Best For

Businesses and government agencies who rely on workshops and collaborative meetings and want to take them online without sacrificing the quality of outcomes. Often this move is led by the PMO.

Product Details

MeetingSphere is an online workshop solution. It enables facilitators, business analysts and project managers to do twice as much in half the time, online with a better result. Tools include Brainstorm, Rating, Discussion, Presentation and Action tracker. The tools combine perfect interactivity with (optional) anonymity. People can speak out when they have something to say. Anonymity overcomes social barriers to disclosure. Unlimited participants. Facilitators need a personal subscription.

Contact Details

MeetingSphere

http://www.meetingsphere.com/

Founded in 2012

Brainstorm - Folder mode
Discussion - Topic view
Discussion
Rating sheet
Rating results chart

Starting Price

  • $99.00/month/user
  • monthly $99; annual $990

Free Trial

  • Yes

Platform

  • Installed - Mac
  • Cloud, SaaS, Web
  • Installed - Windows
  • Mobile - iOS Native
  • Mobile - Android Native

Training

  • In Person
  • Live Online
  • Webinars
  • Documentation

Support

  • Business Hours
  • Online

MeetingSphere Features

Brainstorming
Calendar Management
Contact Management
Content Management
Discussion Boards
Document Management
Project Management
Real Time Editing
Task Management
Version Control
Video Conferencing
Action Item Tracking
Agenda Management
Attendee Management
Board Meetings
Committee Meetings
Internal Meetings
Invitation Management
Legislative Meetings
Materials Management
Meeting Preparation Tools
Meeting Room Booking
Minutes Management
Post-Meeting Tools
Scheduling
Travel Management
Voting Management

MeetingSphere Reviews

Overall
4.5/5
Ease of Use
4/5
Customer Service
4.5/5

Showing Most Helpful

Showing 13 of 13 reviews

Showing Most Helpful

Showing 13 of 13 reviews

Sort by:

Filter By:

Rating
Company Size
Reviewer's Role
Length of Use
Frequency of Use
Pierre W.
CEO/Chief Experience Officer
Management Consulting, 1-10 employees
Used the software for: 2+ years
Overall Rating
4/5
Ease of Use
3/5
Customer Service
5/5
Features
5/5
Value for Money
5/5
Likelihood to Recommend
10/10
Source: Capterra
September 14, 2016

“MeetingSphere Unlocks the Power of People - It's truely demoCreative!”

OverallI have been using MeetingSphere from the beginning and also used the predesessor SmartSpeed, so in total 7-8 years. Before this I used ThinkTank from GroupSystems which I abandoned for abvious reasons. MeetingSphere has allowed me to deliver work processes to a fraction of the time and cost compared to traditional consulting. In 2013 I was awarded "Security Consultant of the Year" by the Swedish security industry due to my efficient way of working. Today I cannot see myself to use traditional tools anymore. Sitting in a risk assessment workshop using MS Excel is so inefficient and old fashion. Extreamly costly compared to the "collaborative" way that I use thanks to MeetingSphere. For me MeetingSphere is the tool that allow me to support clients transformation of their core processes. ... I could go on for ever here ... it's a game-changer!
ProsI don't have to train any participants before they take part in sessions. The GUI is so intuitive. The other thing is the ability to participate anonymously, which then totally removes political and hierarchical influence on group contributions.
ConsI would like to have the administration GUI in Swedish. There are so many people in public sector who sees the benefits of this tool but they hesitate since the system texts are in either English or German. The instructions that I write for participants I write but the system-generated texts and the texts in the GUI has to be able to localize to other languages than English and German.
Recommendations to other buyersOnce you've tried it you'll get very frustrated when taking part in old fashion meetings. So, if you try it you should go all the way and never look back again.
Source: Capterra
September 14, 2016
Richard O.
Learning Consultant
Information Technology and Services, 10,001+ employees
Used the software for: 2+ years
Overall Rating
5/5
Ease of Use
4/5
Customer Service
5/5
Features
5/5
Value for Money
5/5
Likelihood to Recommend
10/10
Source: Capterra
September 14, 2016

“An essential tool for group work, team collaboration and decision-making”

OverallOur team uses MeetingSphere on a regular basis (both virtual and face-to-face) with our clients for requirements gathering, tactical and long-range planning, Design Thinking and Agile project activities, organizational culture analysis, creative problem-solving ... just about any activity that requires group work, team consensus and collaborative decision-making. This is an essential tool for virtual work with our global teams. The speed at which we can progress through team-based activities -- and produce high quality results -- provides great value-add to our clients. In my entire professional career of many, many years, I have not worked with a company that provides better customer service than the MeetingSphere team. Their support is stellar and clearly demonstrates their commitment to their clients' success.
ProsVersatile software -- can be customized for most any group work activity Customer support - stellar
ConsLearning curve - takes some time to learn the advanced features
Recommendations to other buyersHaving experience with process facilitation is a plus when using his tool.
Source: Capterra
September 14, 2016
Krys M.
Managing Partner
Management Consulting, Unspecified
Used the software for: 2+ years
Overall Rating
5/5
Ease of Use
5/5
Customer Service
5/5
Features
5/5
Value for Money
5/5
Likelihood to Recommend
10/10
Source: Capterra
September 12, 2016

“A real workhorse tool”

OverallI used MeetingSphere to crowdsource information about topics, ideation for problem solving, Innovation tools, and summary reports on a regular basis to move project teams toward their deadlines. Except for an initial kickoff that might be an on-site event, most of the work is done by dispersed employees in different time zones. We would keep the MSp work site open for asynchronous work. As a facilitator, I love not having to make sense of participants' writing an post-its and flipcharts. Their entries can be clarified and used in the report. The speedy data crunching of ranking, voting, categorizing entries into themes, and other necessary actions were such a relief to the usual laborious work I had to do in the past. I especially like having participants work asynchronously writing comments on other participants' entries - virtual dialogue. I'm a big fan!
ProsSpeedy data crunching and summary reports.
ConsI wish a conference call feature was part of the software.
Recommendations to other buyersIf you want to save money on having the team travel frequently and if you want to move projects along faster, this is for you. Projects that typically took 2+ years to produce a final product, wound up being completed in 6 months. The projects included 100+ dispersed employees; some of them were subject matter experts; others were permanent project leaders. They met synchronously weekly and worked asynchronously in between.
Source: Capterra
September 12, 2016
Bob S.
Principal
Management Consulting, 1-10 employees
Used the software for: 2+ years
Overall Rating
5/5
Ease of Use
5/5
Customer Service
5/5
Features
5/5
Value for Money
5/5
Likelihood to Recommend
10/10
Source: Capterra
September 13, 2016

“Why aren't more people using this?”

OverallI have been using MeetingSphere for 4 years. My clients - universally - love it. It does require more planning than a typical meeting but the investment is handsomely rewarded by vastly more productive and effective meetings.
ProsSimple, easy to use, flexible for just about any situation that requires smart group collaboration. It is easy and intuitive to use. I use both the SaaS and local server versions - they provide great flexibility.
ConsThe report generator captures everything but is a little clunky - I understand that this feature is being redeveloped. I'd also like automatic notification of surveys completed (similar to SurveyMonkey) but this is a very minor issue.
Source: Capterra
September 13, 2016
Verified Reviewer
Information Technology and Services, 10,001+ employees
Used the software for: 2+ years
Overall Rating
5/5
Ease of Use
3/5
Features
5/5
Likelihood to Recommend
10/10
Reviewer Source 
Source: Capterra
August 4, 2018

“Full-function tool for facilitators”

ProsMSp is a full-function tool for any process facilitator. It is very powerful for building and manipulating lists of data. Ideas can be easily generated, organized, categorized and prioritized. A must-have for facilitating focus groups, action-planning sessions, requirements analysis, strategic planning workshops, etc. A key feature is that all input is anonymous ... participants can enter their ideas with confidence.
ConsThere is quite a learning curve to this tool. Some education / tips-and-hints are needed.
Reviewer Source 
Source: Capterra
August 4, 2018
Srdjan V.
Unspecified
Used the software for: Unspecified
Overall Rating
4/5
Ease of Use
4/5
Customer Service
5/5
Features
5/5
Value for Money
5/5
Source: Capterra
September 29, 2016

“More democratic and creative sessions for all! - ANYONE - ANYWHERE - ANYTIME.”

OverallComments: I have been using MeetingSphere for almost 2 years, and the more I use it, the more I like it! It's easy to use, efficient and very, very useful no matter what you do: meetings, workshops, polls and ratings, brainstorming, regular team calls and online meetings, project reviews, focus groups, or any other business process where is important to get to conclusions, fast! MeetingSphere helps you to see things clear since it allows anonymous participation, which proved particularly useful in areas where political, ethnic, religious or any other type of influence is strong. Pros: Instant Reporting and Action tracking are my favorite MeetingSphere tools. Cons: I consider that User Interface should be available on more languages, including Balkan Region. The second question people ask me when we talk about MeetingSphere is whether they can use it on their Androids. Recommendation to other buyers: Once you tried it you will never let go!
Source: Capterra
September 29, 2016
Mick B.
Unspecified
Used the software for: Unspecified
Overall Rating
5/5
Ease of Use
4/5
Customer Service
5/5
Features
5/5
Value for Money
5/5
Likelihood to Recommend
10/10
Source: Capterra
September 10, 2016

“MeetingSphere changes how companies are making decisions”

OverallI have been using MeetingSphere for over 5 years now and have been using online collaborative since the late 1980s. I have facilitated thousands of sessions and have trained hundreds of students in several types of online collaboration software. MeetingSphere has the most robust set of meeting tools that allows anonymity throughout its divergent (brainstorming), convergent (categorizing) and rating (Likert, Scale from 1 to 10, Multiple Choice, Allocation and Rank Order) activities.
ProsExtremely affordable and supports all types of meeting facilitation such as same-time/same-place, same-time/different-place and asynchronous.
ConsIt takes a little time to learn all the advanced features and functions but it well worth the time spent.
Recommendations to other buyersMeetingSphere has a free 30 day trial version.
Source: Capterra
September 10, 2016
Paul N.
CEO
Management Consulting, 11-50 employees
Used the software for: 2+ years
Overall Rating
5/5
Ease of Use
2/5
Customer Service
4/5
Features
4/5
Value for Money
5/5
Likelihood to Recommend
8/10
Source: Capterra
September 12, 2016

“The best support for your online workshops”

OverallI am a group facilitator and use Group Decision Support tools in consultancy projects with governments and both private and not for profit organizations.
ProsIt is very comprehensive in terms of the group processes it supports and the instant reporting feature.
ConsIt does not include audio or video conference. My firm recommends a combination of Zoom and MeetingSphere you can check our website for more information on our next scheduled webinars: www.groupvision.com/meetingsphere
Source: Capterra
September 12, 2016
Verified Reviewer
Management Consulting, 5001-10,000 employees
Used the software for: 1-2 years
Overall Rating
4/5
Ease of Use
4/5
Customer Service
3/5
Features
3/5
Value for Money
4/5
Likelihood to Recommend
7/10
Reviewer Source 
Source: Capterra
December 10, 2018

“MeetingSphere Review”

ProsI liked the graphical user interface and also the reporting tool and how easy you can view comments.
ConsIt definitely needs to have a video conference option.
Reviewer Source 
Source: Capterra
December 10, 2018
Bob S.
Business Development
Information Technology and Services, 1-10 employees
Used the software for: 1-2 years
Overall Rating
4/5
Ease of Use
4/5
Customer Service
4/5
Features
4/5
Value for Money
5/5
Likelihood to Recommend
9/10
Source: Capterra
September 13, 2016

“MeetingSphere Review & Rating BS”

OverallUsed in many meetings for determining new product purchases when comparing and testing multiple products for organizational use. The ROI is a key driving factor when using the product for evaluations.
ProsEase of use.
Cons???
Source: Capterra
September 13, 2016
Peter B.
Facilitator
Unspecified
Used the software for: Unspecified
Overall Rating
5/5
Ease of Use
5/5
Customer Service
5/5
Source: Capterra
May 26, 2014

“MeetingSphere is very friendly and capable -- and incredibly affordable!”

OverallThis is great software. Built like a swiss watch - it works very well and gets the job done. Easy to learn and use. You can build templates and re-use processes - even transfer activities from one meeting to another. The listing here is incomplete - the software now has a great slide show capability (with collaborative commenting), Notepad, Action Tracking, and an activity called Discussion that allows for multiple discussions at the same time. I use this software from the cloud but I have also purchased one of their "lunchbox" size servers and use it stand-alone. They are always adding new features. The pricing model is the best I have seen.
Source: Capterra
May 26, 2014
Susan B.
Employee Relations Manager
Education Management, 10,001+ employees
Used the software for: 1-2 years
Overall Rating
4/5
Ease of Use
3/5
Customer Service
4/5
Features
4/5
Value for Money
4/5
Likelihood to Recommend
7/10
Source: Capterra
September 19, 2016

“MSp Review for Instructional Design”

OverallWe built full curriculu for online courses on MSp. By breaking down each module into a series of questions and having a team of developers, SME's, instructional designers, project manager, and testers we were able to build course, after course. Came back to add quizzes, etc.
ProsI like the graphics, reporting tool, ease of viewing comments.
ConsIt was a little clunky....but kinks were being worked out.
Recommendations to other buyersTry it! You will find it very valuable.
Source: Capterra
September 19, 2016
Tom M.
Unspecified
Used the software for: Unspecified
Overall Rating
4/5
Ease of Use
4/5
Source: Capterra
February 25, 2015

“Great App to Increase Team Mobility”

OverallIt allows me to organize and attend meetings from anywhere. I can exchange documents with other members during the meeting. It also allows me to change the agenda of the meeting while it is in progress, giving my team more flexibility.
Source: Capterra
February 25, 2015