--- title: "Room Manager Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Room Manager Software - reviews, pricing plans, popular comparisons to other Desk Booking products and more." source_url: "https://www.capterra.com/p/136764/Room-Manager/" page_type: "product" language: "en" --- # Room Manager Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on August 14, 2025 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) Room Manager ## What is Room Manager? Book meeting rooms, vehicles, equipment, workspaces, parking spaces, desks, invite attendees. Visitor management, room utilization. Interactive floor plans Feature List Enterprise Keywords and Metadata (Term Store configurable in Central Admin) Tagging with Enterprise Keywords Tab Based Navigation for each resource Room Scheduling with Booking Form Drag and Drop Events in the Calendar Pop up of Events from Calendar Double Booking Checkin Desk Booking, Workspace Management ## What is Room Manager used for? [Desk Booking](https://www.capterra.com/desk-booking-software/)[Scheduling](https://www.capterra.com/scheduling-software/) Top alternative Featured Overall rating Based on 1 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $2790 Per User, One Time Free trial not available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Room Manager?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.roommanager.com&name=Room Manager) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Room Manager 5.0 (1) VS. [4.7 (231)](https://www.capterra.com/p/203753/Clearooms/reviews/) Starting Price $2790 Per User, One Time Starting Price $10 Usage Based, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 5.0 (1) Ease Of Use 4.8 (88) Value For Money 0.0 (0) Value For Money 4.7 (84) Customer Service 5.0 (1) Customer Service 4.7 (84) ## Room Manager alternatives [4.7 (76)](https://www.capterra.com/p/239741/Tactic/reviews/) Starting price $3.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars Highest Rated [4.9 (40)](https://www.capterra.com/p/247845/Deskfound/reviews/) Starting price $1.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [4.6 (68)](https://www.capterra.com/p/228066/Hot-Desk-Manager/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [Archie](https://www.capterra.com/p/241184/Archie/) [4.8 (88)](https://www.capterra.com/p/241184/Archie/reviews/) Starting price $159.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/241184/Archie/) ## FAQs about Room Manager Overview ### What company size and specific industries is Room Manager built for? Room Manager is designed for any company of any size that needs to manage shared resources in Office 365 and SharePoint, including meeting rooms, cars, vehicles, workspaces, catering, and equipment. It fits organizations that schedule and track internal assets across office, facilities, and operations teams. Features and Usability ### What are the key features of Room Manager? Room Manager offers scheduling, appointment scheduling, and automated scheduling for booking rooms, desks, and other resources. Core features include room booking, desk reservation, visitor management, mobile access, and calendar sync. It also includes alerts and notifications, customizable forms and reports, reporting and statistics, multi-location support, and third-party integrations. Getting Started and Support ### What training and onboarding options does Room Manager offer? Room Manager provides in-person training, live online sessions, webinars, and documentation to help teams get started. In-person and live online formats support guided setup, webinars cover shared instruction for groups, and documentation offers written reference material for self-paced review. Getting Started and Support ### What customer support options does Room Manager offer? Room Manager provides 24/7 live rep and chat support. Users can reach support at any time through these channels for direct help with product issues and account questions. ## Features AI summary Based on 1,217 Desk Booking reviews Capterra data shows that buyers of desk booking software rank the following features as their top priorities: - **Desk Availability Schedule** (**42%** of reviewers rated this feature as critical) - **Online Booking** (**50%**) - **Desk Reservation** (**54%**) Room Manager supports all three of the features reviewers consider most important: **Desk Availability Schedule**, **Online Booking**, and **Desk Reservation**. Together, these capabilities help businesses manage workspace availability clearly, let employees book desks quickly, and handle reservations with less manual coordination, allowing teams to make better use of office space and plan in-office work more efficiently. Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Appointment Scheduling Schedule appointments via a calendar Automated Scheduling Automatically create schedules based on business needs or employee availability and qualifications Booking Management Create, update, and manage bookings, itineraries, and reservations Calendar Management Track and manage schedules and meetings via an integrated calendar Calendar Sync Synchronize with other calendars to view mutual availability and schedules Room Manager 21 features ### All Features - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Appointment Scheduling: Schedule appointments via a calendar - Automated Scheduling: Automatically create schedules based on business needs or employee availability and qualifications - Booking Management: Create, update, and manage bookings, itineraries, and reservations - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Calendar Sync: Synchronize with other calendars to view mutual availability and schedules - Customizable Fields: Customize data fields to support various needs and use cases - Desk Availability Schedule: A calendar or map that shows occupied and available desks - Desk Reservation: Reserve a desk space that is available - Facility Scheduling: Schedule facilities, such as athletic fields, venues, and convention centers based on their availability - Group Scheduling: Automatically find mutually available meeting time slots across multiple calendars - Mobile Access: Access software remotely via mobile devices - Multi-Location: Manage and support multiple locations - Online Booking: Book meetings and appointments through a website or digital platform - Real-time Scheduling: Based on availability, instantly confirm or deny a request when a new booking is made - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Resource Scheduling: Allocate and manage resources, such as employees, equipment, facilities, and other assets - Room Booking: Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held - Scheduling: Plan availability and assign specific time slots for tasks and resources - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Visitor Management: Allow organizations to streamline the check-in process for visitors. --- Get Advice We can help you find the software with the features you need. ## Pricing Basic $2,790 Per User,One Time Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (1) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (1) 5.0 Based on 1 reviews ## User reviews Overall rating 5.0 Based on 1 reviews Filter by rating 5(1) 4(0) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent JB Jane B. ### "Simply Awesome" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 0.0 0.0 Customer Service 5.0 5.0 Likelihood to Recommend 0/10 February 28, 2015 We looked at virtually every Room scheduling software out there and ROOM MANAGER by far has been the most incredible experience. The cost, the service, the ease of use, it has been a real breeze for my stuff and receptionists to learn and implement the system pretty seamlessly into our facility. Could give them a higher recommendation! Visitor Connect as well the Outlook Add In makes the Overall booking experience much easier and nicer. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.