--- title: "Quadient Accounts Payable Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Quadient Accounts Payable Software - reviews, pricing plans, popular comparisons to other Accounts Payable products and more." source_url: "https://www.capterra.com/p/133062/BeanworksAP/" page_type: "product" language: "en" publication_date: "2026-10-19" --- # Quadient Accounts Payable Software Review 2026: Features, Integrations, Pros & Cons Last updated on October 19, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Quadient Accounts Payable ## What is Quadient Accounts Payable? Quadient Accounts Payable Automation transforms how finance teams manage invoice processing—from intake to approval to payment. Designed for businesses of all sizes, our cloud-based AP solution streamlines manual workflows, reduces processing costs by up to 86%, and boosts productivity with AI-powered data capture that eliminates up to 83% of manual data entry. With Quadient, you gain real-time visibility into invoice status, cash flow, and vendor obligations—empowering smarter decision-making and better spend management. The platform supports multi-entity and multi-currency environments, ensures compliance with built-in audit trails, and simplifies approvals with automated routing and mobile-ready workflows. Finance teams trust Quadient to accelerate invoice turnaround times, reduce errors, and improve vendor relationships through on-time, accurate payments. Whether you're processing a few thousand or hundreds of thousands of invoices annually. ## What is Quadient Accounts Payable used for? [Accounts Payable](https://www.capterra.com/accounts-payable-software/)[Billing and Invoicing](https://www.capterra.com/billing-and-invoicing-software/)[Time and Expense](https://www.capterra.com/time-and-expense-software/) Top alternative Featured Overall rating Based on 80 user reviews Reviews sentiment Positive 90% Neutral 5% Negative 5% Contact vendor for pricing Free trial not available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Quadient Accounts Payable?[Manage this product listing](https://www.g2.com/products/quadient-accounts-payable/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Quadient Accounts Payable 4.5 (80) VS. [4.4 (3,339)](https://www.capterra.com/p/120109/Xero/reviews/) Starting Price Contact vendor Starting Price $25 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.5 (80) Ease Of Use 4.4 (7,789) Value For Money 4.3 (63) Value For Money 4.2 (6,697) Customer Service 4.2 (74) Customer Service 4.0 (6,400) ## Quadient Accounts Payable alternatives [4.2 (2,086)](https://www.capterra.com/p/135757/NetSuite/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 85% of reviewers rated it above 4 stars [4.3 (718)](https://www.capterra.com/p/76/Intacct/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 86% of reviewers rated it above 4 stars [4.3 (2,268)](https://www.capterra.com/p/380/Concur-Expense/reviews/) Starting price $7.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 86% of reviewers rated it above 4 stars [4.2 (407)](https://www.capterra.com/p/184673/Melio/reviews/) Starting price $25.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 83% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/133062/BeanworksAP/alternatives/) ## FAQs about Quadient Accounts Payable Overview ### What problems does Quadient Accounts Payable solve? Quadient Accounts Payable solves paper-based invoice handling, slow approvals, missing-document searches, and repetitive coding by centralizing invoice capture, images, approval routes, GL coding, and payment records. Accounts payable staff, finance teams, department approvers, and remote managers benefit from faster reviews, clearer approval status, audit documentation, and reduced manual entry. Answer based on 53 reviews Overview ### Which roles and teams benefit most from Quadient Accounts Payable? Quadient Accounts Payable is most used by controllers, CFOs, finance directors, and accounting teams managing invoice intake, approvals, coding, and payment controls. Senior and junior accountants use it to reduce manual data entry and track payables, while operational managers and business leaders gain visibility into spending, payment status, and financial workflows. Answer based on 73 reviews Overview ### What company size and industries is Quadient Accounts Payable built for? Quadient Accounts Payable is built for small and midsize organizations, with 72% of reviewers from small businesses and 22% from midsize companies. It supports accounts payable management across accounting and hospitality, each representing 10% of reviewers, as well as construction at 7%, and integrates with common accounting systems. Answer based on 80 reviews Features and Usability ### What are the key features of Quadient Accounts Payable? Quadient Accounts Payable includes invoice processing and invoice management for capturing, storing, searching, and viewing invoice images and statuses. It provides duplicate payment alerts to help prevent repeat payments, plus audit trails that record coding and approval activity. Approval workflows, notes, and reporting support invoice review and payment oversight. Answer based on 19 reviews Integrations ### Which third-party tools and platforms does Quadient Accounts Payable integrate with? Quadient Accounts Payable integrates with 10 third-party tools, including reviewer-confirmed Sage 300. Its catalog also lists Microsoft Dynamics 365 Connector, NetSuite, QuickBooks Online, SAP Business One, Sage Intacct, Xero, and Sage 100, supporting connections across accounting, ERP, and financial management workflows. Answer based on 14 reviews Getting Started and Support ### What training and onboarding options does Quadient Accounts Payable offer? Quadient Accounts Payable provides in-person training, live online sessions, webinars, documentation, and videos to help teams get started. In-person and live online formats support guided instruction, webinars offer scheduled group learning, and documentation and videos provide self-paced reference and walkthrough materials. Answer based on 2 reviews Getting Started and Support ### What customer support options does Quadient Accounts Payable offer, and how do users rate the experience? Quadient Accounts Payable offers email/help desk, FAQ/forum, knowledge base, phone support, and chat. Many users describe support as responsive, accessible, and effective at resolving issues quickly, with clear guidance during setup. However, some report unhelpful responses, missed support timelines, outdated training materials, and unresolved platform or integration problems. Answer based on 26 reviews Accounting integration ### How well does it integrate with accounting software? Quadient Accounts Payable integrates with ERP and accounting systems to sync invoice, approval, and payment data, helping finance teams reduce duplicate entry and reconciliation work. Mid-sized and enterprise users generally find integrations reliable after setup, though legacy systems and some Sage configurations may require added customization, testing, and manual tax handling. Answer based on 16 reviews ## Features AI summary Based on 4,930 Accounts Payable reviews Capterra reviewers highlight these features as the top priorities when evaluating Accounts Payable software: - **Accounting** (**62%** of reviewers rated this feature as critical) - **Invoice Processing** (**55%**) - **General Ledger** (**55%**) Quadient Accounts Payable supports **Accounting** and **Invoice Processing**, so it covers two of the three features buyers rate most highly in this category. However, it does not include **General Ledger**. Instead, the product offers **Expense Tracking** (**51%**), which still addresses an important buyer need. Together, these features help businesses manage financial records, handle invoices more efficiently, and keep closer control over spending, providing teams with better visibility into day-to-day payables work. Accounting 4.1 (15) 86.67% of 15 reviewers that rated this feature as important or highly important Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc. Invoice Processing 4.4 (25) 84.00% of 25 reviewers that rated this feature as important or highly important Creation, processing, verification, and execution of invoices till the payment is made Expense Tracking 3.2 (5) 80.00% of 5 reviewers that rated this feature as important or highly important Monitor and record expenses such as purchases or charges incurred Invoice Management 4.4 (19) 78.95% of 19 reviewers that rated this feature as important or highly important Captures invoice data and maintains comprehensive records for auditing and reporting purposes Audit Trail 4.7 (15) 86.67% of 15 reviewers that rated this feature as important or highly important A record of all activities within the system, including user access, changes made, etc. Duplicate Payment Alert 4.8 (14) 92.86% of 14 reviewers that rated this feature as important or highly important Receive an automatic notification when the exact same payment is about to be initiated for the second time Quadient Accounts Payable 56 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Accounting: Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc. - Accounting Integration: Integrate with a third-party accounting system - Accounts Payable: Track money owed to a company's creditors/suppliers - ACH Payment Processing: Accept electronic bank-to-bank transfers using a network called the Automated Clearing House (ACH) - Activity Tracking: Track and document all activities across devices, networks, and other systems - Aging Tracking: Categorizes outstanding invoices based on the amount of time they have remained unpaid - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Approval Workflow: Route documents and other data through one or more stakeholders for review and approval - Audit Management: Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Batch Processing: Software's ability to perform similar action on multiple similar files simultaneously - Budgeting/Forecasting: Create budgets based on historical data and future projections - Cash Management: Process of managing an organization's cash resources, including cash on hand, investments, and bank account balances - Check Writing: Issue payments to third parties via checks - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Contact Database: Centralized database of stakeholders and their contact information such as names, address, phone number etc. - Credit Card Processing: Accept and process credit card transactions - Customizable Invoices: Invoices that can be tailored according to company's branding, payment terms and personalized information - Customizable Reports: Alter the layout and content of reports - Data Extraction: Automatically retrieve and pull information from documents, websites, images, data sets, and other sources - Data Visualization: Graphical representation of data - Document Storage: Store and organize documents in a centralized system - Duplicate Payment Alert: Receive an automatic notification when the exact same payment is about to be initiated for the second time - Electronic Funds Transfer: Transfer money electronically between two bank accounts - Electronic Payments: Electronically collect payments for goods or services - ERP integration: Integrate with existing ERP systems - Expense Tracking: Monitor and record expenses such as purchases or charges incurred - Financial Analysis: Evaluate units, projects, budgets, and other finance-related data to gauge their performance and potential risk - Financial Management: Plan, manage, and track the financial activities of an individual or organization - Fraud Detection: Identify and prevent suspicious activity - Invoice Creation: Create invoices from scratch or have recurring invoices - Invoice History: Store and view prior invoices for each account/client - Invoice Management: Captures invoice data and maintains comprehensive records for auditing and reporting purposes - Invoice Processing: Creation, processing, verification, and execution of invoices till the payment is made - Mobile Access: Access software remotely via mobile devices - Mobile App: Access the system via a mobile application - Multi-Currency: Manage and handle various international currencies - Multiple Data Sources: Allows users to manage data from a number of sources - Payment Processing: Accept, record, and reconcile financial transactions - Progress Tracking: Reporting on how each user, task or process has advanced since its initiation - Project Accounting: Manage and track financials on a project-to-project basis - Purchase Order Management: Create, send, and track purchase orders and their statuses - Purchase Order Reconciliation: Aligns purchase orders with incoming invoices and receiving reports - QuickBooks Integration: Integrates with QuickBooks - Real-Time Data: Receive data and information in real time - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Spend Management: Track the amount of money spent on a certain product or with a certain supplier - SSL Security: Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access - Vendor Management: Ability to track and store all vendor-related information, such as contacts, services offered, terms, etc. - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.2 (73) 4.2 Based on 73 reviews ## Pricing Value for money 4.3 (63) [View pricing plan details](https://www.capterra.com/p/133062/BeanworksAP/pricing/) Purchase orders Custom Quote Available It includes: - Automated invoice-PO match - Blanket POs - Purchase requisitions Invoices Custom Quote Available It includes: - Unlimited users - Unlimited storage - Approval channel delegation Expenses Custom Quote Available It includes: - Category mapping - Mobile app - Unlimited receipts Payments Custom Quote Available It includes: - Payment aging report - Automatic remittance notifications - Check, ACH, EFT, VCC, wires, forex available Value for money 4.3 (63) 4.3 Based on 63 reviews ## Integrations [ QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/)[ QuickBooks Time](https://www.capterra.com/p/151722/TSheets/)[ Xero](https://www.capterra.com/p/120109/Xero/)[ NetSuite](https://www.capterra.com/p/135757/NetSuite/)[ Sage Intacct](https://www.capterra.com/p/76/Intacct/)[ Rent Manager](https://www.capterra.com/p/2732/Rent-Manager/)[ Sage 50 Accounting](https://www.capterra.com/p/174753/Sage-50cloud/)[ Sage 100](https://www.capterra.com/p/227232/Sage-100cloud/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.2 (74) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.2 (74) 4.2 Based on 74 reviews ## User reviews Overall rating 4.4 Based on 80 reviews Filter by rating Counts reflect reviews available in this feed. 5(54) 4(18) 3(4) 2(1) 1(3) Mentioned topic Recent reviews first, then most helpful MM Monika M. controller Used the software for: 3-5 years ### "AP automation " 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 7/10 February 17, 2026 Great document management and improved our overall AP process. Made things a lot more easy to manage and access Pros Ability to easily find invoices with notes and comments. Approval channels are easy to set up and follow. Automatic sync with ERP Cons Sync sometimes didnt work. Invoices would show as exported but they were no where to be found in ERP. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Executive Director Used the software for: 1-3 years ### "Executive Director" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 January 7, 2026 Overall, the system makes our job quick and easy. It's nice to not have paper copies everywhere for tracking purpose Pros Easy and Simple to use, We share the job of processing invoices with our corporation we just upload and approve. Cons Only con I can think of is power failure as it's an internet base program, when our power goes out for days, we would have that delay. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Accounts Payable Specialist Used the software for: Less than 1 year ### "Overall a good experience" 4.0 January 5, 2026 The training was pretty good. Going in, I wasn't sure what questions to ask and how to set things up prior to training but it all worked out well. I no longer have to print and hand-jam invoices into our ERP system so I'm saving time there. Pros I no longer have to print invoices and prepare them for entry. Processing invoices electronically rather than hand jamming them into our system is much better. Cons There are some quirks that I have had to learn and work out. Sometimes Quadient assigns the wrong PO to the wrong vendor and this has caused me some issues. There is no way for me to add a line for tariffs while I'm in Quadient. There are only preset lines for freight and discounts. This means I have to open POs that have tariffs and add the tariff there. This slows the process down for me so it's not as efficient as it could be. Adding tariff as a preset line would be huge for my process. Overall, I like the program and think it has helped with our invoicing process. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer ACCOUNTING CLERK Used the software for: 1-3 years ### "Automating invoice entry the best" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 January 5, 2026 in one word Excellent. automates the entire AP workflow, including purchase orders, invoice capture and approval, expense management, and payments. Pros Very practical, easy to understand the layout, easy invoice entry, reporting, etc. I love it very much. Cons 1\. Be able to create report buy currency 2. On report or in invoice entry to see SAGE 300 VENDOR ID that will make it easier if just want report by VENDORID or range. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Financial Generalist Used the software for: 3-5 years ### "So happy we switched to Quadient Accounts Payable Automation !" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 5, 2026 Overall using Quadient Accounts Payable Automation has been a positive experience. Automating our approval process has saved us so much time and frustration Pros All of our invoices are in one place and very easy to locate at any time. Automated approvals make it easy to process invoices in a timely manner. The smart code option makes recurring invoice coding simple and quick. Cons An option to recalculate taxes would be helpful but as a whole the program works great and makes the job of AP data entry efficient and quick. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer General Counsel Used the software for: Less than 1 year ### "Dean's Review" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 9/10 December 26, 2025 Pros Very easy to use, excellent security, a good way to manage invoices, expenses and other financial matters Cons Font too small. Other than that, cant think of anything. Maybe sometimes takes pdf's of invoices too long load? No complaints really. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Generla Manager Used the software for: 1-3 years ### "Fantastic program" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 11, 2025 Excellent, so easy to use and teach other staff. Your employees that input the data do a great job, make ours easier. Pros The program is very easy to use; the program is laid out and is very user friendly. Easy to teach new people. Cons Would like to be able to call up account codes with balances only for those codes not the entire invoice which might have many accounts attached. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Controller Used the software for: 3-5 years ### "Necessary Tool" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 December 10, 2025 Great service, save us a lot of time for AP, we have the invoice images at a glance, historical data access Pros Easy to process all the invoices we manage every day, save a lot of time when we need to manage the Vendor invoices. Having the image of the invoices is a great tool Cons Sometimes, there are typos in the invoices, but it is very uncommon. I would like to have invoices even during weekends Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Senior Accountant Used the software for: Less than 1 year ### "Senior Accountant" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 8/10 December 10, 2025 It's been easy to use and saves time. Only need to have options to pull more reports, and improve the automation process Pros its user friendly, saves time, easy to understand and explain others. The training material is very help full Cons Can be better automated for reports, and more options to pull invoices. The auto population of data can be done improved Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Finance Supervisor Used the software for: 1-3 years ### "Yay for AP automation" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 December 9, 2025 I have really enjoyed it, how easy it is to review invoices from anywhere. When I am on vacation I can schedule someone to approve my invoices for me. Pros that everything is right at your finger tips, no more digging for paper, missing paperwork. Auditors can be given read only access and have everything they need. Cons how long it takes some invoice to capture (regular simple invoices). Some times they are quick, like within minutes, some times I am waiting 2+ days for them to capture Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/133062/BeanworksAP/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [QuickBooks Online vs Quadient Accounts Payable](https://www.capterra.com/compare/133062-190778/BeanworksAP-vs-QuickBooks-Online)