# Page 5 | Resource Guru Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 5 - Is Resource Guru the right Resource Management solution for you? Explore 538 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/134429/Resource-Guru/reviews --- Resource Guru 4.7 (538) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 5th, 2026 # Page 5 - Reviews of Resource Guru ## Showing most helpful reviews Showing 101-125 of 538 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use DN Dean N. Senior Project Manager Information Technology and Services Used the software for: Less than 6 months ### "Very user friendly" September 24, 2021 5.0 As a PM i really enjoy using the system, its very easy to add projects, allocate tasks, change times and dates. Its also easy to search by skillset, customer, projects and teams. Pros RG is very dynamic, modern and easy to use. The ability to add new users, allocate jobs and book in projects is very user friendly. Cons It would be good to sync this up with our other internal systems but I am sure this is an easy advanced feature to add Review Source Response from Resource Guru September 29, 2021 Hi Dean Thanks for sharing your feedback :) Sure, you can definitely connect Resource Guru with other tools :) There are a couple of ways you can do this. The first is to use our Zapier integration, and this requires no programming capabilities. You can read about using the Zapier integration here: https://help.resourceguruapp.com/en/articles/2942116-using-the-resource-guru-zapier-app The second is to use our API if you have some programming capabilities at your end. You can find all of the API documentation via our Developer Center here: https://app.resourceguruapp.com/developers/ I hope this helps, but please let me know if there's anything else I can do for you. I'm always happy to help! Thanks, Michelle MS Markus S. Head of Software Development Information Technology and Services Used the software for: 6-12 months ### "Ou daily challange for organising and planning multiple teams and projects" December 6, 2019 4.0 As already written before, we are managing several teams and projects with the tool. It is our main tool, to organise the day to day work and do long term planning. We build an interface into our financial tools, to have an automated process to align budgets with the planning! Pros We like the easy to use approach and the overall visibility Very important is the cooperation and management of a single resource with multiple people. To reduce the risk of double bookings or gaps... Cons There is very little what is not optimal. We are happy that overtime is possible now... but maybe a bit more reporting functionality would be good.. not as "extracts" more online! and if I could whish for something, the integration into JIRA is something we would need! Review Source Response from Resource Guru December 10, 2019 Hi Markus Thanks for sharing your review of Resource Guru! I wanted to let you know that you can quickly and easily connect Resource Guru with Jira using our Zapier integration, and you don't need any programming skills to do this :) You can read about using the Zapier integration here https://help.resourceguruapp.com/en/articles/2942116-using-the-resource-guru-zapier-app And you can find the Resource Guru/Jira specific integration page just here: https://zapier.com/apps/jira/integrations/resource-guru Alternatively we also offer an API which you can use to create an integration if you have some programming capabilities at your end. You can find all of the API documentation via our Developer Center here https://app.resourceguruapp.com/developers/ I hope this helps! Please let me know if there's anything else I can do for you. I'm always happy to help! Thanks, Kat Carlo E. Web Developer Information Technology and Services Used the software for: 6-12 months ### "RG experience by caspio" January 17, 2023 5.0 Its a good experience and would likely to recommend on other businesses Pros It impacts how we can properly manage our schedule, projects and people. We can easily track whose available for project assigning, whose on leave and what time our people is available. Cons Maybe if RG can adopt holidays all over the world so we don't need to manually input them Review Source PC Pj C. Technical Authority Machinery Used the software for: 2+ years ### "Easy to use, must have scheduling tool" September 14, 2021 4.0 The team are very responsive to questions, and have taken a lot of our comments on board. The system has definitely evolved over time. Pros The package as a whole is really worthwhile as it allows us to review, organise and change any element of our worforce deployment with little effort once set up. Cons I would have preferred it if there were a feature where you could save the entries at a point in time, so that if changes are made and they don't work that you could revert to the original plan/schedule (or some point in time, or some version) Review Source AH Angela H. Creative Planning Manager Research Used the software for: 2+ years ### "My go-to tool for creative project planning" September 29, 2021 5.0 Resource Guru has helped me on my day to day, being able to plan and schedule projects easily for my team. The colour scheme makes it easy to, after a quick glance, know what projects are planned for the week and see who is working on what. The feature of 'split booking' is very hand as well. Pros Ease of use, highly customisable and visually appealing. Cons Something that could be added is the option of duplicating a scheduled project from one resource to another. Review Source Response from Resource Guru October 15, 2021 Hi Angela Thanks for sharing your feedback with us :) I just wanted to let you know that you can quickly duplicate bookings from one resource to another by using SHIFT+drag, so there's no need to manually create bookings! You can find further details about it just here: https://help.resourceguruapp.com/en/articles/2942096-duplicate-or-copy-calendar-events I hope this helps, but please let me know if there's anything else I can do for you. I'm always happy to help! Thanks, Michelle MB Mark B. Director Marketing and Advertising Used the software for: 6-12 months ### "How RG helps to streamline job planning for CIM Signs" March 26, 2021 5.0 its been ground breaking to move forward with technology - the whole team can see whats going on, you can amend stuff wherever you are, planning work and moving it about easily is such a luxury Pros one place that all can see to plan work and its simple Cons it would be nice to be able to search a particular job and see everywhere that it is booked in, even if listed. it would also be awesome to be able to break a job down in to all its component parts with times, then allocate to people in different departments - ie 1 hours design, 15 mins ordering product, 2 hours making, 4 hours fitting - they could all be one job, but using different people (resources) Reason for choosing Resource Guru funky vibe to RGs communication, its simple - this is key, learning something too detailed kills it Review Source MD Maria D. Project Coordinator Translation and Localization Used the software for: 1-2 years ### "Great software to organise everything" March 14, 2022 5.0 Pros It is a really easy to use software that it is super adaptable to everyone's way to organise. A lot of people in my department uses it, from the manager until the interns. Some people tracks every single step of a project with it, and some people just use it as a list. Cons It requires some investigation time to get use to it and to learn to use certain tools. Review Source Response from Resource Guru March 31, 2022 Hi Maria Thanks for your great feedback! I just wanted to let you know that we have help center articles which can guide you through how each feature works: https://help.resourceguruapp.com/en/ And if you have any specific queries you're always welcome to reach out to us via Happytohelp@resourceguruapp.com ! Thanks! Michelle RO Ross O. Director of Solution Delivery Oil & Energy Used the software for: 1-2 years ### "Daily Resource Guru user" January 28, 2021 5.0 As mentioned above, the web based ease of use and reporting functionality make Resource Guru a trusted tool for maintaining and tracking our resource based projects. Highly recommend! Pros My company chose Resource Guru because of the web based interface. We've stayed for the ease of use and robust reporting functionality. We are able to extract daily, monthly, and yearly (or custom) reports and easily create Excel pivot tables for internal analyzing. This feature alone is extremely beneficial to our company. Cons No dark theme. It's only a minor thing but would really like to see the quality of life feature added to future versions. Switched from [NetSuite SuiteProjects Pro](https://www.capterra.com/p/153572/NetSuite-OpenAir/) We still use certain features of OpenAir, but Resource Guru adds a level of ease of use that OpenAir lacks. Review Source MW Mark W. PTO Information Technology and Services Used the software for: 2+ years ### "Worth It" February 22, 2022 4.0 Overall I am very happy with the product Pros As a cloud based system it has no implementation issues. Its easy to use and clear to view. The ability to use colors to quickly delineate users and projects is a great feature and the reporting is excellent Cons Having to download reports as a pivot can be frustrating I would prefer the reports to be available within the software. Alternatives considered [Jira](https://www.capterra.com/p/19319/JIRA/) Reason for choosing Resource Guru Was quicker to implement and easier to use Review Source ES Emeline S. Creative Strategist Marketing and Advertising Used the software for: 6-12 months ### "Quick and efficient schedule overview ! " January 18, 2022 5.0 Pros Guru is super easy to use and there are many options, which makes it the perfect tool for team scheduling. Cons Guru is not very mobile friendly to access the team schedule from a phone. Review Source Response from Resource Guru February 24, 2022 Hi Emeline Thanks for sharing your review of Resource Guru! I'm sorry to hear that you haven't found it very mobile friendly. Only the schedule is currently mobile optimised, but we do have firm plans to offer dedicated mobile apps in future. In the meantime you might find this walkthrough on creating a Resource Guru shortcut on your mobile handy: https://help.resourceguruapp.com/en/articles/5466509-create-a-resource-guru-shortcut-on-your-mobile-device Hope this helps! Thanks again, Kat BF Ben F. Principal Environmental Services Used the software for: 2+ years ### "Great resourcing software. So easy to use." April 22, 2021 5.0 Has helped immensely with staff resourcing and maximising utilisation. Pros The visual interface and ease to move (drag and drop) staff bookings around. Cons Not having a search feature within Projects field. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Growth and needing a more adaptable and accessible tool. Review Source Response from Resource Guru April 29, 2021 Hi Ben Thanks for sharing your feedback :) We do have plans to let you reorder your projects in future, but I'm afraid I can't give you an accurate release date for this just yet. In the meantime, you could put numbers at the start of your projects names in order to group them on the schedule. Please don't be a stranger if there's anything else we can do to help :) Happy scheduling! Michelle GS Guillaume S. COO Computer Software Used the software for: 2+ years ### "Great product " July 28, 2022 4.0 We're pretty pleased, it's far better than using a Google Spreadsheet. The limits we see are specific to us in that we also need to do a lot of forecast with hypothetical resources and hypothetical projects, which is not RG strong point as of now. Pros Easy handling of resources and reporting capabilities Cons The project part could be more advanced (more status, handling of fixed price...) Review Source vP vivek P. Broadcast engineer Broadcast Media Used the software for: 1-2 years ### "Brilliant work" December 2, 2023 5.0 I have been using spinehr but resource guru interface is easy to use and more comfortable Pros Easy to use and user friendly interface user can see everything on the same page Cons I like every thing only find difficulty to check the resource utilization Review Source VR Verified Reviewer Service Delivery Manager Information Technology and Services Used the software for: Less than 6 months ### "Great product but no development" November 30, 2015 3.0 Whilst it Guru is a promising, flexible and easy to use product it really is just bare bones at the moment and they have failed to deliver any additional functionality since launch despite increasing pricing. The forums are filled with requests and suggestions for highly useful add-ons and improvements that always receive the same answer "It's on the road map but we are working on other aspects of development". However, there have been no new releases and even the highly anticipated Vacation and Leave function slated for October 2015 has not actually been delivered. In fact the only thing that has changed is a change in pricing model that has upped the cost of the product. So, to conclude, even though Resource Guru has great potential the increased cost combined with a complete lack of development and capacity for integration make it a waste of time and money. Sad really because conceptually it is a fantastic product. Review Source Response from Resource Guru November 30, 2015 Thanks for the review Ossian! While I understand your frustration at the low frequency of new feature releases recently I'd like to correct you on a few things. It's not true that we have failed to deliver anything since launch—for more information on our product updates you can go to the "Product Updates" section of our blog http://blog.resourceguruapp.com/category/product-updates/. We are sorry that our leave management feature is not yet live but it is a large and complex upgrade to Resource Guru and we want to ensure it is all perfect before we release it. We hate the idea of our users doing our testing for us. Although we haven't directly integrated with any apps yet, we have developed webhooks (found in your account settings) which deliver realtime updates enabling you to create many DIY integrations using services like Zapier. We also have an advanced API (more details can be found at https://developers.resourceguruapp.com/). We want to wait until the product is slightly more evolved before we start working on integrations and the work we've done to date will put us in a very good position to do so when the time comes. Lastly, I noticed that you only gave our customer support 2 stars. We pride ourselves on giving excellent customer support to all our customers and the team will be very disappointed to hear this. Apart from reading comments about features being on the roadmap (while you may find this frustrating, we are only trying to be honest and not make promises we can't keep), was there anything else about our customer service that you found inadequate? Once again, thanks for the review and I hope we can bring a smile to your face in the future as we release more features. MP Martin P. CEO North Region Computer & Network Security Used the software for: 2+ years ### "Guru " August 18, 2021 4.0 Easy to use! All in the cloud. Pros It is easy to get started and it is easy to use Cons Reporting part. We need to be able to redraw a nice report of the hours used daily/weekly/monthly/yearly for each project with the hours and comment for each person pr day to support our invoicing Review Source Response from Resource Guru September 6, 2021 Hi Martin Thanks for sharing your review of Resource Guru :) Did you know that you can download detailed copies of your reports, and then use pivot tables to roll up your data how you choose (for example by day/week/month/year)? You can learn more about using the downloaded reports here https://help.resourceguruapp.com/en/articles/2942087-using-the-downloaded-reports. I hope this helps! If you need any further assistance at any point please don't hesitate to reach out :) Happy scheduling! Kat AS Alexis S. CSR Consumer Services Used the software for: 2+ years ### "My daily bible for work" February 18, 2023 5.0 I honestly rely on this stuff every day and would struggle to get by without it. Overall, I've had a great experience using Guru, and I'd absolutely tell a friend about it. Pros I appreciate how this tool can be so well-structured. As our account had so many updates, we used this tool to stay informed. I admire how you can save your favorite cards to the favorites page and quickly search for what you need by using a keyword to respond to members' concerns. Cons Nothing about the product bothered me, and since I last used it, I'm confident that it has improved even more. Review Source DC Daniel C. Party Cheif land surveyor Civil Engineering Used the software for: 1-2 years ### "Great app " May 30, 2023 5.0 Pros Real time access to my schedule and it’s very easy to request time off Cons Nah I think everything is great. What could you really make better IMean it’s everything you need right there to get your week prepared Review Source JN Jaspal N. Learning Specialist Insurance Used the software for: 2+ years ### "Excellent for viewing schedules " December 13, 2021 4.0 i can see the dept's schedules and plan booking Pros Easy to use and add important notes to as well Cons We have 16 trainers so would be good to view the schedules one one page without having to scroll up and down Review Source Response from Resource Guru December 16, 2021 Hi Jaspal Thanks for sharing your review of Resource Guru! The number of resources you see on the page at once will depend partly on your screen resolution, and partly on how many bookings you have for each resource on individual days. The more bookings, the more space a resource will take up on your screen. You can help to show more resources by hiding your availability bars; here's a walkthrough you might find handy: https://help.resourceguruapp.com/en/articles/2942098-using-the-availability-bar It may also be worth noting that you can filter your resources, so you're only looking at relevant people. Here's a walkthrough showing you how: https://help.resourceguruapp.com/en/articles/2942088-filtering-resources I hope this helps, but please let me know if there's anything else I can do for you. I'm always happy to help! Thanks, Kat RW Ryan W. National Resource Manager Marketing and Advertising Used the software for: 2+ years ### "Perfect for Tracking and Plotting work " May 18, 2022 5.0 We are a fast and high turnover business with multiple projects and timelines through many Designers/Creative/Strategist/Content. Xcell was just not cutting it. This way you can map out all your work and then filter it to find resource or projects super fast. Pros It’s super easy to plot your work and manage time against individual projects and resource Cons I would like to add multiple bookers, like you can with People and resource Unable to highlight the name when you are putting in New Project, you have backspace. No Need for project code - would be nice to deselect this. Reason for choosing Resource Guru Our Group already had it, so made sense to give it a test run. Never looked back . Review Source BW Brendan W. GIS Branch Manager Civil Engineering Used the software for: 2+ years ### "My go-to employee workloading tool" June 26, 2023 5.0 Pros The overall visual board to pull up during meetings is key for us at workload meetings. Cons The lack of mobile app and mobile web-broswer experience is unusable. Review Source DM Dale M. President and Creative Director Marketing and Advertising Used the software for: 2+ years ### "Fantastic tool " September 24, 2019 4.0 Excellent. It has been a fantastic tool for our lean, high-performance business. Pros Intuitive, easy to use, efficient. Simplified our weekly and monthly production planning radically, allowing us to focus more effort on forecasting production load, maintaining workload balance and ensuring good capacity to execute our projects. Cons Doesn't yet have the ability to set recurring events. Drag and drop functions are sometimes unstable, particularly with cloud syncing. Reason for choosing Resource Guru Other tools were more project management oriented. We already use a software tool -- Daylite -- to cover the rest of our project and sales coordination. We needed a tool focused squarely on resource planning -- and this was easy to use, intuitive and had the features we needed. Review Source TB Trevor B. GIS Technician Civil Engineering Used the software for: 6-12 months ### "Resource Guru Review: 22-01-04" January 4, 2022 4.0 I have realized that this type of software is integral to my remote working career's success. Pros The ability to schedule out my work week. The ability to see what my other coworkers are working on. Keeps my time in check. I am 100% remote working so Resource Guru is my only channel to display what my work week will look like to my team and managers. Cons I found that trying to create bookings was a bit confusing at first. But once I practiced a little, I am now comfortable and do not find many impendences with the Resource Guru software. Review Source AM Alan M. Design Engineer Design Used the software for: 1-2 years ### "A Helping Hand " February 22, 2021 5.0 Resource Guru is great really help keep on top managing your workflow. Pros Easy to use, helpfully displays list of tasks for the day and week. easy to amended if the work flow changes, and keep track of work done and what is lined up next. Cons The only con that comes to mind is that unless you have schedule open in Brower your are not notified is anything is add or removed on the day you are work. Review Source Response from Resource Guru March 8, 2021 Hi Alan Thanks for sharing your feedback when you responded to the survey we recently sent you :) We have firm plans to release an enhanced notification system in future, but in the meantime if you'd like emails to be sent more frequently you could setup DIY notifications using our Zapier integration. You can read about using the Zapier integration here https://help.resourceguruapp.com/en/articles/2942116-using-the-resource-guru-zapier-app I'm not sure which email client you use, but as an example, you can find the triggers and actions available between Resource Guru and Gmail here https://zapier.com/apps/gmail/integrations/resource-guru. I hope this helps, but please let me know if there's anything else we can do for you. I'm always happy to help! Thanks, Michelle AK Ana K. Consultant Computer Software Used the software for: Less than 6 months ### "RESOURCE GURU - ok for small and medium companys and/or not too demanding user" February 7, 2020 3.0 We use it for micro and macro managing of our team. For bigger companies such as ours it is not flexible enough. Reasons as listed above. Pros I LOVE the sayings from the sitting guru on the upper right side on the dashboard. Cons I miss certain features or find them not to be optimal for end user: - Colouring certain project or client, without influencing dashboards in other offices worldwide, who happen to work on the same project or client (if I want to mark it regionally) - Search function is not successfully applicable (you dont't get clean results, without clutter) - Not optimal print option for weekly overview (Guru in the middle, format wrong) - Copy function only with shift key + draging the selected entry to duplicate it somewhere else - Reports export to excell is not usable without modifying the excell spread sheet - Complicated weekend bookings Reason for choosing Resource Guru / Review Source Response from Resource Guru February 10, 2020 Hi Ana I'm sorry to hear that you've had some difficulties. I wanted to let you know that we have plans to release custom fields for bookings in future, and this should help you to categorise individual bookings without having to use the "Color by" setting. When you filter resources you will see all bookings which have been made for them, and we are currently working on a dedicated project/client view to make it even easier to focus in on bookings for specific projects/clients. Resource Guru was designed to be used as an online tool, so we don't have a print feature right now but we do plan to support printing in future. I can see you discussed the report downloads with our team and I'd recommend you use the XLSX file rather than the CSV file. When it comes to booking at the weekend, if your resources aren't normally availability you can create an availability exception as shown here https://bit.ly/31H5S6C You can also flag overtime! Hope this helps :) Thanks Kat EC Emma C. Operations Manager Marketing and Advertising Used the software for: 2+ years ### "What a great tool " February 13, 2024 5.0 Pros It's easy, the training is great and it works! Cons You need to have the paid version to get the best but that is the same with most. 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