# Pixifi Software Pricing, Alternatives & More 2026 | Capterra

> With the help of Capterra, learn about Pixifi Software - reviews, pricing plans, popular comparisons to other Photography Studio products and more.

Source: https://www.capterra.com/p/128862/Pixifi/

---

# 

 Pixifi Software Review 2026: Features, Integrations, Pros & Cons

Last updated on July 21, 2026

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

[Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews)

Pixifi

## What is Pixifi?

Web-based studio management software that helps you to track clients, leads, projects, events and contracts. Starts at $39.95 / Month.

## What is Pixifi used for?

[Photography Studio](https://www.capterra.com/photography-studio-software/)

Top alternative

Featured

Overall rating

Based on 103 user reviews

Reviews sentiment

Positive

95%

Neutral

3%

Negative

2%

Starting price

$29.99

Flat Rate, Per Month

Free trial  
available

Free version not included

Capterra Shortlist charts the highest-rated and most popular products...

Our "Best of" badge program showcases products with the highest ratings...

Our "Best of" badge program showcases products with the highest ratings...

Do you work for Pixifi?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.pixifi.com/&name=Pixifi)

## Compare with a popular alternative

Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status.

### Pixifi

4.8 (103)

VS.

[4.7 (683)](https://www.capterra.com/p/162588/HoneyBook/reviews/)

Starting Price

$29.99

Flat Rate, Per Month

Starting Price

$36

Flat Rate, Per Month

Free Trial

Free Version

Pricing Options

Free Trial

Free Version

Ease Of Use

4.7 (103)

Ease Of Use

4.6 (68)

Value For Money

4.3 (30)

Value For Money

4.6 (63)

Customer Service

4.8 (97)

Customer Service

4.7 (65)

## Pixifi alternatives

[Studio Ninja](https://www.capterra.com/p/143855/Studio-Ninja/)

[4.4 (68)](https://www.capterra.com/p/143855/Studio-Ninja/reviews/)

Starting price

$24.90

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

84%

of reviewers

rated it above 4 stars

[Learn More](https://www.capterra.com/p/143855/Studio-Ninja/)

[PhotoDeck for Photographers](https://www.capterra.com/p/173410/Photodeck/)

[4.7 (27)](https://www.capterra.com/p/173410/Photodeck/reviews/)

Starting price

$12.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

96%

of reviewers

rated it above 4 stars

[Learn More](https://www.capterra.com/p/173410/Photodeck/)

[Zenfolio](https://www.capterra.com/p/207233/Zenfolio/)

[3.9 (14)](https://www.capterra.com/p/207233/Zenfolio/reviews/)

Starting price

$5.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

64%

of reviewers

rated it above 4 stars

[Learn More](https://www.capterra.com/p/207233/Zenfolio/)

Highest Rated

[Acuity Scheduling](https://www.capterra.com/p/191978/Acuity-Scheduling/)

[4.8 (5,749)](https://www.capterra.com/p/191978/Acuity-Scheduling/reviews/)

Starting price

$20.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

97%

of reviewers

rated it above 4 stars

[Learn More](https://www.capterra.com/p/191978/Acuity-Scheduling/)

[View all alternatives](https://www.capterra.com/p/128862/Pixifi/alternatives/)

## FAQs about Pixifi

Overview

### What problems does Pixifi solve?

Pixifi solves scattered studio operations by centralizing lead capture, booking, contracts, invoices, questionnaires, calendars, and client communication. It reduces double-bookings, manual follow-ups, delayed payments, and unclear event timelines through automation and scheduling tools. Photographers, studio owners, and small creative teams benefit most from its end-to-end workflow visibility and organization.

Answer based on 69 reviews

Overview

### Which roles and teams benefit most from Pixifi?

Pixifi is most used by photography business owners, photographers, and studio leadership teams that need to manage client bookings, contracts, invoices, and shoot schedules in one place. Administrative and sales staff benefit from streamlined communications, task tracking, and workflow coordination, while creative leads use it to organize projects and improve delivery timelines.

Answer based on 87 reviews

Overview

### What company size and specific industries is Pixifi built for?

Pixifi is designed for small to mid-sized service businesses, especially wedding photographers, videographers, DJs, designers, and event coordinators or planners. It also fits other professionals who handle invoicing, contracts, events, projects, and online booking in client-facing industries.

Features and Usability

### What are the key features of Pixifi?

Pixifi includes core studio management features like lead tracking, booking pages, appointment scheduling, client management, and a client portal. Reviewers often highlight differentiators such as workflow automation, proposals, digital contracts, invoicing, Google Calendar integration, and SMS or email reminders for managing photography and event-based businesses.

Answer based on 53 reviews

Pricing

### How much does it cost and what fees or limitations are included?

Pixifi starts at $29.99/month for the Essential plan, with Boutique at 39.99, Studio Pro at 54.99, and Elite at 139.99 flat monthly. A free trial is available. Reviewers say setup takes time, and some find the basic plan limited or pricier than competitors, though many still call it worth it.

Answer based on 15 reviews

Integrations

### Which third-party tools and platforms does Pixifi integrate with?

Pixifi integrates with over 40 third-party tools and platforms, including Google Calendar, Google Drive, Google Contacts, Google Forms, Gmail, Google Analytics 360, Asana, ClickUp, Calendly, and ActiveCampaign. It also connects with Acuity Scheduling, Box, ClickFunnels, Constant Contact, Drift, and EmailOctopus.

Answer based on 7 reviews

Getting Started and Support

### How easy is it to onboard and train a team on Pixifi?

Pixifi offers webinars, videos, and documentation to help teams learn the system. Reviewers say day-to-day use becomes straightforward after setup, with some users learning quickly through wizards and templates. Nontechnical users and admins handling automations, branding, or deeper configuration often need more time because the learning curve can be steep.

Answer based on 11 reviews

Getting Started and Support

### What customer support options does Pixifi offer, and how do users rate the experience?

Pixifi offers email/help desk support and chat. Users often describe support as fast, helpful, and personally engaged, especially during setup, with questions sometimes resolved within minutes. Some reviewers note a learning curve, and a smaller set report poorer service and frustration after ownership changes.

Answer based on 69 reviews

Features

### What features does Pixifi include for photography businesses?

Pixifi covers most core studio management needs in one system, including CRM, proposals, contracts, invoicing, scheduling, workflows, and online booking. Photography studios and small business owners like the customization and frequent feature updates, though many note the wide feature set creates a learning curve and longer initial setup.

Answer based on 21 reviews

## Features

AI summary

Based on 215 Photography Studio reviews

Capterra data shows that buyers of Photography Studio software rank the following features as their top priorities:

-   **Order Management** (**57%** of reviewers rated this feature as critical)
-   **Appointment Scheduling** (**48%**)
-   **Project Management** (**40%**)

Pixifi supports all three of the features reviewers rate most important: **Order Management**, **Appointment Scheduling**, and **Project Management**. Together, these capabilities help photography businesses manage bookings, track client orders, and keep projects moving on schedule, allowing teams to stay organized from first appointment to final delivery.

Order Management

1.0 (1)

100.00% of 1 reviewers that rated this feature as important or highly important

Manage and track customer orders for goods, investments, or any other purchases

Appointment Scheduling

2.0 (2)

100.00% of 2 reviewers that rated this feature as important or highly important

Schedule appointments via a calendar

Project Management

2.0 (2)

100.00% of 2 reviewers that rated this feature as important or highly important

Plan and coordinate all the resources, costs and time needed to execute assignments

Workflow Management

1.0 (1)

100.00% of 1 reviewers that rated this feature as important or highly important

Create, design and manage workflows for repetitive tasks

Billing & Invoicing

2.0 (2)

100.00% of 2 reviewers that rated this feature as important or highly important

Create, manage, and send invoices or bills to customers

Activity Dashboard

2.0 (2)

100.00% of 2 reviewers that rated this feature as important or highly important

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Pixifi 19 features

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Application programming interface that allows for integration with other systems/databases

Manage various aspects of appointments including booking, rescheduling, canceling

Schedule appointments via a calendar

Create, manage, and send invoices or bills to customers

Create, update, and manage bookings, itineraries, and reservations

Manage contact details and communication with clients

Private online space that lets businesses securely share documents and provide information access to clients

Track, store, and access client contracts or licenses

Electronic signing method that validates the authenticity and integrity of a digital document

Schedule and manage the logistics of activities and other gatherings

Store information about leads or contacts and track, manage and nurture them throughout the sales process

Automate workflows and trigger campaigns based on customer actions

Manage and track customer orders for goods, investments, or any other purchases

Plan and coordinate all the resources, costs and time needed to execute assignments

Creating, submitting, and tracking a sales proposal or bid submitted in response to a request for proposal.

Integrates with QuickBooks

Set up connections to third-party platforms to improve business processes

Create, design and manage workflows for repetitive tasks

Features

4.2 (33)

4.2

Based on 33 reviews

## Pricing

Value for money

4.3 (30)

Free Trial

[View pricing plan details](https://www.capterra.com/p/128862/Pixifi/pricing/)

Essential

$29.99

Flat Rate,Per Month

It includes:

-   1 Booking Page
-   1 Brand Management
-   1 Pricing Page
-   1 Staff Member
-   Unlimited Mobile App Access

Boutique

$39.99

Flat Rate,Per Month

It includes:

-   2 Booking Pages
-   2 Staff Members
-   3 Pricing Pages
-   5 Brands Management
-   Unlimited Mobile App Access

Studio Pro

$54.99

Flat Rate,Per Month

It includes:

-   10 Booking Pages
-   10 Brands Management
-   10 Pricing Pages
-   10 Staff Members
-   Mobile App Integration
-   Unlimited Advance Calendars
-   Unlimited Gift Card Creation
-   Unlimited Productions
-   Unlimited Workshops

Elite

$139.99

Flat Rate,Per Month

It includes:

-   Mobile App Integration
-   Unlimited Advance Calendars
-   Unlimited Booking Pages
-   Unlimited Brands Management
-   Unlimited Gift Card Creation
-   Unlimited Pricing Pages
-   Unlimited Staff Members
-   Unlimited Workshops

Value for money

4.3 (30)

4.3

Based on 30 reviews

## Integrations

[

Google Drive](https://www.capterra.com/p/161425/Drive/)[

PayPal](https://www.capterra.com/p/207944/PayPal/)[

Slack](https://www.capterra.com/p/135003/Slack/)[

Trello](https://www.capterra.com/p/211559/Trello/)[

Microsoft Excel](https://www.capterra.com/p/176574/Excel/)[

Mailchimp](https://www.capterra.com/p/110228/MailChimp/)[

WordPress](https://www.capterra.com/p/131687/WordPress/)[

Asana](https://www.capterra.com/p/184581/Asana-PM/)

## Support, customer service and training options

Customer Service

4.8 (97)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

4.8 (97)

4.8

Based on 97 reviews

## User reviews

Overall rating

4.8

Based on 103 reviews

Filter by rating

5(92)

4(6)

3(3)

2(0)

1(2)

Mentioned topic

Sorted by most recent

Graham C.

Managing Director

Photography

### "Sadly, the wheels feel off and it crashed and burned"

1.0

Overall Rating

1.0

1.0

Ease of Use

2.0

2.0

Features

1.0

1.0

Customer Service

1.0

1.0

Likelihood to Recommend

0/10

August 10, 2025

I have now left Pixifi and I would encourage anyone serious about running a business to avoid it, and the other products that these folks own.

Pros

I was with Pixifi for years and it was great. The previous owner was fantastic. Then it got bought over and now the customer service is terrible.

Cons

They don't care about their customers. Terrible customer service. The product is dated. Shady practices regarding lifetime members. Just check out their socials - no posts from users, because they are all banned from posting.

Switched from

[Tave Studio Manager](https://www.capterra.com/p/92909/Tave-Studio-Manager/)

Go High Level provides many more features that Pixifi just doesn't. Pixifi lacks a lot of the major features a photo studio would need. If you are a non-serious amateur photographer, Pixifi would be perfect for you - provided you wanted no customer support. But as a professional, it isn't a product worth considering.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

JM

Jamie M.

Owner

Entertainment

### "Unethical company"

1.0

Overall Rating

1.0

1.0

Ease of Use

1.0

1.0

Features

1.0

1.0

Customer Service

1.0

1.0

Likelihood to Recommend

0/10

July 2, 2025

I’ve been apart of this wonderful Pixifi community for over a decade now and it saddens me where the new ownership is taking the product. Please find an alternative to Pixifi and you won’t regret it.

Pros

The team and leadership from the previous ownership. Anything to do with the previous ownership was great.

Cons

The new ownership has taken away our lifetime perpetual licences to use their product without warning and without any sort of contract cancellation. Their business tactics are very shady and are illegal.the license grants us all future use of Pixifi including any updates and added features. you can view our license agreement here: \[sensitive content hidden\]

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

KA

Kevin A.

Energy Consultant

Utilities

### "Save Time With Pixifi"

3.0

Overall Rating

3.0

3.0

Ease of Use

2.0

2.0

Features

2.0

2.0

Customer Service

1.0

1.0

Likelihood to Recommend

5/10

June 21, 2022

Pros

The great custom templates and the integration with other applications such as Google Calendar make it a major convenience for everything work related, a genuine time saver.

Cons

The system while great is very pricey and expensive, the learning curve is insane and very hard to adjust to. The UI is also nothing to speak of, it is not visually appealing in the slightest.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

NK

Nicole K.

Courier

Consumer Services

### "I love this product!"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

0.0

0.0

Likelihood to Recommend

10/10

November 28, 2019

I'm specifically solving my management issues of keeping track of appointments.

Pros

I'm terrible with managing things and this product helps me keep track of everything, including in my appointments and leads.

Cons

Nothing really. I f in and everything this product has to offer useful.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

November 29, 2019

Hey Nicole, Thanks for the review! I went to look in our database for your account and none exist under your name or company name. Could you email me your account number? helpme@pixifi.com thanks! Tim

RW

Robin W.

Owner

Photography

### "High learning curve, but worth it"

5.0

Overall Rating

5.0

5.0

Ease of Use

3.0

3.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

September 30, 2019

I am pretty new to using it, so I have had some frustration with trying to figure things out. While there are videos to teach you the basics, they are older and because they are updating and adding new features all the time, there are things missing from the videos.

Pros

Lots of features - it does everything I need and more. It is also very customizable to my needs and business.

Cons

The con is kind of the same as the pro - lots of features. While it's great that the system is so robust, that means that there's a lot to figure out and it takes a while to learn. There are videos to help you and some articles and the developer is very responsive to questions, however, they could really use some updated and more detailed help videos.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

October 3, 2019

Hey Robin! Thanks for your honest feedback! We are actively working on Pixifi Academy 2.0 that will cover SO MANY of the new updates that have happened since 1.0 was launched! Tim

AN

Anonymous User

Director of Photogrpahy

Marketing and Advertising

### "It's fine... not great. "

3.0

Overall Rating

3.0

3.0

Ease of Use

3.0

3.0

Features

3.0

3.0

Customer Service

3.0

3.0

Likelihood to Recommend

3/10

September 20, 2019

If I ever decide to go full time for myself again I can see something like Pixifi being useful but honestly there are so many competitors that just do this and do it better.

Pros

I liked how easy it was to customize and how quickly I was able to get up and running. It was a one stop utility for my small business.

Cons

It was too much for my small business. I can see this working if I was all in, but my business is really just a side business.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

September 23, 2019

Hello Anonymous, I would love to have a chat with you to find out more about what was lacking or could have been done better to meet your specific needs? -Tim

Jenna S.

Owner

Photography

### "The Best Decision I've Made for my Business - Hands Down!"

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

August 4, 2019

I've gotten so many hours back in my business! I used to spend countless hours every week manually sending invoices, scheduling clients, making task lists, and sending emails, but now - I feel like I have my weeks back! I like to think of Pixifi as my unofficial administrative assistant. It is worth every single penny! I even purchased lifetime access because I'm so confident that I will use it for as long as I have my business! I can't imagine NOT using Pixifi.

Pros

I can't even begin to describe how much Pixifi has changed my business - for the better! A little over two years ago, when I was looking for all-inclusive studio management software, I just wasn’t finding any that made the cut. I was SO overwhelmed with trying to figure out which management software would suit my business’s needs best. Again and again, I kept trying out a piece of software, only to realize halfway through getting it set up that it didn’t have a key feature that I felt like I needed. And I kept getting more and more frustrated! After maybe five or six attempts at setting up different management systems, I decided to make a list of EVERYTHING I could ever want in a studio management software… even if it seemed like what I wanted was out of reach. So, I sat down, typed out a list, and, on a whim, posted that list in a few Facebook groups to see if anyone had any suggestions, not really believing that anything existed that could do exactly what I needed. Low and behold, I was wrong! Someone commented on one of my posts: “Have you heard of Pixifi?” No, I had not – but as soon as I started researching Pixifi, I knew it was the management software for me! With robust features including automation, scheduling calendars, workflows, contracts, and invoicing capabilities, I decided right then and there to sign up for Pixifi – and I’ve never once looked back! On top of all of its robust features, Pixifi has the BEST customer service I've ever experienced.

Cons

The one thing that is challenging with this software is the amount of time and energy it takes to set up. Once you DO get it set up - it will save you tons of time! But because it is such a robust system, it does take quite a bit of time to set up.

Alternatives considered

[HoneyBook](https://www.capterra.com/p/162588/HoneyBook/)

[Tave Studio Manager](https://www.capterra.com/p/92909/Tave-Studio-Manager/)

Reasons for choosing Pixifi

Simply put - Pixifi could do, and does do, more. While some of these management softwares had a few (or even most) of the features I wanted, Pixifi had everything AND more.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

August 5, 2019

thank you Jenna for the great review! If you need anything just let me know! -Tim

AA

Amy A.

Owner & Photographer

Photography

### "Pixifi"

4.0

Overall Rating

4.0

4.0

Ease of Use

3.0

3.0

Features

5.0

5.0

Customer Service

0.0

0.0

Likelihood to Recommend

5/10

July 23, 2019

I've been testing free trials of a few management websites. Pixifi definitely comes in in the top 3! It's so nice to be able to keep every single aspect of my business all in one place not have to juggle multiple platforms! However, I will choose a different website host, simply because there are others with more to offer for a lesser price tag.

Pros

\-ability to create event timelines (a must for wedding photography) and send digital copies to clients -ability to create and send digital contracts (I've been known to send beforehand then bring a printed version to clients at sessions, but this feature from Pixifi makes me look so much more professional!) -ability to sync Google calendar (plus many other apps and software) -ability to keep track of business expenses

Cons

For me personally, it's a little overpriced for the basic plan as it doesn't include some necessities. To upgrade to get the unlimited package is expensive. It would be nice to see a discount for paying annually rather than one base price per month.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

July 24, 2019

Hey Amy, thank you for your review, however, I can't seem to find any record of you having a trial account with Pixifi. Can you please confirm what name or email address you used when you signed up for Pixifi?

AZ

Anum Z.

Owner

Photography

### "Best Management Software for Service Businesses!"

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

0.0

0.0

Likelihood to Recommend

8/10

May 1, 2019

Overall I love using Pixifi to organize all client communication and records!

Pros

\* Efficient booking system - takes care of everything from initial client inquiry to contract to booking confirmation \* I love the calendar integration tool as that makes easy scheduling work flow and making sure there are no double bookings \* Simple and easy to use and alot of customization options available \* Competitive pricing as compared to others in the market

Cons

Overall it is easy to use but customization can be a learning curve in the beginning but once you get familiarized it is a great tool to keep everything organized!

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

May 1, 2019

hey Anum! Thanks for the great review! What name is your Pixifi account under so that I can give you a proper thank you? -Tim

AN

Anonymous User

Fotograf

Photography

### "The tool I was looking for"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

April 3, 2019

Pros

It's really convenient tool for scheduling, managing my own business and keep all contracts in one place. They have also a group on facebook with constant support from professionals.

Cons

There is only beta version on mobile. Waiting for more!

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

[View all Reviews](https://www.capterra.com/p/128862/Pixifi/reviews/)

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