# Aetopia Software Pricing, Alternatives & More 2026 | Capterra

> With the help of Capterra, learn about Aetopia Software - reviews, pricing plans, popular comparisons to other Digital Asset Management products and more.

Source: https://www.capterra.com/p/131828/Aetopia

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# 

 Aetopia Software Review 2026: Features, Reviews, Integrations, Pros & Cons

Last updated on August 24, 2025

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

[Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews)

Aetopia

## What is Aetopia?

Aetopia DAM is a highly adaptable, security-focused and enterprise-scale Digital Asset Management platform. We provide solutions for a wide range of diverse organisations including scientific, artistic and cultural archives; museums; digital agencies; charities and non-profits; and corporate digital collections. We also provide leading Digital Evidence Management applications for the security sector and blue-light services. All Aetopia solutions are built upon our mature, robust DAM platform.

## What is Aetopia used for?

[Digital Asset Management](https://www.capterra.com/digital-asset-management-software/)

Top alternative

Featured

Overall rating

Based on 12 user reviews

Reviews sentiment

Positive

\-

Neutral

\-

Negative

\-

Starting price

£5

Per User, Per Month

Free trial  
available

Capterra Shortlist charts the highest-rated and most popular products...

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## Compare with a popular alternative

Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status.

### Aetopia

4.9 (12)

VS.

[4.6 (284)](https://www.capterra.com/p/143730/Kontainer/reviews/)

Starting Price

£5

Per User, Per Month

Starting Price

$430

Flat Rate, Per Month

Free Trial

Free Version

Pricing Options

Free Trial

Free Version

Ease Of Use

4.8 (12)

Ease Of Use

4.6 (13,224)

Value For Money

5.0 (9)

Value For Money

4.5 (10,014)

Customer Service

5.0 (11)

Customer Service

4.6 (8,207)

## Aetopia alternatives

[4.4 (15,308)](https://www.capterra.com/p/19319/JIRA/reviews/)

Starting price

$7.91

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

91%

of reviewers

rated it above 4 stars

[4.6 (2,222)](https://www.capterra.com/p/146652/Airtable/reviews/)

Starting price

$20.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

96%

of reviewers

rated it above 4 stars

[Canva](https://www.capterra.com/p/168956/Canva/)

[4.7 (13,236)](https://www.capterra.com/p/168956/Canva/reviews/)

Starting price

$15.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

97%

of reviewers

rated it above 4 stars

[Learn More](https://www.capterra.com/p/168956/Canva/)

Highest Rated

[Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)

[4.7 (17,470)](https://www.capterra.com/p/247901/Google-Workspace/reviews/)

Starting price

$7.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

96%

of reviewers

rated it above 4 stars

[Learn More](https://www.capterra.com/p/247901/Google-Workspace/)

[View all alternatives](https://www.capterra.com/p/131828/Aetopia/alternatives/)

## Features

Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically.

Asset Library

4.9 (8)

75.00% of 8 reviewers that rated this feature as important or highly important

Collection of all assets in the system

Asset Sharing

5.0 (8)

87.50% of 8 reviewers that rated this feature as important or highly important

Share access to files and assets with individuals

Metadata Management

4.9 (7)

85.71% of 7 reviewers that rated this feature as important or highly important

Collect and maintain structured information that describes data or content

Access Controls/Permissions

4.8 (6)

83.33% of 6 reviewers that rated this feature as important or highly important

Define levels of authorization for access to specific files or systems

Reporting/Analytics

4.8 (6)

33.33% of 6 reviewers that rated this feature as important or highly important

View and track pertinent metrics to find patterns and gain insights from data

Asset Categorization

5.0 (5)

100.00% of 5 reviewers that rated this feature as important or highly important

Organize assets into folders and subfolders or tag assets based on a custom file hierarchy

Aetopia 31 features

Define levels of authorization for access to specific files or systems

Application programming interface that allows for integration with other systems/databases

Organize assets into folders and subfolders or tag assets based on a custom file hierarchy

Collection of all assets in the system

Share access to files and assets with individuals

Integration with content management software

Provides a channel for team members to share media files, communicate, and work together

Leave comments and notes on documents for others to view

Configure existing workflows to meet your organization's needs

Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving

Add customized logos and colors to align with company branding

Pre-designed layouts that can be customized to match preferences and requirements

Store, manage, and track all electronic documents in a centralized location

Store and organize documents in a centralized system

Assemble applications and processes by dragging over and arranging pre-built components

Convert files to a different format

Create, save, and store files

Move files across different systems or networks

Search for specific words or phrases within a document or database

Store and manage images

Collect and maintain structured information that describes data or content

Access the system via a mobile application

View and track pertinent metrics to find patterns and gain insights from data

Search and filter data across systems to locate required information by entering keywords or certain criteria

Attach digital tags to documents and assets for identification, search, or monitoring purposes

Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks

Track revisions and updates made to files and navigate between different versions

Store and manage online video content

Supports various video file formats

Add a digital mark to show ownership of an image, video, document, etc.

Create, design and manage workflows for repetitive tasks

Get Advice

We can help you find the software with the features you need.

Features

4.8 (12)

4.8

Based on 12 reviews

## Pricing

Value for money

5.0 (9)

Free Trial

Basic

£5.00

Per User,Per Month

Value for money

5.0 (9)

5.0

Based on 9 reviews

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## Support, customer service and training options

Customer Service

5.0 (11)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

5.0 (11)

5.0

Based on 11 reviews

## User reviews

Overall rating

4.9

Based on 12 reviews

Filter by rating

5(11)

4(1)

3(0)

2(0)

1(0)

Mentioned topic

Sorted by most recent

KN

Kerry N.

Senior Copyright and Publishing

Photography

### "A blessing!"

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

March 15, 2022

It has been a pleasure to work with the Aetopia team from the construction of our site to the constant use of the software now. the few questions we do raise never go unanswered and the team are unfailingly helpful. The software has increased our sales and enabled us to have an online archive.

Pros

The software has enabled us to increase our speed of delivery and it is now possible to complete a request in an hour. It has also been successful as a source of reference for all our clients and ourselves. Easy and efficient to use.

Cons

The client search is a little tricky when assigning lightbox access.

Reasons for choosing Aetopia

Looked at others but chose Aetopia for the flexibility of the product as we wished to have a secure online database but to be able to liaise and sell to clients.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

IW

Ian W.

Operations Analyst (Senior Systems Support)

Research

### "Image Management System by Aetopia"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

January 26, 2022

Aetopia have always been so helpful and proactive with support issues. They are keen to help in any way they can and are open to suggestions on how the system can be developed as needs arise.

Pros

The system includes an API, which has enabled us to develop a bulk image ingest system. This automates much of work to get assets added to the system. The search feature offers many choices to find assets and is easy to use.

Cons

A feature that would be helpful is if the system would detect issues with the underlying storage system before attempting to create an asset. If the system were to send out an alert instead, that would help to prevent work to fix the affected assets.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

SH

Seamas H.

Solution Delivery & Development Team (Lead)

Information Technology and Services

### "Your digital assets are in safe and experienced hands with Aetopia DAM"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

January 24, 2022

We have been supplying the Aetopia software to our clients for over 5 years now, to support the upload/storage/management of millions of videos captured by our cameras. Their experience in digital asset management, data security and data storage is second to none, which helps us supply our solution to our clients with ease.

Pros

We use the Aetopia cloud to host our assets. It is very scalable which helps support our rapid growth. The solution is now supporting the daily upload of thousands of full HD videos, with that number growing every week. In our industry, data security is of high importance. When supplying our product to police forces, there is not a single box the Aetopia software hasn't ticked when it comes to data storage/retention/processing. The software is user friendly. This helps our clients get up to speed quickly with minimal training required from our end.

Cons

None. In the extremely rare event of an urgent/critical issue, Aetopia throw maximum resources at ensuring it is fixed immediately.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

RF

Richard F.

Senior Applications and Systems Engineer

Law Enforcement

### "Aetopia - DMR Solution"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

January 21, 2022

The overall experience with Aetopia is easily one of the best customer service experiences I've ever had. I you hit any issues with the application if you call or email their support, within minutes they are on a call and aiding with the issue. I've never had an extended wait for a reply or support and can't fault this service at all. Their knowledge is second to none, they know the solution inside and out and their expertise in their solution and the platforms that they reside on are exemplary.

Pros

The speed at which the software works and that there are very few issues with it and it just works. We can tie this into other applications in order to get files into it and manage cases with ease.

Cons

The only issue you get at times is with users who will try to restrict their files and it will remove themselves from it also if they deny themselves from their case. Its easily solved, just users will keep locking themselves out with the ACL.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

CO

Cian O.

Office Manager

Photography

### "Excellent DAM platform with a very responsive team"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

January 14, 2022

Pros

One of the core assets of our business is a large archive of historical editorial images. Over the last twenty years, we have used four different digital asset management companies, and of these Aetopia has unquestionably offered the best service and platform. In particular, the capacity for metadata searching and bulk editing has gone a long way to improving the speed of our daily workflows.

Cons

So far we have encountered very few problems, and those that we have run across have been quickly addressed by Aetopia once we reported them.

Reasons for choosing Aetopia

Aetopia provided all of the elements we required in a DAM system, but ultimately it was due to the personal and rapid responses from their team.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

JB

Jake B.

Executive Product Manager

Media Production

### "Great company to work with"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

8/10

January 12, 2022

Great to work with, very responsive and creative, delivered a solution that worked at scale.

Pros

Very flexible software, lots of features out of the box, with change requests reasonably priced and swiftly delivered

Cons

Anything we wanted added / changed was delivered through change requests, so we are very happy with the software.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

MF

Mathew F.

Senior Applications and Systems Engineer

Information Technology and Services

### "Your in safe hands"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

January 11, 2022

If Aetopia could get 10 stars for support they deserve it, Stephen, Gerard and the team are always quick to react (even out of office hours). Any issues are quickly identified and dealt with the upmost professionalism and efficiency, They always go that extra mile and as a result. You feel you are in safe hands with Aetopia.

Pros

Customer Support, Ease of use, new features are explained in great detail, reassurance and support are second to none.

Cons

We are currently several major versions behind (upgrade work ongoing currently), all issues identified in our current version have already been addressed and improved upon in the most recent release, thus proving Aetopia listen to customer feedback and know with precision how there product is built.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

KB

Kelvin B.

Managing Director

Photography

### "Press Eye & Aetopia "

4.0

Overall Rating

4.0

4.0

Ease of Use

4.0

4.0

Features

5.0

5.0

Customer Service

0.0

0.0

Likelihood to Recommend

9/10

January 10, 2022

Aetopia have been a long term stable partner. They offer a professional and reliable service, serviced by an accessible and friendly team.

Pros

We like the stability of the system and the ease of use for the end user.

Cons

I have no issues with the software. Anything we have asked for has been delivered and or changed over the period of time we have been a customer.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

DH

David H.

C2K Newsdesk Editor

E-Learning

### "Partnership with Aetopia"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

January 10, 2022

C2K have been in partnership with Aetopia for 8 years. During this time there have been several upgrades and innovations to keep the service relevant and fresh. We have a service contract with the company which ensures any issues, enquiries and developments are dealt with extremely promptly. The staff at Aetopia are highly skilled and innovative - yet always explain issues and options in layman's terms when required.

Pros

The Aetopia Dam is central to the success of the C2K Newsdesk. The service is available through individual, personalised login to every pupil and teacher in Northern Ireland. It is accessed thousands of times each school day and has proven to be reliable and robust, comfortable handling the volume of traffic that flows through it each day.

Cons

I would struggle to name anything negative about Aetopia or their Dam.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

ND

Nick D.

Group Operations Customer Outcomes Manager

Newspapers

### "Racing Post Photos & Aetopia"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

January 7, 2022

We have a great relationship with \[SENSITIVE CONTENT\] and the team at Aetopia and continue to work together to provide a best in class system. They have always been willing to help and continue to assist us in delivering our assets to the best of our ability.

Pros

I like the Aetopia software as it allows me to micro manage everything in one place when it comes to our product. From contributors getting their images uploaded in the correct format, to being able to deliver these assets to clients in a various amount of ways and then reporting on the transactions is great. It allows a self management of the product where I do not need to manage anything on a daily basis and given the support is great we have no downtime whatsoever and if there are any issues, the support team respond in a quick manner.

Cons

There's nothing I dislike, Aetopia are more than willing to work with us on making tweaks to the DAM system if we look to make any changes as we have done and the system is fully malleable to our requirements.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Zoe H.

Collections Systems Lead

Museums and Institutions

### "Great product, great company"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

December 20, 2021

The staff at Aetopia are friendly and easy to work with. Whenever we have issues or questions, they respond in a timely manner and offer workable solutions. They also take the time to understand our business needs and work with us to achieve our aims. They also respect our change control requirements, providing the necessary information that documents releases and fixes to our systems.

Pros

Aetopia's digital asset management system (DAMS) is incredibly user friendly. Navigation and searching is straightforward and the presence of filters makes it easy for our users to locate what they need. I like the level of control we have with our taxonomy and user access.

Cons

As with any new system, integration with existing processes will always prove challenging, particularly integration with other systems. There are some aspects we still working on with Aetopia, like image dimension metadata visible in the API, but this is currently being investigated.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

TG

Tommy G.

IT Operations Manager

Photography

### "Aetopia Review by Inpho Sport Photography"

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

November 18, 2021

Aetopia provide excellent support to our company. Even though there is no formal support / response time SLA's in place, their response times to critical issues are always excellent

Pros

Image syndication / distribution system is very robust and flexible. In addition to automatic "pushes" to our media clients via FTP, it also offers a client logon option for them to search and download images.

Cons

We are sometimes limited in what asthetic changes we can make to the front of our website. However, this is understandable for such a comprehensive asset management system which operates both as an online store for the public to purchase image prints as well as a content distribution system to our media clients.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

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