# ResourceSpace Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about ResourceSpace Software - reviews, pricing plans, popular comparisons to other Digital Asset Management products and more. Source: https://www.capterra.com/p/126534/ResourceSpace --- # ResourceSpace Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. 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[Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) ResourceSpace ## What is ResourceSpace? ResourceSpace Open Source digital asset management - Trusted by 250,000 users globally across organisations inc Coca Cola, Google, Toyota & Autotrader. Providing 24/7, multilingual, unlimited user, mobile & web enabled access to help marketing professionals get the most from their digital assets. ## What is ResourceSpace used for? [Digital Asset Management](https://www.capterra.com/digital-asset-management-software/) Top alternative Featured Overall rating Based on 21 user reviews Reviews sentiment Positive 86% Neutral 14% Negative 0% Starting price $358 Flat Rate, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for ResourceSpace?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.resourcespace.org&name=ResourceSpace) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### ResourceSpace 4.3 (21) VS. [4.6 (285)](https://www.capterra.com/p/143730/Kontainer/reviews/) Starting Price $358 Flat Rate, Per Month Starting Price $430 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 3.9 (20) Ease Of Use 4.6 (14,655) Value For Money 4.6 (17) Value For Money 4.4 (12,091) Customer Service 4.8 (17) Customer Service 4.6 (11,252) ## ResourceSpace alternatives [4.6 (2,224)](https://www.capterra.com/p/146652/Airtable/reviews/) Starting price $20.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars Highest Rated [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/) [4.7 (17,499)](https://www.capterra.com/p/247901/Google-Workspace/reviews/) Starting price $7.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/247901/Google-Workspace/) [OneDrive](https://www.capterra.com/p/161304/OneDrive/) [4.5 (12,644)](https://www.capterra.com/p/161304/OneDrive/reviews/) Starting price $1.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 90% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/161304/OneDrive/) [Canva](https://www.capterra.com/p/168956/Canva/) [4.7 (13,253)](https://www.capterra.com/p/168956/Canva/reviews/) Starting price $15.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/168956/Canva/) [View all alternatives](https://www.capterra.com/p/126534/ResourceSpace/alternatives/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Access Controls/Permissions 4.0 (7) 71.43% of 7 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems Collaboration Tools 4.0 (5) 60.00% of 5 reviewers that rated this feature as important or highly important Provides a channel for team members to share media files, communicate, and work together File Conversion 3.6 (5) 40.00% of 5 reviewers that rated this feature as important or highly important Convert files to a different format Version Control 4.0 (5) 40.00% of 5 reviewers that rated this feature as important or highly important Track revisions and updates made to files and navigate between different versions API Application programming interface that allows for integration with other systems/databases Asset Categorization Organize assets into folders and subfolders or tag assets based on a custom file hierarchy ResourceSpace 29 features Define levels of authorization for access to specific files or systems Application programming interface that allows for integration with other systems/databases Organize assets into folders and subfolders or tag assets based on a custom file hierarchy Collection of all assets in the system Share access to files and assets with individuals Provides a channel for team members to share media files, communicate, and work together Leave comments and notes on documents for others to view Configure existing workflows to meet your organization's needs Add customized logos and colors to align with company branding Pre-designed layouts that can be customized to match preferences and requirements Store, manage, and track all electronic documents in a centralized location Store and organize documents in a centralized system Assemble applications and processes by dragging over and arranging pre-built components Convert files to a different format Create, save, and store files Move files across different systems or networks Search for specific words or phrases within a document or database Store and manage images Collect and maintain structured information that describes data or content Access the system via a mobile application View and track pertinent metrics to find patterns and gain insights from data Search and filter data across systems to locate required information by entering keywords or certain criteria Attach digital tags to documents and assets for identification, search, or monitoring purposes Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks Track revisions and updates made to files and navigate between different versions Store and manage online video content Supports various video file formats Add a digital mark to show ownership of an image, video, document, etc. Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.3 (20) 4.3 Based on 20 reviews ## Pricing Value for money 4.6 (17) Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/126534/ResourceSpace/pricing/) Free (Cloud) $0.00 It includes: - 100gb Free Storage - Complimentary Onboarding Session - Self Help - Unlimited Users Team (Cloud) $358.00 Flat Rate,Per Month It includes: - 2 Backup Copies - 50 Trees Planted - Annual Health Check - Core System Functions - Ongoing Support - RAID Redundant Storage - Unlimited Users Business (Cloud) $778.00 Flat Rate,Per Month It includes: - 100 Trees Planted Every Year - Advanced Onboarding - High Specification Servers - Ongoing Support - RAID Redundant Storage - Six Monthly Health Check - Unlimited Users Enterprise (Cloud) $1,357 Flat Rate,Per Month It includes: - 250 Trees Planted Every Year - Extensive Onboarding - Highest Spec Servers - Priority Support - Quarterly Health Check - RAID Redundant Storage - Separate Supported Test - Unlimited Users On premise $579.00 Flat Rate,Per Month It includes: - 50 Trees Planted Every Year - Annual Health Check - Core System Functions - Installation to Your Own Single Server or VM - Ongoing Support - Unlimited Users On Premise Enterprise $863.00 Flat Rate,Per Month It includes: - 100 Trees Planted Every Year - Extensive Onboarding Sessions - Installation to Your Own Server(S) or VM(S) Supporting Both Single Server or Distributed Configurations - Priority Support - Quarterly Health Check - Separate Test Instance - Unlimited Users Value for money 4.6 (17) 4.6 Based on 17 reviews ## Integrations [ WordPress](https://www.capterra.com/p/131687/WordPress/)[ Adobe Photoshop](https://www.capterra.com/p/229092/Adobe-Photoshop/)[ Google Cloud](https://www.capterra.com/p/268690/Google-Cloud-Platform/)[ Adobe InDesign](https://www.capterra.com/p/233314/Adobe-InDesign/)[ Adobe Campaign](https://www.capterra.com/p/135159/Adobe-Campaign/)[ Microsoft Entra ID](https://www.capterra.com/p/219692/Azure-Active-Directory/)[ OAuth](https://www.capterra.com/p/172922/OAuth/)[ Axiell Collections](https://www.capterra.com/p/121815/Axiell-Collections-Management/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.8 (17) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.8 (17) 4.8 Based on 17 reviews ## User reviews Overall rating 4.3 Based on 21 reviews Filter by rating 5(10) 4(8) 3(3) 2(0) 1(0) Mentioned topic Sorted by most recent Jared P. Senior Graphic Designer Higher Education ### "A good solution if you have a designated administrator " 3.0 Overall Rating 3.0 3.0 Ease of Use 2.0 2.0 Features 3.0 3.0 Customer Service 0.0 0.0 Likelihood to Recommend 5/10 March 11, 2021 We probably didn't fully utilize with everything that it is capable of. It did provide a great way to use our own servers. We just didn't have the resources to keep it maintained. Pros It was open source so we could host on our own servers. Cons Was hard to search for photos. We also didn't have the staff to keep the software upgraded or maintained. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. KS Kristin S. Senior Designer Non-Profit Organization Management ### "Revolutionized my workflow" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 20, 2020 ResourceSpace has revolutionized my workflow. I can quickly process new assets, file them together with the necessary information, and share with my organization. Previous systems had been a headache and worry for me as an administrator and nearly impossible for my colleagues to use but ResourceSpace gives me confidence and relief that our assets and image management system is in order. Pros I love that I can quickly find the assets that I need and that I can file robust caption and other detailed information with images. Cons I find that my colleagues inexperienced with image searches struggle with the usability. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JB Jeff B. WineSafe Archivist Wine and Spirits ### "Ticks all the boxes" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 20, 2020 It has allowed our end users from across several Continents to see, access, download and use all of our available assets. Pros Ease of use for the end user and the control over the assets for me as administrator Cons Other than a few minor niggles I haven't come across any issues worthy of mention Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. LK Linda K. Graphic Design Manager Education Management ### "ResourceSpace has transformed the way we use our photo library" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 14, 2020 Since getting ResourceSpace, we've been able to empower our team and others in the organization to find the photos they need. Designers and photographers no longer have to be the “knowledge keepers” of the photo library—anyone with a login can search for photos themselves. Our initial investment of time in setting up the system was well worth it. The ResourceSpace support team was very helpful in the onboarding process, even setting up some user groups for me when I ran up against the limits of my understanding. They continue to provide excellent support. The system has scaled well to additional user groups and a growing library. Pros Support, price, and features: The Montala support team has been amazing - super-fast response time, despite being on different continents. Every rep I've had contact with has been helpful, respectful, and patient. Price - The annual service fee gives us huge value. Features - The system is remarkably customizable, and the support team has been great at helping me implement whatever I need. Ongoing updates to the system continue to add value. Cons Integrations with Adobe products would be amazing! Reasons for choosing ResourceSpace We needed to self-host to comply with privacy legislation. ResourceSpace was a perfect fit for this, and also fit our modest budget. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor October 16, 2020 Hi Linda, many thanks for the kind words which I shall pass on to the rest of the team! You mentioned you'd like Adobe integration, well we actually have it - see https://www.resourcespace.com/knowledge-base/plugins/adobe\_link Dan AU Anonymous User Project Manager Museums and Institutions ### "An excellent resource management system" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 7/10 October 14, 2020 A very positive experience, user feedback has been excellent Pros Extremely user-friendly and very easy to tailor to the institution's needs Cons New developments tend to be buggy at first, but repairs are always swift and thorough Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor October 16, 2020 Many thanks for the great review! We've taken on board the comment about testing of new features and this is something we're working to improve. We already have an extensive regression testing process however we're now looking to use automated testing to cover as many edge cases as possible, which should decrease the number of bugs found on production systems. FY Frederick Y. Photography Coordinator Non-Profit Organization Management ### "Open customizable platform that requires technical expertise to use well." 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 October 14, 2020 Pros We were drawn to ResourceSpace because of it feature set and that it was open source project. Initially, we hosted it on our own servers, then paid for support from the developer, then transitioned to a hosted plan. It is incredibly flexible. You can develop customized access with user groups, and limit use, to some extent, on a per user basis. You can alter the interface and add to it using custom plug-ins. The number of users is not restricted. With a clear out of the box feature set, the open source nature of ResourceSpace makes rebranding and customization only limited by developer cost and time. Cons ResourceSpace is feature rich, has developed over a long time and is continually evolving. This has led to a complicated code base which can create edge case functionality that doesn’t work as expected. There is no documentation that explains the underlying technological concepts. This would help in planning customization or adapting the ResourceSpace way. There are times when changes can yield unexpected results. While open source, and easily installed, this software is not “free,” it will require technical expertise to keep it running efficiently. The bulk of development has been done by Montala, this means there is not a large group of collaborative developers with expertise who fully understand its inner workings. There does not appear to be a place for users to get answers to meaningful questions of use. Reasons for choosing ResourceSpace The open nature of it. It has an opinionated design, but is customizable. We are free to move servers at anytime. While we pay for support from the developers, we are not wedded to their hosting server or continuing support from them. There is no per user cost. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor October 16, 2020 Many thanks for the fantastic review! If you're looking for more technical documentation we added database and function documentation recently: https://www.resourcespace.com/knowledge-base/developers/ MC Margaret C. Image Library Co-ordinator Non-Profit Organization Management ### "Review of ResourceSpace" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 October 14, 2020 In general I am very pleased with ResourceSpace, and the customer service I receive. Pros ResourceSpace is a really helpful and user-friendly digital asset management system that has enabled us to effectively share resources throughout our organisation and beyond, setting appropriate access levels. Cons Development happens without consultation, and the recent introduction of the new 'selection' option has caused me several problems in adding an extra stage in my work process. I'd appreciate greater flexibility in deciding which new features I want, and which I'd rather opt out of. Reasons for choosing ResourceSpace I appreciated the flexibility in being able to set up our own keywording structure, and being able to collaborate with the team at Montala in how our system was set up. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor October 16, 2020 Many thanks for the excellent review! TW Tony W. Communications and Media Facilitator Religious Institutions ### "Exceptional tool for making the most of our visual assets" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 14, 2020 We've really benefited from Montala's knowledge on how to set up ResourceSpace to maximise benefit. Pros We started self hosting ResourceSpace about 10 years ago, an decided to use their hosted platform more recently. ResourceSpace has enabled us to share media, promotional and archive resources with our global team. Cons There are some advanced admin features that could be made a little more user friendly, but the team at Montala have jumped in to help if we've got stuck. Reasons for choosing ResourceSpace Price (initially free!) Web access rather than client app based. Unlimited seats. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor October 16, 2020 Thanks for the great review! We're always working on the usability of the software - it's been a major focus over the past year and will continue to be for some time. We're moving to those admin areas you mention now. An example of a complex admin area that's now easy to use is Search Filters - see: https://www.resourcespace.com/knowledge-base/systemadmin/search-filters There's much more to come along these lines! AM Anthony M. CEO Design ### "Price is good. The UX... not so much" 3.0 Overall Rating 3.0 3.0 Ease of Use 1.0 1.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 3/10 March 28, 2019 Sadly we pitched this software to a big enterprise level client without realizing the full extent how rough it is to work with. We made a bit of a mess for ourselves because trying to teach the client how to use this was incredibly painful and ultimately led to us looking for new solutions. Pros The price. We are big fans of open source software and we also have a bunch of clients that really need Digital Asset Management but cannot afford Widen or similar solutions. Cons The UX is terrible. Figuring out how to get a lot of assets into the system and to organize them into folders is amazingly counter-intuitive. It would be utterly impossible to teach clients on how to use the system unless they are very technically savvy and have tons of patience. Also, uploading assets in bulk is theoretically possible but not really sensible. Let's say you want to upload 100 images of people all at once. The file names might be like john.jpg, wendy.jpg, amy.jpg, etc. When you go to upload those 100 photos, you can only set one name for all of them. So, wendy.jpg is going to be named "John" and amy.jpg is also going to be named "John". So after you upload them all, then you have to go in and re-name 99 of the images to the filenames that you wanted. What a terrible waste of time. Also, if you want to store assets in folders within folders, I would not bother with Resource Space. There are bugs with this which you can work around but it is so painful that it is not worth it. This system probably really good if you are OK with just dumping everything into the system with no organization and then forcing your users to use the search feature to find everything. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor September 23, 2020 Hi Anthony, Thanks again for the constructive feedback - this is always very useful to us. A quick update: Since your review we've hired a UX consultancy and overhauled the UI significantly. We'd love to be able to show you what we've done. I've sent you a LinkedIn invite - catch up soon perhaps? Regarding the naming of assets on upload, it's not necessary to enter a title for the full set and in fact the system can use the filenames as the titles if that's easier (which I think is what you wanted to happen). That's just configuration and I'd be happy to walk you through that. Dan ResourceSpace Team Lead UP Urko P. ### "" 5.0 Overall Rating 5.0 5.0 Ease of Use 0.0 0.0 Features 0.0 0.0 Customer Service 0.0 0.0 Likelihood to Recommend 0/10 March 8, 2019 Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor August 29, 2019 Many thanks for the 5 stars Urko - if there's anything you need just let us know via the "Contact" function on our website. [View all Reviews](https://www.capterra.com/p/126534/ResourceSpace/reviews/) Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider's website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/)