--- title: "PressWise Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about PressWise Software - reviews, pricing plans, popular comparisons to other Print Estimating products and more." source_url: "https://www.capterra.com/p/133862/PressWise/" page_type: "product" language: "en" --- # PressWise Software Review 2026: Features, Integrations, Pros & Cons Last updated on August 20, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) PressWise ## What is PressWise? Are you looking for ways to streamline your operation yet provide more services for your customers? PressWise lets you run your entire shop with a single, affordable, end-to-end Print MIS and Workflow Automation solution. PressWise comes complete with robust features such as web-to-print, estimating, quoting, order management, integrated shipping, fulfillment and the ability to integrate with most third party web storefronts and back-end accounting systems. ## What is PressWise used for? [Print Management](https://www.capterra.com/print-management-software/)[Print Estimating](https://www.capterra.com/print-estimating-software/)[Web to Print](https://www.capterra.com/web-to-print-software/) Overall rating Based on 51 user reviews Reviews sentiment Positive 94% Neutral 6% Negative 0% Starting price $785 Per Month Free trial not available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## PressWise Overview Updated August 2026 AI summary PressWise provides print estimating, management, and web-to-print capabilities for businesses of all sizes seeking greater control over quoting, order tracking, and production workflows. With features including billing, invoicing, customizable templates, workflow management, and unique tools like pre-press estimating and multiple version calculations, it supports end-to-end print operations and integrates with third-party systems via cloud or on-premise deployment. ## PressWise alternatives Highest Rated [4.9 (31)](https://www.capterra.com/p/131521/Ordant/reviews/) Starting price $295.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [4.5 (65)](https://www.capterra.com/p/133655/PaperCut/reviews/) Starting price $435.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 91% of reviewers rated it above 4 stars [4.0 (214)](https://www.capterra.com/p/210917/ePs-PrintSmith-Vision/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 75% of reviewers rated it above 4 stars [4.1 (109)](https://www.capterra.com/p/183703/ePs-MarketDirect-StoreFront/reviews/) Starting price $550.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 82% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/133862/PressWise/alternatives/) ## FAQs about PressWise Overview ### What problems does PressWise solve? PressWise solves slow estimating, too many production touchpoints, poor order visibility, and disconnected storefront, shipping, inventory, and reporting workflows. Print shops, CSR teams, production managers, accounting staff, and multi-location operators use it to automate quotes, route jobs to press, track status and deliveries, and manage customer files from anywhere. Answer based on 28 reviews Overview ### Which roles and teams benefit most from PressWise? PressWise is most used by print shop owners, presidents, and other business leaders who need end-to-end visibility across estimating, ordering, production, and invoicing. Operations, administrative, and client service teams rely on it to streamline job tracking, scheduling, and communication, while digital support, IT, and finance staff use it to maintain workflows and reporting. Answer based on 49 reviews Overview ### What company size and industries is PressWise built for? PressWise is built primarily for small printing businesses, with 95% of reviewers from small companies and 84% in Printing. It also serves commercial and in-plant print providers in Higher Education at 9% and Education Management at 2%, with print management as the most common use case. Answer based on 51 reviews Features and Usability ### What are the key features of PressWise? PressWise includes core workflow management plus the features reviewers discuss most: order management, storefront management, print management, and process automation. Common capabilities also include estimating and quotes, automated invoicing, shipping management, and format imposition, with integrations that move jobs from online ordering through production and delivery. Answer based on 28 reviews Integrations ### Which third-party tools and platforms does PressWise integrate with? PressWise integrates with Pressero and Direct Mail. Its catalog also shows support for Direct Mail, while reviewer mention data confirms Pressero. These integrations cover print and mailing workflows, giving PressWise connectivity across production and distribution tools without adding unrelated third-party platforms. Answer based on 9 reviews Getting Started and Support ### What training and onboarding options does PressWise offer? PressWise provides in-person training, live online sessions, webinars, documentation, and videos. These formats support guided instruction, scheduled group learning, written reference material, and self-paced viewing for teams getting started with the product. Answer based on 1 reviews Getting Started and Support ### What customer support options does PressWise offer, and how do users rate the experience? PressWise offers email/help desk, FAQ/forum, a knowledge base, phone support, and chat. Users generally describe support as fast, knowledgeable, and helpful, with quick ticket replies, useful documentation and videos, and responsive phone follow-up. A few users report mixed experiences, including setup challenges and occasional concerns about customer interaction. Answer based on 28 reviews Features and Usability ### How well does PressWise automate print shop workflows? PressWise automates many print shop workflows, cutting manual touches from quoting through production and shipping. Small to midsize commercial printers often value direct web-to-production routing, batching, and ticketless processes. Some teams note setup can take time, and certain job ticket, batching, or inventory options may need more flexibility. Answer based on 20 reviews Features and Usability ### How good is PressWise for managing print orders? PressWise handles print order management well, giving teams clear status tracking from quote to invoice and shipment. Print shops often value online ordering, repeat job history, proofing, shipping notifications, and direct-to-press workflows. Some larger organizations want deeper financial reporting, more QuickBooks detail, and added CRM or dashboard options. Answer based on 20 reviews ## Features AI summary Based on 153 Print Estimating reviews Not all Print Estimating products cover every priority buyers care about. Here is what Capterra reviewers highlight as most important when choosing a solution: - **Billing & Invoicing** (**72%** of reviewers rated this feature as critical) - **Job Costing** (**64%**) - **Quotes/Estimates** (**72%**) PressWise includes **Billing & Invoicing** and **Quotes/Estimates**, giving print businesses the tools to manage customer charges accurately and create timely pricing proposals. However, it does not include **Job Costing**. Instead, it offers **Pre-Press Estimating** (**59%**) and **Order Management** (**50%**), which support production planning and order tracking across print workflows, helping businesses improve quote accuracy, keep work organized, and maintain better visibility from estimate to delivery. Billing & Invoicing 3.8 (4) 75.00% of 4 reviewers that rated this feature as important or highly important Create, manage, and send invoices or bills to customers Quotes/Estimates 4.5 (12) 58.33% of 12 reviewers that rated this feature as important or highly important Generate quotes or estimates for customers Order Management 4.7 (12) 50.00% of 12 reviewers that rated this feature as important or highly important Manage and track customer orders for goods, investments, or any other purchases Customizable Branding 4.5 (11) 27.27% of 11 reviewers that rated this feature as important or highly important Add customized logos and colors to align with company branding Templates 4.6 (9) 33.33% of 9 reviewers that rated this feature as important or highly important Sample files or documents that could be customized as needed or used as is Content Management 4.1 (7) 28.57% of 7 reviewers that rated this feature as important or highly important Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving PressWise 25 features ### All Features - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Approval Workflow: Route documents and other data through one or more stakeholders for review and approval - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Catalog Management: Create and manage digital catalog of products/services with their details, specifications, and price - Content Management: Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving - Cost Estimating: Forecast the cost and resources required to complete a project - Credit Card Processing: Accept and process credit card transactions - Customer Accounts: Record customer information, purchase history, and other notes - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Discount Management: Track products that are for sale at a reduced price or part of coupon promotions - Job Management: Manage and track all job information and associated tasks - Multi-Store Printing: Print from multiple store locations - Order Management: Manage and track customer orders for goods, investments, or any other purchases - Price/Margin Management: Track and manage the profit margin between the cost of a product and its selling price. - Print Management: Helps control, track and monitor printing processes - Printing Services Integration: Outsource printing services to a third party - Product Catalog: Present a catalog of inventory that customers can view - Queue Management: Monitor wait time and abandonment for incoming requests that have not been routed - Quotes/Estimates: Generate quotes or estimates for customers - Shipping Management: Manage and track orders being shipped to customers - Templates: Sample files or documents that could be customized as needed or used as is - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Workflow Management: Create, design and manage workflows for repetitive tasks --- Features 4.3 (50) 4.3 Based on 50 reviews ## Pricing Value for money 4.6 (47) Basic $785.00 Per Month Value for money 4.6 (47) 4.6 Based on 47 reviews ## Integrations [ Direct Mail](https://www.capterra.com/p/128355/Direct-Mail/) ## Support, customer service and training options Customer Service 4.6 (48) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.6 (48) 4.6 Based on 48 reviews ## User reviews Overall rating 4.6 Based on 51 reviews Filter by rating 5(32) 4(16) 3(3) 2(0) 1(0) Mentioned topic Sorted by most recent JM Jeff M. President Printing ### "Review of PressWise" 3.0 Overall Rating 3.0 3.0 Ease of Use 3.0 3.0 Features 2.0 2.0 Customer Service 4.0 4.0 Likelihood to Recommend 5/10 January 2, 2024 We are 50/50. The QB integration is terrible. The ability to manage customer data and our team across multiple locations is very easy. Pros Ability to manage multiple locations, teams, and customer files is very convenient. Our delivery team and customers love the electronic delivery signatures and tracking. Cons Lack of integration with Quickbooks. Full data and descriptions do not import into QB. You only receive a brief line item. Orders are marked closed when data is sent to QB for accurate payment information and recording. The issue is that the order may still be in production and must be reopened. While this is a small step, it's doubling the manual actions needed to complete the order. Implementation was very slow. Even though you can "test", the issues did not show themselves until we jumped into using the software. Switched from [DocketManager](https://www.capterra.com/p/145492/DocketManager/) We were using Presidio (now owned by DocketManager). Reasons for choosing PressWise The ability to track deliveries with electronic signatures and photos when needed. We were told that the product integrates with QB. It does not very well. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. TB Tim B. President Printing ### "Review of Presswise from a print perspective " 3.0 Overall Rating 3.0 3.0 Ease of Use 3.0 3.0 Features 3.0 3.0 Customer Service 2.0 2.0 Likelihood to Recommend 4/10 December 27, 2023 average at best - The support team needs training on customer interaction Pros Favorites - Shipping - Credit Cards - Able to see old files from past orders Cons Not very easy to use - Lots of bugs -Support needs better training on how this system is used in a print environment- The supports does needs to understand that not all problems are black and white - Better integration with Decoration Switched from [Printers Plan](https://www.capterra.com/p/92567/Printers-Plan/) thought the system would better automate our process Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor January 4, 2024 Hello Tim: Very sorry to hear that you are having issues with our support team. As you can see from most other reviews, they tend to get very positive feedback on their performance, so this comes as a shock. As it happens, all of our support team have a print background, and the majority of them have worked in shops that used PressWise, so they have a lot of hands-on knowledge of the product from a customer perspective. I'd like to find out a bit more about your specific issues, so I will have our Support Manager contact you to see where we need to work better for you. RM Ryan M. CEO Printing ### "PressWise is an amazing print management tool for a reasonable price." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 December 19, 2023 Very good tool, likely the best of its kind offered to the industry. Pros PressWise provides a print management, print scheduler tool that is reasonaby priced. Cons One of the ONLY things we do not enjoy is some of the update pushes are not very well communicated by SmartSoft and cause disruptions and/or API programming link breakage. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Beth G. Purchasing Manager Printing ### "PressWise " 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 8/10 December 19, 2023 Pros Web-based, multiple users allowed, estimating tool Cons Look of the store-front. Not very professional looking right out of the box. Reasons for choosing PressWise We mainly used cost to make the decision. The Fiery product was much more expensive and more cumbersome to implement. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JJ Jason J. Program Manager Higher Education ### "Creighton" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 15, 2023 We really like it. Pros Extremely easy to use and the support is very good Cons Every time there is and update to the software, it messes up our templates and we have to fix the coding Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. KA Kelsey A. Lead Business Intelligence Engineer Marketing and Advertising ### "Solid Tool for Business" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 February 10, 2023 Pros The commitment to improvement, taking feedback and implementing new features. Cons The inventory system could use some work. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. RG Roger G. Sales Rep Printing ### "Presswise Review" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 November 1, 2022 Very positive Pros I like the ease of creating storefronts and adding equipment & substrates Cons I wish when setting up variable imprint information you can drag text boxes rather than use Y & X for movement Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. BD Brian D. General Manager Printing ### "Life Changing Upgrade for our center" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 10, 2022 Excellent - life changing really for our shop. Workflow significantly improved with print files going directly to press, ready and imposed. Has freed up our graphics team to do what they do best, and CSRs have more time to consult with customers versus just keying orders all day long. Support team has been amazing. Everyone is friendly and super responsive. They want to know about problems, issues, or wishes and resolve things quickly. I've never worked with a software company that continuously improves their product the way PressWise does. Pros The estimating system is solid and intuitive. "Favorites" make every day jobs easy to write up. The most impactful parts however, are the asset management, integration with our existing online ordering system, and built in shipping module. Reorders are a breeze. Print files go right to the press device without ever having to touch the prepress department. Online order integration easily saves the work of a full time CSR every day. Ticketless workflow in production has taken our efficiency to the next level. Cons Integration with Quickbooks was new way of doing business for us, but we have adapted. Initially we were missing some information in reports we were used to having on hand, but the PW team helped us develop reports to get us what we needed. Shipping module is really helpful but still waiting on the new version to allow for shipments with multiple boxes per location. This will be another big event for us when released. Switched from [PrintSmith Vision](https://www.capterra.com/p/210917/ePs-PrintSmith-Vision/) We outgrew Vision and needed a system that had the next-level features that PressWise offers. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor May 12, 2022 What a wonderful review to read. I shared your post with our support and development teams, who were thrilled to hear your feedback on all their hard work. HW Hanna W. Marketing Project Coordinator Printing ### "tpc's Review" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 6, 2022 We are becoming more automated and consistent with our ticket entry and pricing. Pros I love how mobile it is, the customer service is top-notch, it is fairly user friendly. Because we are not focused on one area of print, it's the only system that we have been able to make work for all of the different types of print that we offer. Cons I know this is in the works but, having a CRM would be super helpful. Also, a dashboard on the main page to show quantity of orders and sales for the day at a glance. Reasons for choosing PressWise The price, the customer service, and the product itself seemed to match more of our needs than the other platforms out there. Most POS are geared towards a specific type of print (i.e, screenprint, large format, mailing..) We needed something we could make work for ALL types of print. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor May 10, 2022 Your company has been wonderful to work with too, and we appreciate your kind words, Hanna. CS Carol S. Manager Health, Wellness and Fitness ### "Must-have for printing departments" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 November 17, 2021 We are able to easily provide quotes to our customers, track our projects, look at the usage of products. It's just been invaluable to our workflow. Pros Being able to track the progress of a job, or track delivery is key for us. Plus the accountability of being able to retrace our steps is super helpful. Cons There some glitchy things that are annoying from time to time, but overall this has enhanced our productivity. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor November 23, 2021 Thank you Carol - we are always looking to improve PressWise, so if you see anything that you think can be done better, please do not hesitate to let us know. [View all Reviews](https://www.capterra.com/p/133862/PressWise/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [Vasion Print vs PressWise](https://www.capterra.com/compare/133862-211077/PressWise-vs-Printerlogic)