# Resource Guru Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Resource Guru the right Resource Management solution for you? Explore 540 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/134429/Resource-Guru/reviews --- Resource Guru 4.7 (540) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated June 3rd, 2026 # Reviews of Resource Guru Ease of use 4.7 Customer Service 4.7 ## Pros and Cons in Reviews CC Christine C AdministratorArts and Crafts, 11 - 50 employeesUsed the software for: More than 2 years. “The drag-and-drop scheduling is fast, the visual calendar makes capacity gaps obvious, and the clash management feature saves you from awkward “double-booked again” moments.“ February 24, 2026 JS Jitendra S Technical Service RepresentativeMedical Devices, 51 - 200 employeesUsed the software for: More than 2 years. “Does not work so well on my phone's browser.“ September 6, 2024 PB Peter B Managing DirectorInformation Technology and Services, 11 - 50 employeesUsed the software for: More than 2 years. “Honestly I use it as necessary but the dashboard does tell me what my team is working on and I am surprised that the automation runs on time instead of never.“ March 23, 2026 MA Muhammad Farooq Ijaz A Team Lead Security InfrastructureComputer & Network Security, 51 - 200 employeesUsed the software for: More than 2 years. “Lacking outlook integration which doesn't display the meeting scheduled to other members in the team“ May 17, 2024 Chitrang S Software EngineerTelecommunications, 11 - 50 employeesUsed the software for: Less than 6 months. “Resource Guru has helped my team to go beyond ordinary workflow and project management, and efficiently manage projects, saving time and efforts.“ October 17, 2024 PK Pablo K DesignerArchitecture & Planning, 51 - 200 employeesUsed the software for: 1-2 years. “Maybe the layout design could be a little better sometimes it is hard to navigate to certain menus“ January 15, 2024 Chitrang S Software EngineerTelecommunications, 11 - 50 employeesUsed the software for: Less than 6 months. “It helps to easily and remotely track and manage modules, projects and even workflows.“ October 17, 2024 HM Hussain M Project Coordinator/Field Technician Civil Engineering, 51 - 200 employeesUsed the software for: More than 2 years. “as a new person using it can be confusing navigating.“ October 17, 2023 ## Showing most helpful reviews Showing 1-25 of 540 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Marina P. COO Marketing and Advertising Used the software for: Less than 6 months ### "Great tool for resource planning" February 13, 2022 5.0 Overall, RG was a game-changer for us. Since we have implemented it, we got a better overview of our projects and became able to plan ahead and more long-term. Pros The product is very easy to use, intuitive, and fast. We love the ability to zoom in and out and have different views of our timeline. Cons What I (currently) miss most is the ability to quickly update the schedule. For example, to select multiple "tasks" for one employee and move them 1 or more days forward, in other words, to shift or postpone someone's entire schedule. We change schedules quite frequently so it would be easier for us to have this enabled. But I've heard that this would be possible down the road. Alternatives considered [Toggl Track](https://www.capterra.com/p/247745/Toggl/) Reason for choosing Resource Guru We wanted something specific for resource planning, not for task management, and the others we considered were more leaning toward task management. Review Source PB Peter B. Managing Director Information Technology and Services Used the software for: 2+ years ### "I finally got something that does not crash EVERY HOUR" March 23, 2026 5.0 Before we had our resources scattered all over slack and gdocs. Now I simply go to the “Home” area and see who is due. So I don’t get screamed at by my boss. Helps with our remote team. All of us work in different time zones. I could not possibly manage that on my own. Using the AI agent to summarize yesterdays chaos, saved me from reading 100 comments. There are fewer sticky notes on my desk. Which is nice. Pros Honestly I use it as necessary but the dashboard does tell me what my team is working on and I am surprised that the automation runs on time instead of never. Cons The worst part about Resource Guru is the guest access. I keep accidently providing clients full seats. Way over priced. Clunky. The items marked as “Required” on the Home page are junk. Review Source Steve B. User Experience Lead Financial Services Used the software for: 6-12 months ### "An adequate calendaring tool for resource management" October 19, 2019 3.0 We use Resource Guru to manage the utilization/booking of our research facilities. This works well for us as we have a small number of facilities we manage. I cannot offer a recommendation for/against this project for large numbers of resources (>10) as it might be cumbersome at that point. For our limited resource pool, it works well. Pros The interface is simple to use and understand with respect to resource availability and conflict. It serves its purpose well. Cons New feature rollout is buggy. When I switched between the "beta" ("new") experience back to the classic, I received a nagging email from the company telling me I had recently logged in using the "classic" experience and it would eventually be discontinued, and that I should try out the "new" experience. This product is basically a shared calendar, and while it offers reporting that is a hybrid somewhere between Microsoft Outlook and Project, it's a bit too pushy with respect to new features. Review Source Response from Resource Guru October 22, 2019 Hi Steve Thanks for taking the time to share your thoughts on Resource Guru! I'm sorry that you felt our message regarding the new schedule was a bit pushy or potentially buggy. We needed to share this message because the old schedule will shortly be retired, and we didn't want people to be taken by surprise by that. As long as you click the cross to close the message, it won't reappear for you. I also wanted to take the opportunity to reassure you about the new schedule. It's a vast improvement on the old one - it's been completely rebuilt from the ground up to provide lightning fast scheduling, infinite scrolling, lots of enhancements including elastic overtime, and it's just as stable for incredibly large teams as it is for very small ones. I hope this helps, but if you have any other feedback or questions we'd love to hear from you! Thanks, Kat DJ Daniel J. Equipment and Logistics Manager Airlines/Aviation Used the software for: Less than 6 months ### "Definitely Recommend" October 22, 2025 5.0 Overall, I would recommend this as a simple and useful scheduling tool. It gives an overview of different elements of what requires scheduling depending on needs. It is modern. Pros Simple to use Visually appealing Can have multiple views to filter for simplicity Can capture all required information Cons When uploading an image, it can get cut off which required playing around with cropping the image for the perfect fit. Review Source KB Kei B. Reliability Engineer Mechanical or Industrial Engineering Used the software for: 1-2 years ### "Resource Guru - Clear Winner" January 23, 2025 4.0 In my experience, it is a flexible, versatile time management tool providing a quick visual reference of everyones' location and task, drill deeper for contact info, client details, equipment etc. Hierarchical access enables permissions to be tuned for edits and updates. Pros Layout, Visual clarity of projects & the ability to see what everyone is up to is a massive help Cons TBH, not much, even the 'mail notifications (for the day) are more refined now ! Review Source AA Alex A. Residential staff Human Resources Used the software for: I used a free trial ### "Resource guru review" February 21, 2026 5.0 What is a great experience I’m kinda new to computer work so it all is but once you get the hang of it, resource guru is the way to go! Pros Really easy to keep dates with the calendar user access was very nice for the value. You cannot beat the Price. Very good customer support. Cons It took a minute for me to figure out the software, but once I did, it wasn’t bad at all would highly recommend it Review Source CO Candace O. Flooring Sales Employee Consumer Services Used the software for: 1-2 years ### "It really is a Guru" February 3, 2025 5.0 User friendly. No issues overall. Love that I can color code jobs based on client and employee. Pros Ease of use. Color Coding. Ability to customize customers. Cons Unable to add check marks or drop downs for why a customer is in or what has been completed. Have to type in the body of the info. Review Source MI Maria I. Partner Education Management Used the software for: 2+ years ### "User friendly and efficient " March 11, 2025 5.0 I like very much the interface and easy access Pros Easy to use and easy to connect with others scheduling programs Cons The posdibility to Download all the schedule: it Review Source WS Warwick S. Director Civil Engineering Used the software for: Less than 6 months ### "Resourcing made easy!" December 12, 2024 5.0 I've had a good experience, its helped to provide clarity on projects progress, staff work loads and billable vs non billable hours plus much more. Pros This a great platform for agile planning and programming for my projects and team. Its quick to set up and hit the ground running. I really like the ability to be able to review the utilization stats on the projects and staff, then pull that information over into the timesheets. Many other platforms I've tried get way to bogged down in details, Resource Guru captures all the information you actually need to run your business smoothly. Cons None, I have been using this for close to 3 months now and I can't fault it. Review Source TS Troy S. Shop Manager Electrical/Electronic Manufacturing Used the software for: 6-12 months ### "Very useful tool." March 17, 2025 5.0 I use it on the daily. I need to see where my guys are at at all times and helps me plan out my days work. Pros Perfect for companies with multiple projects or employees that need to be seen by others. Cons at the moment there is nothing I would change about it's functionality. Review Source LB Luke B. Senior Project Manager Marketing and Advertising Used the software for: 2+ years ### "Highly recommended" April 12, 2023 5.0 I have used Resource Guru for almost a decade now and I would be at pains to switch to anything else. Pros Easy to use and intuitive functionality. Unlike a lot of other management software, with Resource Guru it's clear and obvious how to use it and it's functionality and features. It's so simple yet usefull that all members of the team can pick it up quickly and use it daily. Cons It only really does one function. But it does that function very well instead of spreading itself to thin. Alternatives considered [Jira](https://www.capterra.com/p/19319/JIRA/)[Slack](https://www.capterra.com/p/135003/Slack/)[monday.com](https://www.capterra.com/p/147657/monday-com/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Resource Guru Easy to use and intuitive functionality. Not a lot of Project Management tools include scheduling functionality, and those that do don't do it as well as Resource Guru. Review Source IH Isabella H. Traffic coordinator Marketing and Advertising Used the software for: 6-12 months ### "Extremely handy software, easy to use, visibly appealing, great to manage and schedule. " November 25, 2019 5.0 Positive, I do enjoy managing RG for our company. My company want us to migrate and start using the schedule planned for Office 365, but I had to push back and explain that this software is up to date, already does everything we need it too and Office 365 still has a long way to go before we can use it for what we want. It's safe to stick with RG that we know how to work, we know what it does and what i can't do and it works, no need to change something that isnt broken. Pros I like the appearance of the software - its clear, self explanatory, easy to navigate, see the bigger picture to jiggle schedule resource about, etc. I like how easy and quickly the support team are there to assist when needed. I like how it shows you who has booked what and the daily reminders via email of what is coming up, etc. Cons It isn't a negative but I would like to have a scheduling log, to see at what time and date did someone book a slot onto the schedule. I manage the Creative Studio, depending how many campaigns and the urgency in hitting these deadlines, I need to keep track of the entire departments availability, knowing when i can move things around in order to deliver last min projects. Only myself should have booking access, but I currently share it with Creative Directors, so they can schedule in my absence, but I can't see when they have booked them in so i can keep track. Is this something you could implement, please? Thanks, Alternatives considered [Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/) Reason for choosing Resource Guru Office 365 is still a very new software that requires lots of updates and features adding to it, that yourselves already provide. Review Source Response from Resource Guru November 27, 2019 Hi Isabella Thanks for the great review - I'm so pleased to hear that you're enjoying Resource Guru :) I'm pleased to say that an activity log is very firmly on our roadmap, and I've made a note to contact you as soon as this is available. You can also keep up to date with new features by signing up to our Newsletter at the bottom of our homepage - https://resourceguruapp.com/ I hope this helps but please don't hesitate to reach out if there's ever anything we can do for you :) Happy scheduling! Kat NM Nyaradzo M. Project Manger Environmental Services Used the software for: 6-12 months ### "project manager " October 13, 2023 5.0 Am happy with it user friendly just some small changes then it will be supper good for us Pros Resource allocation, we were able to allocate resources and not clashing, also its necessary to see who is where and what is he doing. Cons Not able to add sub tasksnot able to close a task when done or track if its been done Alternatives considered [Salesforce Work.com](https://www.capterra.com/p/225996/Salesforce-Workcom/)[JIRA Service Management](https://www.capterra.com/p/227102/JIRA-Service-Management/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Resource Guru the critical issue was allocating resources of which the Resource guru is excellent with Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Resource allocation Review Source TS Tom S. Head of Production Marketing and Advertising Used the software for: Less than 6 months ### "Brilliant, intuitive platform with top class customer support" July 1, 2022 5.0 It has turned something we used to do slowly and manually into something done in seconds. Pros It looks great, the daily update emails are really helpful, it's very easy to use and the reporting is incredibly useful Cons I wish there were more features, especially around putting in (and being able to export) a project timeline with milestones. This would mean you could see the duration of a project and its different phases, then see all the resources booked underneath. I would also love a mobile app! Alternatives considered [Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) Reason for choosing Resource Guru Resource Guru is intuitive and pleasant to use. it's also much easier and makes more sense. Switched from [Float](https://www.capterra.com/p/136078/Float/) Float's pricing structure is ridiculous - there is no help for a small company Review Source Response from Resource Guru August 9, 2022 Hi Tom Thanks for sharing your feedback! Milestones, project phases and a dedicated mobile app are firm features on our roadmap, so I've made a note to contact you once they get released :) If there's anything else I can do to help at any point please don't hesitate to reach out! Thanks, Michelle SM Stephanie M. Branch Manager Construction Used the software for: 1-2 years ### "Game Changer" January 12, 2022 5.0 Pros The ability to schedule out months at a time. Small projects do not get lost in the shuffle of construction projects that go on months at a time where we are constantly pulling on and off of. It is so easy to use and customize. Field staff caught on intuitively and almost immediately. Cons I cant think of anything I don't love about RG. I do not use many of the advanced features because we have project management software that gives us reporting. Alternatives considered [Calendly](https://www.capterra.com/p/148036/Calendly/)[Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Reason for choosing Resource Guru It seems easiest and most intuitively laid out. Review Source MH Marc H. VP, Director of Operations and Project Management Marketing and Advertising Used the software for: 6-12 months ### "Kudos" November 10, 2019 5.0 As a small, but growing organization, we were having trouble measuring how our creative resources were being allocated. Resource Guru quickly solved that problem. Pros The software was very easy to implement and even easier to use. The reports page provides a great, visual presentation of our creative department's utilization for the week. Until we started using the software, we were unable to track enough data to inform a successful creative resource meeting. Now we have visibility into the upcoming weeks which has significantly decreased our dependence on freelance talent. Cons The waiting list and overtime feature can be a little confusing. The hours don't get added to resource bookings and increase the utilization percentage. It would be great if the overtime hours pushed the utilization percentage over 100% to clearly highlight over-allocated resources. Alternatives considered [Smartsheet](https://www.capterra.com/p/79104/Smartsheet/)[Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Reason for choosing Resource Guru Using Excel and Smartsheet required too much effort and the Project Managers would not be able to effectively track changes in resource allocations. Review Source Response from Resource Guru November 11, 2019 Hi Marc Thanks for taking the time to share your review! I just wanted to touch base on your request for utilisation to show at more than 100%. It's not possible to book someone for more than 100% of their time - our booking clash warning system prevents this to help ensure you always meet your deadlines, and without burning out your team. But if you want to overbook resources, you can do this by adding bookings with overtime, and overtime hours will be itemised in the "Overtime" column on the Reports, so it's easy to see where your team are overstretched. I hope this helps to clarify things but please let us know if you ever have any questions - we're always very happy to help! Thanks, Kat JR Jim R. Superintenden Construction Used the software for: 1-2 years ### "Superintendent" December 2, 2024 5.0 Use it all the time, still learning the ups and downs with the system. Pros Scheduling, coordination of meetings and what i am spending my time on. Cons Nothing, I think it is a learning tool to understand better. Review Source RG Rafael G. Analyst Banking Used the software for: 2+ years ### "Manage your Resources with Guru" October 7, 2024 5.0 Honestly, despite being a work tool, sometimes it felt like a game and it is incredibly satisfying to use it. Very feel softwares feel that intimate or that nice to use. Pros Fore forecasting tools offered by Resource Guru are fantastic. It is easy to use and it is very interactive. Cons It just gets to a point where if the business grows too much, it feels like Resource Guru isn't able to handle it as well as some of the competitors. The Scalability they offer could be better. Review Source JS Jitendra S. Technical Service Representative Medical Devices Used the software for: 2+ years ### "Nice scheduling tool!" September 6, 2024 4.0 Happy to use it. Pros Whole team's activities visible at a glance, user friendly and easy to browse around (past and future dates). Thanks. Cons Does not work so well on my phone's browser. Review Source Response from Resource Guru March 12, 2025 Hi Jitendra, thanks for sharing your feedback! :) Dedicated mobile apps are definitely something we're considering for the future, but in the meantime the Schedule is mobile optimised. You can also add Resource Guru as a shortcut to your phones home screen, so it only takes you one tap to open the app on the go: https://help.resourceguruapp.com/en/articles/1953730 Also, if you encounter any issues within the mobile browser, please do let us know via happytohelp@resourceguruapp.com and we'll be happy to investigate further :) Thanks, Dana MH Marcus H. Tech III Telecommunications Used the software for: 6-12 months ### "Guru Resource" August 15, 2024 5.0 Very pleasant and quit helpful in scheduling with others. Pros Access to dates for my schedule aswell as other fellow employees Cons Nothing in particular, everything has been an ease of us platform Review Source AF Amirreza F. Associate VP Operations Marketing and Advertising Used the software for: 2+ years ### "Resource Guru is a great online tool that does a perfect job in scheduling resources on projects! " December 12, 2022 5.0 Overall, we are very happy with the tool. Over the course of years, we had to find work arounds and come up with creative solutions (within what's possible in Resource Guru) but having found those solutions, we are getting what we need from Resource Guru. Pros Generally speaking the UX/UI of this platform is very user friendly and easy to learn/use. I love the color coding feature (that can be used for marking projects, resources, etc) and the recently added filtering by the "Resource Booker" is very useful too. Last but not least, I like that Resource Guru keep this product alive as every once in a while they publish new features and enhancements. Cons Resource Guru for our organization does a great job of helping us schedule resources of projects over time. So I can't really think of major issues. But one minor pain point is once we create a "non-billable" project and schedule resources on that project. Often and after a while (usually when a project is signed and official) we have to change that project to "billable", but although we do that, we still need to manually update each and every resource booking under the "Schedule" section and mark each booking to be "billable". Ideally and if we change the billability on a project level, all those resource bookings should inherit the change that was applied to the project. Review Source Response from Resource Guru December 21, 2022 Hi Amirreza Thanks for leaving your great feedback! Regarding your query about billable/non-billable projects, we don't currently offer the functionality to change the Project-billable-status for every past booking, as we aim to keep historical bookings as accurate as possible, but I've shared your feedback on this with the relevant team here so it can be considered as we continue to develop the app and it's features constantly :) I hope this helps, but please let me know if there's anything else I can do for you. I'm always happy to help! Thanks, Michelle PB Patrick B. Field Service Manager Utilities Used the software for: 2+ years ### "Solved the Scheduling Problem" November 9, 2021 5.0 It has been an excellent experience. I brought resource guru to my current company after experiencing it as a project manager at another consulting firm. Pros The ability to filter, sort, and visualize resource assignments across 50+ individuals with a variety of technical abilities has helped remove a lot of the pain in managing geographical diverse field crews Cons I would like the ability to see 4-6 months on the screen at once. Instead of individual blocks for each day, I would like to see each block represent one week (a zoom out option). Some projects are 1-5 days, while a lot of assignments are 3+ months. Reason for choosing Resource Guru Deltek was great for accounting, but not user friendly when trying to play tetris with the schedule and 40-50 technicians. Review Source Response from Resource Guru November 22, 2021 Hi Patrick Thanks for leaving your feedback! I'm pleased to say you can achieve viewing the Schedule in a weekly or monthly way is firmly on our roadmap. In the meantime I would advise you to try using the Browser zoom together with the zoomed in view in the Schedule: https://help.resourceguruapp.com/en/articles/2942101-zooming-in-and-out Depending on your browser, you will find the zoom in different locations but usually it's under the menu item "View" or you use the shortcut "Cmd" (Mac) / "Ctrl" (PC) and "+/-/0". I hope this helps but if there's anything else I can do to help please just let me know. Thanks, Michelle VR Verified Reviewer Website Design Higher Education Used the software for: 2+ years ### "Easy UI and a big time saver" September 19, 2023 5.0 Pros I like that I can see other colleagues schedules too as it means I can plan my time off and see who is on projects with me without having to go through others Cons Nothing! I love the filtering option in the schedule and the scheduling and calendar are the only features I tend to use and they're perfect. Review Source EM Emma M. Senior Motion designer Design Used the software for: 1-2 years ### "Amazing software that's incredibly useful for our Studio team" January 24, 2022 5.0 We as a team absloutely love using RG, we use it on a daily basis and it really has transformed the way in which we work as a team, making us more collaborative and organised. Pros Can't believe how cheap this software is and all the built in capabilities! It's great, we are a team of 7 and this has helped us with our project management bookings. You can clearly see what work is booked in over the weeks/months and allows you easily to move stuff round. Cons I would like there to be an option to have specific colours per clients. It would also be good if it retained hours per project. For example we have big animation projects in that are broken down into sketches, moodboard, animation etc and would be good to have some sort of log if the time gets moved. Review Source Response from Resource Guru February 15, 2022 Hi Emma Thanks for sharing your feedback when you responded to the survey we recently sent you :) Customisation of the colour palette is firmly on our roadmap, but in the meantime if you have any programming capabilities at your end you can use our API to add custom colours. You can assign your own custom colours via API right now if you'd prefer. You can find all of the API documentation via our Developer Center here https://app.resourceguruapp.com/developers/apps Also task dependencies are firmly on our roadmap for the future, I'm afraid I can't give you an accurate release date for this just yet; but I'll be sure to keep you updated as soon as there is any news on it. I hope this helps, but please let me know if there's anything else I can do for you. I'm always happy to help! Thanks, Michelle mE mimi E. Resource manager Media Production Used the software for: 2+ years ### "usage of GURU" March 29, 2022 5.0 I do find it easy to use, very intuitive and clear interfaces. I do do the inductions of new 'Client managers' on how to view their requested resources and everybody likes it Pros The simplicity of the usage and interface Cons I could not edit information of members of the team once they are listed. Reason for choosing Resource Guru N/a Review Source Response from Resource Guru March 31, 2022 Hi Mimi Thanks for sharing your feedback! Once your team activate their account, their photo comes under their control (along with their name and email address). Resource Guru was designed so that each person invited into the app has control over their own details and can keep their own details up to date. This helps to prevent one person from being burdened with keeping everything up to date. So, the best thing to do is to ask your team to update their own photos themselves. If you have any resources that have been added to your account without being invited (or who have yet to activate their invite) then you should still be able to upload photos for them. Please let me know if there's anything else we can do to help :) Thanks, Michelle ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Talk to a Capterra advisor for free and get results within 15 minutes.