# Page 6 | Resource Guru Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 6 - Is Resource Guru the right Resource Management solution for you? Explore 538 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/134429/Resource-Guru/reviews --- Resource Guru 4.7 (538) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 5th, 2026 # Page 6 - Reviews of Resource Guru ## Showing most helpful reviews Showing 126-150 of 538 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use KH Kathryn H. Technical Sales Specialist Biotechnology Used the software for: Less than 6 months ### "We got more than what we expected!" May 28, 2021 5.0 We've solved our equipment booking issue and couldn't be happier! Pros The interface is intuitive and easy to adopt into our daily routine. Our company has a collection of instruments that were being double booked or under utilized, because our previous scheduling method was murky and unclear. Now, we've avoided double bookings and can complete client work more efficiently. The most exciting thing about this software is that we keep finding ways to enhance our understanding of our operations (materials and labor costs, in particular) as we use the software. This will help us not only get client work done on time, but give us a more accurate representation of overall project costs. Cons I would like a feature that allows us to upload a protocol or document to the booking. Reason for choosing Resource Guru The interface was highly customizable and fit our service based company needs. Review Source Response from Resource Guru June 15, 2021 Hi Kathryn Thanks for sharing your feedback :) It's not currently possible to host your documents in Resource Guru but we do have plans to let you do this in future. In the meantime, you could host your documents online somewhere like Google Drive, then add the direct link to the relevant booking/resource/project/client in Resource Guru. All links in Resource Guru are clickable, so with just one click your team will be able to see the documents you want to share with them. I hope this helps, but please let me know if there's anything else I can do for you. I'm always happy to help! Thanks, Michelle KR Kt R. Operations Director Marketing and Advertising Used the software for: 2+ years ### "Great piece of software " November 25, 2022 5.0 Pros Really easy to use and UX friendly. Intuitive functionality and transparent scheduling. Constantly updating and developing functions which is great. Great customer service Cons No negatives to be honest it’s a better piece of resourcing software than I’ve ever used Switched from [Accountability](https://www.capterra.com/p/148938/AccountAbility/) Resource Guru was more intuitive and functional Review Source Lumkile Z. Design Director Graphic Design Used the software for: 2+ years ### "Resourceful Resource Guru" October 4, 2021 5.0 So far it has been very useful, and has streamlined our scheduling. Pros Ease-of-use. Its very easy for new staff to pick up the software. Cons Viewing it on the phone gets difficult with viewing long project names and notes. Reason for choosing Resource Guru It was more focused and had just the right functions we needed. Review Source VR Verified Reviewer International Channel Manager Computer Software Used the software for: 2+ years ### "Fast and simply tool" February 3, 2021 4.0 I usually need to add, move and delete resource bookings. The tool satisfies this need very well. Pros great platform for planning and resource scheduling. It is clear and easy to use. Cons There isn't anything I do not like but I need to say that I just use it for resource bookings and this works great Review Source TP Tom P. Senior Account Manager Marketing and Advertising Used the software for: 1-2 years ### "The tool for everyday work life! " January 6, 2022 5.0 Pros The ease of scheduling and usability. Keeps me organised and on top of my workload. Couldn't go a day without it! Cons We need an app version asap! I'm always on the go, so this would help a lot. Review Source Response from Resource Guru February 24, 2022 Hi Tom Thanks for sharing your review of Resource Guru! I wanted to let you know that the schedule is mobile optimised, so it's easy to use in browser on your mobile device. We do have firm plans to offer dedicated mobile apps in future, but in the meantime you might find this walkthrough on creating a Resource Guru shortcut on your mobile handy: https://help.resourceguruapp.com/en/articles/5466509-create-a-resource-guru-shortcut-on-your-mobile-device Hope this helps! Thanks again, Kat PD Pedro D. Operations Director - Digital Marketing and Advertising Used the software for: 2+ years ### "Resource Management Made Easy" September 24, 2019 5.0 Overall the solution is very robust and solid at what it does. It has been used for over 5+ years and does it job well. I would like to see a bit more is product feature evolution in terms of workflow management/triggers as mentioned. Pros The filtering capabilities allows different user roles to manage their teams easily and also find relevant skills in the agency. Many people have hidden skills and talents and having them searchable allows us to tap into these. Cons I would like to see more API integration efforts made into other applications. I would like to see workflow triggers to handle people picking up work (validation) or not picking up work because they haven't been briefed in (trigger notification to manager) to help actually manage the validation of the acceptable of work by the individuals instead of having to follow up. This would remove a lot of chasing and admin. Reason for choosing Resource Guru User interface, Admin management, filter capability, SaaS based solution. Review Source BJ Brent J. Division Manager E-Learning Used the software for: 2+ years ### "Maintaining High Resource Utilization through Coordination and Resource Guru" September 23, 2019 5.0 Overall Resource Guru has significantly contributed to our ability to schedule, review and plan our resources. We have increased our overall utilization of resources by using this product. Pros We like the ability to visualize our employee utilization on a company-wide basis while being able to generate other utilization views by department and resource type. This helps us determine any utilization gaps and plan for cross utilization to ensure overall high utilization of our resources. Cons I would like to see a few more customization features for how the system currently treats over-bookings. We would like to be able to over-book resources and it show their utilization at 100%+ rather than it showing the conflict and a lower utilization until the over-allocation is corrected. Reason for choosing Resource Guru Cost and ability to visualize resource scheduling, it's email capability to email project assignments, and reporting capabilities. Review Source CB Collette B. Project Coordinator Information Technology and Services Used the software for: 2+ years ### "Resource Guru is the best!" November 3, 2023 5.0 Pros I can see at a glance who is doing what and when. It's super easy to use and makes my life a whole lot easier Cons I can't think of anything that I don't like about Resource Guru Review Source SM Simon M. Consultancy Manager Information Technology and Services Used the software for: 1-2 years ### "Couldn't run the team without it" September 24, 2019 5.0 Excellent. All our interactions with the team have been fast and successful. They clearly love the product and the work they do. Pros It's fast and intuitive and I am able to see at a glance and report on all of my team's​ assignments and accurately schedule all their time. Cons Reporting aspect. Stock reports are good, but would like to be able to drag them into a platform like PowerBI. Potentially via scheduled export to CSV or similar. Would also like some more customisation​ such as more leave types and an option to backup and restore information. Finally, audit tracking - who made what change. Alternatives considered [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[eResource Scheduler](https://www.capterra.com/p/119614/eResource-Scheduler/) Reason for choosing Resource Guru Exact functionality match to requirements. Originally bought for my team​ only, but quickly expanded to the whole department. Review Source SC Sarah C. Creative Management Marketing and Advertising Used the software for: 2+ years ### "Ultimate Workflow Organization " March 24, 2021 5.0 Generally great for a quick overall scheduling tool. Easy to use and set up. As per all comments above. Pros Ease of use, simplistic interface, clear directions, offers straight forward visibility. Cons Time consuming to set up the Individuals daily hours. Not possible to alter resources image once they’ve logged onto their schedule. Not possible to link to the project management tool in order to set a budget, assign tasks to a budget to pull down time into the schedule - which can then be a time sheet. Reason for choosing Resource Guru As above Review Source MD Matthew D. Program Manager Computer Software Used the software for: 2+ years ### "Resource Guru - How its helped the day-to-day operation" December 17, 2019 5.0 Overall it's been a great experience and helped me and my team better operate our day-to-day tasks and ability to manage our staff and projects. It's a tool I've used for a few years now and do not see us looking back. Pros Ease of use - loved the beta version and very happy that is now the standard. Easy to update multiple days on the fly and saves as you go. Great feature of saving teams/groups so I can see a quick look without having to multi click. Cons Only thing I can say is I wish there was a better way to export reports from the software, possibly export into excel where I can print out the relevant information. Reason for choosing Resource Guru The layout at the time was clean (Still is) and the auto save feature was nice. Multiple user interface was also important. Review Source Response from Resource Guru December 20, 2019 Thanks Matt - Did you realise you can download reports as an excel file. https://help.resourceguruapp.com/en/articles/2942087-using-the-downloaded-reports Hope that makes your life easier :) Cheers, Percy SL Steven L. Services Manager Information Technology and Services Used the software for: 2+ years ### "Simple and Effective Capacity Planning" May 15, 2023 5.0 We use it primarily for capacity planning and it achieves that easily Pros It is simple and easy to use. Excellent for planning projects and availability Cons We use Resource Guru for a simple function within the business, so our needs are basic. Review Source MB Mark B. Sr Geologist/Project Manager Environmental Services Used the software for: 1-2 years ### "Intuitive Data entry" February 5, 2022 5.0 Before we used Resource Guru, we tracked utilization of personnel in a spreadsheet on SharePoint. It was cumbersome and many people did not enter their data as requested. Resource Guru provides an email each day which acts as a reminder. It is easy to get into and change your schedule. Pros This program is very easy to use by every level of the department personnel. It also acts as a daily reminder of what your work plan for the day with the daily email. Cons There are a lot of features we do not need at this time. Review Source RH Robin H. Sales Director Construction Used the software for: 1-2 years ### "Exactly what we needed" August 16, 2022 5.0 Pros Ease of use, clarity on screen of schedule, block leave allows future planning very easy. Cons Would love an actual app rather than interface and daily reminder email to be sent earlier. Review Source JH Jessica H. Learning Designer E-Learning Used the software for: 6-12 months ### "User review" November 25, 2021 5.0 Very useful tool use it every day. Pros Colour coding for different projects, profile pics to remind me of who is who, and I like that every day it shifts along the schedule so that today is to the far left. Cons Need more colours as we have many projects, also icons or stickers would be helpful. If we could upload a project logo that would be ideal. Review Source Response from Resource Guru December 13, 2021 Hi Jessica Thanks for leaving our feedback! Customisation of the colour palette is firmly on our roadmap, but in the meantime if you have any programming capabilities at your end you can use our API to add custom colours. You can assign your own custom colours via API right now if you'd prefer. You can find all of the API documentation via our Developer Center here https://app.resourceguruapp.com/developers/apps I hope this helps, but please let me know if there's anything else I can do for you. I'm always happy to help! Thanks, Michelle JT Julia T. Senior Content Creator Internet Used the software for: 1-2 years ### "Great tool to plan your ressources" January 24, 2022 5.0 Ressource Guru simplifies the overall planning. Various jobs can be assigned to everyone and the individual workload is always traceable. Pros Employees can be displayed in teams which ensures a good overview. The individual working hours can be submitted and every employees holidays can be displayed. If a workload doesn't match the working hours, additionally assigned jobs will be queued to a waiting list. Cons I did have (minor) problems with the loading times in the past. Review Source AJ Andrew J. Associate Partner Information Technology and Services Used the software for: 2+ years ### "Does what it says on the can!" December 6, 2023 5.0 Pros Provides a good overall resourcing tool allowing us to manage the teams Cons Limited reporting - needs to have a much more comprehensive set of reports Reason for choosing Resource Guru Did what we needed with any fuss and easy to learn. Review Source FA Fauzi A. Senior Content Stratergist - Writer Media Production Used the software for: 2+ years ### "Resource Guru Makes My Daily Life Easier" April 22, 2020 5.0 Pros I really love that it'll remind me what my schedule is like the night before I sleep. I feel at ease before I go to bed :) thank you! Cons I am not toop sure if there is such a feature already. However, it'll be best if I can match my personal calendars on match on Resourece Guru as well. I am an influencer and a writer. Therefore my hectic schedules may clash in and outside of work. Review Source Response from Resource Guru April 27, 2020 Hi Fauzi, thanks for sharing your feedback! You could subscribe to your Resource Guru bookings from your external calendar if you'd like to, because we currently offer a one way calendar sync feature which lets you send your Resource Guru bookings to an external calendar such as Outlook - you can find a walkthrough here: https://help.resourceguruapp.com/en/articles/2942091-syncing-resource-guru-events-with-your-calendar I hope this helps to clarify things for you, but please let me know if you have any further questions and I'll be more than happy to help. Thanks, Michelle VR Verified Reviewer Research Executive Market Research Used the software for: 1-2 years ### "Useful for resource allocation" November 7, 2023 5.0 Pros You can block out your time for projects and it shows your capacity level, so you don't get assigned more tasks. We can also use it to allocate platforms and licenses for software, so that you know what takes priority. Cons Synching calendar to it can be a bit fiddly and end up with overall tasks cluttering up your calendar. Review Source hM henri M. After Sales Manager Machinery Used the software for: 2+ years ### "It fillfull our needs" February 15, 2023 5.0 Pros Qucik and easy in all features and good reports Cons That we cannot get rid of the "8h per day" tag on each and every booking mark on the agenda. Review Source CF Christina F. Office Manager Biotechnology Used the software for: 6-12 months ### "RG Review" August 1, 2021 5.0 great! Pros integration process was easy and it is utilized more than any other platform we have in use for our business. it makes project reporting so fast and thorough. Cons nothing truly, once we start using for payroll we will have implemented it fully. Review Source DV Daniel V. Software Development Manager Information Technology and Services Used the software for: I used a free trial ### "Straight forward functionality" November 16, 2021 5.0 Pros It's very easy and intuitive to use. Although they don't do much the Project Code and Skill was something that the closest competitor did not offer and made resource guru more desirable Cons The closest competitor had 2 features that I would like to have seen, to be able to have the project marked as tentative. And to add a budget to the project - Other competitors had the budget and you could define a price per resource - however, for me a bucket of hours per project would be enough Reason for choosing Resource Guru The main reason was the skills and field customization Review Source Response from Resource Guru November 22, 2021 Hi Daniel Thanks for your feedback! We do plan on releasing a budgeting feature in the future which you will be able to use to see the requirements of the work you're taking on, but I'm afraid I can't give you an accurate release date for this just yet. In the meantime, I'm pleased to say that you can mark bookings as tentative until they get confirmed, please find the following walkthrough useful: https://help.resourceguruapp.com/en/articles/5415523-creating-tentative-bookings I hope this helps, but please let me know if there's anything else I can do for you. I'm always happy to help! Thanks, Michelle VR Verified Reviewer SAG/AFTRA Stuntwoman Animation Used the software for: 1-2 years ### "Great app - looking forward to increased functionality" July 31, 2018 5.0 Pros It allows my team to update resource use on their own schedule, and eliminates hours of my time in schedule and team management. I also love that I can archive resources when they are temporarily inactive, therefore saving money. Cons What I would like to see in the future: 1. Ability to get daily "Meeting Room" email or report of usage. (Ability to set the time that this occurs would also be helpful) 2. For events that an administrator assigns to a booker, it would be great if the booker could also edit the event. 3. Allow for same-day event schedule changes to notify the resource. Review Source DS David S. Informatica Technical Service Specialist Hospital & Health Care Used the software for: 1-2 years ### "Best tool for resource management!" April 1, 2023 5.0 Pros It’s a user friendly tool very flexible, dynamic and easy to use since the first contact. Cons I didn’t identify any cons for now since I started to use Resource Guru. Review Source DB David B. Senior Functional Consultant Information Technology and Services Used the software for: 1-2 years ### "Great Product, easy to us" June 1, 2023 5.0 Pros I like that i can see where I and my teams are resourced and on what projects. Cons nothing. except it keeps me on my toes and busy! Review Source Talk to a Capterra advisor for free and get results within 15 minutes.