# Kanban Tool Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Kanban Tool Software - reviews, pricing plans, popular comparisons to other Workflow Management products and more. Source: https://www.capterra.com/p/132750/Kanban-Tool/ --- # Kanban Tool Software Review 2026: Features, Integrations, Pros & Cons Last updated on July 21, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Users](#users)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Kanban Tool ## What is Kanban Tool? Kanban Tool is a visual project management application for workflow optimization and real-time team collaboration. It helps to analyze and improve your processes, thereby increasing business efficiency. It's easy to use, widely customizable and fast. Available in cloud or on premise. It's the workflow management tool of choice for companies that want a no-nonsense, effective platform, using which requires no training. ## What is Kanban Tool used for? [Workflow Management](https://www.capterra.com/workflow-management-software/)[Kanban Tools](https://www.capterra.com/kanban-tools-software/)[Project Management](https://www.capterra.com/project-management-software/) Recognitions Shortlist Best ease of use Top alternative Featured Overall rating Based on 183 user reviews Reviews sentiment Positive 100% Neutral 0% Negative 0% Starting price $6 Per User, Per Month Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... - Agile Project Management / 2025 - Kanban Tools / 2025 Our "Best of" badge program showcases products with the highest ratings... - Agile Project Management / 2026 - Kanban Tools / 2026 - Nonprofit Project Management / 2026 - Project Management / 2026 - Workflow Management / 2026 Our "Best of" badge program showcases products with the highest ratings... Do you work for Kanban Tool?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://kanbantool.com&name=Kanban Tool) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Kanban Tool 4.8 (183) VS. [4.7 (207)](https://www.capterra.com/p/156181/Karbon/reviews/) Starting Price $6 Per User, Per Month Starting Price $59 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.8 (176) Ease Of Use 4.5 (204) Value For Money 4.7 (135) Value For Money 4.5 (181) Customer Service 4.7 (122) Customer Service 4.7 (187) ## Kanban Tool alternatives [4.6 (2,238)](https://www.capterra.com/p/146652/Airtable/reviews/) Starting price $20.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.5 (13,614)](https://www.capterra.com/p/184581/Asana-PM/reviews/) Starting price $10.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [4.4 (3,025)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [4.5 (3,530)](https://www.capterra.com/p/79104/Smartsheet/reviews/) Starting price $12.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/132750/Kanban-Tool/alternatives/) ## FAQs about Kanban Tool Overview ### What problems does Kanban Tool solve? Kanban Tool solves scattered task ownership, poor visibility across projects, manual status chasing, and missed deadlines by centralizing work on visual boards with assignments, due dates, swimlanes, and time tracking. Project managers, software teams, operations, finance, sales, and remote cross-functional teams benefit most from clearer coordination and faster decisions. Answer based on 144 reviews Overview ### Which roles and teams benefit most from Kanban Tool? Kanban Tool is most used by business owners, executives, project managers, and software teams that need clear task visibility and steady delivery. Marketing, account, and operations roles use it to organize campaigns, client work, and schedules, while agile leaders and coordinators rely on it to manage workflows, priorities, and team collaboration. Answer based on 167 reviews Overview ### What company size and industries is Kanban Tool built for? Kanban Tool is built for small businesses across industries, with 72% of reviewers from small companies and Information Technology and Services leading at 13%. It also serves enterprises at 20% and midsize businesses at 8%, with additional concentration in Computer Software at 7% and E-Learning at 4%. Answer based on 182 reviews Features and Usability ### What are the key features of Kanban Tool? Kanban Tool includes core project management features like kanban boards, task management, progress tracking, and team collaboration through comments, file sharing, and @mentions. Differentiating features include board and card customization with swimlanes and custom fields, plus time tracking, analytics, recurring tasks, multi-board support, and role-based permissions with single sign-on. Answer based on 92 reviews Pricing ### How much does it cost and what fees or limitations are included? Kanban Tool starts at $6/user/month for the Team plan, with an $11 Enterprise plan and a free version. The free tier includes 2 boards, 2 users, and no file attachments, while paid plans add unlimited boards and attachments. Reviewers often call the pricing fair and cost-effective, though some want more free users and boards. Answer based on 46 reviews Integrations ### Which third-party tools and platforms does Kanban Tool integrate with? Kanban Tool integrates with Microsoft Outlook and Microsoft Teams most often in reviewer feedback, and also connects with Google Drive, Dropbox Business, Microsoft 365, OneDrive, Box, and Zapier. These integrations cover communication, file storage, and automation, giving teams 8 connected platforms commonly used alongside board-based task management. Answer based on 24 reviews Getting Started and Support ### What training and onboarding options does Kanban Tool offer? Kanban Tool provides documentation and videos to help teams get started. Documentation supports self-paced reference for setup and feature guidance, while videos offer visual walkthroughs that users can review when learning the product. Answer based on 2 reviews Getting Started and Support ### What customer support options does Kanban Tool offer? Kanban Tool provides email/help desk support, a knowledge base, and chat. Users describe the support team as quick to respond, helpful with feature questions and technical issues, and generally efficient. Feedback also notes friendly service and prompt guidance when help is needed. Answer based on 5 reviews Task and project management ### How well does Kanban Tool work for task and project management? Kanban Tool makes task and project management easy with visual boards, drag-and-drop workflows, and clear team visibility. Small business teams, project managers, and service groups value the simple setup, customization, and shared task tracking, though some users want a more modern interface, clearer task updates, and better board visibility for large projects. Answer based on 92 reviews ## Who uses Kanban Tool? Based on Capterra reviews from the past 5 years Talk to a software expert to get a free software list tailored to your business needs Company size Based on 116 reviews 100% 75% 50% 25% Smallbusiness Midsizebusinesses Enterprise Top job functions Based on 116 reviews Consulting 18% Consulting 18% IT & Software Development 14% Administrative 14% Program & Project Management 10% Others 45% Top industries Based on 116 reviews Information Technology and Services 41% Construction 18% E-Learning 17% Hospital & Health Care 12% Other 12% ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Task Management 4.8 (80) 81.25% of 80 reviewers that rated this feature as important or highly important Create, manage and track all task activities and progression Prioritization 4.6 (40) 75.00% of 40 reviewers that rated this feature as important or highly important Arrange tasks based on the level of priority or urgency Collaboration Tools 4.6 (32) 46.88% of 32 reviewers that rated this feature as important or highly important Provides a channel for team members to share AI models, media files, communicate, and work together Task Progress Tracking 4.8 (29) 72.41% of 29 reviewers that rated this feature as important or highly important Track the status and progress of tasks Project Planning/Scheduling 4.5 (26) 57.69% of 26 reviewers that rated this feature as important or highly important Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints Visual Workflow Management 4.8 (25) 76.00% of 25 reviewers that rated this feature as important or highly important Create, design, and visually represent processes within the software Kanban Tool 59 features An @mention is a way to tag or notify a specific person about a message/post Define levels of authorization for access to specific files or systems Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems Iterative project Management approach that involves technologies such as Kanban, Scrum, XP, APF, XPM and more Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases The process of evaluating, scheduling, and assigning tasks that have been put on the back burner in favor of higher priority items. Helps automate and manage information, tasks, and procedures by establishing routines and patterns associated with processes Track and manage schedules and meetings via an integrated calendar Private online space that lets businesses securely share documents and provide information access to clients Provides a channel for team members to share AI models, media files, communicate, and work together Leave comments and notes on documents for others to view Customize data fields to support various needs and use cases Pre-designed layouts that can be customized to match preferences and requirements Import and export data to and from software applications Specify or track the date/time a project, task, etc., is due for completion Track and manage task relationships and dependencies Assemble applications and processes by dragging over and arranging pre-built components Public or private sharing of digital files such as documents, audio/video, images, and more Designed for small businesses Create, collect, discuss, improve, and evaluate insights or alternative thinking before starting projects Identify and respond to unexpected problems or failures (ie. "negative events") Visualization tool to organize and optimize tasks and track their status at every stage of workflow Monitor task progress and planned accomplishments to better manage project status Access the system via a mobile application Supports simultaneous creation and work on multiple Kanban boards Ability to handle several projects simultaneously Arrange tasks based on the level of priority or urgency Document and report the progress of ongoing projects Reporting on how each user, task or process has advanced since its initiation Plan and coordinate all the resources, costs and time needed to execute assignments Organize and schedule projects Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints Pre-designed project plans that can be customized Measure time to completion or hours worked for projects Monitor the progress of projects from start to finish Estimate or forecast of a future scenario based on the study of present trends Receive system updates as soon as any changes are made Set the frequency of a task's occurrence Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Track task progress, milestones, delays, or other key information and generate reports on them for evaluation Process of planning, scheduling and executing the optimal and effective use of human capital across projects Set & manage permission levels based on user roles and restrict access to only authorized individuals Allow users to access multiple services after entering their login credentials once Track the status over time for a request, process, asset, or transaction Ability to accommodate the methodology that incorporates frequent work reassessment and continuous short periods of focused work. Create, manage and track all task activities and progression Track the status and progress of tasks Checking for errors to prevent quality issues and maintain the integrity of the product/service as per set standards Set up connections to third-party platforms to improve business processes Log and record hours worked and costs spent to assist in billing and invoicing Measure and track time including hours worked and paid time off (PTO) A digital list of items that need to be completed Create, design, and visually represent processes within the software SaaS, web-based, online deployment Alter the default workflow to meet your organization's needs Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.6 (168) 4.6 Based on 168 reviews ## Pricing Value for money 4.7 (135) Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/132750/Kanban-Tool/pricing/) Team $6.00 Per User,Per Month It includes: - Advanced Customization to Suit Your Needs - Comprehensive Security & Rigorous Compliance - Real-Time Team Collaboration on Kanban Boards - Robust Developer Platform & Third-Party Integrations - Save Time With Automation & Time Tracking Enterprise $11.00 Per User,Per Month It includes: - Advanced Customization to Suit Your Needs - Comprehensive Security & Rigorous Compliance - Robust Developer Platform & Third-Party Integrations - Save Time With Automation & Time Tracking - Time Tracking and Reporting - User Groups Management - Process Automation Value for money 4.7 (135) 4.7 Based on 135 reviews ## Integrations [ Google Drive](https://www.capterra.com/p/161425/Drive/)[ Dropbox](https://www.capterra.com/p/143068/Dropbox-Business/)[ OneDrive](https://www.capterra.com/p/161304/OneDrive/)[ Box](https://www.capterra.com/p/148766/Box/)[ Zapier](https://www.capterra.com/p/130182/Zapier/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.7 (122) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (122) 4.7 Based on 122 reviews ## User reviews Overall rating 4.8 Based on 183 reviews Filter by rating 5(141) 4(42) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent AD Alexa D. Career and wellness Coach Mental Health Care ### "Super simple, super useful" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 June 25, 2026 I really like getting the daily summary as well. It really helps me switch my mind from focusing on what I still need to do, to what I've actually done. Helps me see the real reality of my date. Pros It's simplicity to use and it's effectiveness as supporting how I organize my time and tasks. Visually easy to see my tasks. Cons It could be useful to have an alert for for certain posts that have been on the "to do" column change colour after being there for over a week. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AN Anonymous User CUSTOMER SUPPORT DIRECTOR Financial Services ### "Great tool" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 March 21, 2026 I like how we can control the different stages of projects and implementations. The way all teams can monitor progress is a plus. Pros It's easy to use and manage. I've changed companies but brought this tool to my new company and implemented it. Cons I still think sometimes it's difficult to move from other systems over because it's not exactly seamless but it's getting easier as the workforce is also changing and more tech savvy people are in it. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. FT Fabiana T. Undergraduate Technical Assistant Education Management ### "The best project management tools" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 7, 2026 This tool delivers a clean, intuitive, and highly functional Kanban experience that’s great for individuals, small teams, or even larger groups needing simple workflow visibility. It’s not overloaded with unnecessary features, but still offers enough power and flexibility once you get familiar with it. I recommend it to anyone looking for a hassle-free way to manage their tasks and projects Pros Kanban Tool is an easy-to-use and effective project management solution that helps visualize workflows and improve team productivity. Its drag-and-drop boards, customization options, and collaboration features make task tracking simple and transparent. Cons Though the interface could feel more modern, it remains a reliable and practical tool for managing daily work efficiently. Switched from [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) Kanban tools has so much tools that helps us to visualize boards and customize them. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AD Alex D. Owner Construction ### "Simple effective tool" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 13, 2025 Very happy. It helps to organize very well, there are many options for your cards, and the staff was very helpful when I needed some advice. It’s a great tool! Thank you Pros Honestly, it’s a simple tool to use, it helps to organize very well, there are many options for your cards, and the staff was very helpful when I needed some advice. It’s a great tool! Thank you Cons Really nothing at all, it’s a great tool. The pricing is on point and the customer service is fantastic. Switched from [JobNimbus](https://www.capterra.com/p/126797/JobNimbus/) They keep making so call improvements to jobnimbus, but I didn’t like their improvements at all. They made their product worse and more difficult to use. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. IL Iasmin L. Coordenadora Chefe de Gestão de TI Government Administration ### "A crucial tool" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 8, 2025 Overall, the tool has been crucial in my daily organization process, both individually and with my teams. Pros Kanbantool is a simple and very visual tool. With just a few clicks, you can list your information and start working. Extensions also allow you to customize new features specific to each board. Cons Some settings are a bit hidden, so to customize the board's lanes, rename them, or make other changes, you'll need to look more closely to find where these settings can be made. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JH Jayne H. Senior Manager Construction ### "Great Program for Task Management" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 23, 2025 This has been my go-to program for years, across multiple clients and companies. The email reminders are very helpful and I love that it sends me a daily reminder of tasks due that day (for all boards). I've used all of the major comparable programs and found them overcomplicated or too busy. KT does everything we need and makes it easy to organize and update tasks. Pros Ease of use. It has a simple design with a lot of functionality. I didn't have to read any instructions to start using it right away, and it's dramatically changed my team's accountability and helped us meet deadlines. The power-ups make it very easy to track subtasks, and the ability to filter the board in different ways is great when planning out each week. Cons It would be nice to have the option to add even one "view-only" user at no cost, so a senior manager could view a snapshot of tasks. I'd also like the "priority" flag to be more prominent. Switched from [Trello](https://www.capterra.com/p/211559/Trello/) [monday.com AI Work Platform](https://www.capterra.com/p/147657/monday-com/) [ClickUp](https://www.capterra.com/p/158833/ClickUp/) [Wrike](https://www.capterra.com/p/76113/Wrike/) [Asana](https://www.capterra.com/p/184581/Asana-PM/) Other programs were too complicated and required too much staff training. The cost was also too high. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AJ Arvydas J. Managing Owner Automotive ### "Perfect combination of simplicity and efficiency. " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 17, 2025 Kanban tool fully covers the need to track all activities and progress of sales and business development for our small digital project. It eliminates the need of using complicated software and allows us to see the whole big picture in single window. We switched to Kanban Tool from a larger software provider of same Kanban board, which was just too complicated compared to simple Kanban Tool solution. A+! Pros Simple. Easy to use. Quick onboarding. Easy customizable. Dedicated customer support. Full of additional features if needed. Cons Actually happy with overall experience. During the first year of using the tool didn't notice any cons at all. For us it does the job 100%. Switched from [Jira](https://www.capterra.com/p/19319/JIRA/) Because Kanban Tool is way simplier. Software works for you and not vice versa. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. GT Gustavo T. Designer, Technical Consultant, and Sales Representative Architecture & Planning ### "Usando o Kanban Tool" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 24, 2025 Pros I really enjoy how intuitive and easy to use the Kanban Tool board is. The level of customization available allows me to tailor the board perfectly to my workflow and project needs, making task management much more efficient. Without a doubt, one of the standout features for me is the seamless integration with Google Drive. This connection adds a lot of flexibility and makes it incredibly easy to attach and manage documents directly within my tasks, bringing greater fluidity and organization to my daily work routine Cons I have no complaints at all. The system as a whole meets my needs very well and helps promote productivity and organization in my daily tasks. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MT Miteen T. Project Accounting ### "Kanban is the best" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 16, 2025 Overall good to manage to the project team well. We are using this tool for project management in group of team. Pros Easy to manage task between the Team and good review Good to create different boards and add the teams . Cons Reporting should be enhancement as we need data in Excel for review . Unable to download the report details in Excel. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor May 20, 2025 Hi Miteen, Thank you for the review - we're glad to see you like Kanban Tool. Please note all of the Analytics, as well as the Time Report, can be exported to a spreadsheet file. You can also export the board data itself: https://kanbantool.com/support/integrations#how-to-export-tasks-to-excel-or-csv In case of any issues, please reach out to support@kanbantool.com. KG Kelley G. Owner Retail ### "New user to Kanban tool" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 27, 2025 Very good so far. Very easy to set up and utilize. Makes visualizing stages of my projects so much easier. Pros For just stumbling upon this as I was trying to find a way to visualize all my window treatment projects through the fabrication process, I now can’t not use it. The visual and ability to Move the parts through each process is terrific. Cons Nothing as of yet. I use this mostly in my phone so the date section is really small and hard to see but still working through it. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/132750/Kanban-Tool/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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