acquire inventory, issue purchase orders and receive and store items in required quantity Timed notification for any upcoming task, deadline, appointment, or activity View and track pertinent metrics to find patterns and gain insights from data Manage the entire lifecycle of a reservation, from the initial booking to the actual service or event Plan availability and assign specific time slots for tasks and resources Search and filter data across systems to locate required information by entering keywords or certain criteria Online portal through which end users can access the system, manage tasks, or obtain information Track and assign specific serial numbers to products Internal and external product tracking codes Create lists of student grades, transcripts, class lists, course schedules, etc. to be shared with instructors and administration Manage all supplier data and operations Set up connections to third-party platforms to improve business processes Creating, assign, and track jobs and/or tasks for work orders Get Advice We can help you find the software with the features you need. Features 4.2 (53) 4.2 Based on 53 reviews ## Pricing Value for money 4.1 (47) Free Trial [View pricing plan details](https://www.capterra.com/p/123351/WebCheckout/pricing/) Wecheckout Lite $400.00 Per User,Per Month It includes: - Activity Dashboards - Complete Inventory - Email Confirmation and Reminders - Equipment Grouping - Fine-Tuned Control - Usage Reports Value for money 4.1 (47) 4.1 Based on 47 reviews ## Integrations [ Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.7 (53) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (53) 4.7 Based on 53 reviews ## User reviews Overall rating 4.4 Based on 55 reviews Filter by rating 5(28) 4(23) 3(3) 2(1) 1(0) Mentioned topic Sorted by most recent DO Dan O. Media Stockroom Manager Higher Education ### "Keep Track of Your Equipment " 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 December 12, 2020 Overall my experience has been positive. The software was a little 'clunky' in comparison to others when I started using it 6+ years ago, but it has undergone a ton of changes. During Covid-19 they adapted it a bunch of times to help all of their users to adjust their workflows. They even held online townhalls to talk to users, have demos and get feedback. Pros You simply can't keep track of equipment and all the transactions with patrons/users without some form of tracking. WebCheckout keeps track of all the daily equipment transactions - checkouts and returns. Plus it keeps a ton of data on each piece of equipment - order date, invoice #, budget #, model, serial #, room # where it lives, shelf location, etc, etc... Plus it has usage data and assesses fines if you need them to encourage returns. Very customizable software. Cons There are definitely time where it takes me a while to figure out where certain information is. Luckily they have good built in documentation that you can search for answers. And if that fails email or call customer service, they are always responsive. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. CA Clayton A. Student Technology Assistant Higher Education ### "An excellent inventory manager." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 August 12, 2020 It is an excellent overall experience. With WebCheckout, we are ready to effortlessly oversee all of our stock and check them out to other understudies and workforce. A tremendous advantage is being able to check a patron’s checkout history and effectively recognize the number of checkouts and the time their things are due back. Pros I like that we are ready to effortlessly distinguish a understudy from their title or understudy id and see what things they have checked out at any time. Cons I detest a few of the error messages given after endeavoring to checkout some inventory. The error messages may be a touch more particular and specific. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. ML Mary L. Equipment Services Associate Higher Education ### "Great product for higher education equipment loaning" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 June 23, 2020 I used WCO for nearly 10 years. The company was very responsive to their clients' inputs and regularly updated the software to reflect those requested tweaks. The program was great to work with but offered a lot of details that weren't necessary for us. And it was a little pricey and we needed to consolidate expenses. Two other departments were using another software and we transferred to that system. For 10 years, the WCO never crashed and we never lost any data. WebCheckOut worked very well for us! Pros WCO is easy to use and intuitive. It has a lot of features to keep track of loans, reservations and details of your equipment and locations. There are multiple offerings to customize what you need, including invoices, emailing, SSO, ticket (repair) tracking and even a personnel scheduling feature. Running reports are very customizable and easy to do and cover a range of information (turn downs, overdue, usage, etc...). Adding and updating equipment was fairly easy to do. Cons We don't use the system anymore but we had several add on modules that we paid for. I don't remember exactly what was an added module and what features came with the basic software but we bought several modules over the years that made the system a bit pricey. I downloaded my patrons list manually because it was more money to have it work automatically with our system. Not a big deal since we only have about 3k clients but it was an added step. For us, there were a lot of extra fields that could not be removed. A more customizable view would have been nice. Any new software releases that came out were difficult for me to implement due to our firewall and having to work out access for the WCO support team (but I own most of that issue). Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. RB Romeo B. Media Specialist Media Production ### "Romeo's experience" 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 9/10 April 13, 2020 Overall the software has been excellent, though recent changes are concerning. Pros Straight forward for Operators. Regular updates and improvements. Cons Updates that take functionality away that can only be restored by purchasing new modules. Reasons for choosing WebCheckout A co-worker (who was originally from the US, we're in Canada) reached out to an American colleague who recommended the software to us. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor May 4, 2020 Hi Romeo, Thank you for your time and thoughtful feedback. I'm glad to hear that you've found WebCheckout straight forward to use and that you have enjoyed our continuous improvement. We are committed to continuously adding value to WebCheckout and its suite of modules, and we want to ensure customers feel the same. If you have any questions or concerns, especially about functionality, please reach out to support@webcheckout.net and we'd be happy to help. Thanks again for your time, and we appreciate your continued support. Brittany W. AO Amber O. Assistant Technical Manager Higher Education ### "Webcheckout Review from a University's Film Department Perspective" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 13, 2020 Very positive. I use webcheckout to rent out film gear to our students. It's very simple and straightforward (aside from the groups, sections, authsets I mentioned) and I enjoy teaching it to my student workers. Pros I like the way it organizes patron's information, allocations, scheduling, tickets, and invoices. I find it very easy to teach to my student workers. They usually pick it up fairly quickly. The dashboard is very helpful. Cons I wish there was a way, without purchasing the Patron Portal, to default all new reservation (or reservations for certain people - only are students as opposed to staff for example) to have holds. Also, I've been using webcheckout for about 5 years and I still don't understand the differences in functionality between sections, authsets, and groups. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor April 27, 2020 Hi Amber, Thank you for your time and thoughtful feedback. We are committed to continuously add value to WebCheckout and its suites of modules, and we want to ensure customers feel the same. As always, please feel free to reach out to us at support@webcheckout.net with any concerns, questions, or to review some of these features. Thanks again for your time, and we appreciate your continued support. Best, AJ O. Customer Care Team BS Bryce S. Technical Manager for Cinema Higher Education ### "WebCheckout is a Great Tool" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 13, 2020 Pros WebCheckout allows us to track all of our equipment across campus. It contains powerful search and collation tools that make looking at various complex data sets easy. Cons When onboarding new employees they often feel intimidated by the interface and the product is very expensive. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor May 7, 2020 Hi Bryce, Thanks for your time and feedback. As WebCheckout includes a myriad of features and settings, we understand this can be intimidating to new staff and training an every changing staff difficult to manage. We do update our online documentation, and will continue to host webinars to highlight new features of each release. Additionally, we do offer training services to take the burden of training off of the administrative team. If you have any questions, or if we can provide any assistance, please do not hesitate to reach out to support@webcheckout.net or your account manager. Best, Jeannie C. Customer Care Team MB Micah B. Media Tech Education Management ### "WebCheckout from a daily user" 5.0 Overall Rating 5.0 5.0 Ease of Use 3.0 3.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 April 13, 2020 Overall our experience with WebCheckout has been a positive one. As mentioned, the automated logs that are created throughout each allocation have proved to be a vital way of tracking equipment, as well as illustrating proof in various instances with our students. Pros I find WebCheckout to be an invaluable asset to our facilities for many reasons. Some of the most valuable uses for us are traceability of our equipment, automated communication between our Checkout Center and students, the information that is provided in regards to communication history, late fees, renter history, equipment information, inventory, usage logs, etc. This system has dramatically sped up our workflow, saved money on loses and late equipment, as well as provided us a very consistent workflow throughout our daily processes. Cons I feel there are usability aspects that are missing. Some of the processes that take place are achieved in more of a roundabout way, requiring 5 to 8 clicks instead of 2-3, which at high traffic times slows down the checkout process and overall customer service. I do feel that WebCheckout is extremely good at listening to their clients however and as a result updates are steadily happening. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor April 30, 2020 Micah, Thank you for your time and positive feedback! Being an essential part of your day-to-day workflow makes us proud. Our Team is always looking for ways to better WebCheckout. Please reach out to support@webcheckout.net with a time you are available to discuss the specific processes we can make more efficient. We look forward to continuing and strengthening our relationship with you. Holly V. Customer Care DG Daniel G. Senior Media Services Analyst Higher Education ### "An Excellent AV office management platform" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 April 10, 2020 WCO has been a great company to work with since we first demo'ed their product many years ago, through the initial setup and usage of our on-premise instance, through our transition to a hosted setup up, through to the present day. Pros Almost any feature has been though of- inventory, circulations (walk in, reservations, deliverers etc...), Help desk and tickets, a patron portal, notifications, the list goes on and On and ON!!! Cons I don't know if there is any way around it with a tool this powerful but it can be a bit intimidating for new users . Reasons for choosing WebCheckout WCO had all the right features- some systems were too tailor towards live productions and commercial rental outfits. Where we needed something for a campus environment with all that entails. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor April 27, 2020 Hi Daniel, Thank you for your time and thoughtful feedback. We are committed to providing attentive customer service and are happy when customers feel the same. As always, please feel free to reach out to us at support@webcheckout.net with any concerns and feature requests. Thanks again for your time, and we appreciate your continued support. Best, AJ O. Customer Care Team AF Arthur F. TD Higher Education ### "Webcheckout" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 7/10 April 10, 2020 It makes it very easy to handle large amounts of student equipment needs Pros the ability to add more information as needed, quickly Cons SOme parts of the interface needed updating but it has been addressed Reasons for choosing WebCheckout I don't know. We had to try one and they were always available to talk so we went with them. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor April 27, 2020 Hi Arthur, Thank you for your time and thoughtful feedback. We are committed to providing attentive customer service and appreciate your insight in how to best update Webcheckout. As always, please feel free to reach out to us at support@webcheckout.net with any concerns and feature requests. Thanks again for your time, and we appreciate your continued support. Best, AJ O. Customer Care Team PB Paul B. AV Tech. Dir. Education Management ### "The team is great. The product deserves a UI/UX overhaul." 3.0 Overall Rating 3.0 3.0 Ease of Use 1.0 1.0 Features 2.0 2.0 Customer Service 5.0 5.0 Likelihood to Recommend 1/10 April 10, 2020 WCO is the tool I use to manage circulation in an equipment reservation center. I find WCO team members very responsive and helpful but the product routinely frustrating. Pros I like the fact that Patron Portal exists, although its interface deserves to be studied and elaborated. Cons There are SO many things in the interface that are clunky and difficult to teach students how to navigate. We need more places to make notes on a reservation. Managing policy is super confusing. I would like the ability to generate custom reports. I have to MacGyver origin in a way that could stop working at any time in order to set different circulation limits on different patron classes, rather than setting it at the group level, which would be very simple. Reasons for choosing WebCheckout I didn't. It was chosen before I got here. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor May 1, 2020 Hi Paul- Thanks for your time and feedback, and thank you for participating in our Town Hall. We hope you find the improvements to Patron Portal easier to navigate, and if you are not already familiar with custom properties, please know you can add your own fields to reservations and even make them required in Patron Portal in order for Patrons to submit their reservation. As we continue to improve and add to the myriad of already existing features, we understand this can make training an every changing staff difficult to manage. We do update our online documentation; will continue to host webinars; and offer training services to take the burden of training off of the administrative team. We do value your feedback, and we look forward to you working directly with our lead developer to improve circulation policies. Thanks again for your time. We hope you're well. Jeannie C Customer Care Team [View all Reviews](https://www.capterra.com/p/123351/WebCheckout/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.