# Page 8 | Resource Guru Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 8 - Is Resource Guru the right Resource Management solution for you? Explore 538 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/134429/Resource-Guru/reviews --- Resource Guru 4.7 (538) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 5th, 2026 # Page 8 - Reviews of Resource Guru ## Showing most helpful reviews Showing 176-200 of 538 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use ES Eric S. Head of buildings and structures Civil Engineering Used the software for: 1-2 years ### "Great Tool" January 12, 2021 4.0 it have been very positive. I implemented this across or company to get some visibility on our resource allocation. it have worked well and is not very expensive. Pros very easy to use and the calander view is great give me a sense of what is going on 2, 3, 4 weeks out. Cons would like to have a feature that allows the employee to be able to mark a task or a project complete, which would than send a notification back to me or the PM that they are available to do additional works. Alternatives considered [Float](https://www.capterra.com/p/136078/Float/)[monday.com](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Resource Guru functionality, easy of use than the price. Review Source DP David P. Global Project Leader Glass, Ceramics & Concrete Used the software for: 6-12 months ### "Great tool for forward planning of projects " March 4, 2022 5.0 Using Resource Guru has enabled us to forward plan project and allocate resources against them when they are available. A very easy to use product. Pros The ability to view resources and their skill set enabled us to forward plan projects for the coming years and align them to our medium term roadmap. Cons When selecting multiple resources and assigning them to a project they are all linked. You cannot reduce the commitment of one resource without updating them all. Reason for choosing Resource Guru Simple and easy to use and acceptable cost. Other prodcuts offered more but we didn't need their complexity at this time. Review Source NB Nicholas B. CNC Department Manager Aviation & Aerospace Used the software for: Less than 6 months ### "Great Scheduling Assistant" February 3, 2022 5.0 Resource Guru has added much needed forward visibility to our scheduling and quoting. It has been an easy integration, and we are continuing to realize new benefits of the software. Pros The visibility of upcoming work and appointments is helpful for quoting future jobs. Cons I would like a resource classification for Machinery. It would help with production scheduling. Alternatives considered [Microsoft Publisher](https://www.capterra.com/p/233254/Microsoft-Publisher/)[Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Reason for choosing Resource Guru Ease of use and web-based visibility of information. Review Source Response from Resource Guru March 31, 2022 Hi Nicholas Thanks for sharing your feedback! I just wanted to let you know, that you can definitely add your Machines as non-human resources in Resource Guru! You can add these resource types as Miscellaneous and give it the name it requires to appear in your Schedule and reports. I hope this helps, but please let me know if there's anything else I can do for you. I'm always happy to help! Thanks, Michelle RT Rue T. BIM Manager Architecture & Planning Used the software for: 1-2 years ### "Great Resource Management App" July 25, 2023 5.0 Pros Ease of resource management and colour coding. Cons Probably a feature that I am unaware of but, it would be good to filter and schedule time spent versus original allocation? Review Source Nev K. Senior Client Lead - IT Security Consulting. Central & Atlantic Canada Telecommunications Used the software for: 2+ years ### "We have had this tool for about 4 years now and we have come to rely on it heavily. " May 3, 2018 5.0 organization and accessibility to a schedule managed by many Pros \- online so you can view it remotely - clients can be color coded - you can set various permission levels - reporting is accurate - customer service is fast Cons \- searching for a specific project can be a challenge with no search feature - nothing else, it works well. Review Source JL Jiaming L. Engineer Civil Engineering Used the software for: 2+ years ### "Good" February 1, 2022 5.0 Pros easy to view and assign the tasks and assignment Cons if I want to put 0.5 hours of one of the tasks in my schedule, instead of putting "0.5" in the hour, I need to put "30" in the minute. That is a little bit inconvenient. Switched from [Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/) managers' decision Review Source LA Lyndal A. Regional Operations Mgr, Consulting Information Technology and Services Used the software for: 2+ years ### "Simple and easy to implement and use" January 12, 2022 5.0 Due to a change in role, I haven't actively used RG for some time, however I was part of the initial rollout and setup and used it for a few years post that. It's a fantastic product, very easy to implement and manage. Highly recommend. Pros Simplicity and ease of use. The product was very easy to setup initially and to maintain. Very quick/easy graphical view of resources. Highly recommend. Cons There wasn't anything which I did not like about the product and I'm sure it has improved even further, since I last used it. Review Source LG Lisa G. Senior Account Manager Marketing and Advertising Used the software for: 2+ years ### "Happy User" January 15, 2024 4.0 Overall, I am very happy. We used the tool for planning at my last employer. I recommended the tool to my new employer and introduced it. Pros Easy to use, everyone has access, good overview Cons Limited options for handling (for example no return button) Review Source VR Verified Reviewer Cloud Infrastructure Engineer Computer Software Used the software for: Less than 6 months ### "A must have for every company" July 26, 2021 5.0 My overall experience is fantastic. I no longer need to track my time or to remember things related to different projects. Everything is in the software. One click away. Pros The thing I like the most about Resource Guru Is the simplicity and the easiness of the product. I can easily see my projects, track them, see other people's projects. Cons I have been using the software for a little bit over 2 months and I can't think of anything I don't like about the software. Review Source SM Samantha M. Graphic Designer, Illustrator Internet Used the software for: 2+ years ### "Love it!" January 18, 2021 5.0 I use it every day and find it very useful! Pros I like how my dashboard, and my schedule section are organized. I love the daily quotes. Cons Integration with our business was great. I think I'm missing the possibility to attach documents to tasks. Review Source Response from Resource Guru February 1, 2021 Thanks for sharing your feedback :) All links you enter are clickable, so I'd recommend hosting your documents somewhere online like Google Drive, then add the direct link for the document in the Details section of your booking. I hope this helps! Svetoslav S. Cloud Engineer Computer Software Used the software for: 1-2 years ### "Guru save time" December 12, 2022 5.0 Pleasure to work with. Pros Clear view of all resources, easy use and search Cons Scrolling up/down, right/Left is too much. Review Source BL Bernd L. Product Manager CNPI Information Technology and Services Used the software for: 2+ years ### "Bernds review" November 10, 2021 4.0 Pros easy to use and nice WebGui. I really like the 2 different tabs "Schedule and Resources" Cons should be able to use via my mobile phone Review Source Response from Resource Guru November 22, 2021 Hi Bernd Thanks for sharing your feedback! Dedicated mobile apps are firmly on our roadmap, but in the meantime the Schedule is mobile optimised, so it's easy to keep track of and edit your schedule whilst using a mobile browser. Additionally you can add Resource Guru as a shortcut to the home screen of your mobile device, so it only takes you one tap to open the app on the go. Here's a walkthrough showing you how: https://help.resourceguruapp.com/en/articles/5466509-create-a-resource-guru-shortcut-on-your-mobile-device I hope this helps, but please let me know if there's anything else I can do for you. I'm always happy to help! Thanks, Michelle RC Ricardo C. Trainer E-Learning Used the software for: 6-12 months ### "Nice" September 17, 2021 4.0 Is very efficient and very visual. Pros The product is easy to use and very efficient. Cons Perhaps the colours...but I think that is not determined so, it's ok! Review Source Response from Resource Guru September 29, 2021 Hi Ricardo Thanks for sharing your feedback :) Customisation of the colour palette is firmly on our roadmap, but in the meantime if you have any programming capabilities at your end you can use our API to add custom colours. You can assign your own custom colours via API right now if you'd prefer. You can find all of the API documentation via our Developer Center here https://app.resourceguruapp.com/developers/apps I hope this helps, but please let me know if there's anything else I can do for you. I'm always happy to help! Thanks, Michelle VR Verified Reviewer Software Engineer Information Technology and Services Used the software for: 1-2 years ### "Great tool" April 10, 2023 5.0 Pros User-friendly, practical, and helps with scheduling appointments Cons I have nothing to complain about so far. Review Source DV Dennis V. Director creative operations Marketing and Advertising Used the software for: 2+ years ### "Guru will get your team into gear" September 24, 2019 4.0 At any time the producers and project managers have a full overview of what the creative team is up to, if they have time to work on other projects and their availability. it is easy to work with for top line planning and for in-detail remarks or instructions. As you can limit the workdays to 8 hours it becomes quicky apparent if additional resources are needed as you create "on hold" projects. Pros it is easy to plan projects and see what every team member is working on, when holidays are happening and their general availability. No more questioning what they should be working on when their project manager is not around. Cons it suits the purpose I have for it, but it would be great if you would be able to archive non-active projects easier than handling them one by one. Review Source DP Dominique P. Director, Analysis and specifications Information Technology and Services Used the software for: 2+ years ### "Resource Guru is perfect for my everyday booking needs!" November 24, 2020 5.0 I have been managing the project assignations in my department using Resource Guru since 2012. As soon as I tried it, I fell in love with it. Is gets the job done! And it does not contain a ton of useless features like some of its competitors. It is easy to use, realiable. I use it everyday to manage my staff occupation and I don't know if I could work without it. A really great tool! Pros The booking features are simple and efficient to use! The reporting module is also very useful! Cons For my personal needs, everything is there! Is does exactly what I need and it does the job perfectly. Review Source SR Stephane R. Director of operations Telecommunications Used the software for: 6-12 months ### "Groupe CLR (Laval)" June 7, 2021 5.0 I am abble to have all the customer scedule in one place, accesseble to all my team at he same time Pros The product is Easy to use and frendly. The display is clear. Cons The working hours for each resources seam to be link whit overtime and reports wich i dont need Alternatives considered [monday.com](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Resource Guru Best review and pricing Review Source Gurvinder K. Internet judge Information Technology and Services Used the software for: 6-12 months ### " "Best tool for organized things"" November 30, 2022 5.0 Pros Very easy to use and easy to understand. This tool keep track of my work everytime and what's in list next tell everything. I enjoy this tool on regular basis. This tool tell me my schedule before one day. It has also a best and fast customer service. Split booking is very handy as well. Cons I never face any problem with this awsome tool.  Best tool of resoursing software. I want to add one thing that it has no undo button if I click booking wrongly otherwise everything great. Review Source HS Harald S. Technical manager Security and Investigations Used the software for: 2+ years ### "Fleksible and easy to use resource management tool" February 10, 2021 5.0 Verry happy. It replaced Our old manual Resource management sheets, giving us an flexible solution, enabling online editing and availablitiy, easy extraction og management reports, and verry good support. Pros It's a modern Interface that enables verry good Visual overview of Resources. Staff need verry litle training to use the tool and it has been easy to implement. Cons When searching for an Activity it does not show the NeXT logical occurance, making it necessary to scroll a lot to find it. Reason for choosing Resource Guru A lot to choose from out there. Resource Guru was a UK registered Company and came recommended by developing funding Companies. Review Source EV Ed V. facilities and IT manager Environmental Services Used the software for: 2+ years ### "Guru Review for you" January 9, 2020 4.0 The program solves our equipment and people scheduling issues. Our staff can book and pre-book. From a business stand point I can quickly see ahead at how busy we are. I can run reports to see the utilization of our equipment and staff. This gives me some data I can use to see if more equipment or staff are required. Pros Cost. We don't have to limit how much we add to the schedule (people or equipment) because of the licensing cost. Because of that we use it more extensively and therefore get even more value from it. Cons The pictorial Guru and daily saying I like personally, but I have heard the comments from the \[SENSITIVE CONTENT HIDDEN\] and \[SENSITIVE CONTENT HIDDEN\] that it takes away from the professional feel of the program. Review Source tN teran N. software engineer Computer Software Used the software for: 6-12 months ### "Working as expected" March 31, 2023 4.0 I was able to work with resource guru in one of my previous startup companies for few months. That company didn't have a separate HR team to manage resources and we altogether managed them all. With resource guru, those tasks made easier. Pros We can integrate resource guru with other tools like jira and zapier. This shows us the realtime information like the current resources of a specific project and it helped a lot a team to find the booked resources and their availability. Cons One downside is the price of the paid version which varying with the resource count. Review Source AC Adile C. Project Manager Information Technology and Services Used the software for: Less than 6 months ### "Resource scheduling never easier" December 9, 2019 5.0 It has make resourcing scheduling so much easier. Staff knows what they are supposed to be working on and managers can plan properly resources and understand conflicts or overtime required to complete projects on time. Pros It is a very easy tool to schedule resources. you can extend tasks across weeks, split tasks, duplicate tasks across different team members. It is visual and easy to use. It allow us to understand who is working on what projects. You can customise and filter resources by teams and you have a reporting tool where you can see by week how is your resource utilisation. Cons the Zoom -+ button will only show present week or next 6 weeks. It would be good if you can select how many weeks you want to see, between 1-6 weeks to visualise on the Schedule tab. sometimes when adding many tasks on a day for one resource, you create overtime unnecessarily it would be good to have a button/option to distribute same amount of time to all the tasks for a day, taking the amount of hours the resource works a day. Reporting- when reporting who is working on what project, it would be useful to have the percentages of time spent on each project. Alternatives considered [Float](https://www.capterra.com/p/136078/Float/) Reason for choosing Resource Guru value for money Review Source CK Cory K. Surveys Construction Used the software for: 1-2 years ### "Guru Review " July 5, 2023 4.0 Not to much to complain about Pros Product is easy to use and user friendly. Helps use alot in our workplace Cons Lots of emails. Review Source LG Lydia G. Project Manager Information Technology and Services Used the software for: 1-2 years ### "Best Resource scheduling tool" February 14, 2023 5.0 Pros The tool is brilliant if you want to use for your day to day scheduling work . It lets you book resources and also see what projects they are currentls working on . It has an option to see what each individual expertise is . Cons it hangs sometimes but thats normal & also owner is not always notified if someone has made a change to a schedule Review Source RW Rachel W. Designer Civil Engineering Used the software for: 6-12 months ### "Resource Guru Review" February 2, 2022 5.0 Pros Very easy to add projects and shift them around, all members can adjust things on the calendar like vacation/projects/holidays/etc Cons Sometimes hit split when I mean to look at an item. Would like it to be easier to change booker or show project manager and engineer in one booking so engineers can see which manager they're working with Review Source Talk to a Capterra advisor for free and get results within 15 minutes.