--- title: "Kanban Tool Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Kanban Tool the right Workflow Management solution for you? Explore 183 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/132750/Kanban-Tool/reviews/" page_type: "reviews" language: "en" publication_date: "2026-10-19" --- Kanban Tool 4.8 (183) [View alternatives](https://www.capterra.com/p/132750/Kanban-Tool/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated October 19th, 2026 # Reviews of Kanban Tool Ease of use 4.8 Customer Service 4.7 ## Pros and Cons in Reviews SF Sonia F ManagerHospitality, 2 - 10 employeesUsed the software for: Less than 6 months. “It is a functional tool which allows us to plan and schedule our work and project with total ease and rapidty“ February 18, 2025 PG Péter G ConsultantInformation Technology and Services, 51 - 200 employeesUsed the software for: Less than 6 months. “This way, I get some negative due dates on tasks, even though I put it to the Completed swimlane, but since I can't make that section the finished tasks section, I have to manually delete the due date.“ August 2, 2024 JH Jayne H Senior ManagerConstruction, 2 - 10 employeesUsed the software for: More than 2 years. “The email reminders are very helpful and I love that it sends me a daily reminder of tasks due that day (for all boards).“ July 23, 2025 HV Hannah V Solopreneur, Custom Picture FramerArts and Crafts, Self-employedUsed the software for: Less than 6 months. “I don't want a color picker—pre-selected colors are fine; I wish they were more distinct.)“ April 15, 2025 Max P AdvisorDefense & Space, 51 - 200 employeesUsed the software for: More than 2 years. “Having full control over columns, swimlanes, card types and card templates makes each board unique in how it addresses the need of that board. “ May 21, 2024 JH Jayne H Senior ManagerConstruction, 2 - 10 employeesUsed the software for: More than 2 years. “I've used all of the major comparable programs and found them overcomplicated or too busy.“ July 23, 2025 Max P AdvisorDefense & Space, 51 - 200 employeesUsed the software for: More than 2 years. “I have found the Kanban Tool effective enough to build our business (and personal) process steps around it's natural capabilities so that our teams can work on multiple boards with the proper access protections. “ May 21, 2024 DS Daniel S ResearcherResearch, 11 - 50 employeesUsed the software for: 6-12 months. “The customization options are a little difficult to find“ July 8, 2024 ## Showing most helpful reviews Showing 1-25 of 183 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Marianela F. Water Treatment Consultant Chemicals Used the software for: 1-2 years ### "Kanban Tool, a fully adaptive tool for the execution of agile projects." March 4, 2023 5.0 Kanban Tool has unlimited use to maintain order and structure in practically all the activities that we can plan in an organization, what we do with the Kanban Tool and with a whiteboard depends on our imagination and how we like to work. The tool faithfully meets the objectives and is an excellent support to achieve a transparent and successful execution, in addition to not only maintaining control with our work team but also keeping our clients informed about the progress. Pros Definitely, by using a board in Kanban Tool, we can considerably increase our productivity in the execution of projects and streamline our work team. In addition, by using the time estimation reports and graphs offered by the platform, we can monitor the performance of our staff and generate graphs that allow us to continuously improve our work process, without having to wait until the end to know exactly the efficiency. . individual or group.Another great feature is that we can make our team work in small groups, combined with team members from different departments and achieve more dynamic results without clutter, since the contributions of all people are based on well-defined tasks, with estimates of time and total visualization by the entire work team. Cons Kanban Tool has become a tool for daily use for the execution of projects that require the participation of technical personnel, also for software development, completing tasks in a project, providing services and much more. However, I think that for large projects, we should invest time to correctly plan our boards and not design them with too many cards. I particularly prefer to separate the project into stages and design a dashboard for each one of them, and in this way I can more easily manage the activities and not generate views with too much information. Switched from [Paymo](https://www.capterra.com/p/137033/Paymo/)[Kanbanchi](https://www.capterra.com/p/140681/Kanbanchi-for-G-Suite/) Kanban Tool, an easy-to-use tool, the members of the work team understand it very easily and the way it handles time estimates is quite intuitive and simple. Review Source FT Fabiana T. Undergraduate Technical Assistant Education Management Used the software for: Less than 6 months ### "The best project management tools" January 7, 2026 5.0 This tool delivers a clean, intuitive, and highly functional Kanban experience that’s great for individuals, small teams, or even larger groups needing simple workflow visibility. It’s not overloaded with unnecessary features, but still offers enough power and flexibility once you get familiar with it. I recommend it to anyone looking for a hassle-free way to manage their tasks and projects Pros Kanban Tool is an easy-to-use and effective project management solution that helps visualize workflows and improve team productivity. Its drag-and-drop boards, customization options, and collaboration features make task tracking simple and transparent. Cons Though the interface could feel more modern, it remains a reliable and practical tool for managing daily work efficiently. Switched from [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) Kanban tools has so much tools that helps us to visualize boards and customize them. Review Source SR Skyler R. Executive Director Online Media Used the software for: Less than 6 months ### "Basic Kanban " October 26, 2024 5.0 Earlier this year, I was trying to switch from Trello so I tried out different Kanban tools. While I believe Kanban Tool would have been great for an individual user, it did not meet the needs of my large team due to price and limited functionality as compared to other tools. Pros I LOVE the Kanban style of project management boards Cons The boards were too basic and did not offer advanced functionality like Trello Too expensive per user Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Trello changed it's pricing so I tried out Kanban tool. It was also too pricey for my large team. Review Source AD Alexa D. Career and wellness Coach Mental Health Care Used the software for: Less than 6 months ### "Super simple, super useful" June 25, 2026 5.0 I really like getting the daily summary as well. It really helps me switch my mind from focusing on what I still need to do, to what I've actually done. Helps me see the real reality of my date. Pros It's simplicity to use and it's effectiveness as supporting how I organize my time and tasks. Visually easy to see my tasks. Cons It could be useful to have an alert for for certain posts that have been on the "to do" column change colour after being there for over a week. Review Source JH Jayne H. Senior Manager Construction Used the software for: 2+ years ### "Great Program for Task Management" July 23, 2025 5.0 This has been my go-to program for years, across multiple clients and companies. The email reminders are very helpful and I love that it sends me a daily reminder of tasks due that day (for all boards). I've used all of the major comparable programs and found them overcomplicated or too busy. KT does everything we need and makes it easy to organize and update tasks. Pros Ease of use. It has a simple design with a lot of functionality. I didn't have to read any instructions to start using it right away, and it's dramatically changed my team's accountability and helped us meet deadlines. The power-ups make it very easy to track subtasks, and the ability to filter the board in different ways is great when planning out each week. Cons It would be nice to have the option to add even one "view-only" user at no cost, so a senior manager could view a snapshot of tasks. I'd also like the "priority" flag to be more prominent. Switched from [Trello](https://www.capterra.com/p/211559/Trello/)[monday AI Work Platform](https://www.capterra.com/p/147657/monday-com/)[ClickUp](https://www.capterra.com/p/158833/ClickUp/)[Wrike](https://www.capterra.com/p/76113/Wrike/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Other programs were too complicated and required too much staff training. The cost was also too high. Review Source AJ Arvydas J. Managing Owner Automotive Used the software for: 6-12 months ### "Perfect combination of simplicity and efficiency. " July 17, 2025 5.0 Kanban tool fully covers the need to track all activities and progress of sales and business development for our small digital project. It eliminates the need of using complicated software and allows us to see the whole big picture in single window. We switched to Kanban Tool from a larger software provider of same Kanban board, which was just too complicated compared to simple Kanban Tool solution. A+! Pros Simple. Easy to use. Quick onboarding. Easy customizable. Dedicated customer support. Full of additional features if needed. Cons Actually happy with overall experience. During the first year of using the tool didn't notice any cons at all. For us it does the job 100%. Switched from [Jira](https://www.capterra.com/p/19319/JIRA/) Because Kanban Tool is way simplier. Software works for you and not vice versa. Review Source AD Alex D. Owner Construction Used the software for: Less than 6 months ### "Simple effective tool" November 13, 2025 5.0 Very happy. It helps to organize very well, there are many options for your cards, and the staff was very helpful when I needed some advice. It’s a great tool! Thank you Pros Honestly, it’s a simple tool to use, it helps to organize very well, there are many options for your cards, and the staff was very helpful when I needed some advice. It’s a great tool! Thank you Cons Really nothing at all, it’s a great tool. The pricing is on point and the customer service is fantastic. Switched from [JobNimbus](https://www.capterra.com/p/126797/JobNimbus/) They keep making so call improvements to jobnimbus, but I didn’t like their improvements at all. They made their product worse and more difficult to use. Review Source HV Hannah V. Solopreneur, Custom Picture Framer Arts and Crafts Used the software for: Less than 6 months ### "Simple and clear workflow visualization. A+" April 15, 2025 5.0 I have used Kanban Tool for about 3 weeks to manage my workflow as a solo entrepreneur. I wish I had found it sooner and have already recommended it to friends/colleagues. Pros Kanban Tool is a highly flexible and customizable option for workflow management. Its no-frills design puts the power in the user's hands and makes it easy to access boards from poor-quality internet connections or through the Kanban Tool app. Extensive support documentation, including videos, makes learning about features a breeze. I had been searching for a way to visualize my workflow where I could color-code, show/hide categories, and see critical information when I need it most. Kanban Tool gives me all that functionality and more. Cons The setup was time-consuming. Some of the card colors are too similar. (I don't want a color picker—pre-selected colors are fine; I wish they were more distinct.) Alternatives considered [FigJam](https://www.capterra.com/p/265222/FigJam/)[Miro](https://www.capterra.com/p/128955/Miro/)[monday AI Work Platform](https://www.capterra.com/p/147657/monday-com/)[ClickUp](https://www.capterra.com/p/158833/ClickUp/) Reason for choosing Kanban Tool FigJam and Miro wouldn't work on my slower at-work internet connection/PC. ClickUp and monday.com were both too complex and not easily customizable enough for my needs. Review Source Response from Shore Labs April 16, 2025 Thank you, Hannah! We're delighted to know you're finding Kanban Tool so helpful and appreciate the card color suggestion :) JCM Juan Carlos M. Managing Director Iberia Chemicals Used the software for: I used a free trial ### "So far very happy with Kanban Tool: Flexible, reliable and easy to use" February 7, 2025 4.0 Even though I'm still exploring Kanban Tool as my main personal and professional productivity software, I'm happy so far with the current set up, functions and add-ins. Pros Kanban Tool is very easy to use and has a bunch of useful functionalities. Swimlanes are awsome and easy to implement. You can also capture your tasks by email and customize your boards. Calendar tool is integrated and very helpful. So far very happy with this productivity tool. Customer service is very efficient and they contact you quickly when you need some technical assistance. Cons Lack of granularity and inter-connectivity between different kanban boards and difficult to follow up different related projects. Trello has nested boards or parent cards for example, which are very useful. Very few add-ins and integrations with other tools. Also the Mobile App for both Android and iOS is not very useful and no desktop App available. Alternatives considered [Jira](https://www.capterra.com/p/19319/JIRA/)[monday AI Work Platform](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Kanban Tool Price. Easy to use. Fast learning curve. Switched from [Trello](https://www.capterra.com/p/211559/Trello/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Trello has not swimlanes, but has nested boards and customization for parent cards via power-ups. Asana is becoming too expensive. Review Source David J. Candidate Information Technology and Services Used the software for: Less than 6 months ### "Supercharging my Job Search" November 16, 2023 5.0 My overall experience with Kanban has been excellent. I would definitely recommend. Pros I love how simple and easy it is to set up and use. I think the AI integration is seamless and helpful. I also think it's wonderful how many of their features they don't hide behind a paywall and yet there is still great benefit to the paid version. Cons The visuals are a bit simplistic. I would love it to be a bit more streamlined. Alternatives considered [Trello](https://www.capterra.com/p/211559/Trello/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Kanban Tool It really came down to the features per dollar spent. Much of what I needed is available in the free plan. Switched from [Trello](https://www.capterra.com/p/211559/Trello/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Much of what I wanted to do was hidden behind a paywall that didn't feel worth it to me. Review Source AG Alex G. Project Manager Information Technology and Services Used the software for: Less than 6 months ### "Excellent Light-to-Medium Weight Tool" March 7, 2022 5.0 I love this tool. It's exactly what I need, and customization is a breeze. If you're new to task boards and/or have a smaller, simpler team or workflows, start with this before you dive into the deep end with Atlassian or other products, especially if your focus is more on "seeing the big picture" than keeping a detailed log of work across a large number of team members Pros It does everything I need from a Kanban Board out of the box, does so intuitively, and does not get bogged down in optimizations/extra features. However, if you want them, they're easy to implement. Cons It feels more like it was designed and documented by engineers rather than sales staff, and its no-frills design is a big selling point for me, but others may disagree. It's "simple out of the box, opt-in to additional features" also means a little more upfront configuration, but I still think it's good design. A few minor nice-to-have features (colored tags, saving multiple filtered views) might be missing or paywalled, but I haven't explored all the possibilities in their documentation yet. Alternatives considered [Jira](https://www.capterra.com/p/19319/JIRA/)[Trello](https://www.capterra.com/p/211559/Trello/)[Planview AdaptiveWork](https://www.capterra.com/p/75768/Clarizen/) Reason for choosing Kanban Tool Free out of the box use of swimlanes, expand/collapse swimlanes and columns, easy filters, splitting columns into sub-columns, expanding width of columns to be more than 1-card wide, etc. A lot of the clever visualization ideas I've seen in books like "Making Work Visible" and "Personal Kanban" are possible here that would be impossible or a nightmare to configure in other products I've tried. Review Source MMA Martín Marcelo A. Sales Manager Marketing and Advertising Used the software for: I used a free trial ### "I NEEDED TO CHANGE THE TOOL THAT I WAS USING" April 5, 2024 5.0 Very positive, In one day I changed the tool I had to Kanban Pros Flexible, easily adaptable to my needs, visually simple Cons At the moment everything I have used is ok Reason for choosing Kanban Tool In one day I solved the problems I had with the Google application with Kanban Switched from [Google App Engine](https://www.capterra.com/p/241822/Google-App-Engine/) After 3 months of fighting with the Google app provider to adapt the tool to the company's needs, its use was a failure. Review Source TN Trineka N. Executive Officer Primary/Secondary Education Used the software for: I used a free trial ### "Excellent " August 18, 2020 5.0 I can't believe how user friendly Kanban Tool is. We have used the physical Kanban board in the past, but using it online is great when one of us is offsite, we can easily check or add to our boards. Pros Having completed the Agile Foundation Course a few years ago, the Kanban Tool was a real find. It is quick, effective and good use of both our time. We have a quick 'stand-up' every day to look at the board and what each of us have added. We love the fact it is easy to move tasks around, add check lists, due dates and new boards and assign tasks to each other. Cons It may just be a feature I haven't discovered, but I would like to make the actual board wider across the page. Reason for choosing Kanban Tool We had completed the Agile Foundation course a couple of years ago and have introduced Kanban throughout the school to other teams. So discovering this online version was a real find! Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Being a school, we were looking to cut costs and were very happy to find Kanban Tool. Review Source TT Torsten T. CEO E-Learning Used the software for: I used a free trial ### "Nice, simple looking Kanban Tool with a strong and comprehensive feature set." March 5, 2022 5.0 After a short onboarding and testing phase due to good help files it was very satisfying having that tool up and running. Pros Workflow management - did not see that flexible way in other Kanban tools. Cons Sometimes I would like to change the font in tile headers. Alternatives considered [MeisterTask](https://www.capterra.com/p/139990/MeisterTask/) Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Flexibility and Free Edition (for small use cases). Review Source SJ Sibyl J. Senior Associate Banking Used the software for: I used a free trial ### "Great Tool" April 9, 2025 5.0 I love the detailed aspects that are incorporated in this tool to make it efficient, visually appealing, user friendly for collaborative efforts, provides great accountability, and is cost effective. Pros I've attempted to use other collaborative tools such as Confluence, but I have found this to be the most effective and visually appealing. Cons As of right now, I don't have any opportunities to share, but more to come with regular usage. Review Source FG Francisco G. System Engineer Consumer Services Used the software for: Less than 6 months ### "Best tool for task planning and task management" December 2, 2024 5.0 It has become a must in my daily job. I can't stay without it Pros The easy to use interface, the appeareance, the variety of tools available. It is one of the most useful tools for organizing my job. Cons There is no space for update the process of a task, appart from comments (which are not visible at first glance) or check lists. Review Source Sunitha H. NATIONAL SCHOOL FEEDING PROGRAM FACILITATOR Program Development Used the software for: 2+ years ### "Amazing tool " March 19, 2023 4.0 Kanban Tool is a great tool for project management, with a lot of features that make it efficient and easy to use. Pros Kanban Tool is a great tool for organizing and managing projects. It allows for efficient task and project management, with a visually intuitive drag-and-drop interface. The main feature that I like best about Kanban Tool is the ability to create and customize boards and lists to fit the specific needs of each project. I also like that it provides a comprehensive view of all tasks, deadlines, and responsibilities in one place. It also gives users the ability to assign tasks to specific individuals, check progress and keep track of conversations associated with each task. This makes it easy to stay organized and on top of all project-related activities. Additionally, Kanban Tool offers a free version, which is great for small teams and individuals who are just starting out. I also appreciate the fact that it is cloud-based, so all information is stored in an online space and is accessible to all team members. Cons One of the biggest drawbacks of Kanban Tool is its lack of collaboration features. It does not offer any built-in collaboration tools, such as comment boards, chat, or video conferencing, which can make it difficult to work with remote teams. Review Source Bill Laurel P. Programmer Computer Software Used the software for: 1-2 years ### "Kanban Tool Review" March 22, 2023 4.0 Overall, Kanban tool is an incredibly useful tool for managing projects and I find it a great help in my work. Pros Kanban Tool is an incredibly useful tool for project management. I particularly liked its ability to visualize tasks and the progress of a project. The visual cards on the board make it easy to see which tasks have been completed, who is working on a task and what tasks are coming up in the future. I also like the ability to create custom boards and prioritize tasks. It makes it easy to clearly see the progress of a project and what needs to be done to complete it. The notifications also keep me up to date with the progress of a project which is really helpful. I also find the collaboration features easy to use and they help to keep everyone on the same page Cons Honestly, I haven’t found anything I have disliked about Kanban Tool. Review Source PV Patrick V. Programmer and webdesigner Design Used the software for: I used a free trial ### "I like kanbantool for the hidden features" April 11, 2023 5.0 I like it very much. I am very excited about it. It helps me track everything and the system has soo many features. Pros Kanban tool has a lot of features and some are hidden. But these are very good. So the kanbantool is an nice tool. I like the pricing and the features! Cons I hope some small bugs with the automatic progressbar will be better in future and i like to see more management for the boards (maps). Review Source VR Verified Reviewer Data analyst Information Technology and Services Used the software for: I used a free trial ### "Kanban Tool" July 15, 2024 5.0 I've found the Kanban Tool effective for organizing our business and also my personal processes. It allows team to work on multiple boards with proper access protections. The single sign-on ensures easy authentication and login. Full control over columns, card types, and templates makes each board uniquely suited to its needs. The optional Power-Ups add useful capabilities with complete control for each board. Pros Using a Kanban Tool board greatly increases our project execution productivity and streamlines our team. This visual, easy-to-use tool is effective for managing projects and tasks, and users adapt quickly. However, having used other tools, I'm not particularly impressed with this one despite its affordability. We are still testing the product and will consider if we will use it in future. Cons At the moment, I can't identify any cons. Review Source Prem R. Software Engineer Computer Software Used the software for: Less than 6 months ### "The best tool for project management and task management. " May 28, 2022 5.0 This is the best tool I can find for the task I wanted to achieve in my organization. We don't really use this as Project Management, rather we use it as Todo List for employees and the Kanban Board makes provides swimlanes which we assign to employees and they can add their tasks and prioritize them. This tool has been a great help to our daily task management. Pros \- Clean and minimal UI - Card types - Kanban Board and its live updates Cons \- No option to white label - No option to add email notification if a task is added for me Alternatives considered [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[Trello](https://www.capterra.com/p/211559/Trello/) Reason for choosing Kanban Tool Minimal UI and easy to set up Review Source GM Ganesh M. Principal Consultant Information Technology and Services Used the software for: 6-12 months ### "Best Kanban Tool" June 29, 2022 5.0 Helps me keep myself organized with my work on professional and personal front with multiple boards. Pros Ease of use, tracking on Mobile and multiple desktops with real time data sync Cons There should be a provision to get rid of the completed tasks while maintaining history. Review Source SF Stefan F. CEO Information Technology and Services Used the software for: Less than 6 months ### "Easy to start, use and at least one very important USP" March 14, 2022 5.0 Pros You can start really easy and grow while using. The Setup is made very fast and the Powerups helps to not overload your Board. But the most useful feature which I didn't find anywhere else so far is, that you can show the ToDo-List of every card in the Board from the Beginning (always on). You don't need to expand it every time you want to look whats to do. Great feature! Hint: Check the PowerUps in Settings! Cons You have to take care how much Cards you pin to the board becaus it can get look overloaded fast. The missing of "EPIC" leads to use Swimlines as Epic (which works surprisingly good), but makes the board big in some cases. In General, Dependencys between the Cards can be created and Cards can be linked, but there is no visible Dependency on the Board itself (f.e. cards in cards ore somethind like that). On the other side, this is a good opportunity to not over-administrate your work ;-) Reason for choosing Kanban Tool 1) The Support Team really cares about you. After the trial period I decided to leave, because I didn't find my feature I was looking for. I received a standard mail why I was leaving, and I answered. One day later I received an answer with hints how to achieve my goal. And there I am, still using this Product. 2) I was looking for a Product which shows ToDo Lists in the board (always, not only after expanding them). KAnban Tools was the only product where I find this. Review Source MF Marija F. Developer / Manager / Consultant Information Technology and Services Used the software for: Less than 6 months ### "Amazing Software" January 4, 2023 5.0 I am a power user, so it is never easy for me to find a software that fits all my needs, but Kanban Tool performance and beauty went above and beyond my expectations, I can't remember the last time when I was this happy with a software. I highly recommend to everyone to try it. Trial does not require a credit card, and support is available to answer any questions that users might have. It is a product made and maintained with love and care, it is perfect. Pros I have tried many Kanban solutions out there but non comes anywhere near Kanban Tool. It is a whole new level of flexibility and clean and beautiful UI. I was able to find every single functionality that I was looking for, therefore I was able to set it up exactly the way I wanted. The UI is so clean and beautiful that it helps me instantly clear my mind and focus on the work with joy. Perfect tool if you need to add extra clarity to your life. Cons No cons whatsoever, I absolutely love this product. Review Source Edgar R. Consultor en comunicación y tecnologías de información Museums and Institutions Used the software for: I used a free trial ### "A great jump for Kanban boards online" March 1, 2021 5.0 Using the trial version lets you play around with all the features for 15 days, plus someone from Kanban Tool's team wrote to me to be by my side in case I needed some guidance. Multi-language support is also available and cross app implementation (including a mobile version for Android an iOS) makes it a very rich and powerful tool. Pros Implementing Kanban boards on any industry not only helps improving time, resources and making life easier... If you know how to implement them. It's not that troublesome and thats what is great about this tool, finally a version online that is easily editable and adapted to your project needs is at your fingertips. No wonder why so many great companies are among their clients. Cons It's a little pricey for the small project manager but for bigger and more ambitious managers is this worth every penny. Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.