--- title: "Roomzilla Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Roomzilla Software - reviews, pricing plans, popular comparisons to other Scheduling products and more." source_url: "https://www.capterra.com/p/138848/Roomzilla/" page_type: "product" language: "en" --- # Roomzilla Software Review 2026: Features, Integrations, Pros & Cons Last updated on August 26, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Roomzilla ## What is Roomzilla? At Roomzilla, we believe that booking a meeting room should be quick and simple. We offer seamless software that blends into your workflow and increases the efficiency of your rooms and office resources. Our tool combines a website in harmony with onsite tablet displays to provide real-time access to reservation and availability information. Roomzilla eliminates the stressful logistics and social awkwardness. ## What is Roomzilla used for? [Scheduling](https://www.capterra.com/scheduling-software/)[Space Management](https://www.capterra.com/space-management-software/)[Meeting](https://www.capterra.com/meeting-software/) Top alternative Featured Overall rating Based on 26 user reviews Reviews sentiment Positive 96% Neutral 4% Negative 0% Starting price $12 Per Feature, Per Month Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Roomzilla?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.roomzilla.net/&name=Roomzilla) ## Roomzilla Overview Updated August 2026 AI summary Roomzilla enables organizations of all sizes to manage meeting rooms and shared spaces through cloud-based scheduling and booking. With features such as real-time scheduling, calendar management, notifications, floor plans, and access controls, it supports booking coordination and occupancy management. Users consistently note its intuitive interface, making navigation and reservation tasks straightforward for administrative and workplace teams. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Roomzilla 4.6 (26) VS. [4.6 (5,311)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting Price $12 Other Starting Price $29 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.5 (26) Ease Of Use 4.7 (4,191) Value For Money 4.6 (13) Value For Money 4.5 (2,946) Customer Service 4.7 (16) Customer Service 4.6 (2,637) ## Roomzilla alternatives [4.6 (1,480)](https://www.capterra.com/p/127994/Jobber/reviews/) Starting price $39.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [4.1 (83)](https://www.capterra.com/p/72571/FM-Interact/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 88% of reviewers rated it above 4 stars [4.8 (21)](https://www.capterra.com/p/231920/anny/#reviews) Starting price $5.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars Highest Rated [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) [4.8 (4,291)](https://www.capterra.com/p/213340/Google-Calendar/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/213340/Google-Calendar/) [View all alternatives](https://www.capterra.com/p/138848/Roomzilla/alternatives/) ## FAQs about Roomzilla Overview ### Which roles and teams benefit most from Roomzilla? Roomzilla is most used by office managers, operations leaders, and customer-facing teams that coordinate shared spaces and schedules. IT and software teams rely on it to manage room booking systems and workplace logistics, while executives, analysts, and specialists use it to streamline meeting planning, visibility, and space utilization. Answer based on 26 reviews Overview ### What company size and specific industries is Roomzilla built for? Roomzilla is designed for small shared office spaces, mid-sized organizations, and large public companies that need to manage room schedules. It fits a broad range of workplaces and is suited to companies and organizations of many sizes that handle shared space booking and calendar coordination. Features and Usability ### What are the key features of Roomzilla? Roomzilla offers meeting room booking, room scheduling, and space reservation alongside calendar management, calendar sync, and scheduling for internal meetings. It also includes access controls/permissions, approvals, alerts/notifications, and activity tracking. Additional features cover floor plans and maps, occupancy management, reporting and analytics, Microsoft Outlook integration, and mobile access. Pricing ### How much does it cost and what fees or limitations are included? Roomzilla starts at $12 per resource per month on the Standard plan, with a Business plan at $20 per room per month and $12 per desk or equipment per month. A free version and free trial are available. Both plans include guided onboarding, hands-on training, and unlimited resources. Integrations ### Which third-party tools and platforms does Roomzilla integrate with? Roomzilla integrates with 2 third-party platforms: Google Workspace and Microsoft 365. These calendar and productivity integrations cover the main office suites used for scheduling and meeting coordination, giving Roomzilla direct compatibility with common workplace tools. Answer based on 7 reviews Getting Started and Support ### What training and onboarding options does Roomzilla offer? Roomzilla provides documentation to help teams get started and reference product details as needed. Documentation gives users written guidance they can consult during setup, configuration, and day-to-day use. Answer based on 1 reviews Getting Started and Support ### What customer support options does Roomzilla offer? Roomzilla provides email/help desk support, a knowledge base, and phone support. One user reports that the customer service team replies in less than 24 hours and gives full details about issues, suggesting a responsive and thorough support experience for booking and room management needs. Answer based on 1 reviews ## Features AI summary Based on 16,719 Scheduling reviews Capterra data shows that buyers of scheduling software rank the following features as their top priorities: - **Real-time Scheduling** (**52%** of reviewers rated this feature as critical) - **Booking Management** (**56%**) - **Calendar Management** (**53%**) Roomzilla supports all three of the features reviewers consider most important: **Real-time Scheduling**, **Booking Management**, and **Calendar Management**. Together, these capabilities help businesses coordinate reservations as they happen, keep bookings organized, and maintain clear calendar visibility, allowing teams to manage schedules more efficiently and reduce conflicts. Booking Management 4.5 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Create, update, and manage bookings, itineraries, and reservations Online Booking 5.0 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Book meetings and appointments through a website or digital platform Calendar Sync 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Synchronize with other calendars to view mutual availability and schedules Room Booking 5.0 (7) 100.00% of 7 reviewers that rated this feature as important or highly important Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held Facility Scheduling 4.8 (4) 100.00% of 4 reviewers that rated this feature as important or highly important Schedule facilities, such as athletic fields, venues, and convention centers based on their availability Reminders 3.5 (4) 75.00% of 4 reviewers that rated this feature as important or highly important Timed notification for any upcoming task, deadline, appointment, or activity Roomzilla 61 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Tracking: Track and document all activities across devices, networks, and other systems - Agenda Management: Access event or meeting agenda online - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Appointment Scheduling: Schedule appointments via a calendar - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Automated Scheduling: Automatically create schedules based on business needs or employee availability and qualifications - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Booking Management: Create, update, and manage bookings, itineraries, and reservations - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Calendar Sync: Synchronize with other calendars to view mutual availability and schedules - Calendar/Reminder System: Notifications/alerts for upcoming events or tasks - Categorization/Grouping: Organize and group data or items based on various criteria - Class Scheduling: Schedule in-person or online classes - Color Codes/Icons: A way to visually represent data where different categories of items are marked with different colors - Commercial Properties: Designed to serve commercial properties - Content Management: Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Fields: Customize data fields to support various needs and use cases - Customizable Reports: Alter the layout and content of reports - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Digital Signage: Digital displays use technologies such as LCD, LED, projection and e-paper - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Electronic Payments: Electronically collect payments for goods or services - Email Management: Manage, store and organize emails within the system or via third-party apps - Email Reminders: Reminders sent via email - Employee Scheduling: Assign working shifts or tasks to employees based on their availability - Equipment Management: Monitor and maintain equipment used to manufacture and deploy products and services, and to reallocate assets where needed - Facility Scheduling: Schedule facilities, such as athletic fields, venues, and convention centers based on their availability - Floor Plans & Maps: Actual floor locations and directions with the virtual floor map to reflect a realistic view of the floor during the virtual tour - For Offices: Designed to be used in offices - For Schools: Designed to be used by kindergarten, primary, middle, and senior secondary schools. - Internal Meetings: For use in meetings within the company - Maintenance Management: Manage, maintain and track the performance of assets and equipment - Mobile Access: Access software remotely via mobile devices - Multi-Location: Manage and support multiple locations - Online Booking: Book meetings and appointments through a website or digital platform - Payment Processing: Accept, record, and reconcile financial transactions - Projections: Estimate or forecast of a future scenario based on the study of present trends - Real-Time Data: Receive data and information in real time - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-time Scheduling: Based on availability, instantly confirm or deny a request when a new booking is made - Real-Time Updates: Receive system updates as soon as any changes are made - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Reservations Management: Manage the entire lifecycle of a reservation, from the initial booking to the actual service or event - Resource Management: Process of planning, scheduling and executing the optimal and effective use of human capital across projects - Resource Scheduling: Allocate and manage resources, such as employees, equipment, facilities, and other assets - Room Availability Schedule: A calendar that shows when rooms are occupied and available - Room Booking: Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held - Scheduling: Plan availability and assign specific time slots for tasks and resources - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Single Sign On: Allow users to access multiple services after entering their login credentials once - Space Management: Manage occupancy and space utilization in facilities and buildings - Space Reservation: Manage the reservation of workspaces - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Usage Tracking/Analytics: Track and interpret metrics on the usage of company resources - User Management: Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks - Utilization Reporting: Track the frequency of asset usage --- Get Advice We can help you find the software with the features you need. Features 4.6 (26) 4.6 Based on 26 reviews ## Pricing Value for money 4.6 (13) Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/138848/Roomzilla/pricing/) Free $0.00 It includes: - Up to 3 resources - Email support Standard $12.00 Per Feature,Per Month It includes: - Unlimited resources - Guided onboarding - Hands-on training Business $12.00 Per Feature,Per Month It includes: - Unlimited resources - Guided onboarding - Hands-on training Value for money 4.6 (13) 4.6 Based on 13 reviews ## Integrations [ Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.7 (16) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (16) 4.7 Based on 16 reviews ## User reviews Overall rating 4.6 Based on 26 reviews Filter by rating 5(17) 4(8) 3(1) 2(0) 1(0) Mentioned topic Sorted by most recent AN Anonymous User Communication Specialist Computer Software ### "Meetings made easy" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 3, 2026 Roomzilla makes scheduling meetings simple and reliable. It saves time for both employees and management while keeping room usage organised and transparent. Pros The clear overview of all meeting rooms and their availability makes booking fast and intuitive. It’s easy for everyone to see capacity and location at a glance. Cons Advanced filtering and reporting could be improved, and integration with external calendars can sometimes be a bit limited. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. AN Anonymous User Mechanical Engineer Electrical/Electronic Manufacturing ### "Keeps things simple & quick" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 3, 2026 We use Roomzilla for booking conference rooms for team meetings. Sometimes we have to book something on the fly when an issue comes up and sometimes we need to extend meetings beyond what we planned for - and Roomzilla makes all kinds of adjustments quick and effortless. It's also very intuitive to understand. For transparency, I received an incentive to review Roomzilla but the opinions expressed are my own. Pros The UI is great. super easy to utilize but you sort of need to know where the conference rooms are and how big each one is. The platform just helps books rooms but doesn't let you filter by occupancy number, for example. Cons Overall great, a few things can be improved easily. It would be nice if the occupancy number for each room was listed beside the booking so the user can pick the right room for the size of the meeting. Also, would be great to "favorite" the most commonly used rooms so that shows up at the top. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Avery H. RA II Biotechnology ### "Reliable and User-Friendly Room Scheduling Tool" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 August 12, 2025 Roomzilla has streamlined our meeting room scheduling and eliminated a lot of back-and-forth communication. It’s reliable, easy to train new team members on, and has noticeably reduced booking conflicts in our office. Pros The interface is clean and intuitive, making it easy for anyone to book a room in seconds. I especially like the calendar view and how quickly you can see availability. Cons The mobile app occasionally lags when updating or canceling a booking, but it’s not a big issue. I tend to use desktop more often to book rooms. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. JW Jakub W. Machine Learning Analyst Information Technology and Services ### "Great booking system" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 August 11, 2025 Pros I like the most the fact that the service works flawlessly. It never crashes, it is very easy to read and comprehend. I like the flexibility that it offers when it comes to booking. A great advantage is having a layout shown so that you can easily navigate between the rooms. Although I have received an incentive for the review, I love using the app. Cons I think colouring of a map could be improved. Right now, it's green for available, and red for occupied. Yellow for those that are soon to be available could be introduced. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. RV Rosanna V. Office Manager Biotechnology ### "Booking and Event Management Made Simple " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 8, 2025 Roomzilla is so user friendly and intuitive. Making it easy to navigate from the very first use, I did not require any training from our landlord when they implemented this software for us to use. The clean layout and straightforward design, allows me to quickly book, view, and manage reservations without any confusion. Pros the clear schedule view makes it simple to stay organized, and the instant email notifications keep me updated in real time. I also love the over view panel to quickly see what's booked ahead at a glance. Cons The only cons I have is related to how it is configured for me to use since this is provided to me by the landlord we rent from to use their common areas. I can see the capabilities in place, but I am not able to make the adjustments I personally would love to make. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Mateusz S. Chief of Staff Computer Software ### "Totally recommend for coworking!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 4, 2025 Great platform - totally recommend it. I use it frequently in the Warsaw CIC office and can't imagine to book rooms here with other tool eg. Google Calendar. Pros Friendly interface Usually - speed of use Intuitiveness I use it a couple times a day and it's super easy and fast to find a suitable space and book a space in the coworking space I work Cons Sometimes - get's laggy Design is pretty outdated - someone probably should refresh it to 2025 standards Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. AN Anonymous User AE Computer & Network Security ### "Intuitive platform" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 6/10 July 30, 2025 Pros Its very easy and intuitive to use. I like that you know all the room details such as how many people the room holds comfortably, and what type of technology is available in the room before you book it. Cons The check in process can be glitchy. Sometimes you cannot check in and then others will book the room and it causes confusion as the room is then double booked. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Response from Vendor August 1, 2025 Thank you for the feedback! We're glad you find Roomzilla intuitive and that the room details are helpful. We appreciate you mentioning the issue with the check-in process. We understand how frustrating it is when someone else takes over the room after the previous host fails to check in. To help with this, remember that you can usually use the check-in link in your check-in email notification as a backup. We'd also love to get more details on the specific glitches you've encountered. Your feedback is crucial for us to improve this feature for everyone, so please contact us directly. AN Anonymous User Sales and Marketing Specialist Biotechnology ### "Great for team meetings" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 June 9, 2025 Overall, I’ve had a really good experience with Roomzilla. It helps me stay productive and organized. I use it almost daily to reserve rooms for meetings or focused solo work. The interface is clean, the booking process is quick, and the tool does what I need most of the time. Just a few small improvements would make it perfect. Pros I really like how simple and intuitive Roomzilla is to use. It’s great for quickly finding and booking a quiet space when I need to focus or meet with colleagues. Even as a first-time user, I didn’t struggle at all. I also love that you can see which floor the room is on and even check the map, super helpful when you're new to the building. And being able to book rooms across different CIC locations is a big plus. Cons Sometimes a room looks available, but someone is in there without a booking, which can be frustrating. Also, the current max booking time is 240 minutes, and there’s no option to book for a full day. Editing an existing reservation can be a bit tricky too—it’s not always clear or smooth. And I wish there was a “running late” option to avoid losing your spot over just a few minutes. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor August 1, 2025 Thank you for the fantastic review! We're thrilled that you find Roomzilla so simple and that it helps you stay productive. We also appreciate you sharing your feedback on where we can improve. To address your points: Occupied rooms without a booking are often due to human error. Your reservation gives you priority for the space, so feel free to kindly let the person know. Booking limits are set by your local administrators, to ensure fair access for all users. For when you're running late, you have a check-in grace period and can also check in via the link in your email reminder. Finally, we'd love to hear more details about what you find tricky with editing reservations so we can work on improving that flow for you and other users. Thanks again for your valuable feedback! SF Sebastian F. ANALISTA DE PROCESOS INTERNOS Construction ### "excelente" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 September 25, 2023 reserva de salas. Pros facil de usar, intuitivo, y muy visual. Cons que no esta en idioma español, que no aparezca el nombre de quien realizo la reserva en las tablet emparejadas. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor October 2, 2023 Thank you for your excellent review, Sebastian! We're thrilled to hear that you find Roomzilla easy to use and intuitive. Thanks for recognizing the UI! We appreciate your feedback about language options and displaying the host's name on the tablet. We're continuously working to improve our platform, and we'll certainly take this into consideration for future enhancements. Thanks again! Roomzilla Team AS Adam S. Programmer Computer Software ### "A reliable, time-saving tool." 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 November 2, 2020 Pros Easy (and quick!) to use. Rooms allocation burden simply stops to be an issue. Cons Needs an up to date browser. Likely not a problem for anyone anymore. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. [View all Reviews](https://www.capterra.com/p/138848/Roomzilla/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.