# Page 3 | Qualio Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 3 - Is Qualio the right Quality Management solution for you? Explore 128 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/134050/Quality-Management-Software/reviews --- Qualio 4.6 (128) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Page 3 - Reviews of Qualio ## Showing most helpful reviews Showing 51-75 of 128 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use AR Arslan R. QARA Manager Medical Devices Used the software for: 1-2 years ### "Customer Support" April 12, 2024 3.0 Pros Customer Support is Amazing as I used to do regulars meeting with them Cons Not user friendly as my CS team didn't like their complex processes Review Source John P. Quality Manager Medical Devices Used the software for: 2+ years ### "Qualio helps lead the way through our MDSAP recertification audit." February 1, 2022 4.0 Qualio serves as my document repository, my "source of truth" for all required records within our 13485/MDSAP compliant QMS. Recertification was completed in 2021 and the auditor noted the speed with which all document records were presented, without a backroom runner! Pros Software is easy to use and navigate, and to train others to use at different levels. Record and report output is quick and organized. Cons Software has presented with many fix opportunities. That said the Qualio team is quick to remediate bugs and provide module upgrades that address new user needs! Reason for choosing Qualio The selection of Qualio was made by my predecessor most likely based on value for the price. Review Source Response from Qualio February 8, 2022 Hi John, congrats on your 13485/MDSAP recertification and we're ecstatic to hear positive feedback from your auditor as well! HY Halyna Y. QA Senior Scientist Medical Devices Used the software for: 6-12 months ### "Qualio customer review. " August 8, 2023 5.0 Qualio is much better if compared to HQMS. Since we have Qualio we never had an issue finding the information in our Quality System. Pros Easy to follow the directions, and create new procedures, forms, and events. Easy to find any information, approve, and review the documents. Cons It is hard to create forms in Landscape format (especially if you want the form to be on one page), not possible to play with font. Review Source JH Jennifer H. Regulatory Affairs Representative Medical Devices Used the software for: 1-2 years ### "Great Experience" March 20, 2024 5.0 Pros I love using Qualio because it is very user friendly and the system has a modern feel to it. Qualio is constantly making improvements to the system making it more efficient. They are super responsive when it comes to new inquiries for product enhancements or general support questions. Cons At the moment we have not experienced any major issues with Qualio. Alternatives considered [Greenlight Guru](https://www.capterra.com/p/140578/greenlight-guru/) Reason for choosing Qualio Qualio had a better user interface, customer service, and ease of use. Review Source VR Verified Reviewer Senior Quality Assurance Manager Biotechnology Used the software for: 2+ years ### "The perfect system for startups and young organizations" January 17, 2019 5.0 Pros I like the simplicity of the software, and the ease of configuration for the user. If a new document type is needed, it's literally just a few clicks away. I like the intuitive navigation and the ease of adoption by the end users. Cons At this time, the only place I can fault Qualio is in the data reporting capabilities. Running basics like how many open/closed NCRs or how many SOPs approved is fine, but without more capability built out, or an external API (like a BI report or crystal intelligence tool), I can't get to more data within records. I do know they are working on this however, and generally at the start up level, you're not yet in need of super detailed reporting within your QMS yet anyway. The basics they provide will more than get you off the ground! Review Source Response from Qualio June 20, 2019 An intuitive and simple interface is at the core of Qualio's software, so it's fantastic that you've really benefited from this. Thank you for your feedback on our data reporting capabilities too we are looking to rollout improvements to this functionality soon. DLV Donna Lee V. Director Toxicology Medical Devices Used the software for: 2+ years ### "Medical Device/Pharma CRO" February 8, 2022 4.0 Pros This software is easy to use, intuitive, and straight forward. the search functions work well. The dash board is comprehensive and is critical is assessing status of activities. Cons The inability for a manger (such as myself) to have visibility to my direct reports training status as well as the status of other assigned activities for items that I have to manage. Our Quality group has full access but there is no intermediate option to control access to certain areas while allowing operational managers to be able to manage applicable information. So I have to resort to asking QA "where is this SOP in the approval process" , "who's training is outstanding", or " who started the draft version for a SOP?" etc. Since we are so restricted, it hurts work flow. Another layer, just below full access, to allow us to manage our over arching responsibilities, would be helpful. Review Source Response from Qualio February 15, 2022 Hi Donna, thanks so much for your detailed review and insightful feedback regarding access control. This feature is in progress and we've relayed these details to our product team. JE Joe E. Director-Product Management Biotechnology Used the software for: 2+ years ### "Qualio for biotechnology " April 17, 2024 5.0 Pros Ease of use. Compliance with FDA, CE, and TGA requirements for QMS. Cons Nothing. The team really listens and implements changes requested by the customer. Review Source Nihal S. Ceo Pharmaceuticals Used the software for: Less than 6 months ### "Qualio Review" January 27, 2022 5.0 We have a very high Qa workload and especially during inspections were reliant on a couple of people. One thing forgotten or not done on time can lead to critical or major reviews. We want to avoid that and also ensure the QA managers are using their time effectively and not chasing paper. We are still Completing implementation and will be able to measure the efficiency, time saved and capacity developed by end of the year! Pros I think the ease of implementation and support. Ease of use… “does what it says”. We still need more time with it but my employees seem excited about it! Cons I am not sure at the moment. There were some Minor hitches with implementation . But no feedback on this yet! Reason for choosing Qualio Ampleloguc was a bit convulated. More of a tracker than a true work on line software. We would not have been 100% paperfree! Implementation timelines were long with extremely high upfront costs! Review Source SM Stephanie M. Quality Consulting Service Medical Devices Used the software for: 1-2 years ### "Qualio review" August 9, 2023 5.0 Implementing Qualio was easy, especially with the prewritten SOP's that could be adapted to the client needs. Qualio has been great for maintaining the quality system from Complaints, NCR's, CAPA's etc. Pros Templates are helpful in guiding content creation across the organization. Events are great for managing approvals and maintaining evidence. Cons Training module doesn't provide a matrix type status, i.e. Documents versus all used and training requirements/status. Document identification did not allow for using predicate quality system document numbers. Reason for choosing Qualio Cost Review Source JR Judson R. Plant Manager Chemicals Used the software for: 2+ years ### "Outstanding eQMS!" August 3, 2023 5.0 We control almost every aspect of our manufacturing business in Qualio along with our MES. We love the system. Pros We easily pass cGMP complaince audits utilizing all features of Qualio. The ease of use and being able to quickly pull up any documents requested has impressed many auditors. Cons Initially the search feature was a bit clunky, but there has been improvements. No issues now. Reason for choosing Qualio Ease of use and an all in one system to handle all of Quality. Review Source DS Daryl S. Director Wholesale Used the software for: 2+ years ### "Qualio User Review" January 27, 2022 4.0 Has given our QMS a firm foundation Pros After the initial 'new interface' confusion which is normal for a new application, the product is actually very easy to use Cons Can't use existing documents as a template for new documents Reason for choosing Qualio Good reviews and initial contact with the sales / techical team Review Source Response from Qualio February 2, 2022 Thank you for your input, Daryl! We've provided your feedback to our product team. KH Klaus H. Head of Regulatory Hospital & Health Care Used the software for: 6-12 months ### "Easy to use and integrate with JIRA" April 12, 2024 5.0 Overall have met most of their promises and our expectations Pros Integration options, easue of Use, flexibility of system, good customer support Cons should provide more consukting when needed by client, also the cost to run the system forward is quite high Alternatives considered [Greenlight Guru](https://www.capterra.com/p/140578/greenlight-guru/)[Confluence](https://www.capterra.com/p/136446/Confluence/)[Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) Reason for choosing Qualio Integration capability with JIRA and dedicated technical and quality templates available Review Source SC Sonia C. DDMS Health, Wellness and Fitness Used the software for: 6-12 months ### "Qualio user review " April 17, 2024 4.0 My experinece with Qualio has been fine so far. I like that it send an out reminders every Monday and helps us keep tabs of days and deadlines. Pros I like that it is really easy to navigate and help centre works great, it really helps in every step of the way. Cons I don’t like the fact that it’s less flexible and with terms of document control and user permissions. Review Source JJ Janelle J. Biomanufacturing Lead Biotechnology Used the software for: 6-12 months ### "Easy to Use" August 15, 2023 5.0 Pros I like that Qualio let you keep all your documentation and training in one place, organized and easy to change when its required. Cons Some of the permissions assignment are a bit cumbersome and the change control is a bit longer than it needs to be for our company at this stage. Review Source PO Peter O. QA Officer Pharmaceuticals Used the software for: Less than 6 months ### "Qualio at Arovella Therapeutics" January 27, 2022 5.0 Pros The modularised way that Qualio prepares templates really helped with the transition of our exiting documentation. I like how it uses tags to categorise specific document groups which can then be set for specific job roles. I also like the training options and overview. Cons There are some font and text options that could be improved. Review Source Response from Qualio February 2, 2022 We are happy to hear that you were able to smoothly transition existing documentation with Qualio! Thank you for your feedback. MH Michael H. QA Director Medical Devices Used the software for: 1-2 years ### "Excellent solution for most quality management systems" August 8, 2023 5.0 Pros Almost endless configuration capabilities allowing the creation of documents and events that fit your QMS instead of rebuilding your QMS to fit the software. Cons Inability to hot-swap an approver when they are not available. Instead the document needs to be reverted to draft, the approver changed, and then the document rerouted. Switched from [Greenlight Guru](https://www.capterra.com/p/140578/greenlight-guru/) Previous software structure was too restrictive and didn't allow for efficiency improvements. Review Source SD Sasiporn D. Clinical Quality and Training Manager Research Used the software for: 1-2 years ### "Always support, continuous improvement and system is really easy to use" August 12, 2023 5.0 Pros flexible, able to customize as per company's requirments. Cons document editable format is still have some limit function Review Source CB Cynthia B. Vice President, Regulatory Affairs Medical Devices Used the software for: 2+ years ### "Qualio Review" January 27, 2022 5.0 I am very satisfied with Qualio. Pros Ease of use, search feature, and the dashboards for overdue training, deviations. Cons Quality events feature is a little confusing. Alternatives considered [Veeva QualityOne EQMS](https://www.capterra.com/p/178567/Vault-Quality-Suite/) Reason for choosing Qualio Cost and ease of use. Review Source Response from Qualio February 2, 2022 Hi Cynthia, we're happy to hear that so many of Qualio's features are enabling your QMS processes. If you'd like to provide any additional details on improvements to our Events feature, please feel free to reach out to me directly. LF Luke F. Lifescience Compliance Specialist Biotechnology Used the software for: 1-2 years ### "A User-friendly and Efficient System" August 8, 2023 5.0 Pros Qualio is extremely easy to use, with a streamlined interface that ancitipates the user's needs. In doing this, it streamlines the time required to create, edit, and access documentation in a secure way, and does not require a large amount of training or time to get used to. Cons Small cosmetic and quality of life improvements are needed in specific areas, yet they are the exception to the rule in most cases and do not seriously impact the system's value. Review Source SS Salvador S. Clinical Trial Assistant Pharmaceuticals Used the software for: 6-12 months ### "Reviewing Qualio" April 15, 2024 4.0 Pros I think Qualio is a good tool to improve the training of the company's staff. Cons I think Qualio could be more visually appealing. Review Source FF Fabio F. VP Technology Pharmaceuticals Used the software for: 6-12 months ### "Very good user interface, ease of access and responsive tool" August 3, 2023 4.0 Overall QMS management efficacious and well used by the whole company Pros Easiness to find the documents and manage deviations/CAPAs Cons Customizing reminders not possible, this is useful to increase compliance and respect deadlines Review Source AT Achal T. Project Manager Research Used the software for: 6-12 months ### "Qualia is the Best Software for Documentation " August 4, 2023 5.0 Good Software for Good Documentation Practice (GDP). Pros It has a good login/ access process. It can be customized as per our Protocol Needs. The training part is also good, once the training is completed then you will come to know about the score. We can search documents easily. Good Software for Good Documentation Practice (GDP). Cons Switching from one page to another page while reading the document. Reason for choosing Qualio Customization, quality, access to the system. Review Source IG Irma G. Director of Quality Assurance Biotechnology Used the software for: 2+ years ### "Needs basic improvements" January 27, 2022 3.0 Document Management works well Pros Training process works well. The system can generate reports for each employee. Cons Change control and periodic review reports need improvement. I cannot generate proper reports that provide visibility of these processes. The change control report is less than acceptable. Please fix this. I have explained this in the past. Alternatives considered [Document Control](https://www.capterra.com/p/152366/Document-Control/) Reason for choosing Qualio Price Review Source Response from Qualio February 2, 2022 We appreciate your feedback regarding change control and periodic review reports and have provided this to our product team. TL TAYDIS L. Regulatory Affairs and Document Control Medical Devices Used the software for: 6-12 months ### "Easy to use" April 17, 2024 5.0 Pros User friendly. Training, electronic signatures. Cons Good experience so far. I like everything about Qualio. Review Source RT Rob T. Sr Director of IT and Security Officer Health, Wellness and Fitness Used the software for: 2+ years ### "This is one of the most often used apps and was selected for its ease of use and compliance focus" June 11, 2018 5.0 Pros \- ease of use! It's all right there, easy to find and easy to teach! - compliance: we pull multiple reports from Qualio for our compliance audits and they are never questioned - reporting: very thorough, detailed reports for training completion and distribution - support listens to both feature requests and existing changes that are needed and addresses all promptly Cons \- one feature that is missing is automatic reminders of incomplete assigned training (supposed to be on the roadmap, though!) - most software will encounter an error now and then. While it is infrequent with Qualio, the error messages can be vague, prompting support calls that could be avoided with better detail. Review Source Response from Qualio June 20, 2019 Ease of use and compliance are key parts of Qualio's offering, so it's great to hear you're benefiting from these in particular. We're also pleased that you've found our support department so valuable. We will be continuing with this approach to customer service, and will take on board the improvements you have suggested. Thank you so much for your feedback Rob! Talk to a Capterra advisor for free and get results within 15 minutes.