# Event Essentials Software Pricing, Alternatives & More 2026 | Capterra

> With the help of Capterra, learn about Event Essentials Software - reviews, pricing plans, popular comparisons to other Event Management products and more.

Source: https://www.capterra.com/p/138263/Event-Essentials

---

# 

 Event Essentials Software Review 2026: Features, Integrations, Pros & Cons

Last updated on March 13, 2026

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

[Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews)

Event Essentials

## What is Event Essentials?

Event Essentials is a set of web-based modules designed for Festival and Event organizers to manage Ticket Sales, Registrations, Volunteers, Vendors, Sponsors, Attendees, Bands/Artists, Venues, Stages, Speakers, Sessions, Calendar, Media, Credentials, Staff, Resources, Interactive Maps, Text Alerts, Donations, Reports, Contracts & more! Pick only what you need. We design match all our pages to your Website. Contact us to find out how you can streamline and your event efficiencies.

## What is Event Essentials used for?

[Vendor Management](https://www.capterra.com/vendor-management-software/)[Event Management](https://www.capterra.com/event-management-software/)[Registration](https://www.capterra.com/registration-software/)

Overall rating

Based on 73 user reviews

Reviews sentiment

Positive

99%

Neutral

0%

Negative

1%

Starting price

$450

Per Year

Free trial  
not available

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## Compare with a popular alternative

Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status.

### Event Essentials

4.9 (73)

VS.

[4.2 (1,991)](https://www.capterra.com/p/135757/NetSuite/reviews/)

Starting Price

$450

Per Year

Starting Price

Contact vendor

Free Trial

Free Version

Pricing Options

Free Trial

Free Version

Ease Of Use

4.9 (73)

Ease Of Use

4.0 (463)

Value For Money

4.9 (34)

Value For Money

3.8 (361)

Customer Service

4.9 (71)

Customer Service

3.8 (382)

## Event Essentials alternatives

[4.8 (105)](https://www.capterra.com/p/138931/Audit-Software/reviews/)

Starting price

Contact vendor for pricing

Highest Rated

[4.8 (254)](https://www.capterra.com/p/148522/Precoro/reviews/)

Starting price

$499.00

Per User, Per Month

[4.7 (78)](https://www.capterra.com/p/145449/Gatekeeper/reviews/)

Starting price

Contact vendor for pricing

[4.3 (169)](https://www.capterra.com/p/211755/Zoho-Creator/reviews/)

Starting price

$8.00

Per User, Per Month

[View all alternatives](https://www.capterra.com/p/138263/Event-Essentials/alternatives/)

## Features

Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically.

Registration Management

4.2 (5)

120.00% of 5 reviewers that rated this feature as important or highly important

Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc.

Reporting & Statistics

4.4 (5)

100.00% of 5 reviewers that rated this feature as important or highly important

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

Online Registration

4.0 (4)

125.00% of 4 reviewers that rated this feature as important or highly important

Real-time registration over the web

Vendor Payment

3.8 (4)

100.00% of 4 reviewers that rated this feature as important or highly important

Process payment to vendor(s) for goods/services received

Access Controls/Permissions

5.0 (3)

100.00% of 3 reviewers that rated this feature as important or highly important

Define levels of authorization for access to specific files or systems

Data Import/Export

5.0 (3)

100.00% of 3 reviewers that rated this feature as important or highly important

Import and export data to and from software applications

Event Essentials 120 features

Regulate who can view information within the system

Define levels of authorization for access to specific files or systems

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Track and document all activities across devices, networks, and other systems

Access event or meeting agenda online

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Manage the process of evaluating documents or requests submitted for approval

Manage attendance for classes, shifts, meetings, or events

Process of managing, tracking, and communicating with individuals who are registered to attend an event

A list of registered participants

Use tools to engage with viewers (e.g., commenting, chat room, polling, and Q&A)

Create, manage, and print wearable badges

Scan barcodes to ensure accurate pricing and label tracking

Create, manage, and send invoices or bills to customers

Track and manage schedules and meetings via an integrated calendar

Online registration for classes

Provides a channel for team members to share media files, communicate, and work together

Track and manage adherence to policies for any service, product, process, or supplier

Software that specializes in managing events such as conferences, conventions and trade shows

Automated reminders and confirmations for booked appointments and events via text or email

Manage, organize, and store contact information

Track, store, and access client contracts or licenses

Manage usernames, account numbers, passwords, biometric data, public access keys, and other documentation

Accept and process credit card transactions

Built-in customer relationship management (CRM) capabilities or integration with a third-party CRM system

Automatically suggest related, complementary or add-on items to customers

Searchable repository of information about clients

Add customized logos and colors to align with company branding

Customize data fields to support various needs and use cases

Customize contracts and forms to collect specific information

Alter the layout and content of reports

Pre-designed layouts that can be customized to match preferences and requirements

Import and export data to and from software applications

Protect sensitive data for digital privacy

Graphical representation of data

Track products that are for sale at a reduced price or part of coupon promotions

Store, manage, and track all electronic documents in a centralized location

Assemble applications and processes by dragging over and arranging pre-built components

Electronically collect payments for goods or services

Create and send email blasts/campaigns

Reminders sent via email

Pre-made examples and templates for emails

Track employee schedules, availability, and performance across projects and tasks

A list of events with their respective dates

Schedule and manage the logistics of activities and other gatherings

Online registration for events

Plan an event's time and location

Manage tickets for specific events

Manage location logistics and coordinate the participation of exhibitors or vendors in an event

Collecting, analyzing, and utilizing feedback from users or customers to improve a product or service

Designed for events that occur online

Store, manage and track all forms in a centralized location

Games or game-like elements to track progress and reward accomplishments

Register a group/batch of attendees

Curating an intentional list of prospective guests as per relative interests to achieve specific goals.

Creation, processing, verification, and execution of invoices till the payment is made

Obtain tickets via Kiosk upon arrival at event

Automate workflows and trigger campaigns based on customer actions

Access software remotely via mobile devices

Notifications via mobile devices

Allowing users to order, pay for, obtain, and validate tickets using mobile devices

Utilize the same app for multiple events

Closing out contracts by reviewing contract/project completion, finalizing payments, and ensuring terms and compliance as been achieved

Process of familiarizing new clients, stakeholders or employees with the company, a new location, or a service

Real-time registration over the web

Allow users to buy and sell tickets online, register for events, and collect buyer information

Allows event organizers to sell and manage tickets directly on-site

Accept, record, and reconcile financial transactions

A set of indicators that tracks the performance of networks, applications, systems, teams, etc.

Adjust communications based on previous interactions or personal preferences

Accept and process customer payments for products or services using hardware and software

The ability to print tickets before arriving

Plan and coordinate all the resources, costs and time needed to execute assignments

Design, communicate, and distribute incentives to perform a specific action

Analyze and gain insights into data in real-time

Receive data and information in real time

Active monitoring of systems, applications, or networks

Notifications that are delivered to users as soon as an event occurs

Active reporting of data and metrics

Receive system updates as soon as any changes are made

Oversee the process of issuing refunds

Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc.

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

View and track pertinent metrics to find patterns and gain insights from data

Specify type/number of reserved tickets based on seating selected during booking

Set & manage permission levels based on user roles and restrict access to only authorized individuals

Book and manage rooms at an event

Reports specific to sales analysis for trends and strategies

Analyze the current state of sales data to accurately understand trends and forecast future sales numbers.

Search and filter data across systems to locate required information by entering keywords or certain criteria

Grants the users access to all events for one season

For selection of seat at booking or check-in

Online portal through which end users can access the system, manage tasks, or obtain information

Integrate with social media platforms such as Facebook, Twitter, LinkedIn, etc.

Market event via social media tools

Negotiate best prices and choose the right vendor for various purchases

Discover speakers and manage their details, booking and time.

Raise funds via sponsors and grants

Scheduling capabilities for employees to view shift-times and employers to schedule staff accordingly

Allow customers/users to submit support queries and service requests

Create and administer polls and surveys

Gauge satisfaction and receive information for improvement and success

Create, manage and track all task activities and progression

Set up connections to third-party platforms to improve business processes

Create and manage ticket reservations for various events

Customize, sell, and distribute tickets

Record of all transactions such as purchases, deposits, withdrawals and transfers within a specific period

Organize and track the physical movement of goods from one location to another

Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks

Ability to track and store all vendor-related information, such as contacts, services offered, terms, etc.

Create and maintain quality vendor data through data validation, maintenance, and audit trails to ensure proper compliance and sourcing

Process payment to vendor(s) for goods/services received

Includes all operations and activities associated with a physical space or location that is used for hosting events

Make a list and register visitors

Manage volunteer information and direct volunteer resources

Record, update and manage waiting lists

Seamlessly integrates with 3rd party websites

Built-in website builder or integration with third-party site

Software that specializes in weddings, public and private parties

Create, design and manage workflows for repetitive tasks

Get Advice

We can help you find the software with the features you need.

Features

4.8 (40)

4.8

Based on 40 reviews

## Pricing

Value for money

4.9 (34)

Basic

$450.00

Per Year

Value for money

4.9 (34)

4.9

Based on 34 reviews

Connect with a Capterra advisor for a free 15-minute consultation

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## Support, customer service and training options

Customer Service

4.9 (71)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

4.9 (71)

4.9

Based on 71 reviews

## User reviews

Overall rating

4.9

Based on 73 reviews

Filter by rating

5(69)

4(3)

3(0)

2(0)

1(1)

Mentioned topic

Sorted by most recent

Angie U.

Executive Director

Non-Profit Organization Management

### "We love Event Essentials!"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

February 19, 2026

Overall, we had a great experience with Event Essentials. We were not an easy client. Our event is complicated and fast paced, and they built three separate platforms for us in less than five months. All three operated within our expectations during the event. Afterward, we were able to debrief together and share ideas for improvement. Their team is effective, supportive, and willing to put in the effort to create an exceptional product.

Pros

We’ve really enjoyed working with Event Essentials. The service has been great from start to finish. Their platform is highly customizable, which lets us tailor it to our event’s specific needs. It’s also very affordable, especially for the value provided. Overall, it’s a solid product with real potential to grow and improve alongside us.

Cons

Like any new partnership, there were some first-year growing pains as we learned the system and worked through a few adjustments. That said, the team was always very responsive to our needs and quick to address questions or concerns. We appreciated their willingness to listen and improve along the way.

Switched from

[Acuity Scheduling](https://www.capterra.com/p/191978/Acuity-Scheduling/)

[Bloomerang](https://www.capterra.com/p/131207/Bloomerang/)

[monday.com](https://www.capterra.com/p/147657/monday-com/)

We wanted a more cohesive system that was all in one place.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Response from Vendor

March 4, 2026

Thank you Angie, we love working with you!

KM

Kari M.

Alcohol Compliance Expert

Wine and Spirits

### "Streamline and organize all your events! "

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

June 26, 2025

Event Essentials organized all the moving parts of our event, they made every step clear and accessable for the organizers, vendors, and attendees.

Pros

User friendly, mobile app friendly, not complicated or fussy to learn. I highly recommend Event Essentials!

Cons

I don't know that we fully utilized all of its capabilities, I would like to learn more about all the features it offers.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

PW

Patrick W.

Sales Manager

Non-Profit Organization Management

### "Event Essentials is the BEST!"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

February 14, 2025

Switching to a brand new event management system was a very difficult decision but a necessary one. We outgrew our prior software and a change was needed. After much research and discussions, Event Essentials seemed to be the best fit across the board. We're approx six-months in now post launch and we DEF made the right choice!

Pros

\[sensitive content hidden\] & \[sensitive content hidden\] were/are so easy to work with and both worked very diligently to get the system to where we needed it to be. I'm still amazed at how customizable they were able to make it to fit our needs and were truly invested in our success. Our team did put in a lot of time and effort in giving very clear instructions and direction to both \[sensitive content hidden\] & \[sensitive content hidden\] in the creation of the system. Lines of communication were also quick and efficient on both sides.

Cons

It's not really a reflection of Event Essentials as I'm sure with any transition period there will be issues and bugs to work out. All in all looking back, not too many and although stressful at times, we got through it!

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

NJ

Natalie J.

Marketing and Special Events Manager

Performing Arts

### "Great customizable platform for non-profits and event companies"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

February 6, 2025

Craig has been a fantastic liaison, metaphorically holding our hands through the launch, and checking in as we add new features to the system. The actual system works well, and any bugs we find are addressed in a timely manner.

Pros

This is a great customizable platform that can has been shaped to meet the organization's needs for producing our weekly event.

Cons

Like working with any 3rd party contractor, the client must keep up communications and updates to move forward with projects. You're not their only client, so do your part to keep up the momentum.

Switched from

[Salesforce Sales Cloud](https://www.capterra.com/p/61368/Salesforce/)

They raised their prices beyond what Greenway could afford.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

JC

Jose C.

Booking Coordinator

Entertainment

### "Event Essentials is amazing!"

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

February 6, 2025

As a booking coordinator I work with a lot of people and have many things going on in one business day. Before Event Essentials, I was tracking down payments and doing my best to work around outdated map layout and a series of opened windows. Now with Event Essentials, everything is available in one location, and my attention has shifted from the juggling/chasing act to our clients and their experiences at our venue. The system is frequently updated and the Event Essential's team make us feel like our experience is important to them.

Pros

Event Essentials is clean, clear, and quick enough to keep up with all of our weekly demands. We move many things around internally and having an accessible trail and a well buttoned system has been amazing. The features are customizable, and we look forward to progressing with Event Essentials.

Cons

The system will only deliver what is being asked of it. Having a good set of asks and functions listed beforehand can make for optimal user experience. Don't worry if you are not sure what you will need, the team will work with you to get you there, but it may take them longer.

Switched from

[Salesforce Platform](https://www.capterra.com/p/268338/App-Cloud/)

Very long wait time on customer support.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

WW

Whitney W.

Co-Founder, Co Artistic Director

Non-Profit Organization Management

### "Event Essentials is amazing!"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

January 30, 2025

Craig and Kiffen are a good team, they understand events and can tailor their system to anyone, we are a good example of that. They took on our weekly event, which was challenging, and were successful in creating a system that our vendors love.

Pros

This company worked well with our unique event and tailored a system for us. They took the time to learn about us, came out to see our event and talk to staff. It was very personalized service and worked with our budget as well. They care, they're patient and are really nice people too, that helps when you're trying to do something new.

Cons

Our event is pretty unique, and weekly, there were a few things that had to be created from scratch and took more time than we anticipated, but they communicated along the way so at least we understood any delays. In fairness we were also still operating during the whole process of creating our new vendor system and onboarding all of our vendors, which added additional hurdles.

Switched from

[Salesforce Sales Cloud](https://www.capterra.com/p/61368/Salesforce/)

Event Essentials was more affordable for us.

Alternatives considered

[TicketSource](https://www.capterra.com/p/134828/TicketSource/)

Reasons for choosing Event Essentials

Price, their ability to customize it to our event, they were local and had good customer service.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Kris B.

Convention Chair

Entertainment

### "Horrible experience; I could never recommend this."

1.0

Overall Rating

1.0

1.0

Ease of Use

1.0

1.0

Features

1.0

1.0

Customer Service

1.0

1.0

Likelihood to Recommend

0/10

August 24, 2023

Pros

They only good thing about Event Essentials was the price; they were very affordable and during the sales process, it was easy to communicate with the sales managers.

Cons

Literally everything else. When we signed our contract, we had a very long list of things that we were told would be able to be implemented and customized. As soon as we signed on, everything went dark as far as communication went. We went multiple weeks without updates, sometimes months. While things were made and created, almost nothing worked as we expected it to. We were told that it was because "we were on the old system" but never offered a chance to upgrade to a new system. Critical updates and deadlines were missed frequently by our account representatives to the point that we had to move to an entirely different event management company because the system was not functional for us. Truly a disappointment, because Event Essentials had such great potential; they overpromised and vastly underdelivered.

Reasons for choosing Event Essentials

I chose them initially because we liked the price. Unfortunately, we had a terrible experience and had to move mid-event planning year to another company entirely without any fulfillment of our regular contract.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

BB

Brian B.

Board of Directors

Non-Profit Organization Management

### "ViVa! Vienna! - Rotary Club of Vienna VA"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

June 10, 2022

Promoting and managing our festival fundraising event that attracts over 60,000 visitors over Memorial Day weekend; 100% of the proceeds go to charities.

Pros

The responsiveness of the team to make timely changes on the fly.

Cons

I do not have anything to comment for Cons.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

PB

peter b.

Owner

Design

### "Excellent product"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

June 10, 2022

Excellent customer service, great to work with

Pros

Ease of use, effectiveness and efficiency

Cons

I don't have anything negative to say about Event Essentials

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

MM

Mary-Catherine M.

President

Events Services

### "Reliable Service"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

November 23, 2020

I have worked for over 4 years with Event Essentials and always have received personal service, swift response to our needs, thorough follow-up and very helpful insights on how to improve the project at hand.

Pros

Software is very easy to navigate and very helpful tracking on all levels. Integration to my business at hand was swift and thorough

Cons

I'm totally satisfied with the service I receive

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

[View all Reviews](https://www.capterra.com/p/138263/Event-Essentials/reviews/)

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