# Ayoa Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Ayoa the right Project Management solution for you? Explore 206 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/135980/Semrush/reviews --- Ayoa 4.5 (206) [View alternatives](https://www.capterra.com/p/135980/DropTask/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of Ayoa Ease of use 4.3 Customer Service 4.5 ## Pros and Cons in Reviews MB Miquiel B Project ManagerWriting and Editing, Self-employedUsed the software for: 1-2 years. “I like the integration between Mind Mapping, Brainstorming, the Kanban Feature for Task/Project Management, and the Whiteboard Feature for Information Retention.“ December 14, 2022 WD Wayne D founderMechanical or Industrial Engineering, 2 - 10 employeesUsed the software for: Less than 6 months. “I have wasted three days of work trying to learn how to make Ayoa operate like I was led to believe it would work.“ July 19, 2024 Mignon F CEOEducation Management, Self-employedUsed the software for: More than 2 years. “The flexibel visual approach suites my way of bringing structure into my ideas and plans.“ August 17, 2022 PS Percival S ownerInformation Technology and Services, 2 - 10 employeesUsed the software for: More than 2 years. “Not enough hotkeys and the email to task method could be more focused.“ June 30, 2022 NJ Nilkanth J Director & Country ManagerIndustrial Automation, 2 - 10 employeesUsed the software for: Less than 6 months. “Mindmaps are the best which is what I use.“ July 1, 2023 Jean Faya K data analystAccounting, 1,001 - 5,000 employeesUsed the software for: Less than 6 months. “the management of flows is a bit disturbing“ November 13, 2022 AC Andrew C Accountant & BookkeeperAccounting, Self-employedUsed the software for: 1-2 years. “The freedom to create workflows and mindmaps easily and quickly - very intuitive.“ April 10, 2023 Panos T Managing DirectorMining & Metals, 11 - 50 employeesUsed the software for: I used a free trial. “The graphics environment does not make online collaboration easy (UI is kind of heavy as well)“ October 20, 2021 ## Showing most helpful reviews Showing 1-25 of 206 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Jane N. Senior Application Specialist Information Technology and Services Used the software for: 2+ years ### "Supportive tool for mindmapping" February 3, 2020 5.0 Any I can find: - overview of topics (learning) - overview of incidents (troubleshooting) - knowledgesharing - Brainstorming Pros \- great feature set - elaborate shortcut set (quick entering data) - great options to use visual indicators (Icons, numbers, etc.) in the mind maps - good export options - pleasing visual appearance - normal file management, so easy to organize multiple mind maps Cons is replaced by cloud option - that is not supporting the greatest parts of the feature set in iMindMap yet. Zooming and keeping the overview can be a little challenging, but nothing compared to the benefits of the solution Switched from [MindManager](https://www.capterra.com/p/31776/MindManager/) Better feature set, cheaper and more visually appealing Review Source MB Miquiel B. Project Manager Writing and Editing Used the software for: 1-2 years ### "The Visual Productivity you need to run your online business" December 14, 2022 5.0 Ayoa solves any problem that you will encounter as a Creative in the Creator Economy. Pros I like the integration between Mind Mapping, Brainstorming, the Kanban Feature for Task/Project Management, and the Whiteboard Feature for Information Retention. Cons That I didn't come back to this earlier, I wasted time using other apps. Reason for choosing Ayoa It is based upon \[SENSITIVE CONTENT\] findings and \[SENSITIVE CONTENT\] has come in and ensured that the product evolves along with the latest technological advances. Switched from [MindManager](https://www.capterra.com/p/31776/MindManager/) Because I moved over to the MAC Platform and MindManager is not evolving with Technology. The inclusion of the White Board and the AI Feature shows that OpenGenius and \[SENSITIVE CONTENT\] are adapting with the latest evolution of Technology. Review Source WD Wayne D. founder Mechanical or Industrial Engineering Used the software for: Less than 6 months ### "Non-Intuitive" July 19, 2024 1.0 I do not often feel like a Sucker, but I certainly do with this app. Pros Training explains how to do it, but it seems that training refers to a different version. "Oh yeah, we changed that, this is how to do it." and the new instructions will take you to the next page and more puzzlement. Cons I feel like a sucker. I have wasted three days of work trying to learn how to make Ayoa operate like I was led to believe it would work. I finally decided it was not going to happen. I will complement them on their their salesmanship. "I thought I went to bed with an angel, but I woke up with a circus clown." No refund. Reason for choosing Ayoa Your wonderful testimonials. Switched from [VuePilot](https://www.capterra.com/p/201139/VuePilot/) I am a sucker with a credit card, and I fell into the trap. Review Source AD Angelo D. Associate Product Manager Internet Used the software for: 6-12 months ### "Ayoa: An Intuitive, Easy-to-Use Task Management Software" January 22, 2023 5.0 Overall, Ayoa is an excellent task management software that makes it easy to manage tasks, organize projects, and keep track of your progress. It's a powerful tool that is well worth the investment if you need a comprehensive task management solution. Pros Ayoa is an intuitive task management software that makes project and task management super easy. It has a sleek, user-friendly interface and comes with a host of powerful features that help you organize your tasks and keep track of your progress. It also integrates with a variety of other services, making it an incredibly versatile tool. Cons Ayoa can be a bit expensive for some users, and the learning curve can be a bit steep at first. Additionally, some users may find it difficult to navigate the interface and use all of the features. Switched from [RingCentral Video](https://www.capterra.com/p/124580/RingCentral-Meetings/) Ayoa offers a number of features that set it apart from its alternatives, such as its intuitive user interface, its wide variety of integrations, and its powerful features. It's also a great value, as it offers a number of features and integrations that you wouldn't find with other task management software. Review Source MW Mark W. Professor Research Used the software for: 2+ years ### "Helps to keep me organised (and sane!)" August 31, 2019 5.0 I am the director of a national supercomputing facility and Ayoa helps me to plan all the activities that are associated with funding applications, day-to-day management, strategic planning and the supervising of my phd students. I also use it for personal planning such as holidays, etc. Pros The "now, next, soon" planning feature; ability to create tasks from e-mail. Cons I actually preferred the old name (droptask). Alternatives considered [Things](https://www.capterra.com/p/119096/Things/) Reason for choosing Ayoa The interface was more aligned with my way of thinking/working so I find it easier to use. Review Source Response from OpenGenius September 10, 2019 Hi Mark, thanks so much for taking the time to leave a review. We're glad to hear you're enjoying using Ayoa! If you'd be happy to work with us to provide a case study to be featured on our website, please let me know and I can contact you with more details :) Thanks, Megan CM Colin M. Corporate Manager Translation and Localization Used the software for: 6-12 months ### "Not happy - prefered Imindmap 11" September 17, 2019 2.0 I tried using Ayoa for a couple of months but have reverted to using Imindmap 11 Pros The promise of combining a robust task manager to a mind mapping solution Cons Online only, unable to work while offline.. I use mindmap 11 a lot while flying. Limited map formating When creating a task from a mind map, the created task is a stand-alone and is not referenced to the project or mind map. Storing and accessing maps online Switched from [Ayoa](https://www.capterra.com/p/135980/DropTask/) The promise of combining a robust task manager to a mind mapping solution Review Source Response from OpenGenius September 25, 2019 Hi Colin, thanks for taking the time to leave a review. Sorry to hear that Ayoa isn't currently meeting your needs. But good news! Organic Mind Mapping (much like the iMindMap Maps you're familiar with) are coming to Ayoa very soon - keep an eye out over the next few weeks... In terms of working offline, Ayoa is a cloud-based app, the data is stored online rather than locally and you will require the internet to log in. Once you've logged in you can work offline. However, until you go online again, none of that data can be synced to the servers. This means that anything you have updated wouldn't be updated on other devices until you connect to the internet and the information is synced. Working offline can be really useful for when you're on the move or working in an area with an unreliable network, however, to get the most out of Ayoa I would recommend ensuring that you connect regularly to ensure your data is is synced. Hope that helps :) VR Verified Reviewer Managing Director Mining & Metals Used the software for: I used a free trial ### "Does not get the job done " October 20, 2021 3.0 The limited team size allowed did not help us test how we can properly design and execute a subproject. It was good for brainstorming and mind mapping, but that was it. Pros 1\. Mind mapping and sharing it with team members as a trial. You can't start paying apps for 10 people and then check if it works. 2. Formatting an idea into different ways - a very useful capability Cons 1\. The graphics environment does not make online collaboration easy (UI is kind of heavy as well) 2. The trial version does not allow the onboarding of a testing team to find out whether this is a good fit 3. Does not offer canvases or templates to cover the most popular team activities. You need to jump to another app Alternatives considered [MindMeister](https://www.capterra.com/p/141357/MindMeister/) Reason for choosing Ayoa It looked like offering more capabilities with canvases Review Source AC Anthony C. Entrepreneur Health, Wellness and Fitness Used the software for: Less than 6 months ### "A Tool To Be More Effective - all your task/ calendar/ project management in one place" December 5, 2019 5.0 I can easily go to Ayoa to quickly check off a task and get an idea of what my tasks for the day are. Adding how urgent and important is a great feature to prioritise when I manage to use it better. Pros Easy to use interface combining Mind maps with task boards. High level of detail and ability to attach files to tasks. New Gantt chart feature now in task mode as well as planner means you don't have to add tasks to the planner to see a broad view of deadlines. Easy to add and complete a checklist too! Cons At first having to go to the home page before navigating to another mode was a minor inconvenience but now that the buttons are in the navigation bar that is now irrelevant! Sometimes in the Gantt chart it can be hard to identify deadline times for short-term tasks Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Recommended and the demo with the team was helpful to see how easy to manage things are. Review Source Response from OpenGenius December 10, 2019 Hi Anthony, thanks so much for taking the time to leave a review. It's great to hear you're enjoying using Ayoa and our new feature, Gantt Timeline. I'll be sure to pass your feedback onto the team. :) JL Jane L. Senior Application Specialist Computer Software Used the software for: 1-2 years ### "Good and speedy tool for mindmapping" September 8, 2019 4.0 Quite agile but not yet cutting it to be my main tool (coming from iMindMap) Pros Quite speedy and accessible everywhere - good approach to mind mapping. Cons Missing options to organize my mind maps - I miss the ability to add icons to mind maps (not social features, but icons indicating content meaning. Switched from [Ayoa](https://www.capterra.com/p/135980/DropTask/) Kind of forced - I hope and expect that the feature set of Ayoa will be able to replace my primary mind map tool, but not yet mature enough for that Review Source Response from OpenGenius September 10, 2019 Hi Jane, thanks so much for taking the time to leave a review. Keep an eye out over the next few weeks for developments in our MInd Mapping feature - including the addition of Organic Mind Mapping that you'll be familiar with as an iMindMap user. We can't wait to see what you think! BK Brady K. Senior Developer Computer Software Used the software for: I used a free trial ### "Some initial friction using certain tools but all features turn out great" July 7, 2020 4.0 Frustrating, then manically positive, then some residual frustrations, but small vs my Mind Mapper's positives. Pros The Mind Mapper, I like its value add, its effectiveness, and it's very easy to use; the auto-layout is especially quick and easy with just two main hot-keys, "child" and "sibling", and spacing and layout are done for you immediately. Cons As little as I have used it, I could find no quick-and-smooth, Ayoa way of moving tasks from a Mind Map to a task board, which I believe is quite a valuable function. After mapping tasks in the Mind Map, my next step is a linear, ordered list of all tasks in one big, hierarchical list I can export for my Pomodoro tracker, Pomodone. Something else I'm more enamoured with in PomoDone is how many task management systems it integrates with, like Trello. I know you have a review somewhere where the user quickly switched from Trello to Ayoa, but for many, a nice, quick switch to Ayoa requires lots of work with the outgoing task system. You should try winning with a great product and not excluding competitors from your integrations. Alternatives considered [Jira](https://www.capterra.com/p/19319/JIRA/)[GitMind](https://www.capterra.com/p/192602/GitMind/)[Trello](https://www.capterra.com/p/211559/Trello/) Reason for choosing Ayoa I haven't yet. I've subscribed but not decided on continuing it just yet. Review Source VR Verified Reviewer Business Analyst Expert Insurance Used the software for: 1-2 years ### "DropTask beautifully scales up." October 26, 2018 5.0 Because DropTask is web-based, I use it both at home for personal tasks, and at the office to manage my own work. My company uses Outlook 2010, but I don't enjoy the task list there. My function is business analyst. When I write user stories, I organize them in the Canvas view in DropTask. This is for my eyes only; no colleague is invited since this is not an office tool. Pros DropTask is versatile: you can use it as a simple task list, as a collaborative system, even as an agile tool... Most of the time, I find what I need just by looking where it seems to make sense - and there it is. The interface is beautiful and well thought through. My company uses Jira to manage workflows. It's great, but heavyweight. I could imagine small companies or teams using DropTask. Cons I don't know what happens to the files I attach to a task. Are they ever deleted? Are they kept somewhere? I am reluctant to attach files because I don't see DropTask as a safe storage place. I wish there was a way to attach files through DropTask to Google Drive, OneDrive, DropBox, on another dedicated service. Review Source Response from OpenGenius October 30, 2018 Hi there, Thank you for taking the time to leave a review. I just wanted to make you aware that if you upload a file to DropTask, the file is stored securely in Amazon's S3 cloud storage service. The only people who have access to the file are the people who have access to the task that the file is attached to. Once the file is deleted from the task or the task is deleted, the file will be permanently deleted from Amazon's S3 cloud storage service. If there's anything else that you're unsure on, please feel free to drop us a message at support@droptask.com, where out customer support team will be happy to answer any questions that you may have. :-) Many thanks, Rowanne CK Cynthia K. student/postdoc researcher Health, Wellness and Fitness Used the software for: 2+ years ### "Ayoa user" September 13, 2019 5.0 I use it to plan out my projects and see what needs to happen when. Pros the ease, visualization aspect (I love the bubbles), Cons When I initially started I was using hte free option and when it updated, I lost a lot of importnat options (e.g. sort by time etc), which made me have to buy the package. I didn't do that for a logn time as I didn't have the financial resources, and I went to a competitor that was free and had those specific options. Then when I actually got the subscription, I felt it was expensive for what I got. I wish there was an option for student subscription or maybe a sliding scale or something. Another thing, is that I still find working with the mind maps to be difficult. It would be nice if there was an easier way to connect hte mindmaps tasks to the tasks boards etc. Now it is just getting confusing. Review Source Response from OpenGenius September 25, 2019 Hi Cynthia, thanks for taking the time to leave a review. Your feedback is really helpful and I'll pass it on to our development team. Please note that students can get 35% off their subscription - you just need to verify your educational email address. For further assistance, please contact support@ayoa.com. Thanks! PS Percival S. owner Information Technology and Services Used the software for: 2+ years ### "AYOA is excellent mindmapper and task software." June 30, 2022 5.0 I love AYOA overall. It's not as useful for task management as ASANA but the way you can view your mindmaps, whiteboards and the tasks you do in a visual, dynamic environment is 2nd to none. Pros I love the way that AYOA renders it's mind maps in several views. Same for task management that actually allows you to have the different categories in large moving "bubbles". it even has a Pulse which is a team blkast that I use as a daily diary. Cons Not enough hotkeys and the email to task method could be more focused. Reason for choosing Ayoa AYOA has the best rendering for large project management Switched from [Miro](https://www.capterra.com/p/128955/Miro/) Miro too costly. Review Source MP Miles P. Director Oil & Energy Used the software for: 2+ years ### "Simplicity" September 2, 2019 5.0 I have used Ayoa since its inception as Droptask and have been very impressed with the way the developers have listened to the users and developed a most useful planning and collaboration tool. Pros Ayoa allows me to plan ahead for projects and set reminders months or even years from now if needed. I use the calendar view every day to plan my day and set priorities for what I must achieve in that day. Being able to look ahead at the rest of the week gives me a good idea of what’s is coming at me. Having been an avid user or Mindmaps it is great that this is now incorporated in the system, I use this each time I start a new project. Cons I have no issues with Ayoa, it does all of the things that I need and has many useful features that I am sure I will use if I work with a bigger team. Review Source Response from OpenGenius September 10, 2019 Hi Miles, thanks so much for taking the time to leave a review. We're glad to hear you're enjoying using Ayoa! Keep an eye out for even more Mind Map developments over the next few weeks... VR Verified Reviewer Managing Director Consumer Services Used the software for: 2+ years ### "Essential Accountability Tool" September 24, 2018 5.0 Accountability is a massive issue for all businesses. DropTask has been an easy and cheap solution to roll out across many different businesses and user types. It has improved our completion rate of tasks and greatly assisted in team buy-in and engagement. Pros Droptask is so simple to use that it requires little to no training. The various visual representations of projects allows people to see their tasks in a format that works for them. Cons Very happy with the product. Sometimes lose myself when scrolling in canvas layout. Review Source RO Rob O. Creative Director Publishing Used the software for: 2+ years ### "Great for our small business" September 6, 2019 4.0 We've tested about every task management software there is and this was hands down the winner. Pros Very intuitive to use for anyone. Can be very simple or as intricate as you need. Cons Can't attach large files. Deleting a user who created tasks also deletes tasks they have created (not sure if this was updated—too afraid to try). Reason for choosing Ayoa Others were just glorified chatboards for the most part and not intuitive: visually or otherwise. Review Source Response from OpenGenius September 10, 2019 Hi Rob, thanks for a wonderful review. It's great to hear you're enjoying using Ayoa with your team! In reference to deleting a user and their tasks being deleted too, we would be grateful if you could tell us more about this - it shouldn't be possible as long as tasks are allocated to a Task Board or Mind Map. You can either reply to this comment or email support@ayoa.com Thanks again & we look forward to hearing from you. TP Tim P. Director Support Services Education Management Used the software for: 2+ years ### "Original and Best: Mind Mapping as it should be done" March 8, 2019 5.0 Having Mind Mapped on paper for over twenty years before this product came along, I was already very comfortable with the discipline. This was the first digital product I tried, nearly ten years ago, and it still stands out head and shoulders above its rivals as a pure Mind Mapping product. Others may seem to align closely with certain disciplines (engineering or IT), but none delivers as consistently as iMindMap. Pros iMindMap adheres more closely to Tony Buzan's original concept of mind-mapping as a discipline than any other rival I have tried. As, of course, it should. It is always intuitive and supports you seamlessly, especially if working on an ipad pro or similar large touch screen device. Cons The more detailed branch selection tool can be fiddly to control now that so many options are available in the full menu, but the simple default options (line or narrative box) are usually sufficient. Also, particularly in touch screen mode, it can be way too easy to input a branch or sub-branch by accident, just brushing the screen. The "undo" key helps, but it can interrupt your flow when working quickly. Review Source TF Tim F. Lecturer Higher Education Used the software for: 6-12 months ### "Achieving Deep Learning" March 11, 2021 5.0 Really enjoyed using Ayoa and the results from student feedback. Many say they prefer this method to bums on seats lectures... Pros Having a combination of whiteboards, mind maps and a task planner all in one package was superb especially during delivery of online tutorials. Feedback from students (mature PT students doing construction management modules at Levels 5-6) was very good with only a few not liking the "new" way of learning, presenting and logging research etc. Great if you actually want students to develop their thinking/problem solving skills and then develop a plan in response. Cons The task manager was quite difficult to learn at first especially trying to create critical paths Switched from [Projectlibre](https://www.capterra.com/p/161516/Projectlibre/) Better integration plus additional features Review Source VR Verified Reviewer Managing Director Environmental Services Used the software for: 2+ years ### "Great Across All Platforms" September 15, 2018 5.0 Pros Enjoy the ability to use it across all my mobile devices & desktop platforms. Great for backing up important files. Cons Latest write ups have sparked some concern with future use and functionality. Not sure how it’s going to effect the way I currently use this service? Review Source Response from OpenGenius September 17, 2018 Thank you for your review, we really appreciate it. We'd love to feature your review on our Customers page, located on our website. If you're interested in having your quote shared on our site, please get in contact with our team at support@droptask.com for more information. We look forward to hearing from you. JH John H. President Financial Services Used the software for: 1-2 years ### "Droptask is for seeing the big picture and the details." October 12, 2018 5.0 I have so many projects. I feel I have the details of each project under control which is a good feeling. Pros The different views help you to visualize your tasks in creative ways. I like the "Workflow" view best with the Kanban style. And the new "MyPlanner" view is perfectly done. Also the details you can add to a task are completely thought through. It provides everything from notes, to lists, to reminders, to due dates, and more. And assigning tasks to team members is done right. I know about any updates and changes immediately as well as assigning tasks is easy. Cons The only thing I don't like about DropTask is how you close a task after putting in the details like putting in a note, etc. Review Source VR Verified Reviewer Assistant Professor Pharmaceuticals Used the software for: Less than 6 months ### "This program is far from Tony Buzan's mind maps." March 2, 2020 2.0 Pros Other features except mind mapping are very useful (visual task management, focus on progress etc.). Cons The developers say the program was designed specifically based on Tony Buzan's technique. However, the maps are not like the maps in Tony Buzan's books. Tony Buzan says, start by drawing a picture in the center. But there is no drawing option in this application. You can only add an existing picture on your computer, emoji or unsplash.com picture. Moreover, there is no emoji or unsplash.com option in the iOS version. You cannot add a picture and emoji or 2 different emoji on the same branch. Tony Buzan says the branches should be the same length as words. However, you cannot shorten branches as much as the word length in this program. You cannot play with the thickness of the branches. You cannot change the font. Font size can only be increased limited. If you try to make an organic map like Tony Buzan's maps with this program, you may be disappointed. Drawing and writing feature must be added with Apple Pencil for iPad version. I regretted buying the program. Review Source VR Verified Reviewer Home User Individual & Family Services Used the software for: 6-12 months ### "Great for organizing long term tasks and projects" May 3, 2019 5.0 I use DropTask to organize tasks and projects, such as the ongoing home improvement project, an upcoming vacation, and other random things that need organization. I really enjoy having a web based place to find all of the things I need, and having the ability to assign things to other people really helps to keep things moving. Pros Visual, drag and drop, and being able to use it on mobile devices allows me to view my tasks when I'm out and about. This makes it easy for me to remember things I need to grab when I'm out, or to organize my thoughts or add things on the go. Being able to log into DropTask from anywhere means that I can do what I need to do, when I need to do it. Cons On the web browser, which is where I primarily use the product, the graphics are pretty big. That's generally a good thing, but I would really like the ability to create a simple list, that's small - one time per line, perhaps with a checkbox. I would also like the ability to "dumb down" the interface when I want to see more information at once - I want to shrink the width of the columns and I want to have smaller text that I can drag and drop with a mouse. Review Source ALR AUREA LUZ R. Coordinadora de Bienes Publicos y Responsable Patrimonial Government Administration Used the software for: 6-12 months ### "Visualize your ideas in an organized way and achieve the fulfillment of your tasks and projects." May 4, 2019 3.0 I used this application with my team and is a different way of managing tasks, the dynamism of the drops is great and the application generates interest, but also that visual character facilitates to see the general dynamics of the management of tasks, even projects. Promote the development of your ideas and collaborative work Pros Centralizes your team's workspace, but it can also be used as an individual workspace and task management. Upload files, assign tasks, set dates and schedule reminders, has service in the cloud for you to update information from any mobile device. Cons Visualization in mobile devices is limited to large devices such as tablets, because in the cell phone can not appreciate well the main environment Review Source AC Andrew C. Accountant & Bookkeeper Accounting Used the software for: 1-2 years ### "An awesome tool if you are a visual learner" April 10, 2023 5.0 Pros The freedom to create workflows and mindmaps easily and quickly - very intuitive. Cons If you have a very large mindmap it can run slow which can be frustrating Review Source EB Evan B. Owner Retail Used the software for: 1-2 years ### "Love Drop Task" May 3, 2019 4.0 Love this product and would absolutely suggest it for other business owners. Pros I love the ease of use of working with drop task. I keep all of my open tasks and bring ups on drop task and have it as part of my daily routine. Cons I have some fairly large canvases that I work in- with multiple circles etc. When I add or complete a task, the circles move and re-shuffle automatically. I find that annoying because then I need to pan out to find where I was on the page. Review Source Similar Products Featured ## Related categories [Mind Mapping](https://www.capterra.com/mind-mapping-software/)[Task Management](https://www.capterra.com/task-management-software/)[Project Management](https://www.capterra.com/project-management-software/)