--- title: "Roomzilla Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Roomzilla Software - reviews, pricing plans, popular comparisons to other Scheduling products and more." source_url: "https://www.capterra.com/p/138848/Roomzilla/" page_type: "product" language: "en" publication_date: "2026-09-29" --- # Roomzilla Software Review 2026: Features, Integrations, Pros & Cons Last updated on September 29, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Roomzilla ## What is Roomzilla? At Roomzilla, we believe that booking a meeting room should be quick and simple. We offer seamless software that blends into your workflow and increases the efficiency of your rooms and office resources. Our tool combines a website in harmony with onsite tablet displays to provide real-time access to reservation and availability information. Roomzilla eliminates the stressful logistics and social awkwardness. ## What is Roomzilla used for? [Scheduling](https://www.capterra.com/scheduling-software/)[Space Management](https://www.capterra.com/space-management-software/)[Meeting](https://www.capterra.com/meeting-software/) Top alternative Featured Overall rating Based on 26 user reviews Reviews sentiment Positive 96% Neutral 4% Negative 0% Starting price $12 Per Feature, Per Month Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Roomzilla?[Manage this product listing](https://www.g2.com/products/roomzilla/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Roomzilla 4.6 (26) VS. [4.6 (5,322)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting Price $12 Other Starting Price $29 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.5 (26) Ease Of Use 4.7 (4,249) Value For Money 4.6 (13) Value For Money 4.5 (3,000) Customer Service 4.7 (16) Customer Service 4.6 (2,687) ## Roomzilla alternatives [4.6 (1,490)](https://www.capterra.com/p/127994/Jobber/reviews/) Starting price $39.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [4.1 (83)](https://www.capterra.com/p/72571/FM-Interact/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 88% of reviewers rated it above 4 stars Highest Rated [4.9 (45)](https://www.capterra.com/p/206188/Tribeloo/reviews/) Starting price $3.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.8 (22)](https://www.capterra.com/p/231920/anny/#reviews) Starting price $5.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/138848/Roomzilla/alternatives/) ## FAQs about Roomzilla Overview ### Which roles and teams benefit most from Roomzilla? Roomzilla is most used by customer success, sales, marketing, and office operations teams that coordinate shared meeting spaces for client calls, outreach, and internal collaboration. Software developers, IT staff, data teams, and technical leaders use it to reserve rooms for project discussions, standups, training sessions, and cross-functional planning. Answer based on 26 reviews Overview ### What company size and specific industries is Roomzilla built for? Roomzilla is designed for organizations of all sizes, from small shared office spaces to large public companies and many businesses in between. It suits teams that need to manage room schedules, especially workplaces with shared meeting rooms or other bookable spaces. Features and Usability ### What are the key features of Roomzilla? Roomzilla offers meeting room booking, room scheduling, and space reservation, plus calendar management, calendar sync, and automated scheduling. It also includes access controls/permissions, approval process control, real-time notifications, reporting/analytics, and floor plans & maps for managing availability, reservations, and utilization across offices, schools, and other facilities. Pricing ### How much does it cost and what fees or limitations are included? Roomzilla starts at $12 per resource per month on the Standard plan, and the Business plan charges $20 per room per month or $12 per desk or equipment per month. A free version and free trial are available, and both plans include guided onboarding, hands-on training, and unlimited resources. Integrations ### Which third-party tools and platforms does Roomzilla integrate with? Roomzilla integrates with Google Workspace and Microsoft 365 for calendar and productivity workflows. These native connections cover the main third-party platforms listed in the catalog, giving Roomzilla two core integrations for scheduling and office management across Google and Microsoft environments. Answer based on 7 reviews Getting Started and Support ### What training and onboarding options does Roomzilla offer? Roomzilla provides documentation to support team onboarding and product reference. Documentation offers written guidance for setup, feature use, and checking steps as needed. This format gives users a self-paced resource for learning the product and finding information during implementation and day-to-day use. Answer based on 1 reviews Getting Started and Support ### What customer support options does Roomzilla offer? Roomzilla offers email/help desk, a knowledge base, and phone support. Users report that customer service responds quickly, often within 24 hours, and provides detailed help. The support experience is described as responsive and informative, with clear follow-up on issues and questions. Answer based on 1 reviews ## Features AI summary Based on 16,930 Scheduling reviews Capterra data shows that buyers of scheduling software rank the following features as their top priorities: - **Real-time Scheduling** (**52%** of reviewers rated this feature as critical) - **Booking Management** (**56%**) - **Calendar Management** (**53%**) Roomzilla supports all three of the features reviewers value most: **Real-time Scheduling**, **Booking Management**, and **Calendar Management**. Together, these capabilities help businesses coordinate reservations as they happen, keep bookings organized, and maintain clear calendar visibility, allowing teams to manage shared spaces more efficiently and reduce scheduling conflicts. Booking Management 4.5 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Create, update, and manage bookings, itineraries, and reservations Online Booking 5.0 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Book meetings and appointments through a website or digital platform Calendar Sync 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Synchronize with other calendars to view mutual availability and schedules Room Booking 5.0 (7) 100.00% of 7 reviewers that rated this feature as important or highly important Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held Facility Scheduling 4.8 (4) 100.00% of 4 reviewers that rated this feature as important or highly important Schedule facilities, such as athletic fields, venues, and convention centers based on their availability Reminders 3.5 (4) 75.00% of 4 reviewers that rated this feature as important or highly important Timed notification for any upcoming task, deadline, appointment, or activity Roomzilla 61 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Tracking: Track and document all activities across devices, networks, and other systems - Agenda Management: Access event or meeting agenda online - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Appointment Scheduling: Schedule appointments via a calendar - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Automated Scheduling: Automatically create schedules based on business needs or employee availability and qualifications - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Booking Management: Create, update, and manage bookings, itineraries, and reservations - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Calendar Sync: Synchronize with other calendars to view mutual availability and schedules - Calendar/Reminder System: Notifications/alerts for upcoming events or tasks - Categorization/Grouping: Organize and group data or items based on various criteria - Class Scheduling: Schedule in-person or online classes - Color Codes/Icons: A way to visually represent data where different categories of items are marked with different colors - Commercial Properties: Designed to serve commercial properties - Content Management: Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Fields: Customize data fields to support various needs and use cases - Customizable Reports: Alter the layout and content of reports - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Digital Signage: Digital displays use technologies such as LCD, LED, projection and e-paper - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Electronic Payments: Electronically collect payments for goods or services - Email Management: Manage, store and organize emails within the system or via third-party apps - Email Reminders: Reminders sent via email - Employee Scheduling: Assign working shifts or tasks to employees based on their availability - Equipment Management: Monitor and maintain equipment used to manufacture and deploy products and services, and to reallocate assets where needed - Facility Scheduling: Schedule facilities, such as athletic fields, venues, and convention centers based on their availability - Floor Plans & Maps: Actual floor locations and directions with the virtual floor map to reflect a realistic view of the floor during the virtual tour - For Offices: Designed to be used in offices - For Schools: Designed to be used by kindergarten, primary, middle, and senior secondary schools. - Internal Meetings: For use in meetings within the company - Maintenance Management: Manage, maintain and track the performance of assets and equipment - Mobile Access: Access software remotely via mobile devices - Multi-Location: Manage and support multiple locations - Online Booking: Book meetings and appointments through a website or digital platform - Payment Processing: Accept, record, and reconcile financial transactions - Projections: Estimate or forecast of a future scenario based on the study of present trends - Real-Time Data: Receive data and information in real time - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-time Scheduling: Based on availability, instantly confirm or deny a request when a new booking is made - Real-Time Updates: Receive system updates as soon as any changes are made - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Reservations Management: Manage the entire lifecycle of a reservation, from the initial booking to the actual service or event - Resource Management: Process of planning, scheduling and executing the optimal and effective use of human capital across projects - Resource Scheduling: Allocate and manage resources, such as employees, equipment, facilities, and other assets - Room Availability Schedule: A calendar that shows when rooms are occupied and available - Room Booking: Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held - Scheduling: Plan availability and assign specific time slots for tasks and resources - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Single Sign On: Allow users to access multiple services after entering their login credentials once - Space Management: Manage occupancy and space utilization in facilities and buildings - Space Reservation: Manage the reservation of workspaces - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Usage Tracking/Analytics: Track and interpret metrics on the usage of company resources - User Management: Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks - Utilization Reporting: Track the frequency of asset usage --- Get Advice We can help you find the software with the features you need. Features 4.6 (26) 4.6 Based on 26 reviews ## Pricing Value for money 4.6 (13) Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/138848/Roomzilla/pricing/) Free $0.00 It includes: - Up to 3 resources - Email support Standard $12.00 Per Feature,Per Month It includes: - Unlimited resources - Guided onboarding - Hands-on training Business $12.00 Per Feature,Per Month It includes: - Unlimited resources - Guided onboarding - Hands-on training Value for money 4.6 (13) 4.6 Based on 13 reviews ## Integrations [ Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.7 (16) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (16) 4.7 Based on 16 reviews ## User reviews Overall rating 4.6 Based on 26 reviews Filter by rating Counts reflect reviews available in this feed. 5(17) 4(8) 3(1) 2(0) 1(0) Mentioned topic Recent reviews first, then most helpful CS Communication Specialist Communication Specialist Used the software for: 3-5 years ### "Meetings made easy" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 9, 2026 Roomzilla makes scheduling meetings simple and reliable. It saves time for both employees and management while keeping room usage organised and transparent. Pros The clear overview of all meeting rooms and their availability makes booking fast and intuitive. It’s easy for everyone to see capacity and location at a glance. Cons Advanced filtering and reporting could be improved, and integration with external calendars can sometimes be a bit limited. ME Mechanical Engineer Mechanical Engineer Used the software for: Less than 1 year ### "Keeps things simple & quick" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 10, 2026 We use Roomzilla for booking conference rooms for team meetings. Sometimes we have to book something on the fly when an issue comes up and sometimes we need to extend meetings beyond what we planned for - and Roomzilla makes all kinds of adjustments quick and effortless. It's also very intuitive to understand. For transparency, I received an incentive to review Roomzilla but the opinions expressed are my own. Pros The UI is great. super easy to utilize but you sort of need to know where the conference rooms are and how big each one is. The platform just helps books rooms but doesn't let you filter by occupancy number, for example. Cons Overall great, a few things can be improved easily. It would be nice if the occupancy number for each room was listed beside the booking so the user can pick the right room for the size of the meeting. Also, would be great to "favorite" the most commonly used rooms so that shows up at the top. Mateusz S. Chief of Staff Used the software for: 1-3 years ### "Totally recommend for coworking!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 19, 2025 Great platform - totally recommend it. I use it frequently in the Warsaw CIC office and can't imagine to book rooms here with other tool eg. Google Calendar. Pros Friendly interface Usually - speed of use Intuitiveness I use it a couple times a day and it's super easy and fast to find a suitable space and book a space in the coworking space I work Cons Sometimes - get's laggy Design is pretty outdated - someone probably should refresh it to 2025 standards ST Success Team Manager Success Team Manager Used the software for: 3-5 years ### "Roomzilla: Great in Theory, Hard in Practice" 3.0 Overall Rating 3.0 3.0 Ease of Use 2.0 2.0 Features 3.0 3.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 November 22, 2019 It helps keep everyone on the same page, but it's realizing it's full potential with all of the kinks. Pros Helps to keep everyone on the same page. It was better than our old system of using Outlook Calendars. Cons Inconsistent in output, and unreliability in some features working. Ex: It should sync with my outlook calendar, but I found when I do that it's hard to cancel or change meeting spaces. I eventually have up trying to use the feature. SA Sales and Marketing Specialist Sales and Marketing Specialist Used the software for: Less than 1 year ### "Great for team meetings" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 June 18, 2025 Overall, I’ve had a really good experience with Roomzilla. It helps me stay productive and organized. I use it almost daily to reserve rooms for meetings or focused solo work. The interface is clean, the booking process is quick, and the tool does what I need most of the time. Just a few small improvements would make it perfect. Pros I really like how simple and intuitive Roomzilla is to use. It’s great for quickly finding and booking a quiet space when I need to focus or meet with colleagues. Even as a first-time user, I didn’t struggle at all. I also love that you can see which floor the room is on and even check the map, super helpful when you're new to the building. And being able to book rooms across different CIC locations is a big plus. Cons Sometimes a room looks available, but someone is in there without a booking, which can be frustrating. Also, the current max booking time is 240 minutes, and there’s no option to book for a full day. Editing an existing reservation can be a bit tricky too—it’s not always clear or smooth. And I wish there was a “running late” option to avoid losing your spot over just a few minutes. AE AE AE Used the software for: Less than 1 year ### "Intuitive platform" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 6/10 July 31, 2025 Pros Its very easy and intuitive to use. I like that you know all the room details such as how many people the room holds comfortably, and what type of technology is available in the room before you book it. Cons The check in process can be glitchy. Sometimes you cannot check in and then others will book the room and it causes confusion as the room is then double booked. Avery H. RA II Used the software for: 1-3 years ### "Reliable and User-Friendly Room Scheduling Tool" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 August 14, 2025 Roomzilla has streamlined our meeting room scheduling and eliminated a lot of back-and-forth communication. It’s reliable, easy to train new team members on, and has noticeably reduced booking conflicts in our office. Pros The interface is clean and intuitive, making it easy for anyone to book a room in seconds. I especially like the calendar view and how quickly you can see availability. Cons The mobile app occasionally lags when updating or canceling a booking, but it’s not a big issue. I tend to use desktop more often to book rooms. Arnold A. Software Developer Used the software for: 1-3 years ### "The easiest way to reserve an space for your meetings" 5.0 October 28, 2020 Overall a great tool, easy to use and really user friendly, even those who are not used to this tools can use it. I really enjoyed using it and it shows you a message that reminds you to keep the space clean Pros I really like how easy is to reserve a meeting room and the user interface is really friendly. It is really straight forward a couple of clicks and your meeting rom is reserved. It has a great notification tool to let you know that your meeting is about to start and lets you end the meeting at any time so if your meeting ends quicker than expected the space will be available for other team mates. Cons It was really hard to understand how to cancelled a meeting that it is going to repeat all days. I had to ask for help to get this done. And when you are working with multiple timezones this might get annoying. I would recommend to just set up the meetings for the month and not set them for a long period of time Carlos G. External Consultant Used the software for: 3-5 years ### "A good solution for something you didn't know you needed" 5.0 October 28, 2020 It's actually a solution that you didn't know you needed (specially when you have several meeting rooms). Pros The easy of use of the U/X. And also that you can use it on site, also a good point is the flexibility for reservations. Cons Almost nothing, perhaps that adding an admin option of maximum reservation time. Román Josué D. Data Science Team Lead Used the software for: 1-3 years ### "Reserve you rooms easily with Roomzilla" 5.0 October 28, 2020 Reserving rooms, offices, and more it's pretty simple with Roomzilla. Pros Roomzilla is possibly the best option to reserve rooms ln an office environment. It's pretty simple to integrate with smart devices, and anyone can access the client on the web, instead of installing a software. Cons I didn't like that to reserve a room you need at least two participants, because sometimes you need the room for yourself for a private call. [View all Reviews](https://www.capterra.com/p/138848/Roomzilla/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.