# IFS Ultimo Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about IFS Ultimo Software - reviews, pricing plans, popular comparisons to other Maintenance Management products and more. Source: https://www.capterra.com/p/133215/Ultimo-Maintenance-Management --- # IFS Ultimo Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) IFS Ultimo ## What is IFS Ultimo? IFS Ultimo is a leading SaaS Maintenance solution focused on maintenance & safety with an unparalleled time to value. IFS Ultimo is well known for rapid deployment, ease of use and seamless integrations. The software combines out-of-the-box industry solutions with supreme flexibility and still offers continuous delivery as a true SaaS solution. With IFS Ultimo, you gain a better grip over your assets, realize higher uptime, control costs and create a safe and healthy working environment. ## What is IFS Ultimo used for? [Maintenance Management](https://www.capterra.com/maintenance-management-software/)[Equipment Maintenance](https://www.capterra.com/equipment-maintenance-software/)[Preventive Maintenance](https://www.capterra.com/preventive-maintenance-software/) Top alternative Featured Overall rating Based on 118 user reviews Reviews sentiment Positive 93% Neutral 7% Negative 0% ### Starting price Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for IFS Ultimo?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.ultimo.com&name=IFS Ultimo) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### IFS Ultimo 4.4 (118) VS. [4.8 (755)](https://www.capterra.com/p/162600/Limble-CMMS/reviews/) Starting Price Contact vendor Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.2 (118) Ease Of Use 4.8 (755) Value For Money 4.2 (106) Value For Money 4.7 (706) Customer Service 4.3 (112) Customer Service 4.9 (740) ## IFS Ultimo alternatives [4.7 (421)](https://www.capterra.com/p/130563/FMX/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars Highest Rated [4.8 (1,050)](https://www.capterra.com/p/179296/GetMaintainx/reviews/) Starting price $25.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [4.6 (85)](https://www.capterra.com/p/191385/AkitaBox/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.6 (354)](https://www.capterra.com/p/141080/iAuditor/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/133215/Ultimo-Maintenance-Management/alternatives/) ## FAQs about IFS Ultimo Overview ### What problems does IFS Ultimo solve? IFS Ultimo solves fragmented asset and maintenance management by centralizing equipment records, preventive work orders, service requests, permits, inventory, and reporting in one configurable system. Maintenance teams, facility managers, healthcare organizations, and field technicians use it to reduce manual follow-up, standardize workflows, improve compliance visibility, and coordinate work across departments. Answer based on 69 reviews Overview ### Which roles and teams benefit most from IFS Ultimo? IFS Ultimo is most used by maintenance managers, engineers, and technical service teams that need to plan preventive work, track assets, and manage repairs efficiently. Application administrators, functional managers, and IT analysts benefit from configuring workflows, supporting users, and improving reporting, while department heads and contract managers use it for oversight, compliance, and service coordination. Answer based on 118 reviews Overview ### What company size and industries is IFS Ultimo built for? IFS Ultimo is built mainly for enterprises at 42% of reviewers, with hospital and health care leading at 25%. It serves manufacturing, healthcare, logistics, and energy organizations, while also fitting midsize businesses at 35% and small businesses at 23%, with additional use in food production at 8% and chemicals at 5%. Answer based on 118 reviews Features and Usability ### What are the key features of IFS Ultimo? IFS Ultimo includes core asset management and maintenance management features such as asset tracking, equipment management, preventive maintenance, and work order management. Differentiating capabilities include configurable workflows, custom screens, reporting and dashboards, mobile access through Ultimo GO+, and third-party integrations for systems like ERP, SAP, and medical technology tools. Answer based on 49 reviews Integrations ### Which third-party tools and platforms does IFS Ultimo integrate with? IFS Ultimo integrates with AFAS Software, ArcGIS, Microsoft SharePoint, NetSuite, Dynamics 365, and SAP Business One. These connections cover HR and finance data, document storage, mapping, and ERP workflows, giving teams access to core business systems from one maintenance platform. Answer based on 8 reviews Getting Started and Support ### What training and onboarding options does IFS Ultimo offer? IFS Ultimo provides in person training, live online sessions, webinars, documentation, and videos to help teams get started. In person and live online formats support guided instruction, webinars cover scheduled group learning, documentation serves as written reference, and videos offer self-paced viewing. Answer based on 5 reviews Getting Started and Support ### What customer support options does IFS Ultimo offer? IFS Ultimo provides email/help desk, FAQ/forum, knowledge base, phone support, and chat. Users describe support as helpful and fast, though some want quicker response times. A few also note confusion about where to direct questions when implementation partners are involved. Answer based on 8 reviews Features and Usability ### How well does IFS Ultimo handle maintenance management? IFS Ultimo supports preventive and corrective maintenance well, giving teams clear asset history, work orders, and scheduling tools. Facility managers, fleet teams, and technical departments often value the visibility and ease of daily use, though planning changes, integrations, and implementation can require extra effort, time, or cost. Answer based on 24 reviews Features and Usability ### Is IFS Ultimo easy to use and customize? IFS Ultimo offers a user interface that many teams find clear, flexible, and adaptable to different workflows. Administrators, maintenance teams, and facility users often like the configurable screens, dashboards, and help resources, though some users mention a learning curve, dated elements, weaker search behavior, and customization issues after updates. Answer based on 23 reviews ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Work Order Management 4.5 (37) 81.08% of 37 reviewers that rated this feature as important or highly important Creating, assign, and track jobs and/or tasks for work orders Preventive Maintenance 4.8 (34) 85.29% of 34 reviewers that rated this feature as important or highly important Minimizes equipment failures and optimizes asset reliability through scheduled inspections, repairs, and replacements Mobile Access 3.7 (25) 48.00% of 25 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Scheduling 4.0 (25) 48.00% of 25 reviewers that rated this feature as important or highly important Plan availability and assign specific time slots for tasks and resources Maintenance Scheduling 4.4 (23) 78.26% of 23 reviewers that rated this feature as important or highly important Schedule predetermined or ad hoc maintenance services and labor requests Asset Tracking 3.8 (18) 33.33% of 18 reviewers that rated this feature as important or highly important Monitor the usage of assets, such as equipment, tools, software, etc., throughout their lifecycle IFS Ultimo 62 features Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Manage assets throughout their lifecycle to optimize profit Monitor the usage of assets, such as equipment, tools, software, etc., throughout their lifecycle Scan barcodes to ensure accurate pricing and label tracking Identify and track items using barcode tags or RFID (radio-frequency identification) tags Create, manage, and send invoices or bills to customers Schedule the calibration of instrumentation and maintenance requirements Track and manage adherence to policies for any service, product, process, or supplier Track, store, and access client contracts or licenses Process to track, record, and analyze expenses that occurred over the entire duration of a given project Store and organize documents in a centralized system Track energy consumption and/or manage energy-saving measures. Manage procedures that ensure organizational equipment remains in working condition Monitor and maintain equipment used to manufacture and deploy products and services, and to reallocate assets where needed Track the location of specific equipment at all times Manage the maintenance of building facilities Schedule facilities, such as athletic fields, venues, and convention centers based on their availability Centralized database to track details of fixed assets such as depreciation and maintenance scheduling/history Specifically for mechanical devices such as vehicles, factory equipment, and tools that include ductwork Designed to be used by kindergarten, primary, middle, and senior secondary schools. Monitor and track fuel consumption and costs Information, data and reports that are being tracked over time Manage and track all disruptions and incidents Track and manage inspections for worksites, vehicles, and/or equipment to remain compliant with industry standards Monitor product stock levels Track and manage inventory levels to maintain proper supply Track and monitor inventory items, such as raw materials, unfinished goods, and ready-to-sell items Managing inventories and tracking changes to hardware and software configurations Monitor the movement of one or more IT assets throughout the organization Manage and track all job information and associated tasks Establish procedures for monitoring locations of keys Report on the allocation and distribution of labor costs across projects Manage, maintain and track the performance of assets and equipment Schedule predetermined or ad hoc maintenance services and labor requests Access software remotely via mobile devices Observe and track the demand, usage, progress or quality of a system, product, or user Manage and support multiple locations Track parts inventory levels and manage re-stocking Identifies potential asset failures and maintenance activities using real-time data and predictive algorithms Minimizes equipment failures and optimizes asset reliability through scheduled inspections, repairs, and replacements Create, send, and track purchase orders and their statuses Receive data and information in real time Active monitoring of systems, applications, or networks Active reporting of data and metrics Timed notification for any upcoming task, deadline, appointment, or activity Allows service businesses to track ongoing repairs View and track pertinent metrics to find patterns and gain insights from data Plan availability and assign specific time slots for tasks and resources Track work performed and resources used for past customers, sites, or assets Manage occupancy and space utilization in facilities and buildings Track and manage the scheduling of tasks Oversee technicians and track their assigned work orders Set up connections to third-party platforms to improve business processes Allows fleets and service businesses to track information about their vehicles. Ability to track and store all vendor-related information, such as contacts, services offered, terms, etc. Allow organizations to streamline the check-in process for visitors. Track the duration and expiration of warranty as well as any obligations under that warranty Creating, assign, and track jobs and/or tasks for work orders Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.4 (118) 4.4 Based on 118 reviews ## Pricing Value for money 4.2 (106) ### Starting price Free trial available Value for money 4.2 (106) 4.2 Based on 106 reviews ## Integrations [ Dynamics 365](https://www.capterra.com/p/157279/Dynamics-365/)[ ArcGIS](https://www.capterra.com/p/93333/ArcGIS/)[ SAP Business One](https://www.capterra.com/p/214667/SAP-Business-One/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.3 (112) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.3 (112) 4.3 Based on 112 reviews ## User reviews Overall rating 4.4 Based on 118 reviews Filter by rating 5(52) 4(58) 3(8) 2(0) 1(0) Mentioned topic Sorted by most recent HD harry D. DevOps Engineer Environmental Services ### "Excellent EAM software" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 19, 2026 Excellent, one word. very happy with implementation and the fased introduction of the software (as proposed by Ultimo) Pros user interface is superb, with room for customisation. fast implementation proces and a lot of knowledge from the Ultimo Customer support Team. Easy to use for all involved. A.I. in support rollout to be expected in 2026 for our team. Cons database connection to other software is a lot of custom work. Therefore a bit more expensive than prognosed for the implementation. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) excel is a spread sheet, not a EAM software program Alternatives considered [IBM Maximo Application Suite](https://www.capterra.com/p/240578/IBM-Maximo/) [SAP Business One](https://www.capterra.com/p/214667/SAP-Business-One/) Reasons for choosing IFS Ultimo price. much cheaper then others and easyer to implement Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. PM Pascal M. IT Administrator Hospital & Health Care ### "SAP-Ultimo interface" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 June 17, 2025 The Ultimo-SAP interface came out nice. The general possibilities to configure Ultimo certainly helped a lot. Pros Together with IFS Ultimo, we have built building an interface between our SAP-environment en Ultimo. We 've noticed that the many configuration possibilities in Ultimo helped to make this as user-friendly as possible. Cons The flexibility in configuration can be trap sometimes. Best is to test thoroughfully after making changes. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. FM Filip M. Head of IT Health, Wellness and Fitness ### "Ultimo delivers a complete solution for our hospital especially for facility management." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 October 31, 2024 Good support and good engineers understanding our needs. Pros Ultimo is a very complete product for our facility services. We now also start using it for our medical departments. Cons Sometimes you win .. sometimes you lose .. when something is not possible in the product. Now we have difficulty in connecting our assetmanagement with Ultimo. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JC Jorre C. responsible technical services Hospital & Health Care ### "very good for daily use" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 April 19, 2024 Pros Ultimo is our main tool for preventive maintenance and job management. Its very easy to use. Cons jobplanning is to complex. If something change, you have to rework a great part of the planning Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. WV Wouter V. IT application manager Government Administration ### "Ultimo the solution for maintaining all your assets" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 April 8, 2024 Pros Everything is highly customisable. The email integration works great for connecting different types of services in a very easy way. Cons The problem that you can connect a user to only one department. In our organisation users can have different roles and that can cause problems sometimes. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. RS robert S. maintenance manager Chemicals ### "SHE maintenance" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 March 21, 2024 very good and flexibel, easy in us for new members Pros many options in software, flexibility for dedicated solutions Cons dashboard options is still basic, still use power bi for this Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SD Sven D. Maintenance manager Building Materials ### "Using IFS Ultimo. " 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 February 28, 2024 IFS Ultimo is not just an asset management software package; it is a comprehensive solution that empowers businesses to optimize their asset management practices, reduce costs, and enhance operational efficiency. Pros What sets IFS Ultimo apart is its remarkable flexibility. The software is highly customizable, allowing it to be tailored to the specific needs of the business. This adaptability ensures that IFS Ultimo can grow with your business, accommodating new assets and expanding operational requirements seamlessly. Cons "While the initial price point of IFS Ultimo might appear high at first glance, it's important to consider this in the context of the comprehensive value and substantial return on investment it offers. The software's robust functionality, including its intuitive interface, and customizable features, provides an all-encompassing solution that addresses a wide array of asset management. The cost efficiency becomes evident when weighing the long-term benefits such as operational efficiency, downtime reduction, and extended asset life span. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. BT Ben T. applicatiebeheerder Renewables & Environment ### "From on premise to the cloud" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 January 25, 2024 The people are very helpfull and friendly. The software does what it has to do. Pros We are very happy that we used Ultimo on premise. Now we are busy tn bring Ultimo to the cloud platform. Cons There is nothing that i can mention to be changed. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. MG Mike G. Electrical Systems Division Head Research ### "IFS Ultimo and Spallation Neutron Source EAM/CMMS" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 12, 2024 Excellent support from initial contact through to the assistance provided during the implementation phase. With regular use it's straightforward to use once the data is loaded. Pros Excellent support at all stages of procurement, implementation and operation. Excellent level of configurability to our requirements and excellent assistance to go from out of the box to operational. Cons Can take a little while to understand some of the terminology and how modules interact. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. PF Peter F. Technisch Manager Automotive ### "Use of Ultimo" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 10, 2024 We use Ultimo every day for our Technical and Facility department and since using Ultimo we are far more in control. Pros Ultimo is very intuitive, easy to learn ande very flexible Cons The version we use it is not possible to make adaptions, than we need a higher more expensive version. Reasons for choosing IFS Ultimo The most important reason is all the functionality of the system. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/133215/Ultimo-Maintenance-Management/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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