# RotaCloud Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about RotaCloud Software - reviews, pricing plans, popular comparisons to other Employee Scheduling products and more. Source: https://www.capterra.com/p/137099/RotaCloud --- # RotaCloud Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. 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[Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Users](#users)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) RotaCloud ## What is RotaCloud? RotaCloud is the workforce management software that makes work simple for growing businesses. From building rotas and managing time off requests to tracking attendance and running payroll, this cloud-based system ensures that staff and employers are always on the same page. No more shift mix-ups. No more pay errors. No more miscommunication. By using RotaCloud's drag-and-drop interface, managers and admins can easily create, edit, and share rotas with a real-time view of labour costs, staff availability, and holidays. Employers and employees alike can access RotaCloud via desktop or mobile, allowing everyone constant visibility and control of shifts and requests on the go. Automatic timesheets record accurate attendance data and patterns and make payroll a breeze. Holiday accrual is automatically calculated and leave requests are submitted, reviewed, and managed all from one place. Labour cost control allows managers to stay on budget and avoid under or overstaffing. Shifts, sorted. ## What is RotaCloud used for? [Employee Scheduling](https://www.capterra.com/employee-scheduling-software/)[Time Clock](https://www.capterra.com/time-clock-software/) Top alternative Featured Overall rating Based on 277 user reviews Reviews sentiment Positive 100% Neutral 0% Negative 0% Starting price £2 Per User, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for RotaCloud?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://rotacloud.com&name=RotaCloud) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### RotaCloud 4.9 (277) VS. [4.6 (5,058)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting Price £2 Per User, Per Month Starting Price $29 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.8 (277) Ease Of Use 4.7 (5,058) Value For Money 4.8 (263) Value For Money 4.5 (4,823) Customer Service 4.9 (269) Customer Service 4.6 (4,840) ## RotaCloud alternatives [4.3 (1,822)](https://www.capterra.com/p/86714/WebPay/reviews/) Starting price Contact vendor for pricing [4.5 (1,270)](https://www.capterra.com/p/121248/When-I-Work/reviews/) Starting price $2.50 Per User, Per Month Highest Rated [4.9 (283)](https://www.capterra.com/p/172778/Nowsta/reviews/) Starting price $18000.00 Per User, Per Month [4.3 (3,033)](https://www.capterra.com/p/133745/Paycor-Perform/reviews/) Starting price Contact vendor for pricing [View all alternatives](https://www.capterra.com/p/137099/RotaCloud/alternatives/) ## Who uses RotaCloud? Based on Capterra reviews from the past 4 years Talk to a software expert to get a free software list tailored to your business needs ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Mobile Access 4.8 (87) 83.91% of 87 reviewers that rated this feature as important or highly important With mobile access, you can check schedules, request holidays, and clock in or out from anywhere. Users think the app is intuitive, reliable, and essential for on-the-go staff and managers, making real-time updates and notifications easily accessible for everyone. Employee Scheduling 4.9 (67) 89.55% of 67 reviewers that rated this feature as important or highly important RotaCloud offers a straightforward way to allocate and manage shifts, especially for businesses with variable staffing needs. Reviewers appreciate how quickly they can build, adjust, and share rotas, noting the system’s clarity, time-saving tools, and ease of use for both managers and staff. Timesheet Management 4.7 (61) 78.69% of 61 reviewers that rated this feature as important or highly important It helps you track hours worked, clock-ins, and attendance, streamlining payroll and reporting. Some users say it’s easy to use and improves accuracy, though a few mention wanting better editing options and clearer alerts for missing records. Schedule Distribution 4.8 (60) 88.33% of 60 reviewers that rated this feature as important or highly important This capability gives you instant, automated notifications and shift updates for all staff. Reviewers indicate it reduces confusion, saves time, and ensures everyone knows their schedule, highlighting the usefulness of alerts, templates, and easy shift swaps. Payroll Management 4.8 (49) 81.63% of 49 reviewers that rated this feature as important or highly important You get efficient payroll processing with clear, accurate records and easy reporting. Some reviewers find it simplifies payroll, reduces errors, and integrates with accounting tools, while others mention it may not fit every payroll structure or that they use separate systems. Vacation/Leave Tracking 4.6 (47) 93.62% of 47 reviewers that rated this feature as important or highly important Request, track, and manage time off requests and vacation time RotaCloud 53 features Define levels of authorization for access to specific files or systems Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Manage the process of evaluating documents or requests submitted for approval Manage attendance for classes, shifts, meetings, or events Track the attendance of specific individuals or groups A record of all activities within the system, including user access, changes made, etc. Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients Facial or other physical recognition to confirm identity Track and manage schedules and meetings via an integrated calendar Track employees' arrival and departure timings for payroll purposes Manage and track all internal and external communication conducted via calls, email, text, or chat Alter the layout and content of reports Assembly of graphs and charts for visualizing and tracking statistics/metrics Import and export data to and from software applications Store, manage, and track all electronic documents in a centralized location Assemble applications and processes by dragging over and arranging pre-built components Electronic storage of staff/employee contact information and job status in a centralized repository Track employee schedules, availability, and performance across projects and tasks Online portal where employees can access and track their own information Centralized storage for employee data, records, and performance metrics RotaCloud offers a straightforward way to allocate and manage shifts, especially for businesses with variable staffing needs. Reviewers appreciate how quickly they can build, adjust, and share rotas, noting the system’s clarity, time-saving tools, and ease of use for both managers and staff. Track and measure time worked for employees Form predictions based on past and present data/trends Automates core HR functions such as talent management, employee evaluation and learning management Calculate labor costs associated with employing a workforce, including wages, salaries, benefits Report on the allocation and distribution of labor costs across projects Predict labor requirements based on past and present data/trends Communicate using messages within the system With mobile access, you can check schedules, request holidays, and clock in or out from anywhere. Users think the app is intuitive, reliable, and essential for on-the-go staff and managers, making real-time updates and notifications easily accessible for everyone. Notifications via mobile devices Manage and support multiple locations Track/log the amount of time employees worked per job using a timer Manage and record overtime hours for hourly employees You get efficient payroll processing with clear, accurate records and easy reporting. Some reviewers find it simplifies payroll, reduces errors, and integrates with accounting tools, while others mention it may not fit every payroll structure or that they use separate systems. View and track payroll metrics including tax liabilities, pay rates, working hours, deductions and more Receive data and information in real time Notifications that are delivered to users as soon as an event occurs Active reporting of data and metrics Timed notification for any upcoming task, deadline, appointment, or activity View and track pertinent metrics to find patterns and gain insights from data This capability gives you instant, automated notifications and shift updates for all staff. Reviewers indicate it reduces confusion, saves time, and ensures everyone knows their schedule, highlighting the usefulness of alerts, templates, and easy shift swaps. Online portal through which end users can access the system, manage tasks, or obtain information Facilitate the scheduling and coordination of employee shifts Schedule shifts via online calendars and available employees Managing and trading shift details between employees Track and manage sick leave time Set up connections to third-party platforms to improve business processes Track and manage employee's work hours to improve payroll accuracy Track and manage employee time-off, vacation, and sick leave requests Tools that allow employees to request/schedule time off It helps you track hours worked, clock-ins, and attendance, streamlining payroll and reporting. Some users say it’s easy to use and improves accuracy, though a few mention wanting better editing options and clearer alerts for missing records. Request, track, and manage time off requests and vacation time Get Advice We can help you find the software with the features you need. Features 4.6 (277) 4.6 Based on 277 reviews ## Pricing Value for money 4.8 (263) Free Trial [View pricing plan details](https://www.capterra.com/p/137099/RotaCloud/pricing/) Standard £2.00 Per User,Per Month It includes: - Drag & Drop Rota Planning - Free Live Chat & Phone Support - In-Depth Reporting - Free Mobile Apps - Holiday Management - Shift Swapping - Staff Availability Patterns - Unlimited Shift Notifications (Email & Push) - Unlimited Sites/Departments - Track Sickness & Absence - Calendar & HR Integrations - Customisable User Permissions - Powerful Copying Tools - Time-Saving Templates Pro £10.00 Usage Based,Per Month It includes: - Staff Availability Patterns - Shift Swapping - Unlimited Shift Notifications (Email & Push) - 2-factor authentication - Labour Forecasting - Holiday Management - Unlimited Sites/Departments - Budget Caps - Document Storage - Calendar & HR Integrations - Customisable User Permissions - Drag & Drop Rota Planning - Free Live Chat & Phone Support. Bulk Actions - Free Mobile Apps - In-Depth Reporting - Leave Request - Logbook - Powerful Copying Tools - Secure Share Links - Time-Saving Templates - Track Sickness & Absence Value for money 4.8 (263) 4.8 Based on 263 reviews ## Integrations [ Breathe](https://www.capterra.com/p/126547/BreatheHr/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.9 (269) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.9 (269) 4.9 Based on 269 reviews ## User reviews Overall rating 4.9 Based on 277 reviews Filter by rating 5(244) 4(33) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent BK Beata K. Retail Operation Manager Retail ### "Highly Recommend" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 1, 2026 This rota scheduling platform has made managing shifts so much easier. It’s intuitive, reliable, and saves a lot of time when organising staff availability and schedules. The interface is clean and simple to use, and the automated features help reduce errors and last-minute confusion. Overall, it’s a great tool for keeping everything running smoothly and efficiently. Pros RotaCloud is the most user-friendly staff scheduling platform I’ve used so far and offers excellent value for money. From day-to-day use to the administrative side, it’s easy to navigate and adaptable to your needs. Cons The dashboard can show which staff are scheduled each day, giving a clear, quick view of coverage and helping area managers plan more effectively. Switched from [ShopWorks](https://www.capterra.com/p/220055/ShopWorks/) The RotaCloud offered better usability, more automation, clearer staff views and improved shift management. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KM Katharine M. Operations Director Individual & Family Services ### "Complex rotas taken care of in a simple way" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 25, 2026 Good customer service, software that works without glitches and an intuitive interface. Managers happy, staff happy! Pros Simple and intuitive. Customer service is very good, it’s easy to ask questions and get an answer. My staff like it and we manage quite a complex rota system with it. Cons Would like the option to add sleep shifts for carers within a late/sleep/early and different rates of pay for each section Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. LC les c. director Retail ### "Best of the best" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 24, 2026 Very good. When there have been issues the chat is well monitored and knowledgeable. Price is very good. Pros I reviewed and used for a period countless rota software and found RotaCloud the best for our needs in terms of ease of use functionality and price. It has everything that we need, rota, payroll, staff holidays, personal details and a log book for noting all staff issues Cons Probably nothing. Have asked that sick days be included in the payroll download but this is a minor issue. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. NE Nina E. Office Manager Hospitality ### "An Absolute Must Have for Even the Smallest of Businesses" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 24, 2026 This is a reliable, easy to use tool for even the smallest of businesses. It has bought a lot of value to us in terms of providing us with a secure program which has less errors, saves us time, provides improved visibility and clear staff communication (in real time) all of which serve to reduce the level of stress previously experienced with alternative scheduling methods. Pros I really appreciate the user friendly layout and simplicity of use that Rotacloud offers while providing an excellent array of tools for scheduling. As a smaller, independent, single location business we have not found a need for the pro functionality but it is nice to know it is there if we ever require it. Scheduling is no longer the chore it used to be since this program offers us multiple options for visibility together with some neat shortcuts to save time inputting. The customer service is above and beyond with quick response times, great tech support and lots of clear communication. Our staff find it easy to use too which is a definite bonus. Probably the best thing for us is that it offers great value for money which, as a hospitality business, is very much appreciated in a volatile, financial climate. Cons There is very little not to like about RotaCloud since the team are continuously striving to improve the functionality of the product. There are a couple of things that I would like to be able to do that currently the software doesn't support. One is to be able to apply the Leave Embargo tool to the Availability Tool to prevent staff from trying to find a loophole around that. It would also be nice to be able to modify the scheduling calendar to fit our monthly work cycle. We don't operate on a calendar month but rather are offset 22nd of each month to 21st of the next month. Neither of these are deal breakers for us though as the rest of the application is excellent. Finally, an "Undo" function for when I accidentally delete or overwrite existing published shifts or copy a month's worth of information incorrectly!! Alternatives considered [When I Work](https://www.capterra.com/p/121248/When-I-Work/) Reasons for choosing RotaCloud Ease of use. The small, personal feel that the RotaCloud team offered (and still seem to have maintained to this day despite growing). The affordability/value for money in a world where this is key for small businesses Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JD Jonathan D. Front of House Theatre Manager Performing Arts ### "Rotacloud review - Hafren Theatre" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 February 15, 2026 I am happy to endorse this product, their is always someone on the end of the phone of help is needed and the final product looks very professional Pros very easy to use, looks very professional all my staff can log into this fine, even those who are very anti technologu Cons I am unable to duplicate shifts, which means all shifts need to be typed in manually - which takes time Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. LG Lisa G. Chief executive officer Non-Profit Organization Management ### "Shift hot rotas!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 19, 2026 Very good and straightforward, the software is user friendly, value for money when you consider the time savings on planning rotas, and the customer service is great. Pros A time saver, straightforward scheduling software that allows the team to view shifts, request to change them and teach their annual leave. From a business perspective it saves hours of juggling rota planning, has a nifty document sharing and storage facility and builds in coatings for shifts. This allows forecasting of shift costs and supports budget setting, and reduces the time taken for working out staffing costs. Cons I don’t have any dislikes but would love to see more HR functions in the app. For example; template onboarding documentation. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SM Sam M. Operation manager Libraries ### "Gladstone Library " 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 November 26, 2025 I use it every day it every day, it is easy to use and secure, I like the feature that uses all employers email to email them all together with information that you want to know. Pros Easy to follow and easy to use also it is quite secured not too hard to add employers and names to it. Cons You can not print a specific section of the page that I want to print. Also When you approve the shifts if you have other department open, you approve the whole lot even if another manager using that page. Alternatives considered [Rotaready Evo](https://www.capterra.com/p/150252/Rotaready/) Reasons for choosing RotaCloud Easy to follow, easy to read Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JB Jasvir B. Service Support Manager Hospital & Health Care ### "Survery feedback " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 November 25, 2025 Service was excellent when you could contact a advisor on chat, system was simple to use. Very polite and helpful advisors Pros Value for money Simple to use, should what we need to view on the systems and very easy to navigate.. Cons Didnt find anything that i wanted to see that was not avilable on the system. Having to wait for someone to chat back, sometimes there was a long wait, which does not suit the person on the other end of the phone, there needs to be a contact number for a call( this is a must) Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. TM Terry M. Director Leisure, Travel & Tourism ### "Vital to managing our team" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 22, 2025 Very user-friendly, accurate, easy to use, helpful, efficient support team, easy to look back at historic staff information Pros Time-saving, accurate source of records, able to store staff details, holiday requests accurately forecast staff against work schedules Cons Not Applicable, there is not nothing that I do not like about Rotacloud, or the support team as they are always very helpful and timely with any assistance neeeded. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SO Sarah O. MD Construction ### "5\* Staff Planning Tool!!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 3, 2025 RotaCloud was a game-changer for our business when it came to scheduling our labour across multiple sites each week. The system is good value for money, easy to navigate and on the rare occasion that we have had to contact the team our issues have been resolved quickly & professionally. I would highly recommend for any business. Pros The ease at which we can schedule our working week. Working in construction things often change at the last minute and RotaCloud allows us to make changes at the drag of the mouse. Viewing the weekly schedule in one screen allows us to keep on top of our planning. Cons We probably don't use the system to its full potential, but what we do use I have no complaints or issues Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/137099/RotaCloud/reviews/) Popular comparisons [Connecteam vs RotaCloud](https://www.capterra.com/compare/137099-153140/RotaCloud-vs-Connecteam)[Findmyshift vs RotaCloud](https://www.capterra.com/compare/115536-137099/Findmyshift-vs-RotaCloud)[Wageloch vs RotaCloud](https://www.capterra.com/compare/137099-196911/RotaCloud-vs-WageLoch)[7shifts vs RotaCloud](https://www.capterra.com/compare/123038-137099/7shifts-Restaurant-Scheduling-vs-RotaCloud)[QuickBooks Time vs RotaCloud](https://www.capterra.com/compare/137099-151722/RotaCloud-vs-TSheets)[Paylocity vs RotaCloud](https://www.capterra.com/compare/86714-137099/WebPay-vs-RotaCloud)[When I Work vs RotaCloud](https://www.capterra.com/compare/121248-137099/When-I-Work-vs-RotaCloud)[Nowsta vs RotaCloud](https://www.capterra.com/compare/137099-172778/RotaCloud-vs-Nowsta)[Paycor vs RotaCloud](https://www.capterra.com/compare/133745-137099/Paycor-Perform-vs-RotaCloud)[Sling vs RotaCloud](https://www.capterra.com/compare/137099-142542/RotaCloud-vs-Sling) [Time Tracker vs RotaCloud](https://www.capterra.com/compare/122309-137099/eBillity-Time-Tracker-vs-RotaCloud)[Dayforce HCM vs RotaCloud](https://www.capterra.com/compare/137099-205376/RotaCloud-vs-Dayforce-HCM)[Rippling vs RotaCloud](https://www.capterra.com/compare/137099-172127/RotaCloud-vs-Rippling)[Agendrix vs RotaCloud](https://www.capterra.com/compare/137099-148280/RotaCloud-vs-Agendrix)[Deputy vs RotaCloud](https://www.capterra.com/compare/137099-167811/RotaCloud-vs-Deputy)[Homebase vs RotaCloud](https://www.capterra.com/compare/137099-153076/RotaCloud-vs-Homebase)[Paycom vs RotaCloud](https://www.capterra.com/compare/130949-137099/Paycom-vs-RotaCloud)[ClockShark vs RotaCloud](https://www.capterra.com/compare/137099-155467/RotaCloud-vs-ClockShark)[Netchex vs RotaCloud](https://www.capterra.com/compare/137099-162115/RotaCloud-vs-Netchex)[Buddy Punch vs RotaCloud](https://www.capterra.com/compare/134003-137099/Buddy-Punch-vs-RotaCloud)  Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider's website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/)