# ExpenseBot Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about ExpenseBot Software - reviews, pricing plans, popular comparisons to other Expense Report products and more. Source: https://www.capterra.com/p/136498/ExpenseBot --- # ExpenseBot Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 16, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider’s website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) ExpenseBot ## What is ExpenseBot? ExpenseBot.ai is an AI-powered expense management tool built natively on Google Workspace. It scans up to 6 years of Gmail history to automatically find, extract, and categorize receipts from merchants like Amazon, Uber, airlines, and hotels — organizing everything in a Google Sheet stored in your own Google Drive. Unlike traditional expense tools that require separate logins and store data on vendor servers, ExpenseBot works entirely within the Google ecosystem. Receipts are captured from multiple sources including Gmail auto-scan, camera photos, Google Photos import, PDF drag-and-drop, and email forwarding. AI extracts merchant names, amounts, dates, tax, and categories automatically. ExpenseBot is CASA Tier 2 certified — the same security standard Google requires for Workspace Marketplace apps — and all data stays in your Google Drive, not on vendor servers. ## What is ExpenseBot used for? [Expense Report](https://www.capterra.com/expense-report-software/)[Mileage Tracking](https://www.capterra.com/mileage-tracking-software/) Overall rating Based on 11 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $10 Per User, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for ExpenseBot?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.expensebot.ai&name=ExpenseBot) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### ExpenseBot 4.8 (11) VS. [4.6 (1,187)](https://www.capterra.com/p/142384/Zoho-Expense/reviews/) Starting Price $10 Per User, Per Month Starting Price $3 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.9 (11) Ease Of Use 4.6 (472) Value For Money 5.0 (11) Value For Money 4.6 (316) Customer Service 5.0 (10) Customer Service 4.5 (370) ## ExpenseBot alternatives [4.2 (88)](https://www.capterra.com/p/151364/TripLog-MagicTrip/reviews/) Starting price $8.00 Per User, Per Month [4.2 (6)](https://www.capterra.com/p/220180/CarData/#reviews) Starting price Contact vendor for pricing Highest Rated [4.9 (4,614)](https://www.capterra.com/p/172127/Rippling/reviews/) Starting price $8.00 Per User, Per Month [4.3 (1,822)](https://www.capterra.com/p/86714/WebPay/reviews/) Starting price Contact vendor for pricing [View all alternatives](https://www.capterra.com/p/136498/ExpenseBot/alternatives/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Automated Receipt Matching 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Match digital receipt images or data with corresponding expense entries Data Import/Export 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Import and export data to and from software applications Duplicate Detection 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Compare new data with existing records to detect duplicate entries Expense Tracking 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Monitor and record expenses such as purchases or charges incurred Mileage Tracking 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Log miles driven for tax deduction or reimbursement purposes Mobile Access 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Access software remotely via mobile devices ExpenseBot 29 features Integrate with a third-party accounting system A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users Manage the process of evaluating documents or requests submitted for approval Match digital receipt images or data with corresponding expense entries Track billable hours and/or non-billable expenses for work performed Organize and group data or items based on various criteria Track and manage adherence to policies for any service, product, process, or supplier Financial system that helps create and manage physical/digital credit cards and track transaction activities Customize data fields to support various needs and use cases Import and export data to and from software applications Compare new data with existing records to detect duplicate entries Attaching relevant receipts or supporting documents to submit expenses for reimbursement Monitor and record expenses such as purchases or charges incurred Evaluate units, projects, budgets, and other finance-related data to gauge their performance and potential risk Captures invoice data and maintains comprehensive records for auditing and reporting purposes Log miles driven for tax deduction or reimbursement purposes Access software remotely via mobile devices Scan and upload receipts to a central database using a mobile device Manage and handle various international currencies Create, manage, and track policies and procedures within an organization Notifications that are delivered to users as soon as an event occurs Receive system updates as soon as any changes are made Upload, track, and submit receipts in a central database Manage compensation for out-of-pocket expenses incurred by an employee, client or another party Collection, analysis, and representation of numerical data and generation of reports to understand various patterns Allow users to access multiple services after entering their login credentials once Set allowances and ensure employees don't spend more than the allotted amounts Record of trip details Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 5.0 (2) 5.0 Based on 2 reviews ## Pricing Value for money 5.0 (11) Free Trial Free Version Pro $10.00 Per User,Per Month Team $10.00 Per User,Per Month Value for money 5.0 (11) 5.0 Based on 11 reviews ## Integrations [ Gmail](https://www.capterra.com/p/202338/Gmail/)[ QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/)[ FreshBooks](https://www.capterra.com/p/142390/FreshBooks/)[ Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[ Xero](https://www.capterra.com/p/120109/Xero/)[ QuickBooks Online Advanced](https://www.capterra.com/p/189398/QuickBooks-Online/)[ Zoho Books](https://www.capterra.com/p/163115/Zoho-Books/)[ Sage Intacct](https://www.capterra.com/p/76/Intacct/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (10) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (10) 5.0 Based on 10 reviews ## User reviews Overall rating 4.8 Based on 11 reviews Filter by rating 5(9) 4(2) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent CP Colin P. COO Computer Software ### "Expensebot saved me so much time and money" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 2, 2026 ExpenseBot has completely streamlined how we handle expenses. Gmail receipt scanning, mileage tracking, and Sage 50 integration all in one place all worked so easily. Pros I run a small construction company and I'm basically never at a desk so managing expenses is a nightmare. ExpenseBot changed that because now I snap a photo of a receipt at the store when I make the purchase. It also grabs everything from my Gmail automatically with the receipt scanner, logs my mileage, and maps it all to my Sage 50 Canada GL codes. My accountant gets a clean report he can import straight into the books. No more paper receitps that I used to collect and drive to the bookkeeper. All I had to do was sign in with our google workspace accounts to set it up. We use it everytime we make a purcahse and no longer spend time hunting through glove boxes looking for receipts. Honestly couldn't imagine going back. Cons So far I haven't had any cause to complain but I did ask for a feature that would allow us to make a mileage trip "roundtrip" so that we didn't have to add 2 trips each time. Customer support added that feature for me so I'm pretty happy. Switched from [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) I was doing all the input manually into the spreadsheet. Now it's all automated. Alternatives considered [Expensify](https://www.capterra.com/p/97594/Expensify/) [Ramp](https://www.capterra.com/p/207081/Ramp/) Reasons for choosing ExpenseBot Because Expensebot is the only company that doesn't keep a copy of my data. It's all stored in my google drive. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Sally S. ### "" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 0/10 November 16, 2016 Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Brian A. Controller Information Technology and Services ### "A Great Addition" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 0.0 0.0 Customer Service 5.0 5.0 Likelihood to Recommend 0/10 August 10, 2015 We had been using an Excel-based expense reporting form stapled to paper receipts. However, with two office locations and several remote-based employees, paper reports and emailed approvals were impractical and time consuming. When we made the decision to look for a cloud-based solutions we were impressed with ExpenseBot's ease of use and flexibility to integration with QuickBooks. Our employees who are on the road all the time like using the mobile app for recording receipts in the field and not having to worry about keeping them until they get back to the office to file for reimbursement. Pros mobile app; ease of use; fast learning curve; QuickBooks integration Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. FC Farayi C. Computer Software ### "" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 0.0 0.0 Customer Service 0.0 0.0 Likelihood to Recommend 0/10 July 29, 2015 Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. TM Tommy M. Director of Business Development Think Tanks ### "Love this tool!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 0.0 0.0 Customer Service 5.0 5.0 Likelihood to Recommend 0/10 July 28, 2015 Expensebot makes tracking and accounting for our team expenses extremely easy. I'm a big fan of apps that make my life easier and this is definitely one of those situations. Pros Very intuitive Easy to use/learn Minimal manual entry required Tracking and reporting Cons Nothing comes to mind Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. PH Peter H. Director of Customer Success Human Resources ### "Incredibly Easy, Very Flexible" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 0.0 0.0 Customer Service 5.0 5.0 Likelihood to Recommend 0/10 July 27, 2015 The biggest problem with expense reports is how easy it is to forget a small charge or two and never be reimbursed. Those add up over time, but ExpenseBot provides multiple ways to avoid this! My favorite: upload an image of a receipt from your phone the minute you make a purchase. Shortly thereafter, you'll receive a notification from ExpenseBot saying they matched the receipt with a charge to your credit card, and imported the line item to your expense report for you. Pros Simple and effective UI. Awesome functionality. Cons If I sign out before a receipt finishing loading, the app can lose the image altogether. If you've already tossed the receipt in the garbage thinking it loaded, this is a slight bummer. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AU Anonymous User Program Manager Internet ### "Expenses made easy!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 0.0 0.0 Customer Service 5.0 5.0 Likelihood to Recommend 0/10 July 27, 2015 Love Expensebot! It makes expense reports so easy. I especially enjoy the seamlessness of taking a pic of the receipt and having Expensebot auto generate the vendor and amount. I highly recommend it! Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Max K. Managing Director Internet ### "" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 0.0 0.0 Customer Service 5.0 5.0 Likelihood to Recommend 0/10 July 26, 2015 Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Julie P. Program Manager Internet ### "" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 0.0 0.0 Customer Service 5.0 5.0 Likelihood to Recommend 0/10 July 25, 2015 Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Don L. Advisor Internet ### "" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 0.0 0.0 Customer Service 5.0 5.0 Likelihood to Recommend 0/10 July 25, 2015 Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/136498/ExpenseBot/reviews/) Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider's website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/)