# Ayoa Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Ayoa Software - reviews, pricing plans, popular comparisons to other Project Management products and more. Source: https://www.capterra.com/p/135980/DropTask --- # Ayoa Software Review 2026: Features, Integrations, Pros & Cons Last updated on June 3, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Ayoa ## What is Ayoa? Ayoa is an innovative all-in-one digital workspace that seamlessly blends visual mind mapping with robust task management. Unlike traditional productivity tools, Ayoa adapts to your natural thinking style, whether you're a visual thinker, linear planner, or somewhere in between. With its intuitive interface, teams can capture ideas through dynamic mind maps, transform them into actionable tasks, and collaborate effectively—all in one place. The platform stands out for its commitment to accessibility, featuring neurodiversity-friendly settings and flexible workflows that accommodate diverse thinking patterns. From brainstorming sessions on digital whiteboards to managing complex projects with Gantt timelines, Ayoa helps individuals and teams work smarter, not harder. Its AI-powered features aid in breaking through creative blocks, while real-time collaboration tools ensure everyone stays connected and productive. Whether you're a student, professional, or team leader. ## What is Ayoa used for? [Mind Mapping](https://www.capterra.com/mind-mapping-software/)[Project Management](https://www.capterra.com/project-management-software/)[Idea Management](https://www.capterra.com/idea-management-software/) Top alternative Featured Overall rating Based on 206 user reviews Reviews sentiment Positive 91% Neutral 5% Negative 3% Starting price £13 Per User, Per Month Free trial not available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Ayoa?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.ayoa.com&name=Ayoa) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Ayoa 4.5 (206) VS. [4.4 (15,393)](https://www.capterra.com/p/19319/JIRA/reviews/) Starting Price £13 Per User, Per Month Starting Price $7.91 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.3 (206) Ease Of Use 4.1 (14,436) Value For Money 4.3 (160) Value For Money 4.3 (9,836) Customer Service 4.5 (128) Customer Service 4.2 (9,592) ## Ayoa alternatives [4.2 (993)](https://www.capterra.com/p/113540/Bitrix24/reviews/) Starting price $69.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 82% of reviewers rated it above 4 stars [4.5 (13,582)](https://www.capterra.com/p/184581/Asana-PM/reviews/) Starting price $10.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [4.4 (3,008)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars Highest Rated [4.6 (6,050)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/135980/DropTask/alternatives/) ## FAQs about Ayoa Overview ### What problems does Ayoa solve? Ayoa solves scattered task ownership, poor project visibility, and inefficient status tracking by organizing work into visual boards, planners, and reminders. Project managers, marketing teams, creative teams, educators, and small business groups use it to assign work clearly, spot bottlenecks early, prioritize urgent tasks, and reduce update meetings. Answer based on 133 reviews Overview ### Which roles and teams benefit most from Ayoa? Ayoa benefits executives, business owners, and directors who need a visual way to plan priorities, track progress, and align teams. Project managers and operations leaders use it to organize tasks and deadlines, while educators, specialists, and creative professionals rely on mind mapping for brainstorming, lesson planning, and idea development. Answer based on 205 reviews Overview ### What company size and industries is Ayoa built for? Ayoa is built primarily for small businesses, which make up 77% of reviewers, with Education Management the top industry at 8%. It supports team collaboration, communication, mind mapping, task management, and idea generation, and also serves Enterprise firms at 13% and midsize businesses at 10%, especially in Computer Software and IT services. Answer based on 206 reviews Features and Usability ### What are the key features of Ayoa? Ayoa includes core task management tools like task assignment, due dates, reminders, recurring tasks, and progress tracking. Its differentiators are visual task management through Canvas, Workflow, and Kanban board views, plus mind maps and whiteboards for brainstorming. Collaboration features such as comments, file sharing, and notifications support team coordination. Answer based on 88 reviews Pricing ### How much does it cost and what fees or limitations are included? Ayoa offers a free version, while the paid Ultimate plan starts at $13 per user/month and drops to $10.57 per user for 50 users. Larger teams need custom pricing through sales. Reviewers describe the free tier as usable, but some say paid-only features and team pricing can feel expensive. Answer based on 39 reviews Integrations ### Which third-party tools and platforms does Ayoa integrate with? Ayoa integrates with 6 third-party tools, including Evernote Teams and Google Calendar, which reviewers mention most often. Its catalog also lists Dropbox Business, Google Contacts, Google Drive, and Zoom Workplace. Reviewer feedback also references Outlook and email integrations for scheduling, notes, and communication. Answer based on 25 reviews Getting Started and Support ### How easy is it to onboard and train a team on Ayoa? Ayoa is fairly quick to onboard for visual thinkers and nontechnical users, with video tutorials that help teams get started fast. Reviewers say basic use can click within minutes, while admins, new users, and feature-heavy teams often need more time to learn views, settings, and less obvious tools through practice. Answer based on 24 reviews Getting Started and Support ### What customer support options does Ayoa offer, and how do users rate the experience? Ayoa offers email/help desk, FAQ/forum, a knowledge base, and phone support. User experience with support is mixed: some reviewers report quick responses, helpful guidance, and a team that listens to feedback, while others describe unhelpful customer service, refund disputes, and frustration resolving installation or product issues. Answer based on 36 reviews Task management ### How good is Ayoa for task management? Ayoa makes daily task management clear and visual with multiple views, recurring tasks, reminders, and shared assignments. Small teams, solo users, and creative planners like the drag-and-drop boards and mind maps, though some users want easier bulk editing, better master task visibility, stronger dependencies, and smoother navigation between views. Answer based on 88 reviews ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Task Management 5.0 (7) 71.43% of 7 reviewers that rated this feature as important or highly important Create, manage and track all task activities and progression Project Planning/Scheduling 4.8 (6) 83.33% of 6 reviewers that rated this feature as important or highly important Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints Task Scheduling 4.8 (5) 100.00% of 5 reviewers that rated this feature as important or highly important Track and manage the scheduling of tasks Brainstorming 4.0 (4) 75.00% of 4 reviewers that rated this feature as important or highly important Group collaboration to solve ideas in a productive and concentrated manner. Collaboration Tools 4.3 (4) 75.00% of 4 reviewers that rated this feature as important or highly important Provides a channel for team members to share media files, communicate, and work together Gantt/Timeline View 4.3 (3) 33.33% of 3 reviewers that rated this feature as important or highly important Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies Ayoa 67 features An @mention is a way to tag or notify a specific person about a message/post Define levels of authorization for access to specific files or systems Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Assign issues and tasks based on availability or required skills Group collaboration to solve ideas in a productive and concentrated manner. Organize and group data or items based on various criteria Communicate using direct chat or messages within the system Provides a channel for team members to share media files, communicate, and work together Leave comments and notes on documents for others to view Manage and track all internal and external communication conducted via calls, email, text, or chat Collects information, opinions, or ideas from a group of people Pre-designed layouts that can be customized to match preferences and requirements Import and export data to and from software applications Graphical representation of data Specify or track the date/time a project, task, etc., is due for completion Enables schematic data presentation through org charts, mind maps, flowcharts, and process diagrams. Canvas that can be used to create and collaborate in person and online. Assemble applications and processes by dragging over and arranging pre-built components Convert emails into tasks Public or private sharing of digital files such as documents, audio/video, images, and more Diagram that represents an algorithm, workflow, or process Games or game-like elements to track progress and reward accomplishments Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies Create, collect, discuss, improve, and evaluate insights or alternative thinking before starting projects Facilitates users voting on ideas that are presented so the most favorable ones can be highlighted and further pursued The creation, development, and sharing of potentially innovative new ideas Process of developing, planning, managing, and executing new ideas or innovations Visualization tool to organize and optimize tasks and track their status at every stage of workflow Monitor task progress and planned accomplishments to better manage project status Diagram used to organize information in a hierarchical way to show relationships Access software remotely via mobile devices Access the system via a mobile application Level of completion within a task Overview of all programs that help compare initiatives, align projects with strategic goals and identify risk Share and present designs Arrange tasks based on the level of priority or urgency Reporting on how each user, task or process has advanced since its initiation Plan and coordinate all the resources, costs and time needed to execute assignments Organize and schedule projects Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints Pre-designed project plans that can be customized Create, manage, or update project workflows. Notifications that are delivered to users as soon as an event occurs Receive system updates as soon as any changes are made Set the frequency of a task's occurrence Track task progress, milestones, delays, or other key information and generate reports on them for evaluation Process of planning, scheduling and executing the optimal and effective use of human capital across projects Search and filter data across systems to locate required information by entering keywords or certain criteria Create, draw, and annotate graphical content directly within the software application Track the status over time for a request, process, asset, or transaction Split and manage tasks into individual components Attach digital tags to documents and assets for identification, search, or monitoring purposes UI looks like task board Edit task information and all related elements Create, manage and track all task activities and progression Track the status and progress of tasks Track and manage the scheduling of tasks Add labels or tags to tasks Sample files or documents that could be customized as needed or used as is Set up connections to third-party platforms to improve business processes Log and record hours worked and costs spent to assist in billing and invoicing Measure and track time including hours worked and paid time off (PTO) A digital list of items that need to be completed Create, design, and visually represent processes within the software Allows multiple users to simultaneously annotate on a digital whiteboard Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.3 (205) 4.3 Based on 205 reviews ## Pricing Value for money 4.3 (160) Free Version [View pricing plan details](https://www.capterra.com/p/135980/DropTask/pricing/) Ultimate £13.00 Per User,Per Month It includes: - Advanced Presentation Modes - Built in Video Conferencing - Canvas and Workflow Task Boards - Extensive Image Libraries - File Storage (up to 60mb Per File) - Gantt Timeline View / Export - Group Brainstorming Modes - Mind Maps Incl. Organic Maps - Priority Support - Radial Maps & Speed Maps - Unlimited Sharing and Collaboration - Whiteboards Value for money 4.3 (160) 4.3 Based on 160 reviews ## Integrations [ Google Drive](https://www.capterra.com/p/161425/Drive/)[ Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/)[ Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/)[ Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/)[ Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[ Google Contacts](https://www.capterra.com/p/203196/Google-Contacts/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.5 (128) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.5 (128) 4.5 Based on 128 reviews ## User reviews Overall rating 4.5 Based on 206 reviews Filter by rating 5(127) 4(61) 3(11) 2(3) 1(4) Mentioned topic Sorted by most recent WD Wayne D. founder Mechanical or Industrial Engineering ### "Non-Intuitive" 1.0 Overall Rating 1.0 1.0 Ease of Use 1.0 1.0 Features 1.0 1.0 Customer Service 1.0 1.0 Likelihood to Recommend 0/10 July 19, 2024 I do not often feel like a Sucker, but I certainly do with this app. Pros Training explains how to do it, but it seems that training refers to a different version. "Oh yeah, we changed that, this is how to do it." and the new instructions will take you to the next page and more puzzlement. Cons I feel like a sucker. I have wasted three days of work trying to learn how to make Ayoa operate like I was led to believe it would work. I finally decided it was not going to happen. I will complement them on their their salesmanship. "I thought I went to bed with an angel, but I woke up with a circus clown." No refund. Switched from [VuePilot](https://www.capterra.com/p/201139/VuePilot/) I am a sucker with a credit card, and I fell into the trap. Reasons for choosing Ayoa Your wonderful testimonials. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. NS nicola s. real estate Information Services ### "voglio tornare ad imind map" 1.0 Overall Rating 1.0 1.0 Ease of Use 1.0 1.0 Features 1.0 1.0 Customer Service 0.0 0.0 Likelihood to Recommend 0/10 April 1, 2024 negativa. Vorrei tornare alla facilità di imind map Pros per adesso molto poco. Lo trovo incompleto Cons troppo complesso. istruzioni scarse. Non ci sono tutorial in italiano. Non ci sono video in italiano Reasons for choosing Ayoa perche usavo imind map e mi piaceva molto Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Bellevida H. Entrepreneuriat Writing and Editing ### "Ayoa meilleure application " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 12, 2023 Pros Ayoa est le meilleur logiciel de gestion de projets. Sa performance de gérer et de mettre en ordre les idées est waouh Cons Elle est un meilleur logiciel,certes elle utilise trop de forfait internet. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. NJ Nilkanth J. Director & Country Manager Industrial Automation ### "Use of Ayoa" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 July 1, 2023 Very good Pros Mindmaps are the best which is what I use. Cons The fonts become very small when we put in more information and the PDF does not come very clear Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AC Andrew C. Accountant & Bookkeeper Accounting ### "An awesome tool if you are a visual learner" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 April 10, 2023 Pros The freedom to create workflows and mindmaps easily and quickly - very intuitive. Cons If you have a very large mindmap it can run slow which can be frustrating Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AD Angelo D. Associate Product Manager Internet ### "Ayoa: An Intuitive, Easy-to-Use Task Management Software" 5.0 Overall Rating 5.0 5.0 Ease of Use 3.0 3.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 January 22, 2023 Overall, Ayoa is an excellent task management software that makes it easy to manage tasks, organize projects, and keep track of your progress. It's a powerful tool that is well worth the investment if you need a comprehensive task management solution. Pros Ayoa is an intuitive task management software that makes project and task management super easy. It has a sleek, user-friendly interface and comes with a host of powerful features that help you organize your tasks and keep track of your progress. It also integrates with a variety of other services, making it an incredibly versatile tool. Cons Ayoa can be a bit expensive for some users, and the learning curve can be a bit steep at first. Additionally, some users may find it difficult to navigate the interface and use all of the features. Switched from [RingCentral Video](https://www.capterra.com/p/124580/RingCentral-Meetings/) Ayoa offers a number of features that set it apart from its alternatives, such as its intuitive user interface, its wide variety of integrations, and its powerful features. It's also a great value, as it offers a number of features and integrations that you wouldn't find with other task management software. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MB Miquiel B. Project Manager Writing and Editing ### "The Visual Productivity you need to run your online business" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 14, 2022 Ayoa solves any problem that you will encounter as a Creative in the Creator Economy. Pros I like the integration between Mind Mapping, Brainstorming, the Kanban Feature for Task/Project Management, and the Whiteboard Feature for Information Retention. Cons That I didn't come back to this earlier, I wasted time using other apps. Switched from [MindManager](https://www.capterra.com/p/31776/MindManager/) Because I moved over to the MAC Platform and MindManager is not evolving with Technology. The inclusion of the White Board and the AI Feature shows that OpenGenius and \[SENSITIVE CONTENT\] are adapting with the latest evolution of Technology. Reasons for choosing Ayoa It is based upon \[SENSITIVE CONTENT\] findings and \[SENSITIVE CONTENT\] has come in and ensured that the product evolves along with the latest technological advances. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AU Anonymous User data analyst Accounting ### "Idea Management solution" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 November 13, 2022 An efficient solution for good project management Pros The strong point of AYOA is the good structuring and efficient management of the tasks. In addition to all this, the generation of reports Cons the management of flows is a bit disturbing Switched from [Things](https://www.capterra.com/p/119096/Things/) Alternatives considered [Things](https://www.capterra.com/p/119096/Things/) Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Mignon F. CEO Education Management ### "The best planning solution for visual spatial thinkers, multitalented and neurodiverse entrepreneurs" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 August 17, 2022 Best app despite of customer support. Pros The flexibel visual approach suites my way of bringing structure into my ideas and plans. Cons the price development and handling of it and the way the support does not really support when one wants to become an affiliate. Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Alternatives considered [Trello](https://www.capterra.com/p/211559/Trello/) Reasons for choosing Ayoa The visuality Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. PS Percival S. owner Information Technology and Services ### "AYOA is excellent mindmapper and task software." 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 30, 2022 I love AYOA overall. It's not as useful for task management as ASANA but the way you can view your mindmaps, whiteboards and the tasks you do in a visual, dynamic environment is 2nd to none. Pros I love the way that AYOA renders it's mind maps in several views. Same for task management that actually allows you to have the different categories in large moving "bubbles". it even has a Pulse which is a team blkast that I use as a daily diary. Cons Not enough hotkeys and the email to task method could be more focused. Switched from [Miro](https://www.capterra.com/p/128955/Miro/) Miro too costly. Reasons for choosing Ayoa AYOA has the best rendering for large project management Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/135980/DropTask/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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