--- title: "IFS Ultimo Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about IFS Ultimo Software - reviews, pricing plans, popular comparisons to other Maintenance Management products and more." source_url: "https://www.capterra.com/p/133215/Ultimo-Maintenance-Management/" page_type: "product" language: "en" --- # IFS Ultimo Software Review 2026: Features, Integrations, Pros & Cons Last updated on August 20, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) IFS Ultimo ## What is IFS Ultimo? IFS Ultimo is a leading SaaS Maintenance solution focused on maintenance & safety with an unparalleled time to value. IFS Ultimo is well known for rapid deployment, ease of use and seamless integrations. The software combines out-of-the-box industry solutions with supreme flexibility and still offers continuous delivery as a true SaaS solution. With IFS Ultimo, you gain a better grip over your assets, realize higher uptime, control costs and create a safe and healthy working environment. ## What is IFS Ultimo used for? [Maintenance Management](https://www.capterra.com/maintenance-management-software/)[Equipment Maintenance](https://www.capterra.com/equipment-maintenance-software/)[Preventive Maintenance](https://www.capterra.com/preventive-maintenance-software/) Top alternative Featured Overall rating Based on 118 user reviews Reviews sentiment Positive 93% Neutral 7% Negative 0% ### Starting price Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for IFS Ultimo?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.ultimo.com&name=IFS Ultimo) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### IFS Ultimo 4.4 (118) VS. [4.8 (1,060)](https://www.capterra.com/p/179296/GetMaintainx/reviews/) Starting Price Contact vendor Starting Price $25 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.2 (118) Ease Of Use 4.8 (1,060) Value For Money 4.2 (106) Value For Money 4.6 (978) Customer Service 4.3 (112) Customer Service 4.8 (998) ## IFS Ultimo alternatives [Limble](https://www.capterra.com/p/162600/Limble-CMMS/) [4.8 (757)](https://www.capterra.com/p/162600/Limble-CMMS/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/162600/Limble-CMMS/) [Maintenance Connection](https://www.capterra.com/p/12444/Maintenance-Connection/) [4.4 (444)](https://www.capterra.com/p/12444/Maintenance-Connection/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 91% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/12444/Maintenance-Connection/) [eMaint CMMS](https://www.capterra.com/p/100468/eMaint-CMMS/) [4.5 (425)](https://www.capterra.com/p/100468/eMaint-CMMS/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/100468/eMaint-CMMS/) [Fracttal One](https://www.capterra.com/p/159911/Fracttal/) [4.6 (1,785)](https://www.capterra.com/p/159911/Fracttal/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/159911/Fracttal/) [View all alternatives](https://www.capterra.com/p/133215/Ultimo-Maintenance-Management/alternatives/) ## FAQs about IFS Ultimo Overview ### What problems does IFS Ultimo solve? IFS Ultimo solves fragmented asset maintenance, unclear job follow-up, and inconsistent service request handling by centralizing equipment data, work orders, authorizations, and preventive maintenance in one configurable system. Maintenance teams, facility managers, technicians, healthcare organizations, and back-office administrators benefit from better field access, clearer workflows, and easier cross-department coordination. Answer based on 69 reviews Overview ### Which roles and teams benefit most from IFS Ultimo? IFS Ultimo is most used by maintenance managers, engineers, and technical service teams that need to plan preventive work, track assets, and manage service requests. Application administrators, functional managers, and IT analysts benefit from configuring workflows, supporting users, and improving reporting, while department heads and coordinators use it to oversee operations, contracts, and compliance. Answer based on 118 reviews Overview ### What company size and industries is IFS Ultimo built for? IFS Ultimo is built mainly for enterprises, which account for 42% of reviewers, and is used most in hospital and health care at 25%. It serves manufacturing, healthcare, logistics, and energy organizations, with strong midsize business adoption at 35%, plus additional use in food production at 8% and chemicals at 5%. Answer based on 118 reviews Features and Usability ### What are the key features of IFS Ultimo? IFS Ultimo includes core asset management and maintenance scheduling features such as asset tracking, work order management, preventive maintenance, and service history. Differentiating capabilities include configurable workflows, custom screens, mobile access through Ultimo GO+, reporting dashboards, and third-party integrations for ERP, SAP, and other operational systems. Answer based on 49 reviews Integrations ### Which third-party tools and platforms does IFS Ultimo integrate with? IFS Ultimo integrates with ArcGIS, Dynamics 365, SAP Business One, Microsoft SharePoint, NetSuite, and AFAS Software. These integrations cover mapping, ERP, document management, finance, and personnel data, giving it connections to 6 third-party tools and platforms. Answer based on 8 reviews Getting Started and Support ### What training and onboarding options does IFS Ultimo offer? IFS Ultimo provides in person training, live online sessions, webinars, documentation, and videos to help teams get started. In person and live online formats support guided instruction, webinars cover scheduled learning sessions, documentation offers written reference material, and videos provide self-paced walkthroughs. Answer based on 5 reviews Getting Started and Support ### What customer support options does IFS Ultimo offer? IFS Ultimo provides Email/Help Desk, FAQ/Forum, Knowledge Base, Phone Support, and Chat. Users describe support as generally helpful, with good service in some cases, but also note that response times can feel slow and questions may be harder to route when implementation partners are involved. Answer based on 8 reviews Features and Usability ### How well does IFS Ultimo handle maintenance management? IFS Ultimo supports preventive maintenance and work order tracking well, giving teams clear asset history and planning visibility. Facility, fleet, and technical service teams often find daily maintenance tasks easy to manage after setup, though complex job planning, custom integrations, and implementation effort can add time and cost. Answer based on 24 reviews Features and Usability ### Is IFS Ultimo easy to use and customize? IFS Ultimo offers an interface that many teams find intuitive, flexible, and adaptable to different user roles and workflows. Administrators can tailor screens, dashboards, and processes without heavy development, but some users mention a learning curve, dated visual elements, weaker search behavior, and update issues with customizations. Answer based on 23 reviews ## Features AI summary Based on 5,405 Maintenance Management reviews Capterra data shows that buyers of maintenance management software rank the following features as their top priorities: - **Work Order Management** (**45%** of reviewers rated this feature as critical) - **Preventive Maintenance** (**48%**) - **Service History** (**35%**) IFS Ultimo supports all three of the features reviewers rate most highly: **Work Order Management**, **Preventive Maintenance**, and **Service History**. Together, these capabilities help businesses schedule maintenance proactively, manage repair tasks efficiently, and keep complete equipment records, allowing teams to reduce downtime, improve asset reliability, and make better service decisions. Preventive Maintenance 4.8 (34) 85.29% of 34 reviewers that rated this feature as important or highly important Minimizes equipment failures and optimizes asset reliability through scheduled inspections, repairs, and replacements Service History 4.4 (17) 58.82% of 17 reviewers that rated this feature as important or highly important Track work performed and resources used for past customers, sites, or assets Mobile Access 3.7 (25) 48.00% of 25 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Asset Tracking 3.8 (18) 33.33% of 18 reviewers that rated this feature as important or highly important Monitor the usage of assets, such as equipment, tools, software, etc., throughout their lifecycle Scheduling 4.0 (25) 48.00% of 25 reviewers that rated this feature as important or highly important Plan availability and assign specific time slots for tasks and resources Work Order Management 4.5 (37) 81.08% of 37 reviewers that rated this feature as important or highly important Creating, assign, and track jobs and/or tasks for work orders IFS Ultimo 62 features ### All Features - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Asset Lifecycle Management: Manage assets throughout their lifecycle to optimize profit - Asset Tracking: Monitor the usage of assets, such as equipment, tools, software, etc., throughout their lifecycle - Barcode/Ticket Scanning: Scan barcodes to ensure accurate pricing and label tracking - Barcoding/RFID: Identify and track items using barcode tags or RFID (radio-frequency identification) tags - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Calibration Management: Schedule the calibration of instrumentation and maintenance requirements - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Contract/License Management: Track, store, and access client contracts or licenses - Cost Tracking: Process to track, record, and analyze expenses that occurred over the entire duration of a given project - Document Storage: Store and organize documents in a centralized system - Energy Management: Track energy consumption and/or manage energy-saving measures. - Equipment Maintenance: Manage procedures that ensure organizational equipment remains in working condition - Equipment Management: Monitor and maintain equipment used to manufacture and deploy products and services, and to reallocate assets where needed - Equipment Tracking: Track the location of specific equipment at all times - Facility Management: Manage the maintenance of building facilities - Facility Scheduling: Schedule facilities, such as athletic fields, venues, and convention centers based on their availability - Fixed Asset Management: Centralized database to track details of fixed assets such as depreciation and maintenance scheduling/history - For Mechanical Equipment: Specifically for mechanical devices such as vehicles, factory equipment, and tools that include ductwork - For Schools: Designed to be used by kindergarten, primary, middle, and senior secondary schools. - Fuel Tracking: Monitor and track fuel consumption and costs - Historical Reporting: Information, data and reports that are being tracked over time - Incident Management: Manage and track all disruptions and incidents - Inspection Management: Track and manage inspections for worksites, vehicles, and/or equipment to remain compliant with industry standards - Inventory Control: Monitor product stock levels - Inventory Management: Track and manage inventory levels to maintain proper supply - Inventory Tracking: Track and monitor inventory items, such as raw materials, unfinished goods, and ready-to-sell items - IT Asset Management: Managing inventories and tracking changes to hardware and software configurations - IT Asset Tracking: Monitor the movement of one or more IT assets throughout the organization - Job Management: Manage and track all job information and associated tasks - Key & Lock Management: Establish procedures for monitoring locations of keys - Labor Cost Reporting: Report on the allocation and distribution of labor costs across projects - Maintenance Management: Manage, maintain and track the performance of assets and equipment - Maintenance Scheduling: Schedule predetermined or ad hoc maintenance services and labor requests - Mobile Access: Access software remotely via mobile devices - Monitoring: Observe and track the demand, usage, progress or quality of a system, product, or user - Multi-Location: Manage and support multiple locations - Parts Management: Track parts inventory levels and manage re-stocking - Predictive Maintenance: Identifies potential asset failures and maintenance activities using real-time data and predictive algorithms - Preventive Maintenance: Minimizes equipment failures and optimizes asset reliability through scheduled inspections, repairs, and replacements - Purchase Order Management: Create, send, and track purchase orders and their statuses - Real-Time Data: Receive data and information in real time - Real-Time Monitoring: Active monitoring of systems, applications, or networks - Real-Time Reporting: Active reporting of data and metrics - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Repair Tracking: Allows service businesses to track ongoing repairs - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Scheduling: Plan availability and assign specific time slots for tasks and resources - Service History: Track work performed and resources used for past customers, sites, or assets - Space Management: Manage occupancy and space utilization in facilities and buildings - Task Scheduling: Track and manage the scheduling of tasks - Technician Management: Oversee technicians and track their assigned work orders - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Vehicle Information: Allows fleets and service businesses to track information about their vehicles. - Vendor Management: Ability to track and store all vendor-related information, such as contacts, services offered, terms, etc. - Visitor Management: Allow organizations to streamline the check-in process for visitors. - Warranty Tracking: Track the duration and expiration of warranty as well as any obligations under that warranty - Work Order Management: Creating, assign, and track jobs and/or tasks for work orders - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.4 (118) 4.4 Based on 118 reviews ## Pricing Value for money 4.2 (106) ### Starting price Free trial available Value for money 4.2 (106) 4.2 Based on 106 reviews ## Integrations [ Dynamics 365](https://www.capterra.com/p/157279/Dynamics-365/)[ ArcGIS](https://www.capterra.com/p/93333/ArcGIS/)[ SAP Business One](https://www.capterra.com/p/214667/SAP-Business-One/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.3 (112) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.3 (112) 4.3 Based on 112 reviews ## User reviews Overall rating 4.4 Based on 118 reviews Filter by rating 5(52) 4(58) 3(8) 2(0) 1(0) Mentioned topic Sorted by most recent HD harry D. DevOps Engineer Environmental Services ### "Excellent EAM software" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 19, 2026 Excellent, one word. very happy with implementation and the fased introduction of the software (as proposed by Ultimo) Pros user interface is superb, with room for customisation. fast implementation proces and a lot of knowledge from the Ultimo Customer support Team. Easy to use for all involved. A.I. in support rollout to be expected in 2026 for our team. Cons database connection to other software is a lot of custom work. Therefore a bit more expensive than prognosed for the implementation. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) excel is a spread sheet, not a EAM software program Alternatives considered [IBM Maximo Application Suite](https://www.capterra.com/p/240578/IBM-Maximo/) [SAP Business One](https://www.capterra.com/p/214667/SAP-Business-One/) Reasons for choosing IFS Ultimo price. much cheaper then others and easyer to implement Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. PM Pascal M. IT Administrator Hospital & Health Care ### "SAP-Ultimo interface" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 June 17, 2025 The Ultimo-SAP interface came out nice. The general possibilities to configure Ultimo certainly helped a lot. Pros Together with IFS Ultimo, we have built building an interface between our SAP-environment en Ultimo. We 've noticed that the many configuration possibilities in Ultimo helped to make this as user-friendly as possible. Cons The flexibility in configuration can be trap sometimes. Best is to test thoroughfully after making changes. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. FM Filip M. Head of IT Health, Wellness and Fitness ### "Ultimo delivers a complete solution for our hospital especially for facility management." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 October 31, 2024 Good support and good engineers understanding our needs. Pros Ultimo is a very complete product for our facility services. We now also start using it for our medical departments. Cons Sometimes you win .. sometimes you lose .. when something is not possible in the product. Now we have difficulty in connecting our assetmanagement with Ultimo. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. JC Jorre C. responsible technical services Hospital & Health Care ### "very good for daily use" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 April 19, 2024 Pros Ultimo is our main tool for preventive maintenance and job management. Its very easy to use. Cons jobplanning is to complex. If something change, you have to rework a great part of the planning Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. WV Wouter V. IT application manager Government Administration ### "Ultimo the solution for maintaining all your assets" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 April 8, 2024 Pros Everything is highly customisable. The email integration works great for connecting different types of services in a very easy way. Cons The problem that you can connect a user to only one department. In our organisation users can have different roles and that can cause problems sometimes. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. RS robert S. maintenance manager Chemicals ### "SHE maintenance" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 March 21, 2024 very good and flexibel, easy in us for new members Pros many options in software, flexibility for dedicated solutions Cons dashboard options is still basic, still use power bi for this Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. SD Sven D. Maintenance manager Building Materials ### "Using IFS Ultimo. " 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 February 28, 2024 IFS Ultimo is not just an asset management software package; it is a comprehensive solution that empowers businesses to optimize their asset management practices, reduce costs, and enhance operational efficiency. Pros What sets IFS Ultimo apart is its remarkable flexibility. The software is highly customizable, allowing it to be tailored to the specific needs of the business. This adaptability ensures that IFS Ultimo can grow with your business, accommodating new assets and expanding operational requirements seamlessly. Cons "While the initial price point of IFS Ultimo might appear high at first glance, it's important to consider this in the context of the comprehensive value and substantial return on investment it offers. The software's robust functionality, including its intuitive interface, and customizable features, provides an all-encompassing solution that addresses a wide array of asset management. The cost efficiency becomes evident when weighing the long-term benefits such as operational efficiency, downtime reduction, and extended asset life span. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. BT Ben T. applicatiebeheerder Renewables & Environment ### "From on premise to the cloud" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 January 25, 2024 The people are very helpfull and friendly. The software does what it has to do. Pros We are very happy that we used Ultimo on premise. Now we are busy tn bring Ultimo to the cloud platform. Cons There is nothing that i can mention to be changed. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. MG Mike G. Electrical Systems Division Head Research ### "IFS Ultimo and Spallation Neutron Source EAM/CMMS" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 12, 2024 Excellent support from initial contact through to the assistance provided during the implementation phase. With regular use it's straightforward to use once the data is loaded. Pros Excellent support at all stages of procurement, implementation and operation. Excellent level of configurability to our requirements and excellent assistance to go from out of the box to operational. Cons Can take a little while to understand some of the terminology and how modules interact. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. PF Peter F. Technisch Manager Automotive ### "Use of Ultimo" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 10, 2024 We use Ultimo every day for our Technical and Facility department and since using Ultimo we are far more in control. Pros Ultimo is very intuitive, easy to learn ande very flexible Cons The version we use it is not possible to make adaptions, than we need a higher more expensive version. Reasons for choosing IFS Ultimo The most important reason is all the functionality of the system. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. 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