# Resource Guru Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Resource Guru Software - reviews, pricing plans, popular comparisons to other Resource Management products and more. Source: https://www.capterra.com/p/134429/Resource-Guru --- # Resource Guru Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 5, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. 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[Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Users](#users)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Resource Guru ## What is Resource Guru? Resource Guru is the blissfully simple resource management software that helps busy teams keep projects on track. Get a clear view of team availability and time off and find the perfect person for every job. Create schedules at speed, keep workloads realistic, and ensure everyone is aligned on upcoming work. Track your team’s time for insights on forecast and actual hours. Dig deeper with customizable reports on utilization across projects and clients. Resource Guru is SOC 2 Type II compliant and trusted by 60,000+ people at companies including NASA, BBDO, and CNN. Try it free for 30 days. ## What is Resource Guru used for? [Employee Scheduling](https://www.capterra.com/employee-scheduling-software/)[Resource Management](https://www.capterra.com/resource-management-software/)[Scheduling](https://www.capterra.com/scheduling-software/) Overall rating Based on 539 user reviews Reviews sentiment Positive 97% Neutral 3% Negative 0% Starting price $4.16 Per User, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## Resource Guru alternatives Highest Rated [4.6 (5,730)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month [4.6 (5,075)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting price $29.00 Per User, Per Month [4.4 (2,888)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month [4.5 (1,613)](https://www.capterra.com/p/136078/Float/reviews/) Starting price $12.00 Per User, Per Month [View all alternatives](https://www.capterra.com/p/134429/Resource-Guru/alternatives/) ## Who uses Resource Guru? Based on Capterra reviews from the past 4 years Talk to a software expert to get a free software list tailored to your business needs ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Task Management 4.7 (93) 65.59% of 93 reviewers that rated this feature as important or highly important Create, manage and track all task activities and progression Calendar Management 4.7 (80) 68.75% of 80 reviewers that rated this feature as important or highly important Track and manage schedules and meetings via an integrated calendar Employee Scheduling 4.8 (80) 66.25% of 80 reviewers that rated this feature as important or highly important Assign working shifts or tasks to employees based on their availability Resource Management 4.7 (75) 60.00% of 75 reviewers that rated this feature as important or highly important Process of planning, scheduling and executing the optimal and effective use of human capital across projects Project Planning/Scheduling 4.6 (74) 72.97% of 74 reviewers that rated this feature as important or highly important Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints Mobile Access 4.2 (62) 48.39% of 62 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Resource Guru 100 features Manage and track employee attendance Define levels of authorization for access to specific files or systems Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Schedule appointments via a calendar Manage the process of evaluating documents or requests submitted for approval Assign issues and tasks based on availability or required skills Manage attendance for classes, shifts, meetings, or events Track the attendance of specific individuals or groups Automatically create schedules based on business needs or employee availability and qualifications Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients Track the list of items required to be billed/invoiced to clients Create, update, and manage bookings, itineraries, and reservations Create budgets based on historical data and future projections Track and manage schedules and meetings via an integrated calendar Synchronize with other calendars to view mutual availability and schedules Create a collection of marketing actions to complete specific goals and plan and analyze campaign results Monitor service demand and performance to plan for adequate resources that meet business needs Manage contact details and communication with clients Provides a channel for team members to share media files, communicate, and work together Track and manage adherence to policies for any service, product, process, or supplier Built-in customer relationship management (CRM) capabilities or integration with a third-party CRM system Customize data fields to support various needs and use cases Alter the layout and content of reports Assembly of graphs and charts for visualizing and tracking statistics/metrics Import and export data to and from software applications Assemble applications and processes by dragging over and arranging pre-built components Monitor and track what your employees are doing Electronic storage of staff/employee contact information and job status in a centralized repository Track employee schedules, availability, and performance across projects and tasks Centralized storage for employee data, records, and performance metrics Assign working shifts or tasks to employees based on their availability A list of events with their respective dates Plan an event's time and location Schedule facilities, such as athletic fields, venues, and convention centers based on their availability Form predictions based on past and present data/trends Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies Automatically find mutually available meeting time slots across multiple calendars Predict labor requirements based on past and present data/trends Manage and track employee attendance Manage the process of planning and scheduling meetings, including agenda creation Access software remotely via mobile devices Observe and track the demand, usage, progress or quality of a system, product, or user Manage and support multiple locations Ability to handle several projects simultaneously Book meetings and appointments through a website or digital platform Track/log the amount of time employees worked per job using a timer Manage and record overtime hours for hourly employees A set of indicators that tracks the performance of networks, applications, systems, teams, etc. Arrange tasks based on the level of priority or urgency Reporting on how each user, task or process has advanced since its initiation Plan and coordinate all the resources, costs and time needed to execute assignments Organize and schedule projects Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints Measure time to completion or hours worked for projects Monitor the progress of projects from start to finish Create, manage, or update project workflows. Estimate or forecast of a future scenario based on the study of present trends Receive data and information in real time Active reporting of data and metrics Based on availability, instantly confirm or deny a request when a new booking is made Receive system updates as soon as any changes are made Access work applications remotely, for when working away from the office and/or traveling Provide support to your customers and employees remotely over a shared network Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Track task progress, milestones, delays, or other key information and generate reports on them for evaluation Assign available resources to various projects and tasks Assign available resources (human and/or non-human) to various projects and tasks Process of planning, scheduling and executing the optimal and effective use of human capital across projects Approve or reject incoming requests for resources based on need and user permissions Allocate and manage resources, such as employees, equipment, facilities, and other assets Set & manage permission levels based on user roles and restrict access to only authorized individuals Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held Assign and distribute work schedules to individual employees or teams within an organization Plan availability and assign specific time slots for tasks and resources Search and filter data across systems to locate required information by entering keywords or certain criteria Online portal through which end users can access the system, manage tasks, or obtain information Facilitate the scheduling and coordination of employee shifts Track and manage sick leave time Allow users to access multiple services after entering their login credentials once Track employee skills, competencies, training & qualifications Create, manage and track all task activities and progression Track the status and progress of tasks Track and manage the scheduling of tasks Set up connections to third-party platforms to improve business processes Track and manage employee's work hours to improve payroll accuracy Log and record hours worked and costs spent to assist in billing and invoicing Track and manage employee time-off, vacation, and sick leave requests Tools that allow employees to request/schedule time off Measure and track time including hours worked and paid time off (PTO) Identify and track locations and time zones of your collaborators to enable productive scheduling and cooperation Track the amount of time spent on a job or task Track the frequency of asset usage Request, track, and manage time off requests and vacation time Utilize third party services to cover unforeseen labor needs Graphical representation of data or processes Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.4 (526) 4.4 Based on 526 reviews ## Pricing Value for money 4.6 (383) Free Trial [View pricing plan details](https://www.capterra.com/p/134429/Resource-Guru/pricing/) Grasshopper $4.16 Per User,Per Month It includes: - Drag-and-drop scheduling - Advanced clash management - Personalized dashboards - Calendar integrations - Multi-resource, repeat & tentative bookings - Project timeline view - Leave management - Activity history log - Custom filters - API with webhooks - Unlimited projects - Unlimited clients - Calendar sync Blackbelt $6.65 Per User,Per Month It includes: - Quick-log timesheets - Compare forecast vs actuals - Customizable reports - Report exports - Drag-and-drop scheduling - Advanced clash management - Personalized dashboards - Calendar integrations - Multi-resource, repeat & tentative bookings - Project timeline view - Leave management - Activity history log - Custom filters - API with webhooks - Timesheets - Custom fields Master $10.00 Per User,Per Month It includes: - Approval workflow - SSO (Single Sign-On) - Data imports - Phone support - Unlimited activity log - Quick-log timesheets - Compare forecast vs actuals - Customizable reports - Report exports - Drag-and-drop scheduling - Advanced clash management - Personalized dashboards - Calendar integrations - Multi-resource, repeat & tentative bookings - Project timeline view - Leave management - Custom filters - API with webhooks Value for money 4.6 (383) 4.6 Based on 383 reviews ## Integrations [ Jira](https://www.capterra.com/p/19319/JIRA/)[ Asana](https://www.capterra.com/p/184581/Asana-PM/)[ Calendly](https://www.capterra.com/p/148036/Calendly/)[ Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[ Zapier](https://www.capterra.com/p/130182/Zapier/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[ Fantastical](https://www.capterra.com/p/210207/Fantastical/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.7 (392) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (392) 4.7 Based on 392 reviews ## User reviews Overall rating 4.7 Based on 539 reviews Filter by rating 5(376) 4(148) 3(14) 2(0) 1(1) Mentioned topic Sorted by most recent EL Eric L. Admin 👨‍💼 Accounting ### "Good, Even Great" 3.0 Overall Rating 3.0 3.0 Ease of Use 3.0 3.0 Features 3.0 3.0 Customer Service 3.0 3.0 Likelihood to Recommend 5/10 March 31, 2026 Pros Lots of pros. Such as a certain number of features and benefits. These features and benefits improve issues. Cons Not a lot of cons. The program contained great resources and insightful information that will be sure to impact KPI Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. PB Peter B. Managing Director Information Technology and Services ### "I finally got something that does not crash EVERY HOUR" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 March 23, 2026 Before we had our resources scattered all over slack and gdocs. Now I simply go to the “Home” area and see who is due. So I don’t get screamed at by my boss. Helps with our remote team. All of us work in different time zones. I could not possibly manage that on my own. Using the AI agent to summarize yesterdays chaos, saved me from reading 100 comments. There are fewer sticky notes on my desk. Which is nice. Pros Honestly I use it as necessary but the dashboard does tell me what my team is working on and I am surprised that the automation runs on time instead of never. Cons The worst part about Resource Guru is the guest access. I keep accidently providing clients full seats. Way over priced. Clunky. The items marked as “Required” on the Home page are junk. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. CC Christine C. Administrator Arts and Crafts ### "Clean, Efficient Scheduling That Just Works." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 February 24, 2026 Pros What I like about Resource Guru is how simple it makes resource planning and team collaboration without dumbing it down. The drag-and-drop scheduling is fast, the visual calendar makes capacity gaps obvious, and the clash management feature saves you from awkward “double-booked again” moments. It gives you clarity on who’s doing what and when. Cons What i dislike about Resource Guru is that reporting and advanced analytics feel a bit limited compared to more enterprise-heavy platforms. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AA Alex A. Residential staff Human Resources ### "Resource guru review" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 2/10 February 21, 2026 What is a great experience I’m kinda new to computer work so it all is but once you get the hang of it, resource guru is the way to go! Pros Really easy to keep dates with the calendar user access was very nice for the value. You cannot beat the Price. Very good customer support. Cons It took a minute for me to figure out the software, but once I did, it wasn’t bad at all would highly recommend it Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. TS Tracy S. Insurance agent Insurance ### "Resource guru" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 February 13, 2026 Pros I love how convenient and useful resource guru is. It’s very affordable and good for business and personal needs. Cons I have absolutely no dislikes on the use of resource guru. I highly recommend this software to businesses owners and friends. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. DR Dedan R. Technician Telecommunications ### "Easy to use " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 17, 2025 Like when I need to find something and it’s so fast to pull up and check my schedule for that day past and and future jobs Pros Easy to use and pull up. When I need to find something or look back at job helps to be able to pull it up quick. And it’s there and fast . Love the layout , very detail but yet very basic Cons No issues like very much. Really nothing bad I can say about it the more you play with it the easier it is to use Switched from [Cove Data Protection](https://www.capterra.com/p/163343/Backup-and-Recovery/) Company made switch. Was not aware of why but glad they did… Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. DJ Daniel J. Equipment and Logistics Manager Airlines/Aviation ### "Definitely Recommend" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 22, 2025 Overall, I would recommend this as a simple and useful scheduling tool. It gives an overview of different elements of what requires scheduling depending on needs. It is modern. Pros Simple to use Visually appealing Can have multiple views to filter for simplicity Can capture all required information Cons When uploading an image, it can get cut off which required playing around with cropping the image for the perfect fit. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JP Jon P. L and D Manager Telecommunications ### "The easy way to schedule" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 18, 2025 From day 1, I have always had a great experience using Resource Guru, the set-up was far easy then I expected, as was onboarding my team. Pros Resource Guru is super simple to use and has a modern clean look. It makes team collaboration easy, and through user access permissions ensures that only users that should update schedules can. The customer support team are really quick to help when needed and can't ask for more for the price. Cons There is nothing that I dislike about Resource Guru, it provides all the functionality I need in an easy to use interface. Switched from [Anaplan](https://www.capterra.com/p/129412/Anaplan/) Wanted a tool that was more user friendly and lower cost Alternatives considered [BigChange](https://www.capterra.com/p/149479/JobWatch-powered-by-BigChange/) [Hub Planner](https://www.capterra.com/p/141119/Hub-Planner/) Reasons for choosing Resource Guru Ease of setup and ease of use, stronger reporting. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SK Sam K. Support Engineer Information Technology and Services ### "Best KB Around" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 3.0 3.0 Likelihood to Recommend 10/10 July 26, 2025 It has been very, very, very helpful with my business. We use it on a daily basis - multiple times a day. We are constantly updating our knowledge base and Guru has made this so easy. Pros Guru is amazing. The amount of knowledge you can pour into it and organize is insane. It is so easy to use. It is also so easy to collaborate on knowledge base cards with team members. We have yet to run into any bugs or issues. The customization is key here, because you can set it up however you want. Very helpful. Cons Support does not always get back to us in a very timely manner, but when they do, they are awesome at it. Switched from [Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/) Microsoft OneNote only has so many capabilities. Guru far surpasses this. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. TS Troy S. Shop Manager Electrical/Electronic Manufacturing ### "Very useful tool." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 17, 2025 I use it on the daily. I need to see where my guys are at at all times and helps me plan out my days work. Pros Perfect for companies with multiple projects or employees that need to be seen by others. Cons at the moment there is nothing I would change about it's functionality. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/134429/Resource-Guru/reviews/) Popular comparisons [Connecteam vs Resource Guru](https://www.capterra.com/compare/134429-153140/Resource-Guru-vs-Connecteam)[Wrike vs Resource Guru](https://www.capterra.com/compare/76113-134429/Wrike-vs-Resource-Guru)[Wageloch vs Resource Guru](https://www.capterra.com/compare/134429-196911/Resource-Guru-vs-WageLoch)[monday.com vs Resource Guru](https://www.capterra.com/compare/134429-147657/Resource-Guru-vs-monday-com)[Float vs Resource Guru](https://www.capterra.com/compare/134429-136078/Resource-Guru-vs-Float)[Findmyshift vs Resource Guru](https://www.capterra.com/compare/115536-134429/Findmyshift-vs-Resource-Guru) [QuickBooks Time vs Resource Guru](https://www.capterra.com/compare/134429-151722/Resource-Guru-vs-TSheets)[Clockify vs Resource Guru](https://www.capterra.com/compare/134429-169607/Resource-Guru-vs-Clockify)[7shifts vs Resource Guru](https://www.capterra.com/compare/123038-134429/7shifts-Restaurant-Scheduling-vs-Resource-Guru)[Deputy vs Resource Guru](https://www.capterra.com/compare/134429-167811/Resource-Guru-vs-Deputy)[Jira vs Resource Guru](https://www.capterra.com/compare/19319-134429/JIRA-vs-Resource-Guru)  Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider's website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/)