Best For

Recruiting agencies, HR departments

Product Details

Professional software for applicant tracking and recruitment automation | Cloud and Enterprise versions | CV parsing technology | Customizable recruiting workflow | Bulk database import & export | Google & Outlook Calendar integration | 1-click integrations with LinkedIn & job boards | Instant customizable reports | ATS | Clients & roles management | Boolean search | Workflows automation | Full GDPR compliance.

Contact Details

CleverStaff

https://cleverstaff.net

Founded in 2014

Located in Ukraine

Starting Price

  • $30.00/month/user
  • 10% bonus for 4 month prepayment; 20% bonus for 12 month prepayment

Free Trial

  • Yes

Platform

  • Installed - Mac
  • Cloud, SaaS, Web
  • Installed - Windows
  • Mobile - iOS Native
  • Mobile - Android Native

Training

  • In Person
  • Live Online
  • Webinars
  • Documentation

Support

  • 24/7 (Live Rep)
  • Business Hours
  • Online

CleverStaff Features

Assessments
Background Screening
Candidate Tracking
Internal HR
Interview Scheduling
Job Posting
Onboarding
Recruiting Firms
Resume Parsing
Resume Search
Self Service Portal
Workflow Management
Assessments
Background Screening
CRM
Interaction Tracking
Internal HR
Interview Management
Job Posting
Job Requisition
Onboarding
Recruiting Firms
Reference Checking
Resume Parsing
Self Service Portal

CleverStaff Reviews

Showing 5 of 60 reviews
Overall
4.6/5
Ease of Use
4.7/5
Customer Service
4.8/5
Violetta S.
Consultant
Staffing and Recruiting, Unspecified
Used the software for: Less than 6 months
Overall Rating
5/5
Ease of Use
5/5
Customer Service
5/5
Features
4/5
Value for Money
5/5
Likelihood to Recommend
10/10
Source: SoftwareAdvice
September 19, 2016

“CleverStaff.net - great recruiting system for freelancers and agencies”

ProsReport on vacancies is my favorite feature. CleverStaff generates extended report by vacancy status, by stages of candidates in recruiting process, be recruiter, from and to some specific date. Integration with Linkedin. Second super time-saving feature is that CleverStaff has integration with LinkedIn. When you install the extension to your internet browser, a small clickable CleverStaff icon will appear above linkedin profile of candidate. When clicking this icon, profile of candidate with photo, contacts and full linkedin description will be exported into the system without copy-pasting. Add as many clients as needed. CleverStaff allows to create many clients in the system and assign as many vacancies to clients as needed. This is great when you are growing and mind your budget. Unlimited vacancies. No limit and extra fees for adding more vacancies. This is not a common feature at all. You can post as many vacancies as needed and filter them by region or by recruiter. Candidate can be assigned to several vacancies and have various stages during interviewing process. Free for single-user. I like that System is free for 1 user and makes best choice for freelance recruiters. Search. In-system and out-of-the-system search. In-system search is possible by name, position, in text of resume, including export to Excel and history of exports. Out-of-the-system search able to search for candidates for the job boards in Ukraine, Russia, Belarus and Kazakhstan. Send to the Client. Function of sending candidates to customer using link to candidate profile or export of Candidates who may be suitable for this vacancy. Customer or hiring manager assigned to customer can see the profile of candidate but access to internal comments is restricted. Hiring managers and customer access is free of charge. Recruiter efficiency board. Statistics module has report by each recruiter week, month, or year and all time on candidates added, interviews conducted, vacancies added and filled, average vacancy filling time Other features available but not described as I do not find them as fancy as previous ones: Tasks, reminders, Calendar, daily report on all activities, publishing vacancies to social networks and sending vacancy by email. Super cheap. For freelance recruiters it is free! Other systems can't neat that :)
ConsAfter log-out session the system redirects to main screen. I would find it more useful to have a feature of assigning favorite screen, for example report on vacancies. There is no easy way to generate link to candidate profile inside the system if recruiter wants to send link to candidate profile to the hiring manager by skype for example. Only 3 email templates in free version. Mass mailing to candidates is very much wanted.
Recommendations to other buyersThe system is easy to use and very intuitive. CleverStaff is not for hiring and onboarding. This is purely recruiting and selection tool. CleverStaff does not automatically post to jobboards monster, dice etc. Be attentive with mailing function it is under development and may require usage of additional systems for mass mailing.
Source: SoftwareAdvice
September 19, 2016
Maria S.
IT Recruitment
Internet, 11-50 employees
Used the software for: 6-12 months
Overall Rating
4/5
Ease of Use
5/5
Customer Service
5/5
Features
5/5
Value for Money
4/5
Likelihood to Recommend
8/10
Source: Capterra
July 13, 2017

“Great features!”

ProsI use cleverstaff for more than half a year, for this time I have allocated for myself a number of advantages: - Easy and easy to use, a lot of time to start working with this program is not required - Each user has the opportunity to create vacancies on their own and, most importantly, to select the necessary steps (since for each open position they can differ substantially) - For reminder, a very convenient thing is an organizer. You can set yourself tasks for the future with a specific date and time. Often it helps. - The program perfectly collects data from such resources as linkedin, rabota.ua, hh.ua and many others. Plus, it's worth highlighting the update of the data if the user attaches a resume to an existing profile. - Report. Daily mailing to the post office makes it easy to analyze the work done per day.
ConsWhat I would like to improve: - There is a lack of the function "to remove a candidate from a vacancy", directly, when he is already tied up under it (especially if it is entered there by mistake) - In an organizer it would be nice to make some kind of sound signal or to pop up a window when the specified time and day in the previously scheduled task came. - We have stopped receiving reports today, I hope this issue will be resolved soon

Vendor Response

By CleverStaff on July 14, 2017
Maria, we are grateful to you for the detailed review. Your warm feedback inspires a lot! As for the ideas you mentioned: 1) it's a planned feature because every candidate should stay in an activity log and should not be lost. You could add any custom stages, e.g. 'added by mistake'; 2) we disabled most system notifications as we don't want to disturb you while you are working ;) 3) reports will be restored: now we are changing the mailing server so it will be much better ;)
Source: Capterra
July 13, 2017
Ekaterina K.
HR
Human Resources, 11-50 employees
Used the software for: 1-2 years
Overall Rating
4/5
Ease of Use
5/5
Customer Service
5/5
Features
4/5
Value for Money
4/5
Likelihood to Recommend
8/10
Source: Capterra
July 13, 2017

“Good for a recruitment companies!”

ProsIt is convenient that the resume can be saved from Linkedin (basically, I save from this source) Ability to add job vacancies to CS, where they can sort candidates themselves and write comments. Ability to load summaries and synchronize information Synchronization of two profiles that were accidentally added
ConsIf the candidate already exists in my CS database, but I need to synchronize it with the page in Linkedin, his experience is not automatically transferred to CS - this is a minus (Example: http://prntscr.com/fv50rr) If using a Linkedin, CleverStaff does not save the portfolio of art professionals / designers, it must be manually copied, which slows down the work process (usually, the portfolio in the section next to the contacts and links). If the candidate already exists in my CS database, but I need to synchronize it with the page in Linkedin, it is not very convenient that the candidate's name changes too, similarly to LinkedIn. We store a base in CS, writing through a slash and a surname in Russian, and in English. There is option needed to "hide / open" candidate contacts (example http://prntscr.com/fv55mx). In this section, usually a link to the portfolio is copied and the recruiter needs it.

Vendor Response

By CleverStaff on July 13, 2017
Ekaterina, thank you for your feedback. As for the possible issue you mentioned: we will contact you to check how this could happen, as our LinkedIn works correctly.
Source: Capterra
July 13, 2017
Joyce A.
Director and Co-Founder
Staffing and Recruiting, 1-10 employees
Used the software for: Less than 6 months
Overall Rating
5/5
Ease of Use
5/5
Customer Service
5/5
Features
5/5
Value for Money
5/5
Likelihood to Recommend
10/10
Source: Capterra
June 1, 2017

“Awesome features! Clean Interface! Incredible integration! Simply a great product for any recruiter.”

OverallTime saving. Efficient management of CVs and client Information. Great integration with email and LinkedIn. Customizable recruitment stages making it easy to track the process. Simple clean interface which is pleasant to view.
ProsI have only great things to say about this product! I started using CleverStaff three weeks ago and within four days of using it, even before the 14-day trial was up, I quickly paid for the full year. Skype support is super quick and a complex issue I had with my email integration was solved FAST! I am now planning on training my first Skype training with my researcher and preparing a manual has been easy because the interface is so simple. Using CleverStaff has also given me an added edge over my competition because none of the clients I work with have worked with a recruiter who uses an ATS like this one. I also love just how customizable the system is! I can add stages that are unique to my recruitment process, export long lists and send emails to both my hiring managers and candidates in a fraction of the time it would have taken me without CleverStaff - making me appear very efficient and professional at the same time! I now have the time to focus more on business development and impress clients during presentations when I whip out my tablet and show them how a real-time recruitment process would flow. My immense thanks to the CleverStaff team that has worked tirelessly to give recruiters a premium product that makes our lives so easy. Very grateful to you guys for making my business so effortlessly successful! CleverStaff ROCKS!
ConsNo Cons to speak of! It is simply a brilliantly ingenious product and the few times anything has gone wrong for me, the Skype support team have been excellent!

Vendor Response

By CleverStaff on June 2, 2017
Thank you so much for your detailed review, Joyce! It's a pleasure for our team to make you happy and productive :)
Source: Capterra
June 1, 2017
Zoya O.
Senior recruitment consultant
Staffing and Recruiting, 1-10 employees
Used the software for: 2+ years
Overall Rating
5/5
Ease of Use
4/5
Customer Service
5/5
Features
4/5
Value for Money
5/5
Likelihood to Recommend
9/10
Reviewer Source 
Source: Capterra
January 29, 2018

“Really useful tool for recruitment!”

OverallOrdered candidates data. Saved time. Research and analytics tool.
ProsFirst of all, I like that I can find any info about candidate and the history of our communication in a few seconds, service works good and pretty fast. Next - it is a great feature - the union of candidate's profiles from different resources. One more - you can check doubles when you add new candidates, it really helps to safe time. About report - especially for me it is comfortable to save all needed candidates to Excel with necessary info. And finally - guys from Support team - should share my colleague's opinion, because she is the contact person of our company. She sad they are the best- quick answers, friendly and polite communication, they usually accept all our applications and try to improve the software to make our job more efficient. Thanks for that. )
ConsIt would be great to have application for Safari and mobile version. All other our proposition are already sent to Support team.

Vendor Response

By CleverStaff on February 26, 2018
Zoya, our team is very pleased with your feedback! Thank you very much!
Reviewer Source 
Source: Capterra
January 29, 2018