--- title: "MailArchiva Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about MailArchiva Software - reviews, pricing plans, popular comparisons to other Email Management products and more." source_url: "https://www.capterra.com/p/129318/MailArchiva/" page_type: "product" language: "en" --- # MailArchiva Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on August 26, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support) MailArchiva ## What is MailArchiva? MailArchiva is a popular email archiving and email discovery server for companies. It meets your email archiving regulatory requirements (Sarbanes Oxley, Gramm-Leach Bliley and the Freedom of Information Acts) and is used by thousands of companies, educational institutions, NGO's and government agencies world-wide. The product is an enterprise grade solution that scales from fifteen mailboxes to sixty thousand and beyond, It is compatible with a wide range of mail servers and storage devices. ## What is MailArchiva used for? [Email Archiving](https://www.capterra.com/email-archiving-software/)[Email Management](https://www.capterra.com/email-management-software/) Top alternative Featured Overall rating Based on 0 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $345.6 Per User, One Time Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for MailArchiva?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.stimulussoft.com&name=MailArchiva) ## MailArchiva Overview Updated August 2026 AI summary MailArchiva enables businesses of all sizes to manage and archive email communications, supporting compliance and recordkeeping with features like archiving and retention, advanced search and filtering, eDiscovery, and audit trails. Deployed on cloud or on-premise platforms, it offers access controls, reporting, real-time monitoring, and integration options to meet diverse email management needs across organizations. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### MailArchiva 0.0 VS. [4.6 (9)](https://www.capterra.com/p/10010615/BackAgain/#reviews) Starting Price $345.6 Per User, One Time Starting Price $4 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 0.0 (0) Ease Of Use 4.7 (185) Value For Money 0.0 (0) Value For Money 4.9 (158) Customer Service 0.0 (0) Customer Service 4.8 (135) ## MailArchiva alternatives Highest Rated [5.0 (20)](https://www.capterra.com/p/218859/Trustifi/#reviews) Starting price $6.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.9 (14)](https://www.capterra.com/p/275747/Libraesva-Email-Archiver/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.6 (35)](https://www.capterra.com/p/268487/ManageEngine-AD360/#reviews) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [eM Client](https://www.capterra.com/p/160239/eM-Client/) [4.2 (188)](https://www.capterra.com/p/160239/eM-Client/reviews/) Starting price $34.95 Per User, Per Month Pricing Options Free Trial Free Version User Rating 81% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/160239/eM-Client/) [View all alternatives](https://www.capterra.com/p/129318/MailArchiva/alternatives/) ## FAQs about MailArchiva Overview ### What company size and specific industries is MailArchiva built for? MailArchiva is designed for medium and large businesses that need to archive email data, back up records, export messages to PDF files, and review incoming and outgoing traffic. The description does not name specific industries, so it appears suited to organizations with broader compliance and email management needs. Features and Usability ### What are the key features of MailArchiva? MailArchiva offers email archiving and retention, email management, and full text search for stored messages. It also includes eDiscovery, audit trail and audit management, access controls and role-based permissions, encryption and SSL security, backup and recovery, reporting and analytics, and Microsoft Outlook integration. Getting Started and Support ### What training and onboarding options does MailArchiva offer? MailArchiva provides in-person training, documentation, and videos. In-person training supports guided instruction with a trainer, documentation offers written reference material for setup and ongoing use, and videos provide visual walkthroughs for learning product features and procedures. Getting Started and Support ### What customer support options does MailArchiva offer? MailArchiva provides email/help desk support, FAQ/forum access, a knowledge base, phone support, and 24/7 live rep assistance. No reviewer feedback is available on support quality, so user experience with response times or helpfulness cannot be assessed from the catalog data. ## Features AI summary Based on 17,486 Email Management reviews Capterra reviewers highlight these as the features buyers value most when choosing Email Management software: - **Inbox Management** (**54%** of reviewers rated this feature as critical) - **Search/Filter** (**42%**) - **Email Tracking** (**45%**) MailArchiva includes **Search/Filter**, which helps users quickly find archived messages and narrow results based on specific criteria. However, it does not offer **Inbox Management** or **Email Tracking**. Instead, it provides **Email Monitoring** (**46%**), a related capability that can help teams oversee email activity and maintain visibility across communications. Together, these features help businesses improve message oversight, find important emails faster, and support compliance and recordkeeping needs. Access Controls/Permissions Define levels of authorization for access to specific files or systems API Application programming interface that allows for integration with other systems/databases Archiving & Retention Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes Audit Trail A record of all activities within the system, including user access, changes made, etc. Backup and Recovery Create backups and provide methods to recover deleted/lost data Collaboration Tools Provides a channel for team members to share AI models, media files, communicate, and work together MailArchiva 35 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - API: Application programming interface that allows for integration with other systems/databases - Archiving & Retention: Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Backup and Recovery: Create backups and provide methods to recover deleted/lost data - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Data Import/Export: Import and export data to and from software applications - Data Recovery: Ability to restore deleted, hidden, or lost data from an email server/system - Data Retention Management: Manage/customize policies to organize data and determine where data should be stored or archived and for how long. - Deduplication: Data compression technique for eliminating duplicate copies of repeating data - eDiscovery: Finding, identifying and collecting information for legal proceedings - Email Alerts: Receive and/or send email notifications for urgent updates, requests, or other information - Email Management: Manage, store and organize emails within the system or via third-party apps - Email Monitoring: Ability to oversee and optimize the operations of a mail server - Encryption: Convert data into a code for security - Event Logs: A chronological record of actions or occurrences within a network, software, or process - Full Text Search: Search for specific words or phrases within a document or database - Indexing: Compile and organize data into specific metrics - Match & Merge: Looking at data from different sources and finding possible duplicates, or identical matches - Policy Management: Create, manage, and track policies and procedures within an organization - Real-Time Analytics: Analyze and gain insights into data in real-time - Real-Time Monitoring: Active monitoring of systems, applications, or networks - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Routing: Plan daily routes to optimize employee scheduling and provide directions - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Secure Data Storage: Securely stores data to prevent data loss or breaches - Shared Inboxes: An email inbox that can be accessed and managed by multiple individuals - Social Media Integration: Integrate with social media platforms such as Facebook, Twitter, LinkedIn, etc. - SSL Security: Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access - Tagging: Attach digital tags to documents and assets for identification, search, or monitoring purposes - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Threat Protection: Protect incoming and outgoing communications against malware, spam, display spoofing, and other threats - User Management: Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks --- Get Advice We can help you find the software with the features you need. ## Pricing Free Trial Free Version Basic $345.60 Per User,One Time Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. 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