# Ideals Virtual Data Room Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Ideals Virtual Data Room the right Virtual Data Room solution for you? Explore 318 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/130909/Ideals-Virtual-Data-Room/reviews --- Ideals Virtual Data Room 4.8 (318) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated June 3rd, 2026 # Reviews of Ideals Virtual Data Room Ease of use 4.7 Customer Service 4.8 ## Pros and Cons in Reviews WK Wiebke K LawyerMedia Production, 501 - 1,000 employeesUsed the software for: More than 2 years. “I can only repeat myself when I say that it is the simplest and most self-explanatory translator with all the functions you could wish for. And if you do have a question, there are super nice and incredibly helpful people who will help you in no time at all.“ July 2, 2024 SS Sandeep S CIOBiotechnology, 11 - 50 employeesUsed the software for: 6-12 months. “Major workflow issue: you can't jump directly from the access log to the actual file that was viewed, which slowed down tracking buyer activity.“ December 5, 2025 FT Franci T Managing directorFinancial Services, 11 - 50 employeesUsed the software for: Less than 6 months. “It is easy for users to navigate and find documents quickly, efficient tools for uploading, organizing, and managing documents“ August 16, 2024 SS Sandeep S CIOBiotechnology, 11 - 50 employeesUsed the software for: 6-12 months. “The pricing structure also felt inflated, particularly for smaller deployments.“ December 5, 2025 RE Rachel E Operations ManagerBanking, 2 - 10 employeesUsed the software for: 1-2 years. “iDeals is very secure and allows us to manage users and specialize each data room well.“ June 27, 2024 Marcus O Chief Operating OfficerRenewables & Environment, 2 - 10 employeesUsed the software for: Less than 6 months. “I am not happy about securing Excel Sheets, I had to convert to PDF but then you loose functionality.“ June 28, 2024 Marcus O Chief Operating OfficerRenewables & Environment, 2 - 10 employeesUsed the software for: Less than 6 months. “I really like the ease of use of managing the documents in the VDR, equally easy is the setting up roles and responsibilities, managing the different parties. “ June 28, 2024 JD Joshua D Quantity SurveyorOil & Energy, 11 - 50 employeesUsed the software for: 6-12 months. “Not being able to remain signed in and having to log in everytime“ September 5, 2024 ## Showing most helpful reviews Showing 1-25 of 318 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Alexander S. Business Development and Licensing Manager Biotechnology Used the software for: Less than 6 months ### "Would Highly Recommend" December 8, 2020 5.0 I have had really good use of the product so far with a good customer experience Pros iDeals is a very good easy to use and intuitive software that other people can quickly pick up and use. It was easy to implement internally and get access to both key internal stakeholders and external personnel. Would highly recommend Cons It really has limited flaws; it lacks in the complexity of some of the larger competitors however I feel that these parts of the software can be found in other places Alternatives considered [Intralinks VDRPro](https://www.capterra.com/p/131416/Intralinks-Virtual-Data-Room/)[Drooms](https://www.capterra.com/p/131472/Drooms-Virtual-Data-Room/)[Datasite Diligence Virtual Data Room](https://www.capterra.com/p/130910/Datasite-Diligence/) Reason for choosing Ideals Virtual Data Room Better recommended and better priced Switched from [Visma Severa](https://www.capterra.com/p/81468/Severa-PSA/) Easier to use and more people recommended iDeals Review Source PA Paolo A. Mnaging Partner Investment Management Used the software for: 2+ years ### "pa-review2024" June 26, 2024 4.0 positive so far. I am spanding ca. 1 hr per week in managing the various information needs of my stakeholders Pros secure data storage and easy upload and granting/managing access rights Cons renaming folders is not anymore supported in the last version. why? Alternatives considered [Firmex Virtual Data Room](https://www.capterra.com/p/131320/Firmex-Virtual-Data-Rooms/)[Microsoft Power BI](https://www.capterra.com/p/176586/Power-BI/) Reason for choosing Ideals Virtual Data Room previous positive experience as a guest, pricing structure Review Source MR Márcio R. M&A Associate Financial Services Used the software for: 6-12 months ### "Review - Márcio" March 5, 2020 3.0 All my clients had trouble to access the platform, it is not user friendly. Pros The Price was the only thing that made some difference. Cons Asking for confirmation code everytime I wanted to login, in addition to the password. Review Source Response from iDeals March 13, 2020 Dear Marcio, Thank you so much for your feedback. We are constantly working on the improvement of our service and your input is very valuable for us. Regarding the specific feature you mentioned, please note there is a possibility to turn off 2-step authentication in case you do not need it and leave an option to enter the room only with a password. Please let us know if you need any help to proceed. We will be happy to assist. Best regards, Alexandra O'Brien NG Nick G. Associate Director Financial Services Used the software for: 2+ years ### "Simple and easy to use without compromising on functionality" November 24, 2025 5.0 My overall experience has been positive. Ideals offers a complete deal management platform which is easy to use, without compromising on functionality. Pros Easy to use and navigate. Full range of functionality and file management. Great platform for overall deal management and the email notifications are helpful. Cons No cons to note. I have never had any issues with the platform and it is fully fit for purpose with no training required. Review Source GW Geoffroy W. Co-founder and CFO Transportation/Trucking/Railroad Used the software for: 1-2 years ### "Very satisfied with Ideals" November 26, 2025 5.0 Pros Very intuitive and easy to use platform, with a clear progress between two diffferent periods of use Cons There are no technical cons as i was sincerely impressed by the platform; ideally this would come at a more affordable price but every good product needs to be paid for! Review Source PK Patrick K. Corporate finance manager M and A Investment Management Used the software for: 2+ years ### "Easy to use and effective!" September 26, 2024 5.0 Love it, one of the best dataroom tools I've used Pros Easy to navigate, good UI and intuitive to use Cons I've had difficulties in removing old datarooms due to permissions. It would be easier if there was a intuitive way to remove old data rooms as I was unaware I had to click archive. Review Source JD Joshua D. Quantity Surveyor Oil & Energy Used the software for: 6-12 months ### "Great platform for administering large tenders" September 5, 2024 5.0 Quick and efficient for handling bids with a large number of applicants Pros No direct communications communication with bidders, since all communications are managed through the iDeals platform Cons Not being able to remain signed in and having to log in everytime Review Source BK Barbora K. paralegal Law Practice Used the software for: 6-12 months ### "Easy to navigate" September 12, 2024 5.0 Pros I like how easy it is to navigate and use by us and our clients. iDeals staff is also always very helpful and replies to enquiries very quickly. Cons There is nothing I came across that I would not like. Review Source MD Michael D. CRM Manager Real Estate Used the software for: 2+ years ### "Michael Davey iDeals Review" July 31, 2024 5.0 Pros The ease of uploading and organizing the documents and users Cons Sometimes I think the permission sets get a bit confusing and could be more clear Review Source GH Gabriel H. COO Consumer Services Used the software for: Less than 6 months ### "Simple to set up and manage - highly recommended!" September 11, 2024 5.0 Pros Support to set up the projects and VDRs. Ease of use. Visibility on the interactions between users and the VDR. Cons During the 4 months we've used it, I couldn't find any cons. There are obviously some minor suggestion on the product, but nothing I'd classify as a con. Review Source ED Eric D. General Counsel Computer Software Used the software for: 1-2 years ### "Second Time Very Satisfied User" June 27, 2024 5.0 Excellent from sales to support to the quality of the product itself Pros Very easy to get started and to upload data to the data room. Also, iDeals pricing is very competitive Cons This is a nit: I would like to have staged a list of people who would get access to the data room without notifying them until I was ready Alternatives considered [Intralinks VDRPro](https://www.capterra.com/p/131416/Intralinks-Virtual-Data-Room/)[OneDrive](https://www.capterra.com/p/161304/OneDrive/) Reason for choosing Ideals Virtual Data Room Price and functionality, including easy of use Review Source HR Hugon R. Senior consultant Real Estate Used the software for: 1-2 years ### "Ideals review" June 28, 2024 4.0 Pros Easy to use for us and for the clients. Security. Cons To view the picture Review Source DT Dennis T. Director of Restructuring Financial Services Used the software for: 2+ years ### "Practical and value for money" May 7, 2024 5.0 Pros Ease of use- features matched to needs and reasonable price Cons No major issues to report as iDeals met the needs of our team on 3 deals Switched from [Intralinks DealCentre AI](https://www.capterra.com/p/806/Intralinks-VIA-Pro/) Cost of Intralinks versus quality and features was not good value for money Review Source JS Jaimin S. Sr. Director R&D and Operations Pharmaceuticals Used the software for: 6-12 months ### "Great product with great features!" March 24, 2020 5.0 Pros Special features of iDeals data room which are not available in other data rooms as per our previous experience. The best feature in the iDeals data room is sharing the confidential documents with the external parties in a way that they cannot download/print the documents. Also the watermark in background will be generated automatically. Multiple admins can manage the data room, also the log can be monitored (i.e. timestamp of activity, who spent how much time on which document, etc.) Admin can limit the data room use in advance by setting up the end date and make it unable for external users. This helps to complete the review in timely manner. Cons I could not find any cons for this product. Reason for choosing Ideals Virtual Data Room Better price, user friendly, better customer service as well as partners were familiar with this product better than the other! Switched from [Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/) iDeals was able to provide the confidential platform with no downloads, no prints and automatic watermarks which helped us to share the documents with better security and confidence. Review Source RL Raul L. Document Control Manager Oil & Energy Used the software for: 2+ years ### "Great Software" July 3, 2019 5.0 iDeals is a great product. Provides the level of security needed to ensure your documents are protected. Ease of use was fantastic and customer service is excellent. Pros Security, User interface, and permissions flexibility. Cons Installation needed for downloading of encrypted files. Should be easier. Alternatives considered [Firmex Virtual Data Room](https://www.capterra.com/p/131320/Firmex-Virtual-Data-Rooms/)[CapLinked](https://www.capterra.com/p/131751/CapLinked/)[Datasite Diligence Virtual Data Room](https://www.capterra.com/p/130910/Datasite-Diligence/) Reason for choosing Ideals Virtual Data Room Pricing, Functionality, Security, Server Location Options, Friendly User Interface. Review Source JK Johanna K. Director of Finance Non-Profit Organization Management Used the software for: 2+ years ### "Great software" July 2, 2024 5.0 The software works as expected and helps speed the distribution of board and membership information. Pros It is easy to use and it is possible to download documents without issue. Cons No cons that I can think of as it is easy to use. Review Source VS Vinicius S. Head of Strategy Retail Used the software for: 1-2 years ### "JOKR VDR Review" June 28, 2024 4.0 Pros It’s very easy and intuitive to use. I also like the permission controls and backup functionality. Cons Price is expensive, especially for a company like us that uses it for very specific moments, such as fundraising. Alternatives considered [Carta](https://www.capterra.com/p/220278/Carta/) Reason for choosing Ideals Virtual Data Room Precious experience. Review Source CW Christian W. Partner Financial Services Used the software for: 2+ years ### "Best choice for M&A" June 28, 2024 5.0 We like to use it and can recommend i to any M&A-consultant. Pros Customer support und easy set up. Furthermore it's easy to use and mostly self-explaining. Pricing is reasonable for our SME clients and there's no hidden fees. Cons There's nothing to be stated, what we don't like. Alternatives considered [Virtual Vaults](https://www.capterra.com/p/167320/Virtual-Vaults/) Review Source PH Peter H. Board Member Government Administration Used the software for: 6-12 months ### "Easy to install & use, covers many needs" June 26, 2024 5.0 Pros The user interface, it's very intuitive Cons That the pricing will double after 1 or 2 years Review Source FT François T. lawyer Law Practice Used the software for: 1-2 years ### "Cery good product" June 26, 2024 5.0 Pros The best solution when you are in need of security Cons Probably the price its not as convenient as other solutio,n Review Source FG Friedrich G. Co-Founder Renewables & Environment Used the software for: Less than 6 months ### "One-Stop Solution" July 1, 2024 5.0 Overall I'd use a second time, when there is a comparable project. Pros Easy Setup with all functions you need at hand. Cons The Closing process of the Data Room was quite confusing. Review Source RB Roman B. Head of products Banking Used the software for: 1-2 years ### "VDR which can be deployed really fast and is easy to use" May 2, 2022 5.0 Perfect tool for VDR setup. Pros I especially liked that I was really easy to use, everything works very intuitively, so basically no previous experience is needed to start a project. It comes with all features that are needed and a supreme customer service. Cons I had some problems with numbering of the folders I tried to do the bulk upload of the VDR folder structure. I managed to resolve issues and was even offered help from provider to do it instead of me. Really great customer service. Reason for choosing Ideals Virtual Data Room Previous experience with Ideals VDR: Review Source NA Nadia A. Legal Counsel Financial Services Used the software for: Less than 6 months ### "Feedback - VDR Ideals" June 27, 2024 5.0 Great and professional services of the support team - I was really and nicely surprised. Pros Easily to use, great support team, professional looking Cons Not being able to choose multiple texts to be displayed when entering on the platform - e.g., NDA and Privacy Policy. Not being able to edit the name of the user once invited on the platform. Review Source RV Rudolf V. Head of Strategy, Innovations & M&A Financial Services Used the software for: 6-12 months ### "Simple and Easy" May 14, 2020 5.0 Very good experience, happy to use it again. Good value of money as well. Pros The software is very easy to use, providing the user seamless ability to work with the data, especially as an administrator. The layout is intuitive, almost feels like it is too basic, yet we did not find anything missing. Cons You could work a bit more on push notification, especially with restrictions on space availability. Moreover, it is not clear whether documents in Recycle bin count in as used data? Review Source Response from iDeals May 21, 2020 Dear Rudolf, Many thanks for your feedback! There is a notification available that informs your about reaching the certain Gb amount in your VDR. For your next project just reach out and we will help you to set it up. With regards to Recycle bin, if you would like to keep these documents as a part of VDR (and you would like to have a possibility to restore) they will be counted in. However, if you decide that you won't need them more, you can just empty the bin and they will be removed also from your overall Gb limit. Kind regards, Alexandra O'Brien Customer Success Manager CP Cristiano P. Partner Financial Services Used the software for: 2+ years ### "Essential instrument" May 15, 2024 5.0 Pros Easy use and well known in the m&a market Cons Nothing in particular to underljne Review Source ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Talk to a Capterra advisor for free and get results within 15 minutes.