# Kanban Tool Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Kanban Tool the right Workflow Management solution for you? Explore 182 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/132750/Kanban-Tool/reviews --- Kanban Tool 4.8 (182) [View alternatives](https://www.capterra.com/p/132750/Kanban-Tool/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of Kanban Tool Ease of use 4.8 Customer Service 4.7 ## Pros and Cons in Reviews Max P AdvisorDefense & Space, 51 - 200 employeesUsed the software for: More than 2 years. “Having full control over columns, swimlanes, card types and card templates makes each board unique in how it addresses the need of that board. “ May 21, 2024 PG Péter G ConsultantInformation Technology and Services, 51 - 200 employeesUsed the software for: Less than 6 months. “This way, I get some negative due dates on tasks, even though I put it to the Completed swimlane, but since I can't make that section the finished tasks section, I have to manually delete the due date.“ August 2, 2024 Max P AdvisorDefense & Space, 51 - 200 employeesUsed the software for: More than 2 years. “I have found the Kanban Tool effective enough to build our business (and personal) process steps around it's natural capabilities so that our teams can work on multiple boards with the proper access protections. “ May 21, 2024 JH Jayne H Senior ManagerConstruction, 2 - 10 employeesUsed the software for: More than 2 years. “I've used all of the major comparable programs and found them overcomplicated or too busy.“ July 23, 2025 JH Jayne H Senior ManagerConstruction, 2 - 10 employeesUsed the software for: More than 2 years. “The email reminders are very helpful and I love that it sends me a daily reminder of tasks due that day (for all boards).“ July 23, 2025 HV Hannah V Solopreneur, Custom Picture FramerArts and Crafts, Self-employedUsed the software for: Less than 6 months. “I don't want a color picker—pre-selected colors are fine; I wish they were more distinct.)“ April 15, 2025 MD Matt D OwnerGraphic Design, Self-employedUsed the software for: Less than 6 months. “The drag/drop functionality and customizable swim lanes allow me to organize tasks exactly the way I want.“ October 25, 2024 DS Daniel S ResearcherResearch, 11 - 50 employeesUsed the software for: 6-12 months. “The customization options are a little difficult to find“ July 8, 2024 ## Showing most helpful reviews Showing 1-25 of 182 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Max P. Advisor Defense & Space Used the software for: 2+ years ### "Perfect Match of Capability and Efficiency" May 21, 2024 5.0 I have found the Kanban Tool effective enough to build our business (and personal) process steps around it's natural capabilities so that our teams can work on multiple boards with the proper access protections. The single-sign on capability makes it easy to ensure authentication and convenient log-in. Having full control over columns, swimlanes, card types and card templates makes each board unique in how it addresses the need of that board. The Power-Ups are also really nice optional elements that add capability with full control for each board independently. Pros I've been a user of Kanban Tool for many years now. It was initially selected to support a high school competitive robotics team, but it quickly became my recommendation for my personal and corporate Kanban needs. The standout capability that I like over competing tools (such as MS Planner) is the convenience of taking a tasking email sent to me and forwarding it to a specific board with optional identifiers for swimlane, column, card type, assigned user, priority, and due date. This ensures that no task sent by email ever gets lost and is positioned to be processed immediately. It also allows me to use Siri to create tickets throughout my day. Cons There's nothing that I would change about the Kanban Tool. Switched from [Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/) KT had greater functionality than Microsoft Planner at a very affordable price. Review Source JH Jayne H. Senior Manager Construction Used the software for: 2+ years ### "Great Program for Task Management" July 23, 2025 5.0 This has been my go-to program for years, across multiple clients and companies. The email reminders are very helpful and I love that it sends me a daily reminder of tasks due that day (for all boards). I've used all of the major comparable programs and found them overcomplicated or too busy. KT does everything we need and makes it easy to organize and update tasks. Pros Ease of use. It has a simple design with a lot of functionality. I didn't have to read any instructions to start using it right away, and it's dramatically changed my team's accountability and helped us meet deadlines. The power-ups make it very easy to track subtasks, and the ability to filter the board in different ways is great when planning out each week. Cons It would be nice to have the option to add even one "view-only" user at no cost, so a senior manager could view a snapshot of tasks. I'd also like the "priority" flag to be more prominent. Switched from [Trello](https://www.capterra.com/p/211559/Trello/)[monday.com](https://www.capterra.com/p/147657/monday-com/)[ClickUp](https://www.capterra.com/p/158833/ClickUp/)[Wrike](https://www.capterra.com/p/76113/Wrike/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Other programs were too complicated and required too much staff training. The cost was also too high. Review Source SR Skyler R. Executive Director Online Media Used the software for: Less than 6 months ### "Basic Kanban " October 26, 2024 5.0 Earlier this year, I was trying to switch from Trello so I tried out different Kanban tools. While I believe Kanban Tool would have been great for an individual user, it did not meet the needs of my large team due to price and limited functionality as compared to other tools. Pros I LOVE the Kanban style of project management boards Cons The boards were too basic and did not offer advanced functionality like Trello Too expensive per user Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Trello changed it's pricing so I tried out Kanban tool. It was also too pricey for my large team. Review Source FT Fabiana T. Undergraduate Technical Assistant Education Management Used the software for: Less than 6 months ### "The best project management tools" January 7, 2026 5.0 This tool delivers a clean, intuitive, and highly functional Kanban experience that’s great for individuals, small teams, or even larger groups needing simple workflow visibility. It’s not overloaded with unnecessary features, but still offers enough power and flexibility once you get familiar with it. I recommend it to anyone looking for a hassle-free way to manage their tasks and projects Pros Kanban Tool is an easy-to-use and effective project management solution that helps visualize workflows and improve team productivity. Its drag-and-drop boards, customization options, and collaboration features make task tracking simple and transparent. Cons Though the interface could feel more modern, it remains a reliable and practical tool for managing daily work efficiently. Switched from [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) Kanban tools has so much tools that helps us to visualize boards and customize them. Review Source HV Hannah V. Solopreneur, Custom Picture Framer Arts and Crafts Used the software for: Less than 6 months ### "Simple and clear workflow visualization. A+" April 15, 2025 5.0 I have used Kanban Tool for about 3 weeks to manage my workflow as a solo entrepreneur. I wish I had found it sooner and have already recommended it to friends/colleagues. Pros Kanban Tool is a highly flexible and customizable option for workflow management. Its no-frills design puts the power in the user's hands and makes it easy to access boards from poor-quality internet connections or through the Kanban Tool app. Extensive support documentation, including videos, makes learning about features a breeze. I had been searching for a way to visualize my workflow where I could color-code, show/hide categories, and see critical information when I need it most. Kanban Tool gives me all that functionality and more. Cons The setup was time-consuming. Some of the card colors are too similar. (I don't want a color picker—pre-selected colors are fine; I wish they were more distinct.) Alternatives considered [FigJam](https://www.capterra.com/p/265222/FigJam/)[Miro](https://www.capterra.com/p/128955/Miro/)[monday.com](https://www.capterra.com/p/147657/monday-com/)[ClickUp](https://www.capterra.com/p/158833/ClickUp/) Reason for choosing Kanban Tool FigJam and Miro wouldn't work on my slower at-work internet connection/PC. ClickUp and monday.com were both too complex and not easily customizable enough for my needs. Review Source Response from Shore Labs April 16, 2025 Thank you, Hannah! We're delighted to know you're finding Kanban Tool so helpful and appreciate the card color suggestion :) AJ Arvydas J. Managing Owner Automotive Used the software for: 6-12 months ### "Perfect combination of simplicity and efficiency. " July 17, 2025 5.0 Kanban tool fully covers the need to track all activities and progress of sales and business development for our small digital project. It eliminates the need of using complicated software and allows us to see the whole big picture in single window. We switched to Kanban Tool from a larger software provider of same Kanban board, which was just too complicated compared to simple Kanban Tool solution. A+! Pros Simple. Easy to use. Quick onboarding. Easy customizable. Dedicated customer support. Full of additional features if needed. Cons Actually happy with overall experience. During the first year of using the tool didn't notice any cons at all. For us it does the job 100%. Switched from [Jira](https://www.capterra.com/p/19319/JIRA/) Because Kanban Tool is way simplier. Software works for you and not vice versa. Review Source JCM Juan Carlos M. Managing Director Iberia Chemicals Used the software for: I used a free trial ### "So far very happy with Kanban Tool: Flexible, reliable and easy to use" February 7, 2025 4.0 Even though I'm still exploring Kanban Tool as my main personal and professional productivity software, I'm happy so far with the current set up, functions and add-ins. Pros Kanban Tool is very easy to use and has a bunch of useful functionalities. Swimlanes are awsome and easy to implement. You can also capture your tasks by email and customize your boards. Calendar tool is integrated and very helpful. So far very happy with this productivity tool. Customer service is very efficient and they contact you quickly when you need some technical assistance. Cons Lack of granularity and inter-connectivity between different kanban boards and difficult to follow up different related projects. Trello has nested boards or parent cards for example, which are very useful. Very few add-ins and integrations with other tools. Also the Mobile App for both Android and iOS is not very useful and no desktop App available. Alternatives considered [Jira](https://www.capterra.com/p/19319/JIRA/)[monday.com](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Kanban Tool Price. Easy to use. Fast learning curve. Switched from [Trello](https://www.capterra.com/p/211559/Trello/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Trello has not swimlanes, but has nested boards and customization for parent cards via power-ups. Asana is becoming too expensive. Review Source AD Alex D. Owner Construction Used the software for: Less than 6 months ### "Simple effective tool" November 13, 2025 5.0 Very happy. It helps to organize very well, there are many options for your cards, and the staff was very helpful when I needed some advice. It’s a great tool! Thank you Pros Honestly, it’s a simple tool to use, it helps to organize very well, there are many options for your cards, and the staff was very helpful when I needed some advice. It’s a great tool! Thank you Cons Really nothing at all, it’s a great tool. The pricing is on point and the customer service is fantastic. Switched from [JobNimbus](https://www.capterra.com/p/126797/JobNimbus/) They keep making so call improvements to jobnimbus, but I didn’t like their improvements at all. They made their product worse and more difficult to use. Review Source SC Sarah C. Owner Marketing and Advertising Used the software for: 6-12 months ### "The best tool for your business!" October 8, 2024 5.0 I have had a great experience with Kanban Tool. I recommend it to everyone. The free version is great, but definitely worth upgrading! It's such a useful tool and has saved me so much time and money! Pros I like that I can see the tasks easier, ,and my team members can move them as we all complete our individual tasks. Its so much easier to see the progress my team is making and know if we are head or behind on things. Cons I wish there was a way to make the tasks full screen when you click on them, so that I can see everything a little better. The pop up is nice, its just not as wide as I would like. Alternatives considered [Slack](https://www.capterra.com/p/135003/Slack/) Reason for choosing Kanban Tool Kanban seemed so much more user friendly and easier to see everything. I prefer Kanbans layout and all the many plugins they provide for the cost! Review Source SF Sonia F. Manager Hospitality Used the software for: Less than 6 months ### "Perfect tool, user friendly" February 18, 2025 5.0 Kanban tool offers our team all we need to make our work more efficient and our team more succesful in achieving their goals. It has improved team communication and allowed team members a better control of their projects Pros It is a functional tool which allows us to plan and schedule our work and project with total ease and rapidty Cons Nothing to report, the tool does all we need Alternatives considered [Trello](https://www.capterra.com/p/211559/Trello/)[monday.com](https://www.capterra.com/p/147657/monday-com/)[Wrike](https://www.capterra.com/p/76113/Wrike/) Reason for choosing Kanban Tool User friendly, it corresponded better to the needs of a small bussiness team Review Source MMA Martín Marcelo A. Sales Manager Marketing and Advertising Used the software for: I used a free trial ### "I NEEDED TO CHANGE THE TOOL THAT I WAS USING" April 5, 2024 5.0 Very positive, In one day I changed the tool I had to Kanban Pros Flexible, easily adaptable to my needs, visually simple Cons At the moment everything I have used is ok Reason for choosing Kanban Tool In one day I solved the problems I had with the Google application with Kanban Switched from [Google App Engine](https://www.capterra.com/p/241822/Google-App-Engine/) After 3 months of fighting with the Google app provider to adapt the tool to the company's needs, its use was a failure. Review Source TN Trineka N. Executive Officer Primary/Secondary Education Used the software for: I used a free trial ### "Excellent " August 18, 2020 5.0 I can't believe how user friendly Kanban Tool is. We have used the physical Kanban board in the past, but using it online is great when one of us is offsite, we can easily check or add to our boards. Pros Having completed the Agile Foundation Course a few years ago, the Kanban Tool was a real find. It is quick, effective and good use of both our time. We have a quick 'stand-up' every day to look at the board and what each of us have added. We love the fact it is easy to move tasks around, add check lists, due dates and new boards and assign tasks to each other. Cons It may just be a feature I haven't discovered, but I would like to make the actual board wider across the page. Reason for choosing Kanban Tool We had completed the Agile Foundation course a couple of years ago and have introduced Kanban throughout the school to other teams. So discovering this online version was a real find! Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Being a school, we were looking to cut costs and were very happy to find Kanban Tool. Review Source TT Torsten T. CEO E-Learning Used the software for: I used a free trial ### "Nice, simple looking Kanban Tool with a strong and comprehensive feature set." March 5, 2022 5.0 After a short onboarding and testing phase due to good help files it was very satisfying having that tool up and running. Pros Workflow management - did not see that flexible way in other Kanban tools. Cons Sometimes I would like to change the font in tile headers. Alternatives considered [MeisterTask](https://www.capterra.com/p/139990/MeisterTask/) Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Flexibility and Free Edition (for small use cases). Review Source FG Francisco G. System Engineer Consumer Services Used the software for: Less than 6 months ### "Best tool for task planning and task management" December 2, 2024 5.0 It has become a must in my daily job. I can't stay without it Pros The easy to use interface, the appeareance, the variety of tools available. It is one of the most useful tools for organizing my job. Cons There is no space for update the process of a task, appart from comments (which are not visible at first glance) or check lists. Review Source LC Lidia C. MANAGER Fund-Raising Used the software for: Less than 6 months ### "Really good tool" March 31, 2025 5.0 Pros Easy to work with and super easy to share with colleagues at work. Cons I like everything so I can not think about any negative point. Review Source DS Donnie S. Applications Supervisor Hospital & Health Care Used the software for: I used a free trial ### "Kanban tool improved onboarding!" July 30, 2024 5.0 Kanban tool has made our onboarding experience much better. Pros Multiple swim lanes Customizable fields Feature rich Importing and exporting cards/data with drag and drop ease Customer service quick responses Cons Dates required to be yyyy-mm-dd format only Alternatives considered [Microsoft Planner](https://www.capterra.com/p/227201/Microsoft-Planner/)[monday.com](https://www.capterra.com/p/147657/monday-com/)[ClickUp](https://www.capterra.com/p/158833/ClickUp/) Reason for choosing Kanban Tool Feature rich, ease of use, cost, free trial. Review Source Anthony B. Owner Retail Used the software for: I used a free trial ### "Immediate Visibility into my workflow" March 6, 2022 5.0 I was looking for a tool to create an actual view of my production environment and good flow metrics. In a very short period of time I have created a view that matches the flow of my work and is also able to adapt. The ability to create workstations for each phase of work and to subdivide those into working and waiting states has given me positive control of my orders. The ability to create swimlanes for expedited work and to visually highlight blockages makes it possible to better visualize the real state of our work. Pros Ability to have multiple tiers within a column that allows me to build out a real view of my process. Clarity of the view on screen to improve visibility of the process Potential to present the board on a larger screen in the workspace to provide live visibility of the state of work Initial reporting that provides basic metrics Cons I would like a little more reporting granularity so I can see and analyze times work spends sitting and show that in a graphical way. I would like a tighter restriction on WIP limits. It is present but not enforced. Review Source Sunitha H. NATIONAL SCHOOL FEEDING PROGRAM FACILITATOR Program Development Used the software for: 2+ years ### "Amazing tool " March 19, 2023 4.0 Kanban Tool is a great tool for project management, with a lot of features that make it efficient and easy to use. Pros Kanban Tool is a great tool for organizing and managing projects. It allows for efficient task and project management, with a visually intuitive drag-and-drop interface. The main feature that I like best about Kanban Tool is the ability to create and customize boards and lists to fit the specific needs of each project. I also like that it provides a comprehensive view of all tasks, deadlines, and responsibilities in one place. It also gives users the ability to assign tasks to specific individuals, check progress and keep track of conversations associated with each task. This makes it easy to stay organized and on top of all project-related activities. Additionally, Kanban Tool offers a free version, which is great for small teams and individuals who are just starting out. I also appreciate the fact that it is cloud-based, so all information is stored in an online space and is accessible to all team members. Cons One of the biggest drawbacks of Kanban Tool is its lack of collaboration features. It does not offer any built-in collaboration tools, such as comment boards, chat, or video conferencing, which can make it difficult to work with remote teams. Review Source Ibrahim M. Developer Business Supplies and Equipment Used the software for: 1-2 years ### "Kanban Tool Review" September 19, 2023 4.0 Pros One of the most valuable aspects of Kanban Tool is the ability to have a consolidated view of everyone's tasks on a single board, which not only streamlines project management but also facilitates the efficient allocation of new tasks as needed. This centralized visibility promotes enhanced collaboration, enables better task prioritization, and simplifies the process of assigning new responsibilities to team members, ultimately contributing to improved productivity and project success. Cons While it's effective for task management and project tracking, it can be costly, challenging to access support, and has a steep learning curve. Review Source Kirby B. Data Governance Manager Food Production Used the software for: Less than 6 months ### "Keeping it simple supports better productivity" February 7, 2022 5.0 I enjoy using Kanban Tool to keep my day easily prioritized as well as see what other tasks need attention. Pros Very intuitive features enabled me to get started quickly and it's extremely easy to customize what you only want to see, without being overburdened by too many bells and whistles that would distract from doing actual work. I really like the emailed work summary of how I have interacted with the board each day. Cons It's very easy to add too many work tasks on the board because I don't know what is really needed. I'd be interested if the tool can help me become more accountable in making progress on only the highest priorities, which is sometimes difficult if I don't have a real due date. I'll also try using some of the available board filters. Review Source VR Verified Reviewer Software Engineering Manager Non-Profit Organization Management Used the software for: Less than 6 months ### "A great tool for taking the lessons from the software development world into other domains." September 28, 2021 5.0 Pros When working as software development manager with multiple teams juggling many priorities and interruptions, I found the Kanban methodology extraordinarily beneficial in helping to organize multiple complex work streams. This affordable Kanban tool provides the same benefits for managing my personal affairs and volunteer organization commitments, by helping me easily break down often daunting/unpleasant epics into manageable chunks and defining the custom workflow I need to most effectively actually progress/accomplish them. Cons No shortcomings yet for my use but will update if I uncover any. Switched from [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) I wanted the benefits of a visual board. Review Source José D. Jose Human Resources Used the software for: Less than 6 months ### "Great and easy to use!" February 15, 2022 5.0 Kanban Tool is real Kanban. I use it for manage flow my own load or work and limit my work in progress (wip). The first thing I do every day is to check Kanban and planning the day. Pros Very helpful tool to organize and prioritize your task easily. First time using Kan Ban and It’s very easy to get introduced in the Agile tool. Today we have a lot of apps, and opportunities to work with, but some are not helpful, that’s not the case. I’m using it since the very first moment I joined. Happy user. Cons The free version only two boards, and I'd like to have more, but It's easy to solve it 😊 Review Source AP Andy P. Project Manager Construction Used the software for: 2+ years ### "Kanban for Construction" April 29, 2024 5.0 Excellent use for a visual aid to assist with knowing where each job is at in the process. Pros The Kanban Board helps us to visualize all of our upcoming construction projects and helps give us a snapshot on what job it is, where it is, what notes we have on the job, what the anticipated start date is, etc. This has been a very valuable tool! Cons Nothing so far, I enjoy how easy it is to use and to train others. Reason for choosing Kanban Tool Kanban Tool is easy to use for setting up and and training team members. Review Source MF Marija F. Developer / Manager / Consultant Information Technology and Services Used the software for: Less than 6 months ### "Amazing Software" January 4, 2023 5.0 I am a power user, so it is never easy for me to find a software that fits all my needs, but Kanban Tool performance and beauty went above and beyond my expectations, I can't remember the last time when I was this happy with a software. I highly recommend to everyone to try it. Trial does not require a credit card, and support is available to answer any questions that users might have. It is a product made and maintained with love and care, it is perfect. Pros I have tried many Kanban solutions out there but non comes anywhere near Kanban Tool. It is a whole new level of flexibility and clean and beautiful UI. I was able to find every single functionality that I was looking for, therefore I was able to set it up exactly the way I wanted. The UI is so clean and beautiful that it helps me instantly clear my mind and focus on the work with joy. Perfect tool if you need to add extra clarity to your life. Cons No cons whatsoever, I absolutely love this product. Review Source Edgar R. Consultor en comunicación y tecnologías de información Museums and Institutions Used the software for: I used a free trial ### "A great jump for Kanban boards online" March 1, 2021 5.0 Using the trial version lets you play around with all the features for 15 days, plus someone from Kanban Tool's team wrote to me to be by my side in case I needed some guidance. Multi-language support is also available and cross app implementation (including a mobile version for Android an iOS) makes it a very rich and powerful tool. Pros Implementing Kanban boards on any industry not only helps improving time, resources and making life easier... If you know how to implement them. It's not that troublesome and thats what is great about this tool, finally a version online that is easily editable and adapted to your project needs is at your fingertips. No wonder why so many great companies are among their clients. Cons It's a little pricey for the small project manager but for bigger and more ambitious managers is this worth every penny. Review Source Similar Products Featured