# Apollo Practice Management Software Pricing, Alternatives & More 2026 | Capterra

> With the help of Capterra, learn about Apollo Practice Management Software - reviews, pricing plans, popular comparisons to other Physical Therapy products and more.

Source: https://www.capterra.com/p/134458/Apollo-PT-Practice-Management

---

# 

 Apollo Practice Management Software Review 2026: Features, Integrations, Pros & Cons

Last updated on March 13, 2026

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

[Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews)

Apollo Practice Management

## What is Apollo Practice Management?

Apollo is a fast and scalable cloud-based online physical therapy practice management tool. Built for any sized Physical therapy practice or Chiropractor, from a solo practitioner to a large health organization. Our aim is to reduce overheads, simplify operations and improve patient outcomes. ✅ Simple Pricing: $108 per therapist/month for ALL modules – Scheduling, Billing, Reporting, and EMR. Unlimited users included at no extra cost!. Growing to 5 Therapists is only $228 a month all inclusive! ✅ Customizable Features: Fully tailored SOAP documentation, built exactly how you need it! ✅ Exceptional Support: Our US based team is here to ensure your success 24/7.Actual person on the phone with you. ✅ Time-Saving Tools: Mobile/Tablet enabled, Unlimited automated reminders (text & email), AI-driven note summaries, and patient self-scheduling. ✅ Free Migration: Switch your EMR and EHR systems with ease – we’ll handle the transfer for you! Designed by PTs and Chiropractitioners.

## What is Apollo Practice Management used for?

[Physical Therapy](https://www.capterra.com/physical-therapy-software/)

Overall rating

Based on 31 user reviews

Reviews sentiment

Positive

94%

Neutral

3%

Negative

3%

Starting price

$90

Flat Rate, Per Month

Free trial  
available

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## Compare with a popular alternative

Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status.

### Apollo Practice Management

4.6 (31)

VS.

[4.3 (709)](https://www.capterra.com/p/136876/Pediatric-Therapy-EMR/reviews/)

Starting Price

$90

Flat Rate, Per Month

Starting Price

$49

Per User, Per Month

Free Trial

Free Version

Pricing Options

Free Trial

Free Version

Ease Of Use

4.5 (31)

Ease Of Use

4.5 (447)

Value For Money

4.7 (22)

Value For Money

4.2 (264)

Customer Service

4.8 (31)

Customer Service

4.3 (315)

## Apollo Practice Management alternatives

[3.9 (1,356)](https://www.capterra.com/p/129169/Tebra/reviews/)

Starting price

Contact vendor for pricing

Pricing Options

Free Trial

Free Version

User Rating

74%

of reviewers

rated it above 4 stars

[4.0 (1,278)](https://www.capterra.com/p/31268/NextGen-Ambulatory-EHR/reviews/)

Starting price

$300.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

79%

of reviewers

rated it above 4 stars

Highest Rated

[4.8 (490)](https://www.capterra.com/p/178984/Jane-App/reviews/)

Starting price

$54.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

96%

of reviewers

rated it above 4 stars

[4.6 (2,818)](https://www.capterra.com/p/130710/SimplePractice/reviews/)

Starting price

$49.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

94%

of reviewers

rated it above 4 stars

[View all alternatives](https://www.capterra.com/p/134458/Apollo-PT-Practice-Management/alternatives/)

## Features

Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically.

Billing & Invoicing

4.9 (7)

28.57% of 7 reviewers that rated this feature as important or highly important

Create, manage, and send invoices or bills to customers

Practice Management

5.0 (6)

0.00% of 6 reviewers that rated this feature as important or highly important

Managing day-to-day operations of a medical practice such as scheduling appointments, generating reports and more

Insurance Management

4.8 (4)

0.00% of 4 reviewers that rated this feature as important or highly important

Involves selling of insurance solutions, managing policies, handling claims & assessing risk and coverage

Appointment Management

4.7 (3)

0.00% of 3 reviewers that rated this feature as important or highly important

Manage various aspects of appointments including booking, rescheduling, canceling

EMR/EHR

5.0 (2)

0.00% of 2 reviewers that rated this feature as important or highly important

Create and securely store digital patient records

HIPAA Compliant

5.0 (2)

0.00% of 2 reviewers that rated this feature as important or highly important

Compliant with HIPAA, which sets standards for sensitive patient data protection

Apollo Practice Management 31 features

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Track and document all activities across devices, networks, and other systems

Application programming interface that allows for integration with other systems/databases

Manage various aspects of appointments including booking, rescheduling, canceling

Creation, administration, and evaluation of assessments or tests

Automatically create schedules based on business needs or employee availability and qualifications

Create, manage, and send invoices or bills to customers

Synchronize with other calendars to view mutual availability and schedules

Process of submitting and following up on claims with insurance companies

Automated reminders and confirmations for booked appointments and events via text or email

A collection of customer information such as contact details, demographics, previous interactions, etc.

Customize contracts and forms to collect specific information

Alter the layout and content of reports

Pre-designed layouts that can be customized to match preferences and requirements

Import and export data to and from software applications

Store, manage, and track all electronic documents in a centralized location

Electronically collect payments for goods or services

Create and securely store digital patient records

Database of frequently used, popular workout routines

Designed specifically for physical therapy practices

Compliant with HIPAA, which sets standards for sensitive patient data protection

Involves selling of insurance solutions, managing policies, handling claims & assessing risk and coverage

Manage and support multiple locations

Online portal where patients can access information such as health records, treatment plants, etc.

Managing day-to-day operations of a medical practice such as scheduling appointments, generating reports and more

Customizable notes that help healthcare professionals document and track patient progress

Reporting on how each user, task or process has advanced since its initiation

View and track pertinent metrics to find patterns and gain insights from data

Plan availability and assign specific time slots for tasks and resources

Method of writing out notes in patient's charts (subjective, objective, assessment, and plan)

Create treatment plans that document interventions and outcomes to track patient progress

Get Advice

We can help you find the software with the features you need.

Features

4.3 (25)

4.3

Based on 25 reviews

## Pricing

Value for money

4.7 (22)

Free Trial

[View pricing plan details](https://www.capterra.com/p/134458/Apollo-PT-Practice-Management/pricing/)

Single

$90.00

Flat Rate,Per Month

It includes:

-   100 Fax Pages Per Month
-   100 Texts Per Month
-   1 Practitioner
-   Pay-as-You-Go Service
-   Unlimited Billing
-   Unlimited EMR
-   Unlimited Scheduling

Team

$190.00

Flat Rate,Per Month

It includes:

-   500 Fax Pages Per Month
-   500 Texts Per Month
-   5 Practitioner
-   Pay-as-You-Go Service
-   Unlimited Billing
-   Unlimited EMR
-   Unlimited Scheduling

Medium

$290.00

Flat Rate,Per Month

It includes:

-   10 Practitioner
-   800 Fax Pages Per Month
-   800 Texts Per Month
-   Pay-as-You-Go Service
-   Unlimited Billing
-   Unlimited EMR
-   Unlimited Scheduling

Group

$590.00

Flat Rate,Per Month

It includes:

-   1500 Fax Pages Per Month
-   1500 Texts Per Month
-   15 Practitioner
-   Pay-as-You-Go Service
-   Unlimited Billing
-   Unlimited EMR
-   Unlimited Scheduling

Large

$990.00

Flat Rate,Per Month

It includes:

-   2500 Fax Pages Per Month
-   2500 Texts Per Month
-   25 Practitioner
-   Pay-as-You-Go Service
-   Unlimited Billing
-   Unlimited EMR
-   Unlimited Scheduling

Value for money

4.7 (22)

4.7

Based on 22 reviews

## Integrations

[

Flow](https://www.capterra.com/p/150388/Flow/)

Connect with a Capterra advisor for a free 15-minute consultation

Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs.

## Support, customer service and training options

Customer Service

4.8 (31)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

4.8 (31)

4.8

Based on 31 reviews

## User reviews

Overall rating

4.6

Based on 31 reviews

Filter by rating

5(22)

4(7)

3(1)

2(0)

1(1)

Mentioned topic

Sorted by most recent

RP

Renee P.

Pediatric Physical Therapist

Hospital & Health Care

### "Highly Recommend Apollo for Billing"

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

March 12, 2024

I have very little experience with computers and had a biller who retired. I did not think I would be able to grasp doing billing on my own again. But, \[sensitive content hidden\] at Apollo has helped me and in less than a month, I am receiving ERA's!

Pros

Direct contact with Apollo's \[sensitive content hidden\] who set up initial calls to get me started and is helping me along the way. I do not have to wait days for an answer, as with most billing companies.

Cons

Would be more convenient if the claim could automatically go to clearinghouse. But as it was explained to me, that way is less secure.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

TF

Tyler F.

Athletic Trainer

Medical Practice

### "Comprehensive Rehabilitation Athletic Training Survey "

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

July 25, 2023

My overall experience has been fantastic, and I would recommend apollo to anyone.

Pros

I love how customizable the software is for a variety of applications. The staff at Apollo have been super helpful about customizing the program and scheduling meetings to make sure I understand how to access everything.

Cons

The turnaround time for some edits can be a little long but I also understand it is not that easy to go in and edit multiple things at a time.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

MJ

Maura J.

Owner, SLP

Hospital & Health Care

### "You can't go wrong with this software!"

4.0

Overall Rating

4.0

4.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

February 5, 2023

My overall experience with Apollo has far exceeded my expectations. I am a therapist, by trade, and billing does not come second nature to me. The ease of using the system and the time (and patience) customer support has provided me is simply amazing!

Pros

It was easy to train new employees. It has multiple features for me, as the business owner, to check on finances multiple ways. Customer support is OUTSTANDING!

Cons

Patient bills are difficult for me, but it could be my biller.

Switched from

[Tebra](https://www.capterra.com/p/129169/Tebra/)

Alternatives considered

[WebPT](https://www.capterra.com/p/92920/WebPT/)

[Tebra](https://www.capterra.com/p/129169/Tebra/)

Reasons for choosing Apollo Practice Management

Much more user friendlyCustomer Support

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

CD

Cory D.

Business Manager / Partner

Health, Wellness and Fitness

### "Review Apollo Practice Software"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

November 1, 2022

Apollo has fit our needs well in our PT clinics and I recommend anyone looking for a billing program to check it out.

Pros

Great support for the software. It checks the boxes for improving efficiency and accuracy in billing for our clinics.

Cons

No real issues we have been working through an interface process and will be glad when that is finished.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

JG

joyce g.

Office Manager

Medical Practice

### "Very User friendly "

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

October 31, 2022

I have been training with a very helpful patient person he explains everything well and makes it easy for me to follow and learn the system.

Pros

I have just started using Apollo and it has a lot of features needed for this business. It is easy to learn and has all the features i need for my business

Cons

I like using names rather than numbers when searching info, it does allow me to search for name , but that is one step less I would like to do.

Reasons for choosing Apollo Practice Management

I wanted a company that would allow me to use and purchase just what I needed, the others said I had to use all the product in full not just the parts I needed

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

KR

Karie R.

Receptionist

Medical Practice

### "Great Software!"

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

October 14, 2022

We are going to be able to have posting automated and not have to hand enter charges anymore. As a receptionist I like that we don't have to hand enter all of the patient information. It is just pulled straight over to Apollo from WebPT.

Pros

The software is fairly easy to use. I like the different reports that we can run. I love the support we have been receiving through the set up process.

Cons

The note feature for the therapists could be improved.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

LW

Laura W.

Physical Therapist

Hospital & Health Care

### "Physical Therapy"

4.0

Overall Rating

4.0

4.0

Ease of Use

4.0

4.0

Features

3.0

3.0

Customer Service

5.0

5.0

Likelihood to Recommend

8/10

October 6, 2022

Pros

Ease of scheduling and accessing patient information

Cons

Difficulty accessing and making changes from Apple iPhone. It would be helpful, when changing/deleting appointments to be able to delete an entire series of appointments if they were made individually.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

JH

Judi H.

Office Manager

Medical Practice

### "Big step forward for our company"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

October 5, 2022

Time savings are huge

Pros

The auto posting of payments saves a great deal of time and prevents errors.

Cons

Integration with WEBPT has been a long process. No fault of Apollo.

Reasons for choosing Apollo Practice Management

Seemed like the best solution for our company

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

RP

Rita P.

Owner

Hospital & Health Care

### "Apollo"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

July 14, 2021

EXCELLENT!

Pros

I find the scheduling system to be easy, simple and free of complications!! This is huge and very different than many of the others we have explored! I also find \[SENSITIVE CONTENT\], to be easily accessible, kind, thoughtful, generous with his time and very eager to help us in any way needed! \[SENSITIVE CONTENT\] is very patient to explain and re-explain as needed especially to someone like me, who is older, and not very computer or IT savvy!. This kindness, and personal attention, is very unusual (to any other company), and unique to Apollo. We are so very appreciative of \[SENSITIVE CONTENT\] patience and kindness with us, as we are going through some stressful changes (and with being POST Covid, etc). \[SENSITIVE CONTENT\] spent hours reviewing his EMR with us, and was very professional, patient, and yet warm and kind! Even though we are "ONLY" a relatively small "occupational therapy practice"; not a PT practice; Apollo software is meeting all of our needs and seems so easy to use and very versatile and applicable to our setting and needs. Apollo Practice management is also very reasonable, as although we have many practitioners some only work 4 hours/ week or 4 hours/ month, and the cost is reasonable and allows us to be comfortable utilizing part time staff in hours of bits and pieces. We have made some special requests to customize the Apollo Scheduler to meet our specific needs of only having some PRN therapist work very limited hours/ month, and \[SENSITIVE CONTENT\] has worked with us, and has been very agreeable to help

Cons

None :) everything has been wonderful so far

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

BE

Brooke E.

Occupational Therapist

Health, Wellness and Fitness

### "Choose Apollo"

4.0

Overall Rating

4.0

4.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

February 12, 2020

Excellent customer service that is unmatched by any other documentation company.

Pros

Initially I was interested due to the affordability, however we were blown away by the customization and the customer service that Apollo provides.

Cons

Interfaces could be more user friendly. It would be helpful to have an PDF of a manual with simple step by step instructions for various procedures. Also, to provide initial training for new users.

Alternatives considered

[WebPT](https://www.capterra.com/p/92920/WebPT/)

Reasons for choosing Apollo Practice Management

Cost efficiency and customization

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

[View all Reviews](https://www.capterra.com/p/134458/Apollo-PT-Practice-Management/reviews/)

Popular comparisons

[Epic vs Apollo Practice Management](https://www.capterra.com/compare/122278-134458/EpicCare-EMR-vs-Apollo-PT-Practice-Management) 

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