Who Uses This Software?

BeanworksAP is ideal for any company (single or multi-entity) that desires to improve their accounts payable process while cutting costs by at least 50%.


Average Ratings

31 Reviews

  • 4.5 / 5
    Overall

  • 4.5 / 5
    Ease of Use

  • 5 / 5
    Customer Service

Product Details

  • Starting Price
    Not provided by vendor
  • Free Demo
  • Deployment
    Cloud, SaaS, Web
  • Training
    Documentation
    Webinars
    Live Online
    In Person
  • Support
    Online
    Business Hours

Vendor Details

  • Beanworks Solutions
  • www.beanworks.com
  • Founded 2012
  • Canada

About BeanworksAP

Beanworks frees accounting teams from the monotonous tasks associated with accounts payable. Our software handles data entry, the approval process, and gives you access to any data related to AP for Quickbooks, Sage, Netsuite, Intacct and Rent Manager. Beanworks is the only AP software designed for multi-entity workflow, with one dashboard for your entire organization. Our competitors require you to log in and out of different instances, depriving you of a holistic understanding of your AP spend


BeanworksAP Features

  • Approval Process Control
  • Bank Reconciliation
  • Cash Management
  • Check Printing
  • Duplicate Payment Alert
  • Fraud Detection
  • General Ledger Entry
  • Vendor Management

BeanworksAP Reviews Recently Reviewed!


Great Solution for Small/Medium Size Business Looking to Go Paperless

Oct 23, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: This Accounts Payable solution has brought our business into the 21st century and we could not be happier with the result. All of our invoices and corresponding payment information is now available with a few clicks of a mouse. We no longer need to store mountains of banker boxes filled with obsolete records to maintain our data archive for historical record audit -- saving us valuable internal space and saving money as we no longer need to call a professional shredding company to purge old records. Our approval workflow was customized to our business and we now have a complete audit log noting each person's approval and processing of every invoice. All of the corresponding invoice data syncs seamlessly with our ERP software so there is minimal data entry which has saved our AP personnel a significant amount of time on a previously tedious clerical task.

Cons: Originally when we signed up with Beanworks, the company was unable to print our account number on the physical checks mailed to our vendors. This meant that bills for credit cards or utilities were still paid manually so we could include the information. As of 2018, we can now print our account number on vendor checks so this problem has been alleviated. One note is that you will still need to print your own check should you need to include any paperwork with the physical check as the check printing service is a third-party provider so only the check itself is mailed to the vendor.

Overall: Overall our company could not be happier with Beanworks and their AP solution. Any time we have an issue, we can reach out to support and work with someone directly for a quick resolution. During implementation, the team listened to our needs and really helped to customize their product in a way that was the best fit for our business. Their product has made the headache of bill processing and payment a thing of the past.

Vendor Response

by Beanworks Solutions on November 06, 2018

We enjoy having you as our customer and very much appreciate your continuous support in the product and the team. We are working hard to make the AP workflow simple and delightful!

BEANWORKS - Works as advertised!!

Oct 30, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: Beanworks is a true AP Workflow application that seems to cover all aspects of the Accounts Payable process. From invoice electronic capture, invoice coding, invoice approval, payment selection, payment approval, payment authorization and cheque issuance, it is an all encompassing piece of software. Bottom line, it works as advertised!!

Cons: If there is something I can say I like the least about the software, it would have to be the per transaction cost. Although I can appreciate everything the software offers and so I understand and can justify the need for the per transactional cost, one must keep in mind that as volumes increase, so can your monthly fees. As a result, no matter how good it works, the cost may not make it appropriate for everyone. For us however, well worth the investment!!

Overall: The odd hiccup here and there is expected with any software but I have to say, Beanworks tech/customer support is great to work with and managed to work through our issues quickly and efficiently the majority of the time.

Overall, Beanworks works very well and has managed to convert one of our largest volume clients into a paperless client while at the same time offering an exceptional and seamless AP work flow process. Once again, the software works as advertised....no regrets!!

Vendor Response

by Beanworks Solutions on November 06, 2018

Thank you for being a wonderful client to work with! Your note has been passed onto the team. We appreciate your continuous support in the product and the team.

BeanworksAP is relevant, useful and efficient. It's a fantastic solution.

Oct 23, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Very easy to use, logically designed and very intuitive to pick up. Amazing, extremely helpful customer service - issues are dealt with immediately and resolved well. Good at picking up our internal general ledger coding categories. Great for our organization, where we have a lot of remote/travelling staff who are able to approve invoices/payments from anywhere.

Cons: As of yet, we aren't able to send wire transfers to the US because we are a Canadian not-for-profit, so this is done outside of BeanworksAP. In the case of a vendor with multiple locations who has non-centralized accounting (so each location has it's own finance team), the system sometimes gets confused on which vendor address to select (because all locations have the same name but different addresses).

Overall: AMAZING PRODUCT! I cannot praise it enough.

Vendor Response

by Beanworks Solutions on November 06, 2018

Ah that is frustrating! We are sorry to hear that. Your response has been passed onto the product team. Thank you for your response!

Payables

Oct 26, 2018
3/5
Overall

3 / 5
Ease of Use

3 / 5
Features & Functionality
Likelihood to Recommend: 5.0/10 Not
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Pros: That it feeds to Sage 100. Less papers to handle

Cons: The errors from the Beanwork typers. Wrong Vendor numbers and Invoice Numbers. Have hand written some on the invoice and they still type it wrong.

Using date as Invoice number which them makes it appear to be duplicate when it is not.

Also issues with Channels for Approvals, have been challenging to fit our needs.

Overall: Approval being automated is nice, not having tons of papers handed out for approval. SYnc feature seems to always be slow or have issues. Overall some features are nice, but not sure how much of a time saver it really is.

Vendor Response

by Beanworks Solutions on November 06, 2018

Yikes! Thank you for your note. Your response has been passed onto the appropriate team members.

Great Software!

Oct 26, 2018
4/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support
Likelihood to Recommend: 9.0/10 Not
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Pros: I find BeanworksAP to be very easy to use and very versatile. Beanworks service team is always quick and friendly.

Cons: I least like when an user wants to reject an invoice, it goes all the way back to the starting point, when sometimes it just needs to go back one approval level.

Vendor Response

by Beanworks Solutions on November 06, 2018

Oh no! Thank you for your response. Sorry for the kinks That is definitely frustrating. We are working hard to make your AP workflow simple and delightful. Thank you for your feedback and continuous support!

Growing Stronger Every Year

Oct 11, 2016
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: features, simplicity, user friendly, customer service,

Cons: all my cons have been already improved in the software.

Overall: I initially heard of bean bills at my previous work. After working with it I found it to be very user friendly and the desire of the Bean Bills team to constantly improve their product amazing. After switching companies and releasing the entire approval process was painfully manual I began searching for a better solution. However, no matter how much I searched nobody compared to Bean Bills. There is definitely more expensive solutions, but no solution on the market is as simple and user friendly as bean Bills. Since starting to use it over 6 years ago with another company the Bean Bills experience has definitely involved and gotten better with time. New features are constantly been released to make things easier. It great to be part of the bean bills community and I recommend it to any company.

Recommendations to other buyers: The software is always getting improved so any suggestions that had have been implemented.

Easy to use, efficient and effective

Oct 26, 2018
5/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality
Likelihood to Recommend: 9.0/10 Not
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Pros: ease of use, practical, keeps a record of all invoices for easy lookup, approval channel so authorized approvers can see and approve invoices in timely manner

Cons: little bugs once in a while but they are quickly remedied. inability to change approval channels. this may be more company specific and attached to function vs actual software limitation.

Overall: great tool and must have for any organization

Capterra loader

Smooth integration, good functionality

Oct 23, 2018
4/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: Friendly and accessible customer service

Cons: Inability to lock a date from being input; after the close, we do not want billing dates for the closed quarter to be input, and Beanworks does not offer an option for this. Also, sync errors are difficult to find and no alerts for such as given.

Overall: Friendly end-user setting, easy integration, easily adapts to management needs

Vendor Response

by Beanworks Solutions on November 06, 2018

We appreciate your response and thank you for your continuous support. Your feedback is noted and passed to the product team!

Capterra loader

Great AP Software

Oct 30, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Everything is electronic. Subs/Vendors can email their invoices directly to our Beanworks, which cuts down on incoming mail. Approvers can be located in various locations and still access and approve even via mobile. The search features to find an invoice are exceptional.

Cons: Since their recent update the PDF files are much smaller outside of Beanworks which is NOT great.

Vendor Response

by Beanworks Solutions on November 06, 2018

Electronic AP is what we want! We are working hard to make it seamless for you. Your response has been noted. Thank you!

Real Time AP software that we love!!!!

Feb 21, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money

Pros: Easy to use, easy to set up, customer-friendly software. Very fast and responsive. Excellent customer service department as well.

Overall: We have been very satisfied with this software and have no complaints. We highly recommend this to anyone that needs a similar product.

Capterra loader

Beanworks Review

Oct 23, 2018
5/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: Support has been fantastic. I love the exporting to excel

Cons: It does not provide a receiving function. Especially with Po's that have multiple lines. This creates a lot more time to create a PO for each service on Projects.

Vendor Response

by Beanworks Solutions on November 06, 2018

Thank you for you continuous support. We are working hard to make your AP workflow seamless!

Review

Oct 23, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: Automates and digitizes the accounts payable process.

Cons: Beanworks does not have the functionality to process wires at the moment.

Overall: Very good. I have used Beanworks on my last two companies.

Vendor Response

by Beanworks Solutions on November 06, 2018

Invictus has been a wonderful customer. We thank you for your continuous support and feedback!

Easy

Nov 01, 2018
4/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: Very easy to use. Options are very clear.

Cons: I type very fast, sometimes can keep up with my keystrokes

Overall: I enjoy working with Beans and Beansupport

A time saving tool

Oct 23, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: I really like the ease of forwarding invoice s via email and saving on data entry time.

Cons: It sometimes take a while to manually sync with Quickbooks when adding a new vendor.

Overall: I've been very happy with the software and the customer service has been excellent! Immediate replies to emails and easy walk through instructions when running into any questions.

Vendor Response

by Beanworks Solutions on November 06, 2018

Thank you for being a wonderful customer! We appreciate your continuous support in the product and the team.

Easy to use

Oct 23, 2018
4/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

4 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: It's easy to use and understand the functions

Cons: It's also easy to have sync errors without any reasons

Overall: It's a easy-to-use software. Functions are easy to understand but the functions are also easy to have errors. Sometimes it exported automatically even though no export request is chosen. Also in the description part, if it can wrap text automatically it will be better.

Vendor Response

by Beanworks Solutions on November 06, 2018

Wrap text! Noted. Beanworks very much appreciates your feedback and suggestions. Thank you!

Beanworks works

Oct 16, 2018
4/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

4 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: Less paperwork, less filing, chequer runs a click of button

Cons: Cheque numbers not always recognized by our banks ocr software

Overall: A good step forward

Vendor Response

by Beanworks Solutions on November 06, 2018

Thank you for your response. We are working hard to make your experience simple and delightful. One step at a time!

Quality, Easy to Use Product

Oct 10, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: BeanworksAP is SO intuitive and easy to learn/easy to use! Their customer support is also fantastic.

Cons: The BeanworksAP pricing plans are a little expensive, but you're paying for quality. In the end, it's well worth it.

Overall: Overall a great product. Always being updated regularly.

Beanworks is a really super product well designed for the accounting perfectionist

Aug 31, 2017
4/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: The auto submit feature is brilliant! I needed a way for my Danish assistant to input and code from our Danish vendors that syncs with my NY based office. QB file in the cloud.

Cons: There are just 1 or 2 things I wish I could set a standard default but other than this one little thing, it's really a wonderful bit of software

Overall: I am able to bridge the Atlantic between Copenhagen and NYC accounting departments.

Vendor Response

by Beanworks Solutions on September 05, 2017

Thank you Sharon!

AP Automation

Oct 23, 2018
4/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: Great system for remote employees approvals.

Cons: The system some times freeze and I have to refresh the page.

Overall: Good experience overall

Wounderful software. Very pleased with results. Wish all other softwares were as easy.

Sep 10, 2015
5/5
Overall

5 / 5
Ease of Use

5 / 5
Customer Support

Comments: At first getting used to the software may come across as a little time consuming but once you understand all that you are looking for and how to use the software, it is very quick and user friendly. I would definitely recommend this software to everyone who wants to have accurate accounting information. I wish other software that we used would be as easy and quick as Beanworks. When ever I call with a question or concern I always get positive feedback and my problem is resolved in moments, and if not in moments within a day or so. Wendy, Tracy & Tomas are very skilled in there job and know exactly how to make sure you are happy with using Beanworks.

Real Time Accounting that Makes A Difference

Oct 18, 2016
5/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money
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Comments: Being able to always have an up-to-date view of our finances has been a huge asset for our company. Every department can see where the numbers stand at any time. Our accounting software, QuickBooks, is integrated with Beanworks and is synced with all of our accounts payable and payment information. This helps us make strategic business decisions with relevant data.

Great option for ease of use and value!

Oct 04, 2016
5/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money

Comments: Have been using Beanworks for several years now and it continues to be a great option for us for several reasons. First, the software makes it extremely easy for front line approvers to see everything they need to see quickly to approve an invoice. Second, our AP staff LOVES the overnight coding options that allow them to deal only with the proprietary aspects of coding while saving time by having the header information coded overnight. Finally, the entire bean staff from implementation to support is great to work with and has met every challenge we've had along the way. Can't recommend them enough.

We love Beanworks!

Oct 05, 2016
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money

Comments: We absolutely love Beanworks! They understand that each company is unique in their process and needs, so they've developed a program that is fully customizable for any company but at the core accomplishes all accounts payable needs. They even take a it a step further by having an amazing support team to get you through the initial set up of your customized platform and ongoing support. They really take the initiative to understand your process. There has never been a time when we called and they didn't resolve the issue.

Great, simple to use tool that was easily integrated into our Quickbooks GL system.

Sep 11, 2015
4/5
Overall

4 / 5
Ease of Use

4 / 5
Customer Support

Comments: - A simple platform that provided us (a small biotech with employees/consultants accross North America) an automated solution to our old paper/email workflow. We are now virtually paperless.

- Also allowed us to significantly improve and shorten our financial stmt close process.

- We are leveraging the simple Excel exporting functionality to generate management reports and invoices for our collaboration partner (saving us huge time and increasing integrity of our data).

- We would really like a employee expense reporting functionality.

Highly recommended accounts payable software

Mar 03, 2016
5/5
Overall

5 / 5
Ease of Use

5 / 5
Customer Support

Comments: Beanworks saves us money every month. This software has changed how we do accounts payable. Now instead of spending time doing data entry, coding repeat invoices, searching for missing documents, or revising manual errors, my team and I can focus on strategic accounting opportunities such as vendor discounts. If we ever need assistance, the Beanworks customer support team is always there with fast turnaround times and helpful solutions.

Have Implemented Beanworks at Two Companies: Five Stars!

Oct 17, 2016
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
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Comments: Beanworks was able to help the outsourced accounting team at my previous company decrease their processing times by as much as 50% which was huge for the business. The increased efficiency meant more accurate, up-to-the-minute look into the company's finances. I was such a big fan of Beanworks that I also implemented it in my current role. The solution is great and always evolving, and the customer support is top notch.

An Important Tool for Our Team!

Oct 17, 2016
5/5
Overall

4 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money

Comments: Our team loves being able to research an invoice without having to look for something in a physical file in another office. We love knowing exactly where our outstanding invoices are all the time ' including who's holding on to what. Finally, the ease of coding an invoice with the GL accounts at our fingertips within the system makes our team's jobs easier and eliminates errors.

Great Software that Pays for Itself

Apr 13, 2016
5/5
Overall

4 / 5
Ease of Use

5 / 5
Customer Support

Comments: Beanworks lets us take care of purchase orders, invoices, and payments from one easy-to-use system. It was simple to get setup and their customer success team is always there if we need them. This software is a huge asset to our accounting department. I've recommended it to my peers who have all found it to be a very positive addition to their AP workflow.

Great product, a real asset!

Sep 17, 2015
5/5
Overall

5 / 5
Ease of Use

5 / 5
Customer Support

Comments: We have been using Beanworks for a few years and could not be happier with it. The software is extremely user friendly and one of the best on the market. It can be used anywhere and anytime as long as you have access to internet. Beanworks customer service is outstanding fast and very responsive. We would highly recommend this software!

I simply love working with Beanworks it make my life easy :)

Sep 10, 2015
5/5
Overall

5 / 5
Ease of Use

5 / 5
Customer Support

Comments: this software is very easy to learn ,easy to use and make the job easy. all you have to do learn and with the great support team that Beanworks offer you can do it . it is perfect . just love it

Excellent AP Tool

Sep 11, 2015
5/5
Overall

5 / 5
Ease of Use

5 / 5
Customer Support

Comments: Updates addresses any missing functions. Support is very fast. Very easy to use.