--- title: "Ideals Virtual Data Room Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Ideals Virtual Data Room the right Virtual Data Room solution for you? Explore 323 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/130909/iDeals-Virtual-Data-Room/reviews/" page_type: "reviews" language: "en" --- Ideals Virtual Data Room 4.8 (323) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated July 21st, 2026 # Reviews of Ideals Virtual Data Room Ease of use 4.7 Customer Service 4.8 ## Pros and Cons in Reviews DW David W Senior ManagerAutomotive, 1,001 - 5,000 employeesUsed the software for: 1-2 years. “It's intuitive, Easy to use, The indexing feature is useful if you are adding documents at different time.“ July 7, 2026 SS Sandeep S CIOBiotechnology, 11 - 50 employeesUsed the software for: 6-12 months. “Major workflow issue: you can't jump directly from the access log to the actual file that was viewed, which slowed down tracking buyer activity.“ December 5, 2025 FT Franci T Managing directorFinancial Services, 11 - 50 employeesUsed the software for: Less than 6 months. “It is easy for users to navigate and find documents quickly, efficient tools for uploading, organizing, and managing documents“ August 16, 2024 SS Sandeep S CIOBiotechnology, 11 - 50 employeesUsed the software for: 6-12 months. “The pricing structure also felt inflated, particularly for smaller deployments.“ December 5, 2025 TH Tara H ParalegalLaw Practice, 201 - 500 employeesUsed the software for: More than 2 years. “Our contact was helpful when/if we reached out.“ November 20, 2025 JD Joshua D Quantity SurveyorOil & Energy, 11 - 50 employeesUsed the software for: 6-12 months. “Not being able to remain signed in and having to log in everytime“ September 5, 2024 TM Theophile M Head of Finance and operationsComputer Networking, 11 - 50 employeesUsed the software for: More than 2 years. “Great user interface, easy to upload files, modify, control what you share“ November 20, 2025 PK Patrick K Corporate finance manager M and AInvestment Management, 2 - 10 employeesUsed the software for: More than 2 years. “I've had difficulties in removing old datarooms due to permissions.“ September 26, 2024 ## Showing most helpful reviews Showing 1-25 of 323 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Alexander S. Business Development and Licensing Manager Biotechnology Used the software for: Less than 6 months ### "Would Highly Recommend" December 8, 2020 5.0 I have had really good use of the product so far with a good customer experience Pros iDeals is a very good easy to use and intuitive software that other people can quickly pick up and use. It was easy to implement internally and get access to both key internal stakeholders and external personnel. Would highly recommend Cons It really has limited flaws; it lacks in the complexity of some of the larger competitors however I feel that these parts of the software can be found in other places Alternatives considered [Intralinks VDRPro](https://www.capterra.com/p/131416/Intralinks-Virtual-Data-Room/)[Drooms](https://www.capterra.com/p/131472/Drooms-Virtual-Data-Room/)[Datasite Diligence Virtual Data Room](https://www.capterra.com/p/130910/Datasite-Diligence/) Reason for choosing Ideals Virtual Data Room Better recommended and better priced Switched from [Visma Severa](https://www.capterra.com/p/81468/Severa-PSA/) Easier to use and more people recommended iDeals Review Source BV Balint V. CFO Computer Software Used the software for: 1-2 years ### "Review from the perspective of an SMB" November 20, 2025 5.0 Pros The UX is very straight forward - even a toddler could start using it. The basic package we use is also a good value for money. Cons Once you reach a certain data volume it can get pretty pricey fast. Maybe a more staggered approach would be better. Alternatives considered [Datasite Diligence Virtual Data Room](https://www.capterra.com/p/130910/Datasite-Diligence/) Reason for choosing Ideals Virtual Data Room We got a more competitive offer for a similar product. GDPR compliance Review Source MR Márcio R. M&A Associate Financial Services Used the software for: 6-12 months ### "Review - Márcio" March 5, 2020 3.0 All my clients had trouble to access the platform, it is not user friendly. Pros The Price was the only thing that made some difference. Cons Asking for confirmation code everytime I wanted to login, in addition to the password. Review Source Response from iDeals March 13, 2020 Dear Marcio, Thank you so much for your feedback. We are constantly working on the improvement of our service and your input is very valuable for us. Regarding the specific feature you mentioned, please note there is a possibility to turn off 2-step authentication in case you do not need it and leave an option to enter the room only with a password. Please let us know if you need any help to proceed. We will be happy to assist. Best regards, Alexandra O'Brien GE Giovanni E. Master Degree Accounting Used the software for: 6-12 months ### "Professional VDR Platform" November 20, 2025 5.0 Pros The platform’s ease of use, file uploading, and workgroup management. Professional and timely customer support. Cons The inability to edit questions and answers in the Q&A section. The fact that the recycle bin counts toward the storage space used. Alternatives considered [Intralinks VDRPro](https://www.capterra.com/p/131416/Intralinks-Virtual-Data-Room/) Reason for choosing Ideals Virtual Data Room The platform’s easier of use and becuase of the previuos positive experince Review Source TO Tobi O. Associate, Corporate Finance and Advisory Financial Services Used the software for: Less than 6 months ### "User-Friendly and Secure Platform with Great Customer Service" September 6, 2024 5.0 My overall experience with iDeals Virtual Data Room has been very positive. The platform is highly user-friendly making document management straightforward. The excellent customer support received from people like \[sensitive content hidden\] makes it a reliable choice for a VDR. Pros One of the key aspects I liked most about iDeals Virtual Data Room is its ease of use. The platform is user-friendly, allowing for seamless navigation and quick access to documents. Cons I have not had any reason whatsoever to dislike anything about the platform. The only thing i could say i would like to see improvement in is the pricing structure which could be more flexible for smaller projects and companies with limited budgets. Alternatives considered [Firmex Virtual Data Room](https://www.capterra.com/p/131320/Firmex-Virtual-Data-Rooms/) Reason for choosing Ideals Virtual Data Room iDeals offered the same service options at a more competitive price and tailored a smaller package that better aligned with my specific needs Switched from [EthosData](https://www.capterra.com/p/130903/EthosData-Data-Room/) Ethos Data was acquired by iDeals and iDeals was able to provide me with even greater service options for similar pricing. Review Source nK nancy K. ceo Retail Used the software for: Less than 6 months ### "iDeals Review" September 5, 2024 5.0 iDeals' professional look and feel has given our prospective investors confidence in us Pros iDeals is easy to use, intuitive and offers high levels of security Cons Permissions were tricky to master but now I am good Alternatives considered [Box](https://www.capterra.com/p/148766/Box/) Reason for choosing Ideals Virtual Data Room I got a call from \[sensitive content hidden\] and he did a virtual tour of the product and I liked the support Review Source VR Verified Reviewer Manager - Business Development Renewables & Environment Used the software for: 2+ years ### "User friendly and Ease of Use" March 31, 2020 5.0 Just superb. We have closed M&A deals with help of this. Even we are keeping it to manage office data. Pros All the files are uploaded and can be used by the useres very easiliy. It is easy for the user to understand the interface and functions of the date room. We have got very good feedback from the the users - they just used to reguster and start viewing and using the files instantly. Administrators can control the way files can be viewed or downloaded by the users. We can Just drop the files and Indexing will be done in seconds. I cannot summarise the functions in words here - just start using it and will get to know the importance of the data room in manageing the data in all aspects of business. Cons Long name files could not be uploaded - it did not even gave warnings or any pop up. It was quite difficult to undrstand the issue but now well versed with it. Alternatives considered [Microsoft SharePoint](https://www.capterra.com/p/1167/SharePoint/)[EthosData](https://www.capterra.com/p/130903/EthosData-Data-Room/) Reason for choosing Ideals Virtual Data Room By comparing the ease of use of functions with other product in trial period. Review Source ED Eric D. General Counsel Computer Software Used the software for: 1-2 years ### "Second Time Very Satisfied User" June 27, 2024 5.0 Excellent from sales to support to the quality of the product itself Pros Very easy to get started and to upload data to the data room. Also, iDeals pricing is very competitive Cons This is a nit: I would like to have staged a list of people who would get access to the data room without notifying them until I was ready Alternatives considered [Intralinks VDRPro](https://www.capterra.com/p/131416/Intralinks-Virtual-Data-Room/)[OneDrive](https://www.capterra.com/p/161304/OneDrive/) Reason for choosing Ideals Virtual Data Room Price and functionality, including easy of use Review Source PA Paolo A. Mnaging Partner Investment Management Used the software for: 2+ years ### "pa-review2024" June 26, 2024 4.0 positive so far. I am spanding ca. 1 hr per week in managing the various information needs of my stakeholders Pros secure data storage and easy upload and granting/managing access rights Cons renaming folders is not anymore supported in the last version. why? Alternatives considered [Firmex Virtual Data Room](https://www.capterra.com/p/131320/Firmex-Virtual-Data-Rooms/)[Microsoft Power BI](https://www.capterra.com/p/176586/Power-BI/) Reason for choosing Ideals Virtual Data Room previous positive experience as a guest, pricing structure Review Source VR Verified Reviewer Associate Financial Services Used the software for: 2+ years ### "Review" March 12, 2020 5.0 I am very satisfied with their product. Pros It is easy to use and can be easily understood by our clients (including older ones). There are some other VDRs that are a bit more complicated to use. Cons I can not come up with anything that I do not find convenient in the VDR, everything seems to be just in the right place. Alternatives considered [Intralinks VDRPro](https://www.capterra.com/p/131416/Intralinks-Virtual-Data-Room/) Reason for choosing Ideals Virtual Data Room Because I have had a pleasant previous experience with them. Review Source BK Barbora K. paralegal Law Practice Used the software for: 6-12 months ### "Easy to navigate" September 12, 2024 5.0 Pros I like how easy it is to navigate and use by us and our clients. iDeals staff is also always very helpful and replies to enquiries very quickly. Cons There is nothing I came across that I would not like. Review Source DB Daniel B. Financial Controller, Europe Industrial Automation Used the software for: 6-12 months ### "iDeals was an excellent choice as a VDR" June 27, 2024 5.0 Very good - would definitely use again for future projects Pros Excellent user interface, but best thing was the support desk, always quick to answer and efficient Cons Would be nice if there was an App to go with it Alternatives considered [Datasite Diligence Virtual Data Room](https://www.capterra.com/p/130910/Datasite-Diligence/) Reason for choosing Ideals Virtual Data Room Sales person demonstrated features clearly Review Source RE Rachel E. Operations Manager Banking Used the software for: 1-2 years ### "It's a great product for data security" June 27, 2024 5.0 We really enjoy using iDeals. They are always improving their product according to what their users really want. Pros iDeals is very secure and allows us to manage users and specialize each data room well. They've added a dash board that helps us view the status of the data room very quickly, which is important for what we do since we host a large volume of data rooms at once. Cons I would like a template folder structure to be a bit more easy to upload. I also would like iDeals to save my users emails so that I don't have to copy paste emails every time I use it. I also would love some sort of status capability. If I am the admin and I tell iDeals what documents I want uploaded in a particular structure, I want it to tell me % completion or what is still needed. Alternatives considered [Microsoft SharePoint](https://www.capterra.com/p/1167/SharePoint/) Reason for choosing Ideals Virtual Data Room The security and customization of the brand. Review Source DV Daniel V. Director Financial Services Used the software for: 2+ years ### "Data room review" March 15, 2022 5.0 very good Pros I am familiar with the software and find it very easy to use from an admin and user standpoint Cons I wish the DR hierarchy could provide the option of both numerical and letters. I try to match buyer requests list and sometimes this is difficult because iDeals only have numbers Review Source MD Michael D. CRM Manager Real Estate Used the software for: 2+ years ### "Michael Davey iDeals Review" July 31, 2024 5.0 Pros The ease of uploading and organizing the documents and users Cons Sometimes I think the permission sets get a bit confusing and could be more clear Review Source AP Agnė P. Analyst Investment Banking Used the software for: 2+ years ### "Satisfied with the product" September 9, 2021 5.0 Pros Easy to use, contains all essential functions. Any disadvantages that one might think of are rather insignificant Cons In Q&A, it is not very convenient that for collaborating groups to be able to see each other's questions, one should add the other on cc'. While having many people on both groups, it's nearly impossible to explain and remind all of them to do that Review Source NI Naasik I. Investment Banking Analyst Investment Banking Used the software for: 6-12 months ### "Best bang for the buck VDR!" April 23, 2020 5.0 iDeals is definitely one of my go-to products now! Great overall product, very intuitive and unbeatable pricing! Pros Having used 10+ other VDR providers, I can say iDeals has my favorite UI / UX and ease of use. The price point is unbeatable by a mile so for budget conscious clients. For a typical middle market / lower-middle market M&A deal, the feature sets are more than adequate. I like the easy drag and drop functionality and I must say iDeals is the only vendor who allows drag and drop from email client function. Easy permissioning and user invites. Cons I have not faced this issue myself but I am told by other colleagues they have had some security concerns about the platform. The customer support is also not as robust but frankly I did not need to use them as the product is very intuitive! Alternatives considered [Firmex Virtual Data Room](https://www.capterra.com/p/131320/Firmex-Virtual-Data-Rooms/)[Intralinks VDRPro](https://www.capterra.com/p/131416/Intralinks-Virtual-Data-Room/)[Datasite Diligence Virtual Data Room](https://www.capterra.com/p/130910/Datasite-Diligence/) Reason for choosing Ideals Virtual Data Room Bang for the buck! Review Source MF Michael F. CEO Insurance Used the software for: 6-12 months ### "iDeals Virtual Data Room" December 8, 2020 5.0 We needed (and continue to need) a data room to share sensitive business information with third-party partners and potential partners. The iDeals Virtual Data Room gives us the ability to create such access securely and to respond easily to the needs and requests of our partners. Because it has been so easy, it actually creates confidence in utilizing this platform with more partners and in other ways. Pros The setting up of the data room on iDeals' platform is easy and versatile. We had a need for different data rooms and for differing access to those rooms and it was easy to control. Creating access for third-parties was easy on both ends. Sometimes no complaints are the best compliments, and we were pleased with the implementation and on-going use of the data rooms without any problems. Cons One area that I personally found a little challenging was moving documents from one folder to another. To me it wasn't always intuitive, so I created my own, clunky, way to get documents from one place to another. Review Source CP Cristiano P. Partner Financial Services Used the software for: 2+ years ### "Essential instrument" May 15, 2024 5.0 Pros Easy use and well known in the m&a market Cons Nothing in particular to underljne Review Source TR Twinkle R. Assistant Manager Financial Services Used the software for: 2+ years ### "Ideals Solution - Review" September 11, 2020 5.0 Pros I have using data room more than 2 years and so far I have not faced difficulty. Also I would really like to appreciate the co-ordinator from Ideals Solution- \[SENSITIVE CONTENT HIDDEN\], he has been really proactive and helpful and has always given as the best comparitive quotation. Also there were times when I had given him very short timeline to arrange for data room access and he has never disappointed us on that. On software I would like to say that it is user friendly you dont really need a training before using the software Cons One drawback I would want to say that many a times user is not notified if any document is upload on the data room Review Source Response from iDeals September 18, 2020 Dear Twinkle, Thanks a lot for your feedback! The notifications for documents uploading can be configured in "My notifications" menu in the VDR settings. Please contact our support team in case you will need any assistance with this. Kind regards, Alexandra O'Brien Customer Success Manager iDeals Solutions Group VKB Vinod Kumar B. Head - Legal Pharmaceuticals Used the software for: 2+ years ### "Simple and effective" November 26, 2019 5.0 We used iDeals virtual data room to host few documents for review by our consultants. The reviews were done without the need for a travel or meeting, yet the documents were shared in a secure and simple way than sending them through an emails. Pros The ease of use is unparalleled. It take less than 20 minutes to set up the virtual data-room and roll-out go-live. Security features are as expected. Users can be restricted from printing, downloading or viewing documents. Downloaded files are encrypted and watermarked. Q&A can be monitored through the tool. Allows visual customization such as adding your own logo. Cons Nothing specific. Allowing for pop-up message at the time of login to remind about confidentiality would've been nice. Alternatives considered [EthosData](https://www.capterra.com/p/130903/EthosData-Data-Room/)[Intralinks VDRPro](https://www.capterra.com/p/131416/Intralinks-Virtual-Data-Room/)[Drooms](https://www.capterra.com/p/131472/Drooms-Virtual-Data-Room/) Reason for choosing Ideals Virtual Data Room Ease of use and time taken for go-live. Review Source SM Steven M. Global Strategic Finance Advisor Construction Used the software for: 2+ years ### "iDeals just works" November 27, 2020 5.0 Pros Easy to set up folder structure and upload all document types - simplicity is key and iDeals have met this criteria. The ability to send requests and Q&A through the structure is of great importance and again a criteria well met by iDeals followed through by the software sending emails to the recipients. Moving from document to document and the ability to download important ones is great. Cons None that come to mind which is strange as normally there's always something. Review Source DM Doaa M. scientist Pharmaceuticals Used the software for: 6-12 months ### "London Pharma Review on iDEALS" May 15, 2024 5.0 My experience started wit the free trials, at this time iDEAL team provide couple of virtual sessions to make me and the team familiar with the usage of the virtual data room. Honestly, it took just one session and we became familiar with almost all features. I strongly recommend iDEAL for document organization and sharing. Pros Ease of use. The look and profile is very easy to navigate through. Facile uploading of documents. numbering of files (document organization). Cons honestly nothing. I liked all the features. Review Source NC Nick C. CTO Information Services Used the software for: 1-2 years ### "Good integration, security features" March 12, 2020 5.0 Product works well, has rich feature set. Although API documentation is weak, customer support was prompt and helpful in every case, including working with 3rd party apps like Okta for SSO. Pros The API is robust, the security features including fence view. Cons The API documentation is barely there. Had to work with customer service on pretty much every question. Alternatives considered [Intralinks VDRPro](https://www.capterra.com/p/131416/Intralinks-Virtual-Data-Room/)[Datasite Diligence Virtual Data Room](https://www.capterra.com/p/130910/Datasite-Diligence/) Reason for choosing Ideals Virtual Data Room Price, ability to trial, API feature set. Review Source BB Bruno B. Project Coordinator Utilities Used the software for: 2+ years ### "SNTE review" May 13, 2020 4.0 Pros Access control User friendly Auto watermarks created Cons It should be possible to give different levels of access to files for users in the same group. Not possible to create a folder to allow guests to upload files without guest being able to see what is inside the folder The windows desktop app is very basic and stops working often Very expensive considering the limited GB available Review Source Response from iDeals May 21, 2020 Dear Bruno, Thank you so much for your feedback. Indeed, permissions in VDR are being set on a group level. However, we do have different roles that allow organising effective collaboration and security at the same time. For your next project, just let us know the desirable outcome and we will create a workaround in your VDR that fit the best to your particular situation. Kind regards, Alexandra O'Brien Customer Success Manager ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Talk to a Capterra advisor for free and get results within 15 minutes.