--- title: "Resource Guru Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Resource Guru Software - reviews, pricing plans, popular comparisons to other Employee Scheduling products and more." source_url: "https://www.capterra.com/p/134429/Resource-Guru/" page_type: "product" language: "en" publication_date: "2026-09-29" --- # Resource Guru Software Review 2026: Features, Integrations, Pros & Cons Last updated on September 29, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Users](#users)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Resource Guru ## What is Resource Guru? Resource Guru is the blissfully simple resource management software that helps busy teams keep projects on track. Get a clear view of team availability and time off and find the perfect person for every job. Create schedules at speed, keep workloads realistic, and ensure everyone is aligned on upcoming work. Track your team’s time for insights on forecast and actual hours. Dig deeper with customizable reports on utilization across projects and clients. Resource Guru is SOC 2 Type II compliant and trusted by 60,000+ people at companies including NASA, BBDO, and CNN. Try it free for 30 days. ## What is Resource Guru used for? [Employee Scheduling](https://www.capterra.com/employee-scheduling-software/)[Resource Management](https://www.capterra.com/resource-management-software/)[Scheduling](https://www.capterra.com/scheduling-software/) Recognitions Shortlist Best ease of use Top alternative Featured Overall rating Based on 541 user reviews Reviews sentiment Positive 97% Neutral 3% Negative 0% Starting price $5 Per User, Per Month Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... - Resource Management / 2026 - Advertising Agency / 2025 Our "Best of" badge program showcases products with the highest ratings... - Calendar / 2026 - Display Advertising / 2026 - Employee Scheduling / 2026 - IT Project Management / 2026 - Professional Services Automation / 2026 - Project Portfolio Management / 2026 - Project Tracking / 2026 - Resource Management / 2026 - Workforce Management / 2026 - Advertising Agency / 2025 - Attendance Tracking / 2025 - Leave Management System / 2025 - Project Management / 2025 - Project Planning / 2025 - Remote Work / 2025 - Scheduling / 2025 - Time Tracking / 2025 Our "Best of" badge program showcases products with the highest ratings... Do you work for Resource Guru?[Manage this product listing](https://www.g2.com/products/resource-guru/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Resource Guru 4.7 (541) VS. [4.5 (1,621)](https://www.capterra.com/p/136078/Float/reviews/) Starting Price $5 Per User, Per Month Starting Price $12 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.7 (539) Ease Of Use 4.5 (569) Value For Money 4.6 (385) Value For Money 4.4 (434) Customer Service 4.7 (394) Customer Service 4.5 (506) ## Resource Guru alternatives [4.5 (942)](https://www.capterra.com/p/120390/Teamwork-Projects/reviews/) Starting price $9.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars Highest Rated [4.6 (6,123)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.5 (3,569)](https://www.capterra.com/p/79104/Smartsheet/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [4.5 (875)](https://www.capterra.com/p/169455/Zoho-Projects/reviews/) Starting price $4.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/134429/Resource-Guru/alternatives/) ## FAQs about Resource Guru Overview ### What problems does Resource Guru solve? Resource Guru solves fragmented resource scheduling, unclear team availability, and double-booked staff or equipment by providing a shared visual calendar for assignments, capacity, time off, and project demand. Project managers, agencies, creative teams, field-service operations, and department leaders use it to balance workloads, reassign work quickly, forecast staffing needs, and coordinate long-term delivery. Answer based on 430 reviews Overview ### Which roles and teams benefit most from Resource Guru? Resource Guru is most used by project managers, coordinators, and account managers who assign work, track availability, and balance delivery schedules. Creative teams, including designers, art directors, and copywriters, plan studio capacity and deadlines. Operations leaders and executives monitor staffing, allocate resources across projects, and identify workload conflicts. Answer based on 540 reviews Overview ### What company size and industries is Resource Guru built for? Resource Guru is built for small businesses, which account for 66% of reviewers, and IT services, its top industry at 17%. It supports agencies, consultants, IT teams, and construction organizations managing competing priorities and delivery schedules. Marketing and advertising represents 14% of reviewers, while computer software represents 7%. Answer based on 541 reviews Features and Usability ### What are the key features of Resource Guru? Resource Guru includes calendar management and employee scheduling to display availability, work, training, and leave across a shared schedule. Its resource scheduling and resource management features help teams assign people, view allocations across multiple projects, and avoid booking clashes. Mobile access supports checking and updating schedules away from a desk, while project planning/scheduling organizes daily work. Answer based on 71 reviews Pricing ### How much does it cost and what fees or limitations are included? Resource Guru offers Grasshopper at $5 per user/month, Blackbelt at 8, and Master at 12, with a free trial available. Reviewers often call it affordable and good value, though some report that per-resource pricing becomes costly as teams grow, and one cited accidental full-seat guest access. Answer based on 33 reviews Integrations ### Which third-party tools and platforms does Resource Guru integrate with? Resource Guru integrates with seven third-party tools: Microsoft Outlook, Zapier, Google Calendar, Asana, Calendly, Fantastical, and Jira. Its calendar connections support schedule visibility, while Zapier extends workflows to other applications. Reviewer feedback most frequently references Microsoft Outlook, with additional mentions of Zapier and Microsoft Power BI reporting. Answer based on 44 reviews Getting Started and Support ### How easy is it to onboard and train a team on Resource Guru? Resource Guru is quick for most team members to learn, with reviewers describing an intuitive interface and short learning curve for new staff, remote workers, and field teams. Administrators configuring resources, permissions, reports, and scheduling practices may need more time. Training options include webinars, videos, and documentation. Answer based on 87 reviews Getting Started and Support ### What customer support options does Resource Guru offer, and how do users rate the experience? Resource Guru offers email/help desk, FAQ/forum, knowledge base, phone support, and chat. Users generally describe support as helpful, attentive, and responsive, particularly during setup and when addressing product feedback. Some users report delayed replies and want more consistently immediate chat assistance, indicating response times can vary. Answer based on 45 reviews Security ### How does Resource Guru handle data security and access control? Resource Guru uses SSL256 encryption for information management and transmission. It supports hierarchical, varied permission levels that can limit user access and tune editing and update rights, while providing individual passwords. Reviewers note concerns that schedule visibility controls could be more granular and that guest access can accidentally grant clients full seats. Answer based on 30 reviews ## Who uses Resource Guru? Based on Capterra reviews from the past 4 years Talk to a software expert to get a free software list tailored to your business needs ## Features AI summary Based on 10,047 Employee Scheduling reviews Capterra data shows that buyers of Employee Scheduling software rank the following features as their top priorities: - **Timesheet Management** (**51%** of reviewers rated this feature as critical) - **Mobile Access** (**52%**) - **Employee Management** (**42%**) Resource Guru supports all three of the features reviewers value most: **Timesheet Management**, **Mobile Access**, and **Employee Management**. Together, these capabilities help businesses track work hours accurately, manage staff availability from anywhere, and keep employee scheduling details organized, allowing teams to coordinate shifts more efficiently and maintain better day-to-day workforce oversight. Timesheet Management 4.9 (7) 42.86% of 7 reviewers that rated this feature as important or highly important Track the amount of time spent on a job or task Mobile Access 4.2 (63) 49.21% of 63 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Employee Management 4.5 (22) 72.73% of 22 reviewers that rated this feature as important or highly important Track employee schedules, availability, and performance across projects and tasks Online Time Clock 4.0 (2) 0.00% of 2 reviewers that rated this feature as important or highly important Track/log the amount of time employees worked per job using a timer Schedule Distribution 4.6 (47) 59.57% of 47 reviewers that rated this feature as important or highly important Assign and distribute work schedules to individual employees or teams within an organization Task Management 4.6 (94) 65.96% of 94 reviewers that rated this feature as important or highly important Create, manage and track all task activities and progression Resource Guru 100 features Manage and track employee attendance Define levels of authorization for access to specific files or systems Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Schedule appointments via a calendar Manage the process of evaluating documents or requests submitted for approval Assign issues and tasks based on availability or required skills Manage attendance for classes, shifts, meetings, or events Track the attendance of specific individuals or groups Automatically create schedules based on business needs or employee availability and qualifications Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients Track the list of items required to be billed/invoiced to clients Create, update, and manage bookings, itineraries, and reservations Create budgets based on historical data and future projections Track and manage schedules and meetings via an integrated calendar Synchronize with other calendars to view mutual availability and schedules Create a collection of marketing actions to complete specific goals and plan and analyze campaign results Monitor service demand and performance to plan for adequate resources that meet business needs Manage contact details and communication with clients Provides a channel for team members to share AI models, media files, communicate, and work together Track and manage adherence to policies for any service, product, process, or supplier Built-in customer relationship management (CRM) capabilities or integration with a third-party CRM system Customize data fields to support various needs and use cases Alter the layout and content of reports Assembly of graphs and charts for visualizing and tracking statistics/metrics Import and export data to and from software applications Assemble applications and processes by dragging over and arranging pre-built components Monitor and track what your employees are doing Electronic storage of staff/employee contact information and job status in a centralized repository Track employee schedules, availability, and performance across projects and tasks Centralized storage for employee data, records, and performance metrics Assign working shifts or tasks to employees based on their availability A list of events with their respective dates Plan an event's time and location Schedule facilities, such as athletic fields, venues, and convention centers based on their availability Form predictions based on past and present data/trends Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies Automatically find mutually available meeting time slots across multiple calendars Predict labor requirements based on past and present data/trends Manage and track employee attendance Manage the process of planning and scheduling meetings, including agenda creation Access software remotely via mobile devices Observe and track the demand, usage, progress or quality of a system, product, or user Manage and support multiple locations Ability to handle several projects simultaneously Book meetings and appointments through a website or digital platform Track/log the amount of time employees worked per job using a timer Manage and record overtime hours for hourly employees A set of indicators that tracks the performance of networks, applications, systems, teams, etc. Arrange tasks based on the level of priority or urgency Reporting on how each user, task or process has advanced since its initiation Plan and coordinate all the resources, costs and time needed to execute assignments Organize and schedule projects Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints Measure time to completion or hours worked for projects Monitor the progress of projects from start to finish Create, manage, or update project workflows. Estimate or forecast of a future scenario based on the study of present trends Receive data and information in real time Active reporting of data and metrics Based on availability, instantly confirm or deny a request when a new booking is made Receive system updates as soon as any changes are made Access work applications remotely, for when working away from the office and/or traveling Provide support to your customers and employees remotely over a shared network Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Track task progress, milestones, delays, or other key information and generate reports on them for evaluation Assign available resources to various projects and tasks Assign available resources (human and/or non-human) to various projects and tasks Process of planning, scheduling and executing the optimal and effective use of human capital across projects Approve or reject incoming requests for resources based on need and user permissions Allocate and manage resources, such as employees, equipment, facilities, and other assets Set & manage permission levels based on user roles and restrict access to only authorized individuals Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held Assign and distribute work schedules to individual employees or teams within an organization Plan availability and assign specific time slots for tasks and resources Search and filter data across systems to locate required information by entering keywords or certain criteria Online portal through which end users can access the system, manage tasks, or obtain information Facilitate the scheduling and coordination of employee shifts Track and manage sick leave time Allow users to access multiple services after entering their login credentials once Track employee skills, competencies, training & qualifications Create, manage and track all task activities and progression Track the status and progress of tasks Track and manage the scheduling of tasks Set up connections to third-party platforms to improve business processes Track and manage employee's work hours to improve payroll accuracy Log and record hours worked and costs spent to assist in billing and invoicing Track and manage employee time-off, vacation, and sick leave requests Tools that allow employees to request/schedule time off Measure and track time including hours worked and paid time off (PTO) Identify and track locations and time zones of your collaborators to enable productive scheduling and cooperation Track the amount of time spent on a job or task Track the frequency of asset usage Request, track, and manage time off requests and vacation time Utilize third party services to cover unforeseen labor needs Graphical representation of data or processes Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.4 (528) 4.4 Based on 528 reviews ## Pricing Value for money 4.6 (385) Free Trial [View pricing plan details](https://www.capterra.com/p/134429/Resource-Guru/pricing/) Grasshopper $5.00 Per User,Per Month It includes: - Drag-and-drop scheduling - Advanced clash management - Personalized dashboards - Calendar integrations - Multi-resource, repeat & tentative bookings - Project timeline view - Leave management - Activity history log - Custom filters - API with webhooks - Unlimited projects - Unlimited clients - Calendar sync Blackbelt $8.00 Per User,Per Month It includes: - Quick-log timesheets - Compare forecast vs actuals - Customizable reports - Report exports - Drag-and-drop scheduling - Advanced clash management - Personalized dashboards - Calendar integrations - Multi-resource, repeat & tentative bookings - Project timeline view - Leave management - Activity history log - Custom filters - API with webhooks - Timesheets - Custom fields Master $12.00 Per User,Per Month It includes: - Approval workflow - SSO (Single Sign-On) - Data imports - Phone support - Unlimited activity log - Quick-log timesheets - Compare forecast vs actuals - Customizable reports - Report exports - Drag-and-drop scheduling - Advanced clash management - Personalized dashboards - Calendar integrations - Multi-resource, repeat & tentative bookings - Project timeline view - Leave management - Custom filters - API with webhooks Value for money 4.6 (385) 4.6 Based on 385 reviews ## Integrations [ Jira](https://www.capterra.com/p/19319/JIRA/)[ Asana](https://www.capterra.com/p/184581/Asana-PM/)[ Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[ Calendly](https://www.capterra.com/p/148036/Calendly/)[ Zapier](https://www.capterra.com/p/130182/Zapier/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[ Fantastical](https://www.capterra.com/p/210207/Fantastical/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.7 (394) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (394) 4.7 Based on 394 reviews ## User reviews Overall rating 4.7 Based on 541 reviews Filter by rating 5(377) 4(149) 3(14) 2(0) 1(1) Mentioned topic Sorted by most recent AN Anonymous User Head of PMO Computer Software ### "Easy to use" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 27, 2026 Good accepted by the team. Technically the Availability is nearly 100%, we never had connectivity problems. Pros Very easy to use. Covers our needs for a complete overview of the utilization of our Developers and Consultants Cons Nothing to mention here, really a good tool for planning our ressources without any lack of functionality Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) To have a global tool which is global available Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. WR Will R. SR. HR Operations Specialist Food Production ### "Resource Guru" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 May 1, 2026 Overall, it’s been a good experience. It’s very user-friendly and works well for basic resource planning, even if it’s not as robust as some other tools. Pros I like how simple and easy it is to schedule and manage resources. The calendar view makes it really clear who’s available and when. Cons It can feel a bit limited with reporting and customization, especially for more detailed tracking. Overall good. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. EL Eric L. Admin 👨‍💼 Accounting ### "Good, Even Great" 3.0 Overall Rating 3.0 3.0 Ease of Use 3.0 3.0 Features 3.0 3.0 Customer Service 3.0 3.0 Likelihood to Recommend 5/10 March 31, 2026 Pros Lots of pros. Such as a certain number of features and benefits. These features and benefits improve issues. Cons Not a lot of cons. The program contained great resources and insightful information that will be sure to impact KPI Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. PB Peter B. Managing Director Information Technology and Services ### "I finally got something that does not crash EVERY HOUR" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 March 23, 2026 Before we had our resources scattered all over slack and gdocs. Now I simply go to the “Home” area and see who is due. So I don’t get screamed at by my boss. Helps with our remote team. All of us work in different time zones. I could not possibly manage that on my own. Using the AI agent to summarize yesterdays chaos, saved me from reading 100 comments. There are fewer sticky notes on my desk. Which is nice. Pros Honestly I use it as necessary but the dashboard does tell me what my team is working on and I am surprised that the automation runs on time instead of never. Cons The worst part about Resource Guru is the guest access. I keep accidently providing clients full seats. Way over priced. Clunky. The items marked as “Required” on the Home page are junk. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. CC Christine C. Administrator Arts and Crafts ### "Clean, Efficient Scheduling That Just Works." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 February 24, 2026 Pros What I like about Resource Guru is how simple it makes resource planning and team collaboration without dumbing it down. The drag-and-drop scheduling is fast, the visual calendar makes capacity gaps obvious, and the clash management feature saves you from awkward “double-booked again” moments. It gives you clarity on who’s doing what and when. Cons What i dislike about Resource Guru is that reporting and advanced analytics feel a bit limited compared to more enterprise-heavy platforms. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AA Alex A. Residential staff Human Resources ### "Resource guru review" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 2/10 February 21, 2026 What is a great experience I’m kinda new to computer work so it all is but once you get the hang of it, resource guru is the way to go! Pros Really easy to keep dates with the calendar user access was very nice for the value. You cannot beat the Price. Very good customer support. Cons It took a minute for me to figure out the software, but once I did, it wasn’t bad at all would highly recommend it Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. TS Tracy S. Insurance agent Insurance ### "Resource guru" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 February 13, 2026 Pros I love how convenient and useful resource guru is. It’s very affordable and good for business and personal needs. Cons I have absolutely no dislikes on the use of resource guru. I highly recommend this software to businesses owners and friends. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. DR Dedan R. Technician Telecommunications ### "Easy to use " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 17, 2025 Like when I need to find something and it’s so fast to pull up and check my schedule for that day past and and future jobs Pros Easy to use and pull up. When I need to find something or look back at job helps to be able to pull it up quick. And it’s there and fast . Love the layout , very detail but yet very basic Cons No issues like very much. Really nothing bad I can say about it the more you play with it the easier it is to use Switched from [Cove Data Protection](https://www.capterra.com/p/163343/Backup-and-Recovery/) Company made switch. Was not aware of why but glad they did… Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. DJ Daniel J. Equipment and Logistics Manager Airlines/Aviation ### "Definitely Recommend" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 22, 2025 Overall, I would recommend this as a simple and useful scheduling tool. It gives an overview of different elements of what requires scheduling depending on needs. It is modern. Pros Simple to use Visually appealing Can have multiple views to filter for simplicity Can capture all required information Cons When uploading an image, it can get cut off which required playing around with cropping the image for the perfect fit. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JP Jon P. L and D Manager Telecommunications ### "The easy way to schedule" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 18, 2025 From day 1, I have always had a great experience using Resource Guru, the set-up was far easy then I expected, as was onboarding my team. Pros Resource Guru is super simple to use and has a modern clean look. It makes team collaboration easy, and through user access permissions ensures that only users that should update schedules can. The customer support team are really quick to help when needed and can't ask for more for the price. Cons There is nothing that I dislike about Resource Guru, it provides all the functionality I need in an easy to use interface. Switched from [Anaplan](https://www.capterra.com/p/129412/Anaplan/) Wanted a tool that was more user friendly and lower cost Alternatives considered [BigChange](https://www.capterra.com/p/149479/JobWatch-powered-by-BigChange/) [Hub Planner](https://www.capterra.com/p/141119/Hub-Planner/) Reasons for choosing Resource Guru Ease of setup and ease of use, stronger reporting. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. [View all Reviews](https://www.capterra.com/p/134429/Resource-Guru/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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