--- title: "PressWise Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about PressWise Software - reviews, pricing plans, popular comparisons to other Print Management products and more." source_url: "https://www.capterra.com/p/133862/PressWise/" page_type: "product" language: "en" publication_date: "2026-09-28" --- # PressWise Software Review 2026: Features, Integrations, Pros & Cons Last updated on September 28, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) PressWise ## What is PressWise? Are you looking for ways to streamline your operation yet provide more services for your customers? PressWise lets you run your entire shop with a single, affordable, end-to-end Print MIS and Workflow Automation solution. The PressWise print management platform comes complete with robust features such as web-to-print, estimating, quoting, order management, integrated shipping, fulfillment and the ability to integrate with most third party web storefronts and back-end accounting systems. ## What is PressWise used for? [Print Management](https://www.capterra.com/print-management-software/)[Print Estimating](https://www.capterra.com/print-estimating-software/)[Web to Print](https://www.capterra.com/web-to-print-software/) Overall rating Based on 52 user reviews Reviews sentiment Positive 94% Neutral 6% Negative 0% Starting price $785 Per Month Free trial not available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## PressWise alternatives Highest Rated [5.0 (29)](https://www.capterra.com/p/207456/PageDNA/reviews/) Starting price $455.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.5 (65)](https://www.capterra.com/p/133655/PaperCut/reviews/) Starting price $435.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 91% of reviewers rated it above 4 stars [4.6 (60)](https://www.capterra.com/p/110250/OnPrintShop/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [4.0 (214)](https://www.capterra.com/p/210917/ePs-PrintSmith-Vision/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 75% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/133862/PressWise/alternatives/) ## FAQs about PressWise Overview ### What problems does PressWise solve? PressWise solves slow estimating, manual job handoffs, and limited visibility across print operations by automating quotes, storefront ordering, batching, production queues, shipping, and tracking. Print shops, CSRs, production teams, accounting staff, and multi-location managers benefit most from fewer touchpoints, faster order processing, and easier customer and inventory management. Answer based on 28 reviews Overview ### Which roles and teams benefit most from PressWise? PressWise is most used by print shop owners, presidents, and other business leaders who need to manage estimating, order intake, production, and customer service in one system. Operations managers, administrative teams, and digital support staff rely on it to streamline workflows, improve job tracking, and keep print projects moving efficiently. Answer based on 49 reviews Overview ### What company size and industries is PressWise built for? PressWise is built mainly for small printing businesses, with 95% of reviewers from small companies and 84% in Printing. It serves commercial and in-plant print service providers, with additional use in Higher Education at 9% and Education Management at 2%, most often for print management. Answer based on 51 reviews Features and Usability ### What are the key features of PressWise? PressWise includes core workflow management with order management, quotes and estimates, and print management. Differentiating features include process automation, storefront management for online ordering, and format imposition. Common operational tools such as automated invoicing, shipping management, and alerts/notifications support ticketless production and job status visibility. Answer based on 28 reviews Integrations ### Which third-party tools and platforms does PressWise integrate with? PressWise integrates with Pressero and Direct Mail. The catalog also indicates it connects with products of your choosing, giving it flexibility for print and mail workflows. These integrations cover the main third-party platforms listed for PressWise in the provided data. Answer based on 9 reviews Getting Started and Support ### What training and onboarding options does PressWise offer? PressWise provides in person training, live online sessions, webinars, documentation, and videos to help teams get started. In person and live online options support guided setup, webinars cover scheduled instruction, and documentation and videos offer self-paced reference material for learning features and reviewing steps as needed. Answer based on 1 reviews Getting Started and Support ### What customer support options does PressWise offer, and how do users rate the experience? PressWise offers email/help desk, FAQ/forum, a knowledge base, phone support, and chat. Users generally describe support as fast, knowledgeable, and willing to walk through fixes, sometimes with videos or calls. Help articles and training materials are useful, though a few users report setup challenges and occasional uneven customer interaction. Answer based on 28 reviews Features and Usability ### How well does PressWise automate print shop workflows? PressWise automates core print workflow tasks well, cutting manual touches from quoting through production and shipping. Print shops, especially small and mid-sized teams, value job routing, storefront and press integrations, batching, and ticketless production. Some users still want more flexibility in job tickets, batch layouts, and setup for certain pricing or inventory workflows. Answer based on 20 reviews Features and Usability ### How good is PressWise for managing print orders? PressWise manages print orders effectively from quote to invoice, with clear status tracking and fewer handoffs. Print shops value order history, reorders, shipping notifications, storefront ordering, and direct-to-press workflows. Some accounting and larger organization needs, such as deeper QuickBooks detail, editable documents, CRM, or broader reporting, may require workarounds. Answer based on 20 reviews ## Features AI summary Based on 154 Print Management reviews Capterra reviewers highlight these as the features buyers care about most when choosing print estimating software: - **Billing & Invoicing** (**72%** of reviewers rated this feature as critical) - **Job Costing** (**64%**) - **Quotes/Estimates** (**72%**) PressWise includes **Billing & Invoicing** and **Quotes/Estimates**, so teams can manage customer billing and create accurate pricing proposals in one system. However, it does not include **Job Costing**. Instead, it offers other important capabilities that reviewers also value, including **Order Management** (**49%**) and **Pre-Press Estimating** (**59%**), helping businesses keep production details organized and improve estimate accuracy while supporting faster day-to-day print operations. Billing & Invoicing 3.6 (5) 60.00% of 5 reviewers that rated this feature as important or highly important Create, manage, and send invoices or bills to customers Quotes/Estimates 4.5 (13) 61.54% of 13 reviewers that rated this feature as important or highly important Generate quotes or estimates for customers Order Management 4.7 (12) 50.00% of 12 reviewers that rated this feature as important or highly important Manage and track customer orders for goods, investments, or any other purchases Customizable Branding 4.5 (11) 27.27% of 11 reviewers that rated this feature as important or highly important Add customized logos and colors to align with company branding Templates 4.6 (9) 33.33% of 9 reviewers that rated this feature as important or highly important Sample files or documents that could be customized as needed or used as is Content Management 4.1 (7) 28.57% of 7 reviewers that rated this feature as important or highly important Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving PressWise 25 features ### All Features - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Approval Workflow: Route documents and other data through one or more stakeholders for review and approval - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Catalog Management: Create and manage digital catalog of products/services with their details, specifications, and price - Content Management: Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving - Cost Estimating: Forecast the cost and resources required to complete a project - Credit Card Processing: Accept and process credit card transactions - Customer Accounts: Record customer information, purchase history, and other notes - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Discount Management: Track products that are for sale at a reduced price or part of coupon promotions - Job Management: Manage and track all job information and associated tasks - Multi-Store Printing: Print from multiple store locations - Order Management: Manage and track customer orders for goods, investments, or any other purchases - Price/Margin Management: Track and manage the profit margin between the cost of a product and its selling price. - Print Management: Helps control, track and monitor printing processes - Printing Services Integration: Outsource printing services to a third party - Product Catalog: Present a catalog of inventory that customers can view - Queue Management: Monitor wait time and abandonment for incoming requests that have not been routed - Quotes/Estimates: Generate quotes or estimates for customers - Shipping Management: Manage and track orders being shipped to customers - Templates: Sample files or documents that could be customized as needed or used as is - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Workflow Management: Create, design and manage workflows for repetitive tasks --- Features 4.4 (51) 4.4 Based on 51 reviews ## Pricing Value for money 4.6 (48) Basic $785.00 Per Month Value for money 4.6 (48) 4.6 Based on 48 reviews ## Integrations [ Direct Mail](https://www.capterra.com/p/128355/Direct-Mail/) ## Support, customer service and training options Customer Service 4.6 (49) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.6 (49) 4.6 Based on 49 reviews ## User reviews Overall rating 4.6 Based on 52 reviews Filter by rating 5(33) 4(16) 3(3) 2(0) 1(0) Mentioned topic Sorted by most recent JR James R. Prepress and OMS Specialist Printing ### "Outstanding order management at a great price" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 18, 2026 We have been using PressWise for a decade now, and it has handled everything we've thrown at it. Besides the occasional bug, which is typically quickly corrected, it has been excellent. Pros We switched from PrintPoint to PressWise. Our goal was to have a secure, cloud-based order management application, that would integrate with our cloud-based ordering solution (OPS, and later Pressero). The ability to have orders automatically injected has been a huge time saver for us. Not to mention that it's imposition capabilities are really great. Recently we added the PlanProphet integration, which has also been very helpful. The price is very fair, although I do wish it included more server space in our plan. However, you can add more, at an additional cost. SmartSoft is constantly adding new features, as well. Even if this does sometimes result in brief breakage of existing functionality. Their customer support is excellent. They are knowledgeable and responsive. Cons Truth be told, there's not much that I don't like. As I said before I would like to see more server space included in the packages, but I can't say it isn't manageable. Switched from [PrintPoint](https://www.capterra.com/p/155554/PrintPoint/) We wanted a cloud-based application that had integrations with online ordering solutions and built-in imposition engine. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JM Jeff M. President Printing ### "Review of PressWise" 3.0 Overall Rating 3.0 3.0 Ease of Use 3.0 3.0 Features 2.0 2.0 Customer Service 4.0 4.0 Likelihood to Recommend 5/10 January 2, 2024 We are 50/50. The QB integration is terrible. The ability to manage customer data and our team across multiple locations is very easy. Pros Ability to manage multiple locations, teams, and customer files is very convenient. Our delivery team and customers love the electronic delivery signatures and tracking. Cons Lack of integration with Quickbooks. Full data and descriptions do not import into QB. You only receive a brief line item. Orders are marked closed when data is sent to QB for accurate payment information and recording. The issue is that the order may still be in production and must be reopened. While this is a small step, it's doubling the manual actions needed to complete the order. Implementation was very slow. Even though you can "test", the issues did not show themselves until we jumped into using the software. Switched from [DocketManager](https://www.capterra.com/p/145492/DocketManager/) We were using Presidio (now owned by DocketManager). Reasons for choosing PressWise The ability to track deliveries with electronic signatures and photos when needed. We were told that the product integrates with QB. It does not very well. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. TB Tim B. President Printing ### "Review of Presswise from a print perspective " 3.0 Overall Rating 3.0 3.0 Ease of Use 3.0 3.0 Features 3.0 3.0 Customer Service 2.0 2.0 Likelihood to Recommend 4/10 December 27, 2023 average at best - The support team needs training on customer interaction Pros Favorites - Shipping - Credit Cards - Able to see old files from past orders Cons Not very easy to use - Lots of bugs -Support needs better training on how this system is used in a print environment- The supports does needs to understand that not all problems are black and white - Better integration with Decoration Switched from [Printers Plan](https://www.capterra.com/p/92567/Printers-Plan/) thought the system would better automate our process Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor January 4, 2024 Hello Tim: Very sorry to hear that you are having issues with our support team. As you can see from most other reviews, they tend to get very positive feedback on their performance, so this comes as a shock. As it happens, all of our support team have a print background, and the majority of them have worked in shops that used PressWise, so they have a lot of hands-on knowledge of the product from a customer perspective. I'd like to find out a bit more about your specific issues, so I will have our Support Manager contact you to see where we need to work better for you. RM Ryan M. CEO Printing ### "PressWise is an amazing print management tool for a reasonable price." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 December 19, 2023 Very good tool, likely the best of its kind offered to the industry. Pros PressWise provides a print management, print scheduler tool that is reasonaby priced. Cons One of the ONLY things we do not enjoy is some of the update pushes are not very well communicated by SmartSoft and cause disruptions and/or API programming link breakage. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Beth G. Purchasing Manager Printing ### "PressWise " 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 8/10 December 19, 2023 Pros Web-based, multiple users allowed, estimating tool Cons Look of the store-front. Not very professional looking right out of the box. Reasons for choosing PressWise We mainly used cost to make the decision. The Fiery product was much more expensive and more cumbersome to implement. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JJ Jason J. Program Manager Higher Education ### "Creighton" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 15, 2023 We really like it. Pros Extremely easy to use and the support is very good Cons Every time there is and update to the software, it messes up our templates and we have to fix the coding Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. KA Kelsey A. Lead Business Intelligence Engineer Marketing and Advertising ### "Solid Tool for Business" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 February 10, 2023 Pros The commitment to improvement, taking feedback and implementing new features. Cons The inventory system could use some work. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. RG Roger G. Sales Rep Printing ### "Presswise Review" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 November 1, 2022 Very positive Pros I like the ease of creating storefronts and adding equipment & substrates Cons I wish when setting up variable imprint information you can drag text boxes rather than use Y & X for movement Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. BD Brian D. General Manager Printing ### "Life Changing Upgrade for our center" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 10, 2022 Excellent - life changing really for our shop. Workflow significantly improved with print files going directly to press, ready and imposed. Has freed up our graphics team to do what they do best, and CSRs have more time to consult with customers versus just keying orders all day long. Support team has been amazing. Everyone is friendly and super responsive. They want to know about problems, issues, or wishes and resolve things quickly. I've never worked with a software company that continuously improves their product the way PressWise does. Pros The estimating system is solid and intuitive. "Favorites" make every day jobs easy to write up. The most impactful parts however, are the asset management, integration with our existing online ordering system, and built in shipping module. Reorders are a breeze. Print files go right to the press device without ever having to touch the prepress department. Online order integration easily saves the work of a full time CSR every day. Ticketless workflow in production has taken our efficiency to the next level. Cons Integration with Quickbooks was new way of doing business for us, but we have adapted. Initially we were missing some information in reports we were used to having on hand, but the PW team helped us develop reports to get us what we needed. Shipping module is really helpful but still waiting on the new version to allow for shipments with multiple boxes per location. This will be another big event for us when released. Switched from [PrintSmith Vision](https://www.capterra.com/p/210917/ePs-PrintSmith-Vision/) We outgrew Vision and needed a system that had the next-level features that PressWise offers. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor May 12, 2022 What a wonderful review to read. I shared your post with our support and development teams, who were thrilled to hear your feedback on all their hard work. HW Hanna W. Marketing Project Coordinator Printing ### "tpc's Review" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 6, 2022 We are becoming more automated and consistent with our ticket entry and pricing. Pros I love how mobile it is, the customer service is top-notch, it is fairly user friendly. Because we are not focused on one area of print, it's the only system that we have been able to make work for all of the different types of print that we offer. Cons I know this is in the works but, having a CRM would be super helpful. Also, a dashboard on the main page to show quantity of orders and sales for the day at a glance. Reasons for choosing PressWise The price, the customer service, and the product itself seemed to match more of our needs than the other platforms out there. Most POS are geared towards a specific type of print (i.e, screenprint, large format, mailing..) We needed something we could make work for ALL types of print. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor May 10, 2022 Your company has been wonderful to work with too, and we appreciate your kind words, Hanna. [View all Reviews](https://www.capterra.com/p/133862/PressWise/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [Vasion Print vs PressWise](https://www.capterra.com/compare/133862-211077/PressWise-vs-Printerlogic)