# Page 4 | Kanban Tool Reviews 2026. Verified Reviews, Pros & Cons | Capterra

> Page 4 - Is Kanban Tool the right Workflow Management solution for you? Explore 182 verified user reviews from people in industries like yours to make a confident choice.

Source: https://www.capterra.com/p/132750/Kanban-Tool/reviews

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Kanban Tool

4.8 (182)

[View alternatives](https://www.capterra.com/p/132750/Kanban-Tool/alternatives/)

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Last updated March 13th, 2026

# Page 4 - Reviews of Kanban Tool

## Showing most helpful reviews

Showing 76-100 of 182 Reviews

Sort by:

Most Helpful

Rating

Company Size

Reviewer's Role

Length of Use

Frequency of Use

SD

Sandra D.  
CEO  
Insurance  
Used the software for: Less than 6 months

### "Very simple to use and intuitive"

October 11, 2023

5.0

It's great to follow up on all tasks and to remind you to take action about them.

Pros

It is a very useful tool for us to use daily

Cons

I didn't find on the website the differences between each plan. I wasn't able to find that information.

Review Source

MB

Merline B.  
(past) Tech Strategy and Planning, Agile Leader  
Information Technology and Services  
Used the software for: Less than 6 months

### "Early days of managing my personal "me do" backlog while I take a career break"

May 20, 2022

4.0

Pros

For my current use, it had basic features available for free. The application was seamlessly accessible via browser and the mobile app. Must-have features worked with no issue at all.

Cons

For now, nothing comes to mind as I've been using the free version. I hope to access additional features in the coming weeks so that I have a better 'story' to tell about my completed stories and I can share my board with my partner.

Review Source

KC

Kyle C.  
Agile Coach  
Management Consulting  
Used the software for: I used a free trial

### "Great tool. Better than trello"

October 26, 2023

5.0

Pros

I like that I can use it on a touch screen. That is a key feature for me.

Cons

I think the ui could be improved. It is a little outdated.I also want the ability to do reocurring cards every other week or every 3 weeks. I would like to have a card reoccur and also set a due date so many days after it reoccurs.

Switched from

[Trello](https://www.capterra.com/p/211559/Trello/)

Trello didnt work well on a touch screen

Review Source

Mariano P.  
Jefe  
Computer Software  
Used the software for: Less than 6 months

### "Flexible and intuitive tool"

December 2, 2019

5.0

Use in combination with Todoist, combining it through Zapier. This way I have the best of both worlds and I manage the work using few resources.

Pros

Execute well the metaphor of physical panel on the wall with all the power of online tools.

Cons

It is necessary to be organized not to overturn too much information and that the boards do not become unmanageable.

Alternatives considered

[Asana](https://www.capterra.com/p/184581/Asana-PM/)

Reason for choosing Kanban Tool

Because he lacks the tools to measure work.

Switched from

[Trello](https://www.capterra.com/p/211559/Trello/)

Trello lacks the tools to measure the progress of the work.

Review Source

AW

Ashley W.  
Sports Analyst  
Gambling & Casinos  
Used the software for: Less than 6 months

### "Get Organized with Kanban"

May 8, 2023

5.0

Pros

Kanban is a fantastic task management and collaboration tool, allowing team members to visualize tasks, deadlines, and achievements all I'm one place.

Cons

Kanban does the basics, but it misses the mark in a few places. A few simple upgrades, like collaborative document accessing (think SharePoint), would make it complete.

Review Source

ZA

Zaid A.  
NetSuite Delivery Manager  
Computer Software  
Used the software for: I used a free trial

### "Best Kanban Tool"

February 27, 2024

5.0

Pros

This is such a fantastic tool! Things are going really great so far. I use it for my work as a Delivery Manager to organize ERP Support cases. This is so far the best Kanban software that I have ever used.

Cons

The best thing about it is the simplicity, powerful embedded features, and time logging capabilities.

Review Source

SN

Soumalya N.  
Engineer  
Information Technology and Services  
Used the software for: Less than 6 months

### "Kanban Board"

July 29, 2021

4.0

Better than Leankit board or other project management tools on licensing and management perspective

Pros

Organized way of managing cards dedicated board and proper lanes More controlled way of Moving cards More scalability to add subtasks and metrics

Cons

Its not very intuitive in designing Should be more user centric on access level

Switched from

[Planview AgilePlace](https://www.capterra.com/p/239637/LeanKit/)

More robust and scalable

Review Source

SS

Santi S.  
Gerente  
Computer Hardware  
Used the software for: Less than 6 months

### "Con Kanban Tool hemos agilizado los procesos de nuestra empresa facilmente"

January 18, 2024

5.0

Resaltar la facilidad de la configuración de la herramienta. La versión gratuita es básica pero muy funcional y amigable. Por el coste en el plan free como de pago, es uno de los mejores del mercado actual.

Pros

Facilidad de integracion y configuración.

Cons

La visualización de la herramienta es demasiado minimalista. Se podria mejorar para ser mas visual.

Alternatives considered

[Trello](https://www.capterra.com/p/211559/Trello/)

Review Source

MF

Max F.  
Agile Coach & Consultant  
Management Consulting  
Used the software for: I used a free trial

### "A great tool to use as a freelance consultant"

May 13, 2022

5.0

For me the best tool for simple use on a personal (or small team) basis.

Pros

Its very minimalistic design style and intuitive handling. It's very quickly and easily set up and doesn't take long to get used to. Can really recommend when trying to organize multiple personal/business projects. Best of all, it's free!

Cons

Adding and collaborating with other team members/customers on a board requires a premium subscription - but that's fair, i guess ;)

Switched from

[MeisterTask](https://www.capterra.com/p/139990/MeisterTask/)[Asana](https://www.capterra.com/p/184581/Asana-PM/)

Usability. Design. Minimalism. Swimlanes.

Review Source

VR

Verified Reviewer  
Project management  
Computer Networking  
Used the software for: Less than 6 months

### "Kanban"

September 18, 2022

4.0

Pros

I love this software because I can take control yo my projects without forgets any tasks

Cons

At this moment I can't find something I don't like. Good software for sure

Switched from

[FreeMind](https://www.capterra.com/p/176867/FreeMind/)

Collaboration and possibility to see in my phone

Review Source

VR

Verified Reviewer  
Docente y Coordinadora del Dpto de Informática  
  
Used the software for: 6-12 months

### "A good tool to divide the work into parts, write each element on a card and put on the board"

July 4, 2018

4.0

Pros

Division of labour Columns with names to illustrate where each element is in the workflow. Assigns well-defined limits to the amount of elements that may be in progress in every moment of work flow. It measures the delivery time and optimizes it to make delivery as short as possible. -Measure the delivery time and optimizes the process to make the delivery time as small and predictable as possible. -It has a panel dedicated to statistics, which is very suitable in the analysis of the work done over a period of time

Cons

the free version is limited to two users and two tables, if you want to add more users and tables you have to choose the paid option, in addition the free version is used to manage only simple projects with small teams

Review Source

LT

Leah T.  
Owner  
Photography  
Used the software for: Less than 6 months

### "A Game Changer for Creatives"

March 21, 2022

5.0

Pros

I love the usability of the software. Everything is straightforward and easy to find/navigate. Kanban has ultimately changed the game for me with keeping track of my projects and what stages they are at.

Cons

I'd love to see some more background options!

Switched from

[TeuxDeux](https://www.capterra.com/p/234163/TeuxDeux/)

I made the switch due to Kanban having a more integrated platform. I love being able to customize the "stages" of my projects and keep track of them in real time.

Review Source

MG

Miguel G.  
Owner  
Graphic Design  
Used the software for: Less than 6 months

### "A Kanban board that caters to any needs"

April 16, 2018

5.0

Kanban Tool is truly one of the best Kanban applications I have seen. It is definitely a Kanban purist, providing functionality beyond simple boards with drag and drop functionality. It provides plenty of features to make this a very functional application for environments who truly embrace the use of Kanban boards. The UI is simple and clean... nothing fancy, just pure functionality.

Pros

Kanban Tool offers true kanban board functionality with an amazing number of features and customization abilities not found in other Kanban products. Kanban Tool lets you create Kanban boards of any size and style. Start with a default simple board and expand columns and swimlanes as needed. Customize the cards by various types, as well as customize the fields you wish to display. Kanban Tool starts with 11 fields and lets you add another 15 custom fields. Reconfigure your board and choose from about 2 dozen power up apps to make your experience better.

Cons

Kanban Tool avoided the eye candy most other developers often rely on to bring customers on-board. They left well enough alone. No fancy UI's, just truly functional product. In hind-sight, this is not necessarily a CON, but thought it deserved to be mentioned.

Review Source

MS

Mateus S.  
IT Manager  
Farming  
Used the software for: Less than 6 months

### "Simple and Effective"

November 2, 2021

5.0

I shifted all of our projects and tasks into Kanban Tool. Infromation that was scattered across emails, other PM software and ticket trackers are now consolidated in several boards, with a simple and minimalist view of everything.

Pros

Very simple and easy to start and use. Cards are very basic but can be customized and "powered up"!

Cons

Boxes and cards should have a better/smarter resize. I'm using the lowest zoom but since I have a lot of boards, cards, swim lanes, it can get crowded. However, it was the only product I've found so far that allowed me to do this.

Reason for choosing Kanban Tool

Allows me to see all boards in one glance, so this way I can have a nice overview of everything that's happening.

Review Source

MH

Michelle H.  
Executive Assistant  
E-Learning  
Used the software for: Less than 6 months

### "Brilliant tool for those who like visuals"

October 15, 2023

5.0

Pros

Kanban is easy to use, visually appealing and a brilliant tool for viewing work processes with regular reminders sent directly to your inbox.

Cons

The timers on the blocks - for me its not a necessity and have to keep turning them off

Review Source

Ariel M.  
Manager  
Information Technology and Services  
Used the software for: 1-2 years

### "Great if you want to go agile"

June 5, 2016

5.0

I have been using KT for over a year. I learned about it in my former company. We used it for project management and managing remote team. The best thing about it is that you can adapt it to your needs and create a perfect board for your work. It is not only about simple Kanban boards. The possibilities are endless. I also like the fact that KT offers very detailed and elaborated statistics and analytics. You can easily share files via KT and synchronize it with dozens of other applications. Now I use it only for me. It is also suitable for personal use. KT is all about elasticity and personalization. I hope my company will introduce it in the future.

Pros

\-integrations -time tracking -power ups

Cons

\-app only for Android

Review Source

Arjen V.  
Owner  
Consumer Electronics  
Used the software for: Less than 6 months

### "Good value for money"

July 14, 2020

4.0

Very good. Kanban Tool is a daily used program in our workshop. We carry out repairs of consumer products in the south of Argentina. Every product is a card in our Kanban Tool and will manually move through the stages of repair by moving each card(product) through the columns.

Pros

\- Ease of use - Easy to set-up - Availability of the history of each single card movement. - Almost problem free usage (reliable) - Pricing

Cons

\- Limited add-ons available (looking for an easy way to print cards and to add reference numbers in barcodes) - Save card as image option does not work correctly when having a lot of cards in the kanban at the same time.

Reason for choosing Kanban Tool

Pricing and option to print cards.

Review Source

CM

Charlotte M.  
Communications Officer  
Hospital & Health Care  
Used the software for: Less than 6 months

### "Excellent on-the-go tool for working from home and in the office "

February 22, 2021

4.0

Pros

Like a lot of people, I’ve been working from home more often, sometimes going into the office once or twice a week. I was fed up with lugging my several notebooks around with me. I also felt uninspired when I saw my untidy rushed squiggles on a page. My colleague introduced me to Kanban tool, and I’ve been using it ever since. My favourite feature is the checklist when it is on display! I love the satisfaction of ticking it off my list, whilst still being able to see my achievements.

Cons

I have the free version, which is great because it’s free. However a few things slightly annoy me. One being how different sized boxes don’t fit together seamlessly. Imagine a game of Tetris, each shape fits neatly against the other. This is the opposite unless all your boxes are the same size, and if you have varying sized checklists then this is impossible.

Review Source

VR

Verified Reviewer  
Software Engineer  
Automotive  
Used the software for: 1-2 years

### "We love Kanban Tool"

March 7, 2018

5.0

Pros

We're able to easily manage complex projects. The add-ons give it additional functionality that comes in handy, and we can add anything we need ourselves.

Review Source

TB

Thomas B.  
Scrum Master  
Information Technology and Services  
Used the software for: Less than 6 months

### "Manage your now via Kanban Tool"

November 25, 2021

5.0

I could easily use Kanban tool to try out the idea of Manage your now by building a Kanban board with the suggested swim lanes and columns, thanks to the flexibility it offers.

Pros

Flexibility got me. I love, how I am able to group all the tasks, use oh so many colors, a personalized background, and much more. And all of that in the free version!

Cons

It offers so many possibilities how to be remioneded of an due task, exept one: some sort of pop-up on the kanban board.

Review Source

VR

Verified Reviewer  
Reporting programmer  
Pharmaceuticals  
Used the software for: 6-12 months

### "Great tool for task management and project workflow"

February 19, 2023

4.0

Pros

I like that my tasks can be tracked at every stage of the project there are features to add files or attachments within each card

Cons

Should be able to send email when a card is assigned in kanban

Review Source

LP

Luca P.  
Market Intelligence Analyst  
Food & Beverages  
Used the software for: Less than 6 months

### "Un sogno per gestire il Kanban!"

December 14, 2023

4.0

Pros

Per la nostra azienda che ha introdotto, tra le poche in Italia, il metodo Kanban questa piattaforma è un sogno. Kanban Tool, infatti, è una piattaforma online basata sul metodo Kanban per la gestione delle attività e la collaborazione del team. Gli utenti possono collaborare in tempo reale sulla stessa board, aggiornando e visualizzando le modifiche istantaneamente. La piattaforma, inoltre, offre strumenti per analizzare le prestazioni del team e del progetto attraverso metriche e report, fornendo insight sulla produttività e l'efficienza

Cons

Per team con esigenze particolarmente complesse, alcune funzionalità avanzate potrebbero risultare limitate rispetto ad altre soluzioni più complesse

Review Source

AS

Andi S.  
Head of the department of construction and transport  
Civic & Social Organization  
Used the software for: 1-2 years

### "Enjoy the swimlane!"

November 8, 2021

4.0

Open Kanban Tool and work! It's easy to understand.

Pros

Easy to use and I like the swimlanes - never saw this in other tools.

Cons

Well, it's not cheap - but powerfull! The free version is about only two boards. A little more would be nice.

Review Source

LK

Leah K.  
Case Manager  
Mental Health Care  
Used the software for: Less than 6 months

### "Great product "

April 5, 2022

5.0

I really like the ability to visualize my day and prioritize tasks. It keeps me focused and on schedule. It is easy to use and very cost effective.

Pros

I like the visual component and the cost effectiveness of it. I find the colour coding of different tasks helps me organize and balance my day.

Cons

The app can be a little difficult to navigate. It doesn’t have the same functionality as the website. I would like to have more control over my tasks via app.

Review Source

SF

Simone F.  
Laboratory Assistant and Webmaster  
Higher Education  
Used the software for: 1-2 years

### "Effective tool to master your personal and team productivity"

April 24, 2019

5.0

The overall experience is fantastic because you can take note of every activity and make it done for sure! Also it's funny to move cards and customize their colour, the visual impact is actually helping your work. Finally a word must be said on Support Service: they are very professional!

Pros

The flexibility in task organisation, swim lanes are fantastic to group related tasks. The possibility to add details, files, checklists, is great! Also remainders and priority&due dates are very useful.

Cons

The software is free only for 2 users, this limitation is quite strict.

Review Source

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