# Apollo Practice Management Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Apollo Practice Management Software - reviews, pricing plans, popular comparisons to other Physical Therapy products and more. Source: https://www.capterra.com/p/134458/review --- # Apollo Practice Management Software Review 2026: Features, Integrations, Pros & Cons Last updated on April 21, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. 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[Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Apollo Practice Management ## What is Apollo Practice Management? Apollo is a fast and scalable cloud-based online physical therapy practice management tool. Built for any sized Physical therapy practice or Chiropractor, from a solo practitioner to a large health organization. Our aim is to reduce overheads, simplify operations and improve patient outcomes. ✅ Simple Pricing: $108 per therapist/month for ALL modules – Scheduling, Billing, Reporting, and EMR. Unlimited users included at no extra cost!. Growing to 5 Therapists is only $228 a month all inclusive! ✅ Customizable Features: Fully tailored SOAP documentation, built exactly how you need it! ✅ Exceptional Support: Our US based team is here to ensure your success 24/7.Actual person on the phone with you. ✅ Time-Saving Tools: Mobile/Tablet enabled, Unlimited automated reminders (text & email), AI-driven note summaries, and patient self-scheduling. ✅ Free Migration: Switch your EMR and EHR systems with ease – we’ll handle the transfer for you! Designed by PTs and Chiropractitioners. ## What is Apollo Practice Management used for? [Physical Therapy](https://www.capterra.com/physical-therapy-software/) Top alternative Featured Overall rating Based on 31 user reviews Reviews sentiment Positive 94% Neutral 3% Negative 3% Starting price $108 Flat Rate, Per Month Free trial not available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Apollo Practice Management?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.apollopracticemanagement.com/&name=Apollo Practice Management) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Apollo Practice Management 4.6 (31) VS. [4.3 (708)](https://www.capterra.com/p/136876/Pediatric-Therapy-EMR/reviews/) Starting Price $108 Flat Rate, Per Month Starting Price $49 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.5 (31) Ease Of Use 4.5 (708) Value For Money 4.7 (22) Value For Money 4.2 (578) Customer Service 4.8 (31) Customer Service 4.3 (644) ## Apollo Practice Management alternatives [4.6 (89)](https://www.capterra.com/p/190479/Nookal/reviews/) Starting price $55.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars Highest Rated [4.8 (503)](https://www.capterra.com/p/178984/Jane-App/reviews/) Starting price $54.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.6 (54)](https://www.capterra.com/p/187418/Juvonno/reviews/) Starting price $55.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [SPRY](https://www.capterra.com/p/10002555/SPRY/) [4.8 (50)](https://www.capterra.com/p/10002555/SPRY/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/10002555/SPRY/) [View all alternatives](https://www.capterra.com/p/134458/Apollo-PT-Practice-Management/alternatives/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Billing & Invoicing 4.9 (7) 28.57% of 7 reviewers that rated this feature as important or highly important Create, manage, and send invoices or bills to customers Practice Management 5.0 (6) 0.00% of 6 reviewers that rated this feature as important or highly important Managing day-to-day operations of a medical practice such as scheduling appointments, generating reports and more Insurance Management 4.8 (4) 0.00% of 4 reviewers that rated this feature as important or highly important Involves selling of insurance solutions, managing policies, handling claims & assessing risk and coverage Appointment Management 4.7 (3) 0.00% of 3 reviewers that rated this feature as important or highly important Manage various aspects of appointments including booking, rescheduling, canceling EMR/EHR 5.0 (2) 0.00% of 2 reviewers that rated this feature as important or highly important Create and securely store digital patient records HIPAA Compliant 5.0 (2) 0.00% of 2 reviewers that rated this feature as important or highly important Compliant with HIPAA, which sets standards for sensitive patient data protection Apollo Practice Management 31 features Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems Application programming interface that allows for integration with other systems/databases Manage various aspects of appointments including booking, rescheduling, canceling Creation, administration, and evaluation of assessments or tests Automatically create schedules based on business needs or employee availability and qualifications Create, manage, and send invoices or bills to customers Synchronize with other calendars to view mutual availability and schedules Process of submitting and following up on claims with insurance companies Automated reminders and confirmations for booked appointments and events via text or email A collection of customer information such as contact details, demographics, previous interactions, etc. Customize contracts and forms to collect specific information Alter the layout and content of reports Pre-designed layouts that can be customized to match preferences and requirements Import and export data to and from software applications Store, manage, and track all electronic documents in a centralized location Electronically collect payments for goods or services Create and securely store digital patient records Database of frequently used, popular workout routines Designed specifically for physical therapy practices Compliant with HIPAA, which sets standards for sensitive patient data protection Involves selling of insurance solutions, managing policies, handling claims & assessing risk and coverage Manage and support multiple locations Online portal where patients can access information such as health records, treatment plants, etc. Managing day-to-day operations of a medical practice such as scheduling appointments, generating reports and more Customizable notes that help healthcare professionals document and track patient progress Reporting on how each user, task or process has advanced since its initiation View and track pertinent metrics to find patterns and gain insights from data Plan availability and assign specific time slots for tasks and resources Method of writing out notes in patient's charts (subjective, objective, assessment, and plan) Create treatment plans that document interventions and outcomes to track patient progress Get Advice We can help you find the software with the features you need. Features 4.3 (25) 4.3 Based on 25 reviews ## Pricing Value for money 4.7 (22) [View pricing plan details](https://www.capterra.com/p/134458/Apollo-PT-Practice-Management/pricing/) Single $108.00 Flat Rate,Per Month It includes: - 1 Practitioner - Unlimited Scheduling - Unlimited Billing - Unlimited EMR - 100 Texts per month - 100 Faxes per month TEAM $228.00 Flat Rate,Per Month It includes: - 2-5 Practitioners - Unlimited Scheduling - Unlimited Billing - Unlimited EMR - 500 Texts per month - 500 Faxes per month MEDIUM $348.00 Flat Rate,Per Month It includes: - 6-10 Practitioners - Unlimited Scheduling - Unlimited Billing - Unlimited EMR - 800 Texts per month - 800 Faxes per month GROUP $708.00 Flat Rate,Per Month It includes: - 11-15 Practitioners - Unlimited Scheduling - Unlimited Billing - Unlimited EMR - 1500 Texts per month - 1500 Faxes per month LARGE $1,188 Flat Rate,Per Month It includes: - 16-25 Practitioners - Unlimited Scheduling - Unlimited Billing - Unlimited EMR - 2500 Texts per month - 2500 Faxes per month Value for money 4.7 (22) 4.7 Based on 22 reviews ## Integrations [ Flow](https://www.capterra.com/p/150388/Flow/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.8 (31) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.8 (31) 4.8 Based on 31 reviews ## User reviews Overall rating 4.6 Based on 31 reviews Filter by rating 5(22) 4(7) 3(1) 2(0) 1(1) Mentioned topic Sorted by most recent RP Renee P. Pediatric Physical Therapist Hospital & Health Care ### "Highly Recommend Apollo for Billing" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 12, 2024 I have very little experience with computers and had a biller who retired. I did not think I would be able to grasp doing billing on my own again. But, \[sensitive content hidden\] at Apollo has helped me and in less than a month, I am receiving ERA's! Pros Direct contact with Apollo's \[sensitive content hidden\] who set up initial calls to get me started and is helping me along the way. I do not have to wait days for an answer, as with most billing companies. Cons Would be more convenient if the claim could automatically go to clearinghouse. But as it was explained to me, that way is less secure. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. TF Tyler F. Athletic Trainer Medical Practice ### "Comprehensive Rehabilitation Athletic Training Survey " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 25, 2023 My overall experience has been fantastic, and I would recommend apollo to anyone. Pros I love how customizable the software is for a variety of applications. The staff at Apollo have been super helpful about customizing the program and scheduling meetings to make sure I understand how to access everything. Cons The turnaround time for some edits can be a little long but I also understand it is not that easy to go in and edit multiple things at a time. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. MJ Maura J. Owner, SLP Hospital & Health Care ### "You can't go wrong with this software!" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 5, 2023 My overall experience with Apollo has far exceeded my expectations. I am a therapist, by trade, and billing does not come second nature to me. The ease of using the system and the time (and patience) customer support has provided me is simply amazing! Pros It was easy to train new employees. It has multiple features for me, as the business owner, to check on finances multiple ways. Customer support is OUTSTANDING! Cons Patient bills are difficult for me, but it could be my biller. Switched from [Tebra](https://www.capterra.com/p/129169/Tebra/) Alternatives considered [WebPT](https://www.capterra.com/p/92920/WebPT/) [Tebra](https://www.capterra.com/p/129169/Tebra/) Reasons for choosing Apollo Practice Management Much more user friendlyCustomer Support Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. CD Cory D. Business Manager / Partner Health, Wellness and Fitness ### "Review Apollo Practice Software" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 1, 2022 Apollo has fit our needs well in our PT clinics and I recommend anyone looking for a billing program to check it out. Pros Great support for the software. It checks the boxes for improving efficiency and accuracy in billing for our clinics. Cons No real issues we have been working through an interface process and will be glad when that is finished. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JG joyce g. Office Manager Medical Practice ### "Very User friendly " 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 31, 2022 I have been training with a very helpful patient person he explains everything well and makes it easy for me to follow and learn the system. Pros I have just started using Apollo and it has a lot of features needed for this business. It is easy to learn and has all the features i need for my business Cons I like using names rather than numbers when searching info, it does allow me to search for name , but that is one step less I would like to do. Reasons for choosing Apollo Practice Management I wanted a company that would allow me to use and purchase just what I needed, the others said I had to use all the product in full not just the parts I needed Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. KR Karie R. Receptionist Medical Practice ### "Great Software!" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 14, 2022 We are going to be able to have posting automated and not have to hand enter charges anymore. As a receptionist I like that we don't have to hand enter all of the patient information. It is just pulled straight over to Apollo from WebPT. Pros The software is fairly easy to use. I like the different reports that we can run. I love the support we have been receiving through the set up process. Cons The note feature for the therapists could be improved. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. LW Laura W. Physical Therapist Hospital & Health Care ### "Physical Therapy" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 October 6, 2022 Pros Ease of scheduling and accessing patient information Cons Difficulty accessing and making changes from Apple iPhone. It would be helpful, when changing/deleting appointments to be able to delete an entire series of appointments if they were made individually. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JH Judi H. Office Manager Medical Practice ### "Big step forward for our company" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 5, 2022 Time savings are huge Pros The auto posting of payments saves a great deal of time and prevents errors. Cons Integration with WEBPT has been a long process. No fault of Apollo. Reasons for choosing Apollo Practice Management Seemed like the best solution for our company Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. RP Rita P. Owner Hospital & Health Care ### "Apollo" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 14, 2021 EXCELLENT! Pros I find the scheduling system to be easy, simple and free of complications!! This is huge and very different than many of the others we have explored! I also find \[SENSITIVE CONTENT\], to be easily accessible, kind, thoughtful, generous with his time and very eager to help us in any way needed! \[SENSITIVE CONTENT\] is very patient to explain and re-explain as needed especially to someone like me, who is older, and not very computer or IT savvy!. This kindness, and personal attention, is very unusual (to any other company), and unique to Apollo. We are so very appreciative of \[SENSITIVE CONTENT\] patience and kindness with us, as we are going through some stressful changes (and with being POST Covid, etc). \[SENSITIVE CONTENT\] spent hours reviewing his EMR with us, and was very professional, patient, and yet warm and kind! Even though we are "ONLY" a relatively small "occupational therapy practice"; not a PT practice; Apollo software is meeting all of our needs and seems so easy to use and very versatile and applicable to our setting and needs. Apollo Practice management is also very reasonable, as although we have many practitioners some only work 4 hours/ week or 4 hours/ month, and the cost is reasonable and allows us to be comfortable utilizing part time staff in hours of bits and pieces. We have made some special requests to customize the Apollo Scheduler to meet our specific needs of only having some PRN therapist work very limited hours/ month, and \[SENSITIVE CONTENT\] has worked with us, and has been very agreeable to help Cons None :) everything has been wonderful so far Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. BE Brooke E. Occupational Therapist Health, Wellness and Fitness ### "Choose Apollo" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 February 12, 2020 Excellent customer service that is unmatched by any other documentation company. Pros Initially I was interested due to the affordability, however we were blown away by the customization and the customer service that Apollo provides. Cons Interfaces could be more user friendly. It would be helpful to have an PDF of a manual with simple step by step instructions for various procedures. Also, to provide initial training for new users. Alternatives considered [WebPT](https://www.capterra.com/p/92920/WebPT/) Reasons for choosing Apollo Practice Management Cost efficiency and customization Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/134458/Apollo-PT-Practice-Management/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider's website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/)