# RotaCloud Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about RotaCloud Software - reviews, pricing plans, popular comparisons to other Employee Scheduling products and more. Source: https://www.capterra.com/p/137099/RotaCloud --- # RotaCloud Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider’s website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Users](#users)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) RotaCloud ## What is RotaCloud? RotaCloud is the workforce management software that makes work simple for growing businesses. From building rotas and managing time off requests to tracking attendance and running payroll, this cloud-based system ensures that staff and employers are always on the same page. No more shift mix-ups. No more pay errors. No more miscommunication. By using RotaCloud's drag-and-drop interface, managers and admins can easily create, edit, and share rotas with a real-time view of labour costs, staff availability, and holidays. Employers and employees alike can access RotaCloud via desktop or mobile, allowing everyone constant visibility and control of shifts and requests on the go. Automatic timesheets record accurate attendance data and patterns and make payroll a breeze. Holiday accrual is automatically calculated and leave requests are submitted, reviewed, and managed all from one place. Labour cost control allows managers to stay on budget and avoid under or overstaffing. Shifts, sorted. ## What is RotaCloud used for? [Employee Scheduling](https://www.capterra.com/employee-scheduling-software/)[Time Clock](https://www.capterra.com/time-clock-software/) Top alternative Featured Overall rating Based on 281 user reviews Reviews sentiment Positive 100% Neutral 0% Negative 0% Starting price £2 Per User, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... - Employee Scheduling / 2026 - Time Clock / 2026 Our "Best of" badge program showcases products with the highest ratings... Do you work for RotaCloud?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://rotacloud.com&name=RotaCloud) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### RotaCloud 4.9 (281) VS. [4.9 (4,777)](https://www.capterra.com/p/172127/Rippling/reviews/) Starting Price £2 Per User, Per Month Starting Price $8 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.8 (281) Ease Of Use 4.9 (4,776) Value For Money 4.8 (267) Value For Money 4.8 (3,629) Customer Service 4.9 (273) Customer Service 4.7 (3,912) ## RotaCloud alternatives [4.4 (1,271)](https://www.capterra.com/p/130949/Paycom/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 87% of reviewers rated it above 4 stars [4.3 (3,038)](https://www.capterra.com/p/133745/Paycor-Perform/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 87% of reviewers rated it above 4 stars [4.3 (1,839)](https://www.capterra.com/p/86714/WebPay/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 87% of reviewers rated it above 4 stars [4.5 (1,291)](https://www.capterra.com/p/121248/When-I-Work/reviews/) Starting price $2.50 Per User, Per Month Pricing Options Free Trial Free Version User Rating 90% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/137099/RotaCloud/alternatives/) ## Who uses RotaCloud? Based on Capterra reviews from the past 4 years Talk to a software expert to get a free software list tailored to your business needs Company size Based on 112 reviews 100% 75% 50% 25% Smallbusiness Midsizebusinesses Enterprise Top job functions Based on 112 reviews Health & Medical 23% Health & Medical 23% Administrative 15% Entrepreneurs/ Owners 12% Strategy & Operations 10% Others 40% Top industries Based on 112 reviews Hospital & Health Care 29% Hospitality 27% Retail 17% Veterinary 17% Other 10% ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Mobile Access 4.8 (91) 84.62% of 91 reviewers that rated this feature as important or highly important With mobile access, you and your team can view schedules, clock in/out, and get real-time updates anywhere. Users think the app is easy to use, reliable, and essential for both staff and managers, though some prefer the desktop for management tasks. Employee Scheduling 4.9 (68) 89.71% of 68 reviewers that rated this feature as important or highly important RotaCloud offers you a straightforward way to organize shifts, manage staff across locations, and communicate changes. Reviewers appreciate how quickly they can allocate shifts, copy schedules, and use open shifts, making it much easier than spreadsheets. Schedule Distribution 4.8 (64) 89.06% of 64 reviewers that rated this feature as important or highly important This capability helps you instantly share schedules and shift changes with your team. Reviewers indicate that automated notifications, real-time updates, and easy shift swaps reduce confusion and ensure everyone knows their shifts, improving communication and attendance. Timesheet Management 4.7 (63) 79.37% of 63 reviewers that rated this feature as important or highly important You can track hours worked, monitor attendance, and process payroll efficiently. Some users say it’s easy to use and provides clear reporting, though a few mention wanting better cross-location summaries and more detailed missing clock-in alerts. Payroll Management 4.8 (50) 82.00% of 50 reviewers that rated this feature as important or highly important It gives you accurate payroll data, easy exports, and clear reporting for pay and staff costs. Reviewers appreciate the simple process, reliable record keeping, and integration with accounting programs, though some use other payroll systems or want more flexibility. Vacation/Leave Tracking 4.6 (48) 93.75% of 48 reviewers that rated this feature as important or highly important Request, track, and manage time off requests and vacation time RotaCloud 53 features Define levels of authorization for access to specific files or systems Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Manage the process of evaluating documents or requests submitted for approval Manage attendance for classes, shifts, meetings, or events Track the attendance of specific individuals or groups A record of all activities within the system, including user access, changes made, etc. Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients Facial or other physical recognition to confirm identity Track and manage schedules and meetings via an integrated calendar Track employees' arrival and departure timings for payroll purposes Manage and track all internal and external communication conducted via calls, email, text, or chat Alter the layout and content of reports Assembly of graphs and charts for visualizing and tracking statistics/metrics Import and export data to and from software applications Store, manage, and track all electronic documents in a centralized location Assemble applications and processes by dragging over and arranging pre-built components Electronic storage of staff/employee contact information and job status in a centralized repository Track employee schedules, availability, and performance across projects and tasks Online portal where employees can access and track their own information Centralized storage for employee data, records, and performance metrics RotaCloud offers you a straightforward way to organize shifts, manage staff across locations, and communicate changes. Reviewers appreciate how quickly they can allocate shifts, copy schedules, and use open shifts, making it much easier than spreadsheets. Track and measure time worked for employees Form predictions based on past and present data/trends Automates core HR functions such as talent management, employee evaluation and learning management Calculate labor costs associated with employing a workforce, including wages, salaries, benefits Report on the allocation and distribution of labor costs across projects Predict labor requirements based on past and present data/trends Communicate using messages within the system With mobile access, you and your team can view schedules, clock in/out, and get real-time updates anywhere. Users think the app is easy to use, reliable, and essential for both staff and managers, though some prefer the desktop for management tasks. Notifications via mobile devices Manage and support multiple locations Track/log the amount of time employees worked per job using a timer Manage and record overtime hours for hourly employees It gives you accurate payroll data, easy exports, and clear reporting for pay and staff costs. Reviewers appreciate the simple process, reliable record keeping, and integration with accounting programs, though some use other payroll systems or want more flexibility. View and track payroll metrics including tax liabilities, pay rates, working hours, deductions and more Receive data and information in real time Notifications that are delivered to users as soon as an event occurs Active reporting of data and metrics Timed notification for any upcoming task, deadline, appointment, or activity View and track pertinent metrics to find patterns and gain insights from data This capability helps you instantly share schedules and shift changes with your team. Reviewers indicate that automated notifications, real-time updates, and easy shift swaps reduce confusion and ensure everyone knows their shifts, improving communication and attendance. Online portal through which end users can access the system, manage tasks, or obtain information Facilitate the scheduling and coordination of employee shifts Schedule shifts via online calendars and available employees Managing and trading shift details between employees Track and manage sick leave time Set up connections to third-party platforms to improve business processes Track and manage employee's work hours to improve payroll accuracy Track and manage employee time-off, vacation, and sick leave requests Tools that allow employees to request/schedule time off You can track hours worked, monitor attendance, and process payroll efficiently. Some users say it’s easy to use and provides clear reporting, though a few mention wanting better cross-location summaries and more detailed missing clock-in alerts. Request, track, and manage time off requests and vacation time Get Advice We can help you find the software with the features you need. Features 4.6 (281) 4.6 Based on 281 reviews ## Pricing Value for money 4.8 (267) Free Trial [View pricing plan details](https://www.capterra.com/p/137099/RotaCloud/pricing/) Standard £2.00 Per User,Per Month It includes: - Drag & Drop Rota Planning - Free Live Chat & Phone Support - In-Depth Reporting - Free Mobile Apps - Holiday Management - Shift Swapping - Staff Availability Patterns - Unlimited Shift Notifications (Email & Push) - Unlimited Sites/Departments - Track Sickness & Absence - Calendar & HR Integrations - Customisable User Permissions - Powerful Copying Tools - Time-Saving Templates Pro £10.00 Usage Based,Per Month It includes: - Staff Availability Patterns - Shift Swapping - Unlimited Shift Notifications (Email & Push) - 2-factor authentication - Labour Forecasting - Holiday Management - Unlimited Sites/Departments - Budget Caps - Document Storage - Calendar & HR Integrations - Customisable User Permissions - Drag & Drop Rota Planning - Free Live Chat & Phone Support. Bulk Actions - Free Mobile Apps - In-Depth Reporting - Leave Request - Logbook - Powerful Copying Tools - Secure Share Links - Time-Saving Templates - Track Sickness & Absence Value for money 4.8 (267) 4.8 Based on 267 reviews ## Integrations [ Breathe](https://www.capterra.com/p/126547/BreatheHr/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.9 (273) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.9 (273) 4.9 Based on 273 reviews ## User reviews Overall rating 4.9 Based on 281 reviews Filter by rating 5(248) 4(33) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent AW Aled W. Care manager Hospital & Health Care ### "Rotacloud- an invaluable digital rota system" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 18, 2026 This was already in place when I started with the company. I had worked many different digital rota systems for different companies but this one was an instant hit. Took around 10 min to get an idea of how it works then you learn as you try different things. So much easier and better than any other I had tried previously. Having 40+ rotas life would be very hard without Rotacloud. Pros Easy to use for staff using their mobiles phones. Ability to see all rotas on one week for that staff member. The ability to change shift details from one location. The ability to put up an open shift for all staff members instantly. An invaluable tool for multi site rota management the best I have used so far. Cons A little slow loading, does not show the full title of the rota in the drop down which is a pain if all your rotas titles start the same way. Minor issues though really. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AU Anonymous User Partner Real Estate ### "Very professional platform" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 30, 2026 Very good, would thoroughly recommend. Has helped us streamline our clock in systems with a number of staff over a number of companies. Pros Ease of use, accessibility for everyone. Professional looking and useful tool for payroll. Customer service/helpdesk is one of the best I have ever come across. Quick to respond and always try to find a solution. Cons Costs, quite tight levels of pricing. Not enough reporting. Not enough levels of access so certain managers can amend certain areas. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KJ Kirsty J. Swim School manager Leisure, Travel & Tourism ### "Time saving and user-friendly system " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 21, 2026 Overall, my experience with RotaCloud has been very positive. It has streamlined rota management, improved communication with staff, and reduced the time spent on scheduling and payroll preparation. It’s an efficient and user-friendly system that has made day-to-day workforce management much easier. Pros RotaCloud has greatly simplified my staff rostering and saves a lot of time. It makes it easy for staff to see their upcoming shifts, and it’s very effective for highlighting unfilled shifts so they can be picked up quickly. It also helps track changes to rotas clearly and produces helpful reports that make monthly payroll tasks much easier. Cons I don’t have any complaints. However, it would be helpful in the future if there was an option to download monthly staff payment reports sorted by surname rather than first name, as this would better match the setup of my payroll system. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MT Michele T. Registered Manager Hospital & Health Care ### "Well worth it" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 17, 2026 Overall, my experience with Rota Cloud has been excellent. It has significantly reduced the time required for scheduling and rota management. Pros It has greatly improved overall efficiency within our team. The staff always have immediate access to their shifts, which has made communication clearer and far more reliable. It is an excellent tool that has made a real positive difference to how we operate. Cons There is nothing I dislike like about Rota cloud There is nothing I would change either. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. BK Beata K. Retail Operation Manager Retail ### "Highly Recommend" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 1, 2026 This rota scheduling platform has made managing shifts so much easier. It’s intuitive, reliable, and saves a lot of time when organising staff availability and schedules. The interface is clean and simple to use, and the automated features help reduce errors and last-minute confusion. Overall, it’s a great tool for keeping everything running smoothly and efficiently. Pros RotaCloud is the most user-friendly staff scheduling platform I’ve used so far and offers excellent value for money. From day-to-day use to the administrative side, it’s easy to navigate and adaptable to your needs. Cons The dashboard can show which staff are scheduled each day, giving a clear, quick view of coverage and helping area managers plan more effectively. Switched from [ShopWorks](https://www.capterra.com/p/220055/ShopWorks/) The RotaCloud offered better usability, more automation, clearer staff views and improved shift management. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KM Katharine M. Operations Director Individual & Family Services ### "Complex rotas taken care of in a simple way" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 25, 2026 Good customer service, software that works without glitches and an intuitive interface. Managers happy, staff happy! Pros Simple and intuitive. Customer service is very good, it’s easy to ask questions and get an answer. My staff like it and we manage quite a complex rota system with it. Cons Would like the option to add sleep shifts for carers within a late/sleep/early and different rates of pay for each section Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. LC les c. director Retail ### "Best of the best" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 24, 2026 Very good. When there have been issues the chat is well monitored and knowledgeable. Price is very good. Pros I reviewed and used for a period countless rota software and found RotaCloud the best for our needs in terms of ease of use functionality and price. It has everything that we need, rota, payroll, staff holidays, personal details and a log book for noting all staff issues Cons Probably nothing. Have asked that sick days be included in the payroll download but this is a minor issue. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. NE Nina E. Office Manager Hospitality ### "An Absolute Must Have for Even the Smallest of Businesses" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 24, 2026 This is a reliable, easy to use tool for even the smallest of businesses. It has bought a lot of value to us in terms of providing us with a secure program which has less errors, saves us time, provides improved visibility and clear staff communication (in real time) all of which serve to reduce the level of stress previously experienced with alternative scheduling methods. Pros I really appreciate the user friendly layout and simplicity of use that Rotacloud offers while providing an excellent array of tools for scheduling. As a smaller, independent, single location business we have not found a need for the pro functionality but it is nice to know it is there if we ever require it. Scheduling is no longer the chore it used to be since this program offers us multiple options for visibility together with some neat shortcuts to save time inputting. The customer service is above and beyond with quick response times, great tech support and lots of clear communication. Our staff find it easy to use too which is a definite bonus. Probably the best thing for us is that it offers great value for money which, as a hospitality business, is very much appreciated in a volatile, financial climate. Cons There is very little not to like about RotaCloud since the team are continuously striving to improve the functionality of the product. There are a couple of things that I would like to be able to do that currently the software doesn't support. One is to be able to apply the Leave Embargo tool to the Availability Tool to prevent staff from trying to find a loophole around that. It would also be nice to be able to modify the scheduling calendar to fit our monthly work cycle. We don't operate on a calendar month but rather are offset 22nd of each month to 21st of the next month. Neither of these are deal breakers for us though as the rest of the application is excellent. Finally, an "Undo" function for when I accidentally delete or overwrite existing published shifts or copy a month's worth of information incorrectly!! Alternatives considered [When I Work](https://www.capterra.com/p/121248/When-I-Work/) Reasons for choosing RotaCloud Ease of use. The small, personal feel that the RotaCloud team offered (and still seem to have maintained to this day despite growing). The affordability/value for money in a world where this is key for small businesses Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JD Jonathan D. Front of House Theatre Manager Performing Arts ### "Rotacloud review - Hafren Theatre" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 February 15, 2026 I am happy to endorse this product, their is always someone on the end of the phone of help is needed and the final product looks very professional Pros very easy to use, looks very professional all my staff can log into this fine, even those who are very anti technologu Cons I am unable to duplicate shifts, which means all shifts need to be typed in manually - which takes time Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. LG Lisa G. Chief executive officer Non-Profit Organization Management ### "Shift hot rotas!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 19, 2026 Very good and straightforward, the software is user friendly, value for money when you consider the time savings on planning rotas, and the customer service is great. Pros A time saver, straightforward scheduling software that allows the team to view shifts, request to change them and teach their annual leave. From a business perspective it saves hours of juggling rota planning, has a nifty document sharing and storage facility and builds in coatings for shifts. This allows forecasting of shift costs and supports budget setting, and reduces the time taken for working out staffing costs. Cons I don’t have any dislikes but would love to see more HR functions in the app. For example; template onboarding documentation. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/137099/RotaCloud/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider's website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/)